Using existing technology to streamline a process

Readings in an online courseMoodle, copyright, workflow

B.J. Eib, Instructional DesignerJeff Savage, E-learning Technologist

Center for Teaching and Educational Technology, Royal Roads UniversityVIHET - 2

012

RRU Context• 600+ courses each year• Every course has a Moodle shell• Every course has CTET development team

assigned• All readings are cleared through the Copyright

Office

Who are our Faculty?Core

Faculty14%

Associate Faculty

86%

44 Core, 262 Associate = 306 Faculty

no “typical” faculty

member

Core & Associate

On or Off Campus

New or Experienced

Teaching Online, F2f, or blended

Academic or Practitioner

http://faculty.myrru.royalroads.ca/ctet/course-development-timeline

The old process:1. Program Associate (PA) confirms readings list with

instructor – usually through an exchange of emails and Word docs

2. PA send readings (Word doc) to Copyright Officer3. Copyright Officers acquires permissions and sends

ID & PA a Word doc with citations and links4. ID sends Word doc to ELT to put into course

The problem:Too many word docs being emailed around!

A Happy Convergence

• School of Tourism and Hospitality Management wanted to stop sending Word docs

• Copyright Officer wanted to explore adding copyright-approved readings directly into Moodle

The Trial

http://learner.royalroads.ca/moodle/course/view.php?id=2564

Customized Documentation

The Pilot

The Results

Almost everyone was thrilled!• Program Staff love it• Copyright Officer loves it• CTET loves it• Some faculty love it• Some faculty are not as comfortable

Now what…?

The Roll-out

Meeting with all ID’s • Readings need to be in ONE place in ALL courses • Instructors and/or PA’s need to know how to edit in

Moodle

TargetAs of March 1, 2012, all readings will be accessed by the Copyright Office through Moodle

Our Current Systems

Agresso Course RecordsStudent Registration

Agresso creates Moodle courseManually add Task List to Moodle course

Calculate datesInstructor / ID / ELT namesEmail Addresses

Date Calculator

Questions/Suggestions?