Using the Role Description Reports...Contact EAST (UITS-EASecurityTeam@ email.arizona.edu) to request access to this Role. Training All Training Requirements given for a Role must

U sing the Role D escription Reports

The Ro le D escriptions reports have been updated to m ore clearly correspond to the term s used in the U Access Access

Provisioning Too l (APT). U se the reports to find the fo llow ing types of inform ation:

D escription for a given Technical Ro le N am e

Functional Ro le N am e for a given Technical Ro le N am e

APT se lections for requesting access to a given Technical Ro le N am e

Train ing R equirem ents and con tact inform ation , including Prerequisites and Business Train ing

See also U nderstanding Prerequisites, Train ing Requirem ents, and W hen to Request Access , an available docum ent on

the EAST Access Provisioning docum entation site .

There are separate reports for each U Access system , w ith titles m atching the System s listed in the APT on the first

System selection page. The reports are sorted alphabetically by Subject, then Functional Ro le N am e.

Finding a R ole

To find a Ro le in the report, use Cntl-F to open a Find w indow , and search by w hatever portion of the Ro le N am e is

know n such as the Technical or Functional Ro le N am e as listed in U Access Analytics D ashboards > Security > Security >

A ll Ro les.

Identifying the A PT Selections for a R ole

U se the Request Access Provisioning Too l Path inform ation to identify the System , Subject, and Ro le N am e for a Ro le.

To request access for th is Ro le, fo llow these precise selections in the APT.

W hen there is no Request Access Provisioning Too l Path and the O n APT flag is not checked, the Ro le is not listed in the

APT. Contact EAST (U ITS-EASecurityTeam @ em ail.arizona.edu ) to request access to th is Ro le.

Training

All Train ing Requirem ents given for a Ro le m ust be com pleted prior to provisioning. The Train ing Inform ation listed

here is provided so that U sers and their APLs m ay m ake arrangem ents for train ing in advance of subm itting requests for

access. N ote m any ro les have m ultip le train ing requirem ents.

Role Descriptions UAccess Student Campus-

Technical Name UA_SA_AA Adv Assign UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to

run Advisement Reports, update Advisor Notes, Student Program/Plan, Advising Service Indicators, Student Exceptions, Advisor Assignments, and maintain Academic Agreements.

On APT:

Functional Name Academic Advising College Director

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Composite - Academic Advising College Director

Subject Area: Academic Advising

FERPA: FERPA URL: http://www.registrar.arizona.edu/ferpa/tutorial/

Training Class Name: Advisor Assignment UpdateTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: UITS Advising Team: Kristin Eaton ([email protected])

Technical Name UA_SA_AA Agreement CoordinatorFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to


On APT:





Training Class Name:Training Provided by:Training Prerequiste

Training URL:Training Contact:

Page 2Last Updated: Thursday, April 23, 2020


Technical Name UA_SA_AA ExceptionsFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to


On APT:





Training Class Name: UAccess Student: Academic Advising AdvancedTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste

Training URL: https://learning.uaccess.arizona.edu/psp/uazelprd/EMPLOYEE/ELM/c/LM_SS_LEARNING.LM_LEARNING_ITEMS.GBL?LM_CI_ID=1272&LM_ACT_ID=0

Training Contact: UAccess Student: Academic Advising Advanced

Training Class Name: UAccess Student: Academic Advising BasicsTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Academic Advising Basics



Technical Name UA_SA_AA UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to


On APT:








Technical Name UA_SA_CC Service Indicator UpdFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to


On APT:





Training Class Name: UAccess Student: Service IndicatorsTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Service Indicators



Technical Name UA_SA_SR CPP UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advising Directors of the academic colleges who need access to


On APT:








Training Class Name: UAccess Student: Managing the Student Program/Plan ComponentTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Managing the Student Program/Plan Component



Technical Name UA_SA_AA UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for Academic Advisors in academic departments and colleges who need the

ability to run Advisement Reports, update Advisor Notes, update Academic Agreements, and view to Advisor Assignments.

On APT:

Functional Name Academic Advisor (Department or College)

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Composite - Academic Advisor (Department or College)








Technical Name UA_SA_AA ExceptionsFunctional Desc. ** TRAINING PREREQUISITE ** - Grants additional access for Faculty Advisors or Department/College Advisors who need to

input and view student exceptions.

On APT:

Functional Name Advising Exceptions

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Advising Exceptions











Technical Name UA_SA_AA UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants update access for Advisor Notes and Academic Agreements, ability to generate

Advisement Reports, and view to Advisor Assignments and student photos.

On APT:

Functional Name Advising Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Advising Update






Technical Name UA_SA_AA ViewFunctional Desc. Grants access to run and view degree audit. This role will grant access to the Advisement portion of the Student Services

On APT:

Functional Name Advising View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Advising View







Technical Name UA_SA_AA Adv Assign UpdateFunctional Desc. Grants access to maintain the advisor table and student advisor assignments.

On APT:

Functional Name Advisor Assignment Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Advisor Assignment Update



Training Class Name: Advisor Assignment UpdateTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: UITS Advising Team: Kristin Eaton ([email protected])

Technical Name UA_SA_AA Agreement CoordinatorFunctional Desc. Grants access to maintain Academic Agreement college default values for students on probation. Also grants access to create,

update, and view Academic Agreements.

On APT:

Functional Name Agreement Coordinator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Agreement Coordinator







Technical Name UA_SA_AA Agreement UpdateFunctional Desc. Grants access to create, update, and view Academic Agreements.

On APT:

Functional Name Agreement Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Agreement Update





Technical Name UA_SA_AA Agreement ViewFunctional Desc. Grants access to view Academic Agreements.

On APT:

Functional Name Agreement View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Agreement View







Technical Name UA_SA Base Access - AdminFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job

responsibilities require VIEW access to all areas of student data, including advising, admissions, campus community, student financials, student records, and transfer credit. Provides access to all tabs of the Student Services Center.

On APT:

Functional Name Basic View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Composite - Basic View





Technical Name UA_SA_AA ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_AD Admiss Rel Data ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_CC 3C ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_CC Bio Demo VWFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_CC Ext Org ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_CC Service Indicator VWFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_SF Dept ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_SR Milestone ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_SR Student Engagement VWFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_SR Student Groups ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_SR Verify Presence ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_SR View OnlyFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:







Technical Name UA_SA_TC Course Test Cred ViewFunctional Desc. Grants access for faculty advisors who do NOT require update to advisor notes or exceptions, but rather whose job


On APT:









Technical Name UA_SA_AA Curriculum RequesterFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to submit curricular updates.

On APT:

Functional Name Curriculum Requester

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Curriculum Requester



Training Class Name: Submitting and Reviewing Curriculum UpdatesTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Office of Academic Affairs: Stephanie Carlson ([email protected]) or Liz Sandoval ([email protected]

Technical Name UA_SA_AA Advisor Report RqstFunctional Desc. Grants access to run and view degree audits only. Intended for users who do not need the Faculty Advisor,

Department/College Advisor, or College Advising composites.

On APT:

Functional Name Degree Audit Report Run Only

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Degree Audit Report Run Only








Technical Name UA_SA_AA View Advisor NotesFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to run and view degree audits, view advisor notes and academic agreements.

Intended for users who do not need the Department/College Update, College Advising Director, or Grad Services Advisor roles.

On APT:

Functional Name Degree Audits and Advisor Notes View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Degree Audits and Advisor Notes View








Technical Name UA_SA_AA Exceptions_ViewFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to view student exceptions.

On APT:

Functional Name Exceptions View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Exceptions View











Technical Name UA_SA_AA Advisor Self ServiceFunctional Desc. Grants access for Faculty Advisors in academic departments and colleges who need base access to view student records and

advisement reports and do not need advising update access.

On APT:

Functional Name Faculty Advisor

Request Access Provisioning Tool Path:







Technical Name UA_SA_SR CPP UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to the Career/Program/Plan stack: update access to CPP academic program,

plan, and subplan, but no correct history access. Gives view-only access to student degrees and Campus/location. This role should be granted to academic advisors.

On APT:

Functional Name Program/Plan Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Program/Plan Update











Technical Name UA_SA_CC Service Indicator UpdFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add or update Advising service indicators individually or in batch.

On APT:

Functional Name Service Indicators Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Service Indicators Update








Technical Name UA_SA_SR Student Group SUFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for individuals who need to assign Student Groups in batch using Pop Select as

well as on individual students.

On APT:

Functional Name Student Group Super User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Student Group Super User



Training Class Name: Student Group Super UserTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: UITS Student Records Team: Chris Corral ([email protected])

Training Class Name: UAccess Student: Student GroupsTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Student Groups



Technical Name UA_SA_SR Student Group UserFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for individuals who need to assign/maintain Student Groups on individual

students.

On APT:

Functional Name Student Group User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Student Group User






Technical Name UA_SA_TC Req Des Crse UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to update the Requirement Designator on Transfer Course Credit.

On APT:

Functional Name Transfer Credit Requirement Designator Course Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Academic Advising > Role - Transfer Credit Requirement Designator Course Update



Training Class Name: UAccess Student: Requirement DesignatorTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: UITS Advising Team: Heather Jepsen ([email protected])



Technical Name UA_SA_CC 3C UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add or update Admissions 3Cs (communications, checklists or comments).

Training for this role is on-the-job.

On APT:

Functional Name 3C Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - 3C Update

Subject Area: Admissions




Technical Name UA_SA_AD Admiss Rel Data ViewFunctional Desc. Grants access for college or department staff to view admissions related data.

On APT:

Functional Name Admissions Data View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Admissions Data View







Technical Name UA_SA_GC Pharmacy AdminFunctional Desc. Grants access to admin users that will manage the File Parser and related portions of the College of Pharmacy PharmCAS

application import. This role includes the same access given to the Role - PharmCAS SearchMatchPost/Inter.

On APT:

Functional Name Pharmacy Administrator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Pharmacy Administrator





Technical Name UA_SA_GC PharmCAS InterfaceFunctional Desc. Grants access to super users that will manage the Search/Match/Post portion of the College of Pharmacy PharmCAS

application import.

On APT:

Functional Name PharmCAS SearchMatchPost/Inter

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - PharmCAS SearchMatchPost/Inter







Technical Name UA_SA_AD Prof AD UserFunctional Desc. Grants access for employees in the MED, PHRM and LAW admissions offices to enable the entry of admissions applications.

Training for this role is on-the-job.

On APT:

Functional Name Professional School Admissions User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Professional School Admissions User





Technical Name UA_SA_AD Recruit Category UpdFunctional Desc. Grants access to the Application School/Recruiting page in Maintain Applications in order to enter recruiting categories for an

individual student. This role should only be granted to a select group of users (i.e. Office of International Student Services) who will be responsible for maintaining a student's recruitment category.

On APT:

Functional Name Recruitment Category Update



FERPA: FERPA URL:





Technical Name UA_SA_GC Slate Law AdminFunctional Desc. Grants access for admin users that will manage the File Parser and related portions of the College of Law application import

from Slate.

On APT:

Functional Name Slate Law Administrator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Slate Law Administrator





Technical Name UA_SA_GC Slate Law InterfaceFunctional Desc. Grants access for super users to manage the Search/Match/Post portion of the College of Law application import.

On APT:

Functional Name Slate Law SearchMatchPost/Inte

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Slate Law SearchMatchPost/Inte









On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Student Group Super User











students.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Admissions > Role - Student Group User








Technical Name UA_SA_CC 3C UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add or update Campus Community 3Cs (communications, checklists or

comments). Additional training for this role is on-the-job.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - 3C Update

Subject Area: Campus Community




Technical Name UA_SA_CC 3C ViewFunctional Desc. Grants access to view 3Cs (communications, checklists or comments) assigned to a person.

On APT:

Functional Name 3C View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - 3C View







Technical Name UA_SA_CC Bio Demo Address UDFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to update address data, and view most person data (name, phone, email,

ethnicity, citizenship, relationships, emergency contacts, etc.).

On APT:

Functional Name Bio Demo Address Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Bio Demo Address Update



Training Class Name: UAccess Student: Updating Biographic & Demographic DataTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Updating Biographic & Demographic Data

Technical Name UA_SA_CC Bio Demo Add Pers UDFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add a person to the system, as well as update person data (name, address,

phone, email, ethnicity, citizenship, relationships, emergency contacts, etc.).

On APT:

Functional Name Bio Demo Person Add

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Bio Demo Person Add



Training Class Name: Bio Demo Person AddTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Requests from Grad College: Elise Bowler ([email protected]). Others, UITS Campus Community Team: Ken



Technical Name UA_SA_CC Bio Demo UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to update person data (name, address, phone, email, ethnicity, citizenship,

relationships, emergency contacts, etc.). This role does not grant the ability to add a person to the system.

On APT:

Functional Name Bio Demo Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Bio Demo Update



Training Class Name: UAccess Student: Updating Biographic & Demographic DataTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Updating Biographic & Demographic Data

Technical Name UA_SA_CC Bio Demo VWFunctional Desc. Grants access to view person data (name, address, phone, email, ethnicity, citizenship, relationships, emergency contacts, etc.).

On APT:

Functional Name Bio Demo View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Bio Demo View







Technical Name UA_SA_CC Ext Org UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to update/maintain information about external organizations.

On APT:

Functional Name External Org Add/Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - External Org Add/Update



Training Class Name: External Org Add/UpdateTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: UITS Student Records Team: Lindsay Wedge ([email protected])

Technical Name UA_SA_CC Ext Org ViewFunctional Desc. Grants access to view external organization information.

On APT:

Functional Name External Org View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - External Org View







Technical Name UA_SA_CC Extracurr Activ UPDFunctional Desc. ** TRAINING PREREQUISITE ** - Grants update access to extracurricular activities table, as well as view to bio demo data

(person, names, addresses, relationships, visa/citizenship) and Search/Match.

On APT:

Functional Name Extracurricular Activity Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Extracurricular Activity Update





Technical Name UA_SA_CC Pop Select UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to configure and maintain the Pop Select and Pop Update functions.

On APT:

Functional Name Pop Select Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Pop Select Update



Training Class Name: Pop Select UpdateTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Request from OSFA: Theresa Allen ([email protected]). Request from Office of Registrar : Felipe Ayala (jfayala@



Technical Name UA_SA_CC_Residence Life UpdateFunctional Desc. Grants access for Residence Life staff to run the custom address update process.

On APT:

Functional Name ResLife Address Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - ResLife Address Update





Technical Name UA_SA_CC Service Indicator VWFunctional Desc. Grants access to view individual or batch service indicators.

On APT:

Functional Name Service Indicator View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Service Indicator View







Technical Name UA_SA_CC Serv Ind Config VWFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to view configuration of one or more individual or batch service indicators.

On APT:

Functional Name Service Indicators Configuration view

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Service Indicators Configuration view





Technical Name UA_SA_CC Service Indicator UpdFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add or update service indicators individually or in batch.

On APT:

Functional Name Service Indicators Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Service Indicators Update










On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Student Group Super User











students.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Campus Community > Role - Student Group User








Technical Name UA_SA_AA CCA College ApproverFunctional Desc. Grants access to Course Management Forms for college signatories.

On APT:

Functional Name Course Management College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Course Management College Approver

Subject Area: Course and Fee Management

FERPA: FERPA URL:



Technical Name UA_SA_AA CCA College ReviewerFunctional Desc. Grants access to Course Management Forms for college signatories.

On APT:

Functional Name Course Management College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Course Management College Approver


FERPA: FERPA URL:





Technical Name UA_SA_AA CCA Dept ApproverFunctional Desc. Grants access to Course Management Forms for department signatories.

On APT:

Functional Name Course Management Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Course Management Department Approver


FERPA: FERPA URL:



Technical Name UA_SA_AA CCA Dept ReviewerFunctional Desc. Grants access to Course Management Forms for department signatories.

On APT:

Functional Name Course Management Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Course Management Department Approver


FERPA: FERPA URL:





Technical Name UA_SA_AA CCA RequesterFunctional Desc. Grants access to submit Course Management Forms.

On APT:

Functional Name Course Management Initiator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Course Management Initiator


FERPA: FERPA URL:

Training Class Name: UAccess Student: Course Management InitiatorTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Course Management Initiator



Technical Name UA_SA_AA CFA College ApproverFunctional Desc. Grants access to Fee Management Forms for college signatories.

On APT:

Functional Name Fee Management College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Fee Management College Approver


FERPA: FERPA URL:



Technical Name UA_SA_AA CFA College ReviewerFunctional Desc. Grants access to Fee Management Forms for college signatories.

On APT:

Functional Name Fee Management College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Fee Management College Approver


FERPA: FERPA URL:





Technical Name UA_SA_AA CFA Dept ApproverFunctional Desc. Grants access to Fee Management Forms for department signatories.

On APT:

Functional Name Fee Management Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Fee Management Department Approver


FERPA: FERPA URL:



Technical Name UA_SA_AA CFA Dept ReviewerFunctional Desc. Grants access to Fee Management Forms for department signatories.

On APT:

Functional Name Fee Management Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Fee Management Department Approver


FERPA: FERPA URL:





Technical Name UA_SA_AA CFA RequesterFunctional Desc. Grants access to submit Fee Management Forms.

On APT:

Functional Name Fee Management Initiator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Course and Fee Management > Role - Fee Management Initiator


FERPA: FERPA URL:

Training Class Name: UAccess Student: Course Fee Request InitiatorTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Course Fee Request Initiator



Technical Name UA_SA_FA NonOSFA FA CounselorFunctional Desc. This role is intended for Financial Aid Counselors that work in other UA business units outside of OSFA, but still need to see a

student's full Financial Aid information in order answer questions and address issues.

On APT:

Functional Name NonOSFA Counselor

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Financial Aid > Role - NonOSFA Counselor

Subject Area: Financial Aid




Technical Name UA_SA_FA DEPT AWARDFunctional Desc. ** TRAINING PREREQUISITE** - Grants access for department/college users to enter and approve awards in their college or

department either by manual entry or file load and includes limited view-only access to transactional data in Financial Aid. Includes access to the Financial Aid portion of the Student Services Center. Approvers will also need access to UAccess Financials - Business and Administrative User Access (Role 54) and serve as the Fiscal Officer or Delegate on the relevant UAccess Financials account(s).

On APT:

Functional Name Financial Aid Department Award

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Financial Aid > Role - Financial Aid Department Award



Training Class Name: UAccess Student: Financial Aid External Awards for DepartmentsTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Financial Aid External Awards for Departments



Technical Name UA_SA_FA DEPT VIEWFunctional Desc. Grants limited view-only access to transactional data in Financial Aid for users in colleges, departments, and administrative

offices who advise students. Includes access to the Financial Aid portion of the Student Services Center.

On APT:

Functional Name Financial Aid Department View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Financial Aid > Role - Financial Aid Department View







Technical Name UA_SA_GC Grad CoordinatorFunctional Desc. Provides access to approve/deny GradPath forms as well as the ability to run the Masters Completion process. This is a

required role for all department Graduate Coordinators to allow them to work with GradPath.

On APT:

Functional Name Grad Coordinator

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Graduate College > Role - Grad Coordinator

Subject Area: Graduate College




Technical Name UA_SA_GC Grad Hire InformationFunctional Desc. Grants access to view the UA GA Hire Information page that contains key indicators of a students GA status or GA eligibility.

On APT:

Functional Name Grad Hire Information








Technical Name UA_SA_GC Approve-ReviewFunctional Desc. Provides access for campus faculty/staff to approve/deny GradPath forms when their job duties entail being an Advisor,

Graduate Coordinator, Director of Graduate Studies, or Masters/Doctoral Committee member.

On APT:

Functional Name GradPath Faculty/Staff Forms Approval/Review

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Graduate College > Role - GradPath Faculty/Staff Forms Approval/Review





Technical Name UA_SA_SR Milestone ViewFunctional Desc. Grants access to view the Student Milestones page.

On APT:

Functional Name Milestone View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Graduate College > Role - Milestone View







Technical Name UA_SA_SR Super Acad Dept SchedFunctional Desc. ** TRAINING PREREQUISITE ** - Grants College/Dept users the same access as the

College/Dept Class Scheduler role but with extended access beyond the open scheduling time period. This role is not intended for department schedulers on MAIN campus.

On APT:

Functional Name College/Dept Class Sched Super

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Room and Course Scheduling > Role - College/Dept Class Scheduler Super

Subject Area: Room and Course Scheduling


Training Class Name: UAccess Student: Managing the Schedule of ClassesTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Managing the Schedule of Classes



Technical Name UA_SA_SR Acad Dept SchedulerFunctional Desc. ** TRAINING PREREQUISITE ** - Grants College/Dept users the same access as the College/Dept Class Scheduling Assistant role,

plus: schedule new classes, maintain schedule of classes, create and maintain combined sections, and update to Instructor/Advisor table. Includes Class Schedule search, and view to facilities, building and room characteristics. Includes ability to browse Course Catalog, view course catalog maintenance data as well as view Academic Structure data. Users with this role cannot be granted the College/Dept Class Scheduling Assistant role. THIS ROLE MUST BE APPROVED BY EITHER THE DEPARTMENT HEAD OR BUSINESS MANAGER FOR THE DEPARTMENT FOR WHICH COURSE SCHEDULING ACCESS IS BEING REQUESTED.

On APT:

Functional Name College/Dept Class Scheduler

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Room and Course Scheduling > Role - College/Dept Class Scheduler



Training Class Name: UAccess Student: Managing the Schedule of ClassesTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Managing the Schedule of Classes



Technical Name UA_SA_SR Dept Perm Enrol SchedFunctional Desc. ** TRAINING PREREQUISITE ** - Intended for academic department users that are not class schedulers but still need to manage

instructor names, enrollment limits, reserve capacities, and class requisites. This role grants users access to update instructor names, instructor role, access type for grading (Post or Grade), enrollment capacity, waitlist capacity, Add/Drop consent, reserve capacities. This role cannot be granted to users with the College/Dept Class Scheduler role. THIS ROLE MUST BE APPROVED BY EITHER THE DEPARTMENT HEAD OR BUSINESS MANAGER FOR THE DEPARTMENT FOR WHICH COURSE SCHEDULING ACCESS IS BEING REQUESTED.

On APT:

Functional Name College/Dept Scheduling Assistant

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Room and Course Scheduling > Role - College/Dept Scheduling Assistant



Training Class Name: College/Dept Scheduling AssistantTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Office of the Registrar: Alyssa Gaines ([email protected])



Technical Name UA_SA_SR Course Catalog ViewFunctional Desc. Grants access to course catalog search, view course catalog maintenance data including course description, units, grading

basis, repeat rules, course attributes, course offerings, enrollment requirements, view course equivalencies, and view course catalog summary.

On APT:

Functional Name Course Catalog View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Room and Course Scheduling > Role - Course Catalog View







Technical Name UA_SA_SF Item Type FSOFunctional Desc. Grants FSO Accounting the ability to review and approve Item Type Requests.

On APT:

Functional Name FSO Item Type Request Form

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - FSO Item Type Request Form

Subject Area: Student Financials




Technical Name UA_SA_SF OF Dir ApproverFunctional Desc. Grants access to approve initiated Other Fee requests.

On APT:

Functional Name Other Fee Director Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - Other Fee Director Approver







Technical Name UA_SA_SF OF CLVP ApproverFunctional Desc. Grants access to approve Other Fee requests previously approved by the Director.

On APT:

Functional Name Other Fee Other Fee Dean/VP Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - Other Fee Dean/VP Approver





Technical Name UA_SA_SF OF RequesterFunctional Desc. Grants access to initiate Other Fee requests.

On APT:

Functional Name Other Fee Requestor

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - Other Fee Requestor







Technical Name UA_SA_SF PFDT DeanFunctional Desc. Grants access to the Dean that will be approving differential and program fees.

On APT:

Functional Name PFDT Dean

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - PFDT Dean





Technical Name UA_SA_SF PFDT NotificationFunctional Desc. Grants access for FSO once the program fee or differential tuition has been approved.

On APT:

Functional Name PFDT Notification

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - PFDT Notification







Technical Name UA_SA_SF PFDT RequesterFunctional Desc. Grants access to request program fees and/or differential tuition.

On APT:

Functional Name PFDT Requester

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - PFDT Requester





Technical Name UA_SA_SF PFDT ReviewerFunctional Desc. Grants access to academic affairs to review program fees and/or differential tuition request.

On APT:

Functional Name PFDT Reviewer

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - PFDT Reviewer







Technical Name UA_SA_SF CashierFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for department users responsible for posting payments through cashiering.

On APT:

Functional Name SF Cashier

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - SF Cashier



Training Class Name: SF CashierTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Bursars Office: Theresa Couch ([email protected])

Technical Name UA_SA_SF Dept UpdaterFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for department staff to post/reverse student charges.

On APT:

Functional Name SF Department Updater

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - SF Department Updater



Training Class Name: UAccess Student: Student Financials Departmental Charges & CreditsTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Student Financials Departmental Charges & Credits



Technical Name UA_SA_SF Dept ViewFunctional Desc. Grants access for department staff to view student financials data including billing, accounts, and tuition and fees. Includes

access to the Finances portion of the Student Services Center.

On APT:

Functional Name SF Department View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Financials > Role - SF Department View







Technical Name UA_SA_CC 3C UpdateFunctional Desc. Grants access to add or update Student Records 3Cs (communications, checklists or comments). Training for this role is on-the-

job.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - 3C Update

Subject Area: Student Records










Technical Name UA_SA Base Access - AdminFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job

responsibilities do require access to ALL AREAS of student data, including advising, admissions, campus community, student financials, student records, and transfer credit. Provides access to all tabs of the Student Services Center.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Composite - Basic View





Technical Name UA_SA_AA ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_AD Admiss Rel Data ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_CC 3C ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_CC Bio Demo VWFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_CC Ext Org ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_CC Service Indicator VWFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_SF Dept ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_SR Milestone ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_SR Student Engagement VWFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_SR Student Groups ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_SR Verify Presence ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_SR View OnlyFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:







Technical Name UA_SA_TC Course Test Cred ViewFunctional Desc. Grants access for college or department users whose job responsibilities require no more than VIEW access, but whose job


On APT:









Technical Name UA_SA_SR Block Enrollment UserFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to college/department users who mass enroll students into classes. Includes

access to create student blocks, create class blocks, merge class/student blocks to enroll, view Class Schedule search, and view Tier 1 Seat Availability.

On APT:

Functional Name Block Enrollment User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role -?Block Enrollment User



Training Class Name: Block EnrollmentTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Registrar Office: Irene Delgado ([email protected]) or Angelica Miranda ([email protected]). RCS:







Technical Name UA_SA_SR College DisqualFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for college users who don't have access to the College User role but still need

the ability to process college or university disqualifications. Grants the ability to update students' academic standing for college or university disqualifications; view term/session withdrawal data; view term and cumulative statistics. Additional training for this role is on-the-job.

On APT:

Functional Name College Disqualification Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - College Disqualification Update











Technical Name UA_SA_SR College UserFunctional Desc. ** TRAINING PREREQUISITE ** - Grants the same access as the Department User and also allows college level designees access

for overriding enrollment limits and updating academic standing. This access is typically granted to the college academic advising coordinator/director.

On APT:

Functional Name College User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - College User



Training Class Name: UAccess Student: Student Records for Department & College UsersTraining Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Student Records for Department & College Users



Technical Name UA_SA_SR Department UserFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for department users to process enrollments, view students’ academic standing,

student career/program/plan data, student enrollment appointments, honors and awards, milestones, term activation record, grade rosters and student grades, term and cumulative statistics, view term/session withdrawal data, and generate academic history reports (internal transcripts).

On APT:

Functional Name Department User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Department User














Technical Name UA_SA_SR Enroll Limit UpdateFunctional Desc. Grants access to update and maintain the Override Unit Limits fields (i.e., Max Total Units, Max Audit Units) on the Enrollment

Limit page of the student term record.

On APT:

Functional Name Enrollment Limit Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Enrollment Limit Update





Technical Name UA_SA_GC Law Exam Rank LoadFunctional Desc. Grants access to staff at the College of Law to run a process that will upload exam numbers (for blind grading) and display

student class rank.

On APT:

Functional Name GC Law Exam/Rank Load

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - GC Law Exam/Rank Load







Technical Name UA_SA_SR Load ENGL PlacementFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to upload a file of English Placement Test Scores.

On APT:

Functional Name Load English Placement Test Scores

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Load English Placement Test Scores





Technical Name UA_SA_SR Load Math PlacementFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to upload a file of Math Placement Test Scores.

On APT:

Functional Name Load Math Placement Test Scores

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Load Math Placement Test Scores







Technical Name UA_SA_SR Milestone SuperFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to add, update and correct Student Milestones. Training for this role is on-the-

job.

On APT:

Functional Name Milestone Super User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Milestone Super User





Technical Name UA_SA_SR Milestone UserFunctional Desc. Grants access to add and update the Student Milestones page. Training for this role is on-the-job.

On APT:

Functional Name Milestone User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Milestone User







Technical Name UA_SA_SR Milestone ViewFunctional Desc. Grants access to view the Student Milestones page.

On APT:

Functional Name Milestone View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Milestone View





Technical Name UA_SA_SR Orientation ReportsFunctional Desc. Provides access to college summary reports and student schedules created as part of the orientation pre-scheduling process.

On APT:

Functional Name Orientation Reports and Pre-Schedules

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Orientation Reports and Pre-Schedules







Technical Name UA_SA_SR Post Enrl Req ChkFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to run a roster that captures and stores the status of a student’s enrollment

requirement for that class. Allows access to drop students for non-compliance manually using the roster. This PERC (Post Enrollment Requirement Check) role is intended for department/college users who currently have access to enroll students in courses.

On APT:

Functional Name PERC Roster Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - PERC Roster Update



Training Class Name: UAccess Student: Post-Enrollment Requirement Checking (PERC)Training Provided by: UAccess Learning Online TrainingTraining Prerequiste


Training Contact: UAccess Student: Post-Enrollment Requirement Checking (PERC)

Technical Name UA_SA_SR Placement Exam UserFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to Test Results and Milestones for users that administer placement exams (i.e.

Math and English). Training for this role is on-the-job.

On APT:

Functional Name Placement Exam User

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Placement Exam User







Technical Name UA_SA_SR CPP Campus UpdateFunctional Desc. Grants access to the Career/Program/Plan stack: update to Student Program, Student Plan, and Student Sub-plan, but no

correct history access; correct history access to Campus/Location; view-only access to Student Degrees. This role should only be granted to a selected group of users (i.e., UA South, the Academic Initiative and Student Success Office) who will be responsible for maintaining a student's Campus value on the CPP stack.

On APT:

Functional Name Program/Plan and Campus Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Program/Plan and Campus Update







Technical Name UA_SA_SR CPP UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to the Career/Program/Plan stack: update access to CPP academic program,

plan, and subplan, but no correct history access. Gives view-only access to student degrees and Campus/location. This role should be granted to academic advisors.

On APT:

Functional Name Program/Plan Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Program/Plan Update











Technical Name UA_SA_SR_Quick AdmitFunctional Desc. **TRAINING PREREQUISITE** - Grants access for offices with a business need to “quick admit” students to the University,

which creates an active program/plan stack while bypassing the normal admissions process. This role does NOT provide access for enrollment.

On APT:

Functional Name Quick Admit

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Quick Admit



Training Class Name: Quick AdmitTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Office of the Registrar: Freda Strack ([email protected])

Technical Name UA_SA_SR Honors Awards UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grants update access to Honors and Awards.

On APT:

Functional Name SR Honors and Awards Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - SR Honors and Awards Update









On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Student Group Super User











students.

On APT:


Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Student Group User






Technical Name UA_SA_SR Student Groups ViewFunctional Desc. Grants access for individuals who need to view Student Groups from the Records and Enrollment navigation.

On APT:

Functional Name Student Groups View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Student Groups View







Technical Name UA_SA_SR View OnlyFunctional Desc. Grants view to student career/program/plan, enrollment, milestones, honors and awards, term activation, academic history

report (internal transcript), browse catalog, class search, etc. This role will grant access to the Academic portion of the Student Service Center.

On APT:

Functional Name Student Records View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Student Records View





Technical Name UA_SA_SR Term Actv TC AdjustFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access for individuals who process transfer credit and need to adjust (limit) the number

of units that are applied toward the degree. This role is to be used in conjunction with Transfer Credit Update roles.

On APT:

Functional Name Term Activation/Transfer Credit Adjust

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Term Activation/Transfer Credit Adjust



Training Class Name: Term Activation/Transfer Credit AdjustTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Office of the Registrar: Freda Strack ([email protected])



Technical Name UA_SA_SR_Stdnt Engagement TBDFunctional Desc. Allows college engagement coordinators to update the Engagement Activity and Engagement Competency for students who

completed a course where these values were To Be Determined on the class section.

On APT:

Functional Name Update Student Engagement TBD

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Update Student Engagement TBD





Technical Name UA_SA_SR Verify Presence ViewFunctional Desc. Grants access to view students status for Verification of Lawful Presence.

On APT:

Functional Name Verify Lawful Presence View

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Verify Lawful Presence View







Technical Name UA_SA_SR Acad Structure ViewFunctional Desc. Grants access to view the Subject, Plan, Subplan, Degree and Academic Org tables.

On APT:

Functional Name View Academic Structure Pages

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records > Role - Academic Structure View Only







Technical Name UA_SA_SR Acad Plan Req ApprFunctional Desc. Grants access to academic program approval for college signatories.

On APT:

Functional Name Academic Program College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program College Approver

Subject Area: Student Records - Academic Program Management

FERPA: FERPA URL:

Training Class Name: UAccess Academic Program ApprovalTraining Provided by: Departmental TrainingTraining Prerequiste

Training URL:Training Contact: Office of Academic Affairs: Cindy Williams ([email protected])

Technical Name UA_SA_SR Plan College ApproverFunctional Desc. Grants access to academic program approval for college signatories.

On APT:

Functional Name Academic Program College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program College Approver


FERPA: FERPA URL:





Technical Name UA_SA_SR Acad Plan Req ApprFunctional Desc. Grants access to academic program approval for department submitters and department signatories.

On APT:

Functional Name Academic Program Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program Department Approver


FERPA: FERPA URL:



Technical Name UA_SA_SR Plan Dept ApproverFunctional Desc. Grants access to academic program approval for department submitters and department signatories.

On APT:

Functional Name Academic Program Department Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program Department Approver


FERPA: FERPA URL:





Technical Name UA_SA_SR Acad Plan Req SubmitFunctional Desc. Grants access to submit new academic program proposals.

On APT:

Functional Name Academic Program Submitter

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program Submitter


FERPA: FERPA URL:



Technical Name UA_SA_SR Plan Dept ApproverFunctional Desc. Grants access to submit new academic program proposals.

On APT:

Functional Name Academic Program Submitter

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Academic Program Management > Academic Program Submitter


FERPA: FERPA URL:





Technical Name UA_SA_SR_GRC Admin RevFunctional Desc. Grants access for college or department staff to review grade changes and comment.

On APT:

Functional Name Administrative Reviewer


Subject Area: Student Records - Change of Grade Request




Technical Name UA_SA_SR_GRC Admin ApFunctional Desc. Grants access for staff who enroll students in classes as well as assign final grades to submit grade change requests.

On APT:

Functional Name Administrative Submitter








Technical Name UA_SA_SR_GRC Athlete ApFunctional Desc. Grants access for the Faculty Athletic Representative to approve grade changes for active student athletes.

On APT:

Functional Name Athletic Advisor for Approval

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Athletic Advisor for Approval





Technical Name UA_SA_SR_GRC Athlete RevFunctional Desc. Grants access for the Athletics Academic Certification official to review and make comments on grade changes.

On APT:

Functional Name Athletic Certification for Review

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Athletic Certification for Review







Technical Name UA_SA_SR_GRC Dean RevFunctional Desc. Grants access for the Dean's administrative staff to review and make comments on grade changes.

On APT:

Functional Name Dean Admin Reviewer

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Dean Admin Reviewer





Technical Name UA_SA_SR_GRC Dean ApFunctional Desc. Grants access for Deans or staff designated by the dean as having college-level authority to approve grade changes.

On APT:

Functional Name Dean/College Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Dean/College Approver







Technical Name UA_SA_SR_GRC Dept Head RevFunctional Desc. Grants access for staff and/or the department head to review and make comments on grade changes.

On APT:

Functional Name Department Head Admin Reviewer

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Department Head Admin Reviewer





Technical Name UA_SA_SR_GRC Dept Head ApFunctional Desc. Grants access for Department Heads or staff designated by the department head as having department-level authority to

approve grade changes.

On APT:

Functional Name Department Head Approver

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Department Head Approver







Technical Name UA_SA_SR_GRC Law RevFunctional Desc. Grants access for the College of Law Registrar to review grade changes and comment.

On APT:

Functional Name Law Reviewer

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Student Records - Change of Grade Request > Role - Law Reviewer







Technical Name UA_SA_AA LPE FilesFunctional Desc. ** TRAINING PREREQUISITE ** - Grants users the ability to upload LPE scores to the system.

On APT:

Functional Name Humanities Language Placement Team

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Humanities Language Placement Team

Subject Area: Transfer Credit


Training Class Name: Humanities Language Placement TeamTraining Provided by: Departmental TrainingTraining Prerequiste


Technical Name UA_SA_TC Course Test Cred ViewFunctional Desc. Grants users access to view the course and/or test credit model data for students. Includes view access to education and test

score summary pages and access to the Transfer Credit portion of the Student Services Center.

On APT:

Functional Name Transfer Credit Course and Test Credit View Only

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Transfer Credit Course and Test Credit View Only







Technical Name UA_SA_TC Data Entry With PostFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to process transfer course and test credit for students. Includes entry/update

access to education, test score, course model and test model pages. View access to the course and test credit rules. Additional training for this role is on-the-job.

On APT:

Functional Name Transfer Credit Data Entry with Post

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Transfer Credit Data Entry with Post





Technical Name UA_SA_TC Req Des Crse UpdateFunctional Desc. ** TRAINING PREREQUISITE ** - Grant access to update the Requirement Designator on Transfer Course Credit.

On APT:

Functional Name Transfer Credit Requirement Designator Course Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Transfer Credit Requirement Designator Course Update



Training Class Name: UAccess Student: Requirement DesignatorTraining Provided by: Departmental TrainingTraining Prerequiste




Technical Name UA_SA_TC Test Credit Model UpdFunctional Desc. ** TRAINING PREREQUISITE ** - Grants access to process Test Credit for students - primarily for supporting students with

Language placement tests. Additional training for this role is on-the-job.

On APT:

Functional Name Transfer Credit Test Credit Model Update with Batch Post

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Transfer Credit Test Credit Model Update with Batch Post





Technical Name UA_SA_TC Test Results UpdFunctional Desc. Grants access to manually enter and view test score information. Training for this role is on-the-job.

On APT:

Functional Name Transfer Credit Test Results Update

Request Access Provisioning Tool Path:UAccess Student - Campus Users > Transfer Credit > Role - Transfer Credit Test Results Update






Documents

Using the Role Description Reports...Contact EAST (UITS-EASecurityTeam@ email.arizona.edu) to request access to this Role. Training All Training Requirements given for a Role must