UTAH CITY BENCHMARKING PROJECT

What is it?

• A collective effort to share data.

• Around 50 Cities in Utah participate and send in data.

• Allows participants to compare standard performance measures and pursue best practices.

Goal: Improve Performance

• Provide Local Governments with a service delivery tool that supports their decision-making processes in strategic planning and accountability.

• Allows each city to be able to compare itself with other cities like it or near it.

The bench marking project has four parts

• Data Collection and General Project Management by the U of U

• Online System • Member cities input data and pull data do their own

data analysis • U of U and BYU input data• Maintained by U of U

• Cluster Analysis by BYU• Membership Management by ULCT

Utah City Data – a collaborative project

• Around 50 members and growing• Utah City Managers Association (UCMA) • Utah League of Cities and Towns (ULCT)• University of Utah's Center for Public Policy & Administration (CPPA)

• Brigham Young University's Romney Institute

Data we send in - (Survey)1. Fire ex: Total Number of Stations? Total number of fire calls

2. Community Development ex: Number of residential and number of commercial occupancy permits issued in fiscal year

3. Finance ex: Total dollar amount in all funds for capital projects

4. Fiscal Stress ex: If you expect lower revenues, what strategies are you implementing to cope with the shortfall

5. Parks and Recreation ex: Total acres within city limits managed by the city.

6. Police ex: Are your police officers sworn or contracted

7. Roads Services ex: Identify the actual expenditures during FY2012 on crack seals. Dollar amount spent on activity.

8. Water ex: All costs including operating, debt, capital and inter-fund transfers FY2012.

Data they provide

• They add more data gathered from federal, state, county and other sources to each category.

• Other Data they add• Demographic• Finance• Tax Assessment Data

Data they collect - sources

• Census• American Community Survey• Finance data submitted to State Auditor• State Tax Commission• Bureau of Economic and Business Research• Utah Department of Public Safety

Time Frames • January we send in all of our data.

• February they input data from their sources, and we review our data.

• March, downloadable data is available for download.

• Middle of April, Printed Cluster reports are available.

How we download data

• Log in at: https://utahcitydata.org/ • (See handout with log in information)

• Click on downloads icon • Able to download data for:

• Nibley City• Cluster• County• 5 other cities we choose

Clusters

• The cities are clustered based on demographics, financial and economic characteristics.

• We are in Cluster “J” Traditional Agricultural with 26 other cities.

• Ex. Hyrum, Fillmore, Nephi, Delta… 

Published Date• There is also Published reports about the clusters. These

are on the Web site. • Example:

What it Costs• There is a $500 annual fee for joining Utah City Data.

This fee covers:•System maintenance and backup•Data storage•Data entry by CPPA•Data analysis in a printed report•Access to data for viewing or downloading

• We also have to input our city data every January.

What we will use it for

• Strategic Planning

• Accountability

• Budgeting

• To compare numbers from our city with others like us or near us

Emergency Responses Times

City 1 City 2 City 3 City 4 City 5 Nibley0

100

200

300

400

500

600

700

800

292

530495

335367

671

Average Response Time Fire (In Seconds)

City 1 City 2 City 3 City 4 City 5 Nibley0

200

400

600

800

1000

1200

207 228

150

84

470

180

343 343

270

514

1079

900

Police Reponses Times

Priority 1 Response Time (In Seconds)

All Other Response Time (In Seconds)

Efficiency

City 1 City 2 City 3 City 4 City 5 Nibley0

20

40

60

80

100

120

140

160

180

159

31 30

0

87

40

New Building Permits Issued

City 1 City 2 City 3 City 4 City 5 Nibley0

5

10

15

20

25

30

10

7

5

25

3

1

Average number of days it takes to review and issue a new residential

building permit.

In Days

Finance

City 1 City 2 City 3 City 4 City 5 Nibley0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

457,942

8,484,103

7,416,455

3,296,445

5,164,472

0

General Fund Revenues

City 1 City 2 City 3 City 4 City 5 Nibley0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

9,000,000

397,117

7,796,263

5,684,792

2,629,155

4,725,663

0

General Fund Expenditures

Track Changes Over Time

FY 2009 FY 2010 FY 2011 FY 20120

0.001

0.002

0.003

0.004

0.005

0.006

0.007

0.008

0.001426 0.001587 0.001667

0.007119

Municipal Property Tax Rate In Nibley

Municipal Property Tax Rate

Property Tax Rate In County

City 1 City 2 City 3 City 4 City 5 Nibley County Average

0

0.001

0.002

0.003

0.004

0.005

0.006

0.007

0.008

0.001732

0.007119 0.007119

0.001184

0.002287

0.007119

0.00320218575851393

Municipal Property Tax Rate

Municipal Property Tax Rate

Questions?• Demo

• https://utahcitydata.org/