Using ESR Workstructures & Recruitment Functionality with the Deanery Interface

Prerequisites for the Interface

• Set up Deanery Training Post as an ESR Position

• The NHS Trusts must use the Recruitment Module in ESR

• The Deanery must use be ready to use the interface

Creating a New Deanery Post

1. Agree the details of the Post with the Deanery

2. Set up the generic post as a new ESR Position

3. Apply the Deanery Post Number

Creating the ESR Position

Creating the ESR Position

3.

1.

2.

Recruitment Steps

1. Create Requisition & Vacancy

2. Attach Vacancy to Recruitment Activity

3. Outbound Interface Runs - Overnight Process

4. Inbound Interface Runs - Overnight Process

5. Applicant Arrives in ESR

Select the appropriate ESR Form… 

Set up the Requisition and Vacancy 

The Vacancy will need to be given a unique identifier and completed with the relevant details for the position to be advertised.

 

           

Vacancy

Requisition

Select the appropriate ESR Form…

Deanery Body

Select the appropriate ESR Type of activity…

Pick up the correct vacancy (previously set up in the Requisition and Vacancy)…

Outbound Interface Runs

Inbound Interface Runs

Vacancy File Transfers

Applicant Files Transfer

Applicant File Arrives in ESR and is process to be displayed as Applicant Assignment

Applicant File Arrives in ESR and is process to be displayed as Applicant Assignment

Completing Pre Employment Checks

Recording Reference Requests

ESR Employment Checklist

Updating the applicant’s status…

Hire the applicant…

Hire is completed!