Ut) U8j3COUNTY COMMISSION-REGULARSESSION

MARCH 16,2015

BE IT REMEMBEREDTHAT:

COUNTY COMMISSIONMET PURSUANTTO ADJOURNMENT INREGULAR SESSIONOFTHE SULLIVAN COUNTY BOARI) OFCOMMISSIONERSTHIS MONDAY MORNING, MARCh 16, 2015, 9:00AM. TNBLOUNTVILLE, TENNESSEE.PRESENTAND PRESIDINGWASHONORABLERICHARD VENABLE, COUNTY CHAIRMAN, JEANIEGAMMON, COUNTYCLERK OF SAIL) BOARD OFCOMMiSSIONERS,

TO WIT:

TheCommissionwas calledto orderby CountyChairmanRichardVenable.SheriffWayneAndersonopenedthecommissionandComm. MatthewJohnsongave theinvocation.Thepledgeto the flagwas led by SheriffAnderson.

COMMISSIONERSPRESENTAND ANSWERINGROLL WERE AS FOLLOWS:

rM4RKBq~\ERv [DARLINE C tLTON - -

MICHAEL B COLE 44OHNCRAW1fORDrTIOIJN GARDNER ____ SHERRY (;REENE CRUB~j

AN1)Y HARE _____ ‘fERRY 1IAPKLEROADMACK 1IARR JOEIIERRONBAXTER 11001)_____ DENNISL HOLJSERMATThEW JOHNSON BILL KILGUREKit_MCCJLOTHLIN RANI)Y MORRELL8013NEAL BOBBY RIJSSELL,JR. ____

CHERYL RUSSELL PATRICK %V SBIJLIJANGIE STANLEY _____ MARK VANCERBOfl’IHTE ___

23 PRESENT I ABSENT (ABSENT- WILLiAMS)

Thefollowing pagesindicatestheaction takenby Ihe CoMmissionon re—zoningrequests,approvalof notaryapplicationsand persotialsuretybonds,motions,resolulions and other matterssubject to the approvalof theBoardofCoin in issioners.

Motion was made by Comm. Morrell and seconded by Comm 1-larhleroad loapprove the minutes of the January20, 2015 RegularSession. Said motion wasapprovedby voicevote.

On 0836

SULLIVAN COUNTY BOARD OF COMMISSIONERSConfirmation ofAppointment

Whereasin accordancewith TennesseeCodeAnnotated§ 13-7-106,asduly adoptedbySullivanCounty, Tennessee,theCountyLegislativeBodyhastheauthority to appointmembersto theBoardofZoningAppeals;

Now therefore,theSullivan CountyBoardofCommissionersherebydo confirm thefollowing appointment(s)assetbelow:

Sullivan CountyBoardofZoningAppeals

Mr. JerryS.Johnson426 HardingRoadKingsport,TN 37663

Termends:September2018

Approvedandconfirmedthis 16th dayof March2015.

chardS. Venable,CountyMayor

ttest: JeanieF. Gammon,CountyClerk

CommissionAction:Approvedby Roll Call Vote

j_ Approvedby Voice Vote

— Rejectedon Vote

AYE NAY PASS ABSENTJ

23 1

(I Li US 31

PUBLIC COMMENTS

NONE

PRESENTATIONWAS MADE BY THE SULLIVAN COUNTY EXTENSIONOFFICE

PRESENTATIONWAS MADE BY AMBRE TORBET]’ TO STACY IVESTERFOR 1-115 SFRVICF ON THE SULI IVAN (OUNLY RF.GIONAI P1 tNNINCCOMNI ISSION

O 00833ITEANIE GAMMON COUNTY CLERK3258 HIGHWAY1.26 SUITE 101

DLOUNTVILLE TN 37617Telephone 423-323-6428Fax 423—279—2725

Notaries to be elected March 16,2015

~~.ISONMARY JANE ALLEYJIM ALLEY SR. LYNN S. JAMESWILLIAM C. ARGABRITE PENNY M. JENKINSANDREA KAY ASKEA CRYSTAL GAIL JOHNSONGARY ALMONY BAGNALL ANISSA I KITIRELLREBECCA K. BARKER MELINDA LAILKIMBERLY NICHOLE BARNES CARMEN MICHELLE LAMBERTMARGARET C. BEAR KIMBERLY L LEONARDCRISSY BEBBER TINA RENEE LEONARDJOHN S. BINGHAM TAMMY M. LETTERMANDEIRDRE L BLEVINS SUSAN K LLOYDJASON COLE BOOKER TERRY R. MCKNIGHTJONATHAN D BROWN SHERI LEONARD MCRAEEILEEN C BURKE RICHARD L MEADOWSFRANK A. BURNETTE HAKIM MERRILLJUDY CAMPBELL RHONDA KAYE MILLERMICHELLE L CAMPBELL KAREN B MILLSANN MARIE CARRIER BRIGETTE MICHELE MINNICKJ. RICHARD CARROLL EVELYN MINTONJOY L. CARTER EDGAR C. MOODYPATRICE CASTLE MICHAEL R. WUNSEYANGELA CHRISTIAN E. RHEA NEWLANDSHIRLEY A. CHURCHWELL DIANA Y PARNELLRICHARD ANDREW CLARK JENNY F. PENIXMITCHELL LOUIS CLARK RUSSELL JOSEPH RICHARDTHOMAS M. COLE JR. JOY F. ROBERTSANGIE COWDEN SHARON A ROGERSRICHARD M. CURRIE JR. GRETCHEN COVINGTON SANDERSFREIDA KAYE DEADERICK DAVID BRUCE SHINEPAULA DIANE DENTON FRANK L. SLAUGHTER JR.ALAN B. DODSON SUSAN K. SMITHSHERRY D. DOUGHERTY ROBYN LYNNE SPROLESSHARON K. DURNIN TINA S. STACYJULIE LEE DYKES ASHLEY STEWARTREGINA CHRISTINE EDWARDS DANIEL P. STREETCATHERINE MARIE FELTY DELLA ELAINE STURGILLREBECCA DAWN FLANARY-CROSS WHITNEY PAUL TAYLORJANET. FLETCHER KAREN L TAYLORMARLENE B. FOSTER STEPHEN TIPTONEDWARD GILLIAM LISA C. WHITEANDREW JAMES GLOVER SHERIN STORM WHITFIELDNANCY ANN GOBER VICKI A. WHIIMIRE

ii U U 83 ~;SULLIVAN COUNTY CLERK

JEANIE GAMMON COUNTY CLERK

3258 HIGHWAY126 SUITE 101BLOUNTVILLE TN 37617

Telephone 423-323-6428Fax 423—279-2725

Notaries to be elected March 16,2015

WILLIAM L HARRIS S. PAIGE WILLIAMSKATHY D HARRISON ALLISON N. WILLIAMSJESSICA HICKS MARY R. WILSONLISA MARIE HINKLE TERESA C. WORLEYALLYN HOOD DAVID C WRIGHTMICHELLE DAWN HUGHES ANDREA D. WYATT

PERSONAL SURETYMERCHANTS 413311 39E $25,000STATE FARMJ. RICHARD CARROLLROY MATTHEWSVAN DOBBINSANDREW JAMES CLOVERJ. MICHAEL NIDIFFERJ. BRENT ROSWALLLIBERTY MUTUAL 6756907-0000MICHELLE T.ANJKERSLEYJUDA NUCHOLSLESLIE MANISBILLIE J. MINION10,000.00

UPON J4OTTON NAPE BY CON1N. WIT LTE AM) SECONI)E1) BY COMM. HARLKEROADTO APPROVE TIlE NOTARY APPI,ICATIONS HEREON, SAT]) MOTION WAS APPROVE]) BY ROLE.CALL VOTE OF ‘IRE COJ*fISSION. 23 AYE, 1 ABSENT.

0008~U

STATE OF TENNESSEECOUNTY OF SULLIVAN

APPROVAL OFNOTARYSURETY BONDS

March 13, 2015

NAME OF NOTARY PERSONALSURETY PERSONALSURETYJudyC. Blalock William H. McKamey William It. Hodge

UPON MOTION MADE BY COMM. WflITE AND SECONDED BY COMM. .HAItLKEROM)TO APPROVETHE. NOTARYBONDSOF TUE ABOVE NAMEI) INI)IVIDUALS, SAIl) MOTION WASAPPROVEI) BY ROLL CALL VOTE OF THE COMMISSION. 23 AYE, 1 ABSENT

0N °N

179

~t9~ __

ON

--H—IJILHtEHI

t7T~

~1~L~7/T7ifl~~

~

~~r2~W~:~

1111111111i~~~Liz~ii/ 7 Y~

7—---%

111117_~__ ~i_._//1

~III ~ITTIITIli/IITC~t//

~TTT7~~%~~T-IJIlLI~t

~2~TIIITIIIliLI1TZ*~~~ ~ ±2N ~ ~

/flI~fl1[/

/~/~

/D~JP/7~77R~~fl

~7W~?F7

IL/~2I/~~)

~:No;~sIv

oo08~~2-IE COMMN.

85

REZONING OVERVIEWSULLIVAN COUNTY COMMISSION MEETING

February 17 2015RESOLUTiC:~#1 . To Consider the Waiver of Rules for the following zoning amendments (map or text).

Application Ffle Applicant Neighbor Staff Planning Commission Current Requested CivilNo. No. Opposition Recommendation Recommendation Zone Zone District

1 12114/#1 P;~nl& Phyliss Morrell Approve Bristol Approve Bristol A-I B-3 1st.

— 2 12114/#2 Barry & Julie Bowers No Deny Sullivan Co. Approve Sullivan Co. A-I B-I 5th

3

4

12/14f#3 Gary Rowland No Deny Sullivan Co. . Approve Sullivan Co. A-I PBD-3

121141#4 Telespectrurn of VA No Approve Sullivan Co. Approve Sullivan Co. R-1 B-3

5th

14Th

This meeting rescheduled for March 16,2015

I

OOU844 RI”!!PETITION TO SULLWANCOUNTYFORREZONING

A request for rezoningis madeby the personnamedbelow; said requestto go beforetheBristol Regional Planning Commission for recommendation to the Sullivan County Board ofCommissioners.

OFFICE USEONLY

Meeting Date 01126/2015 Time ~j~PM

Place .104 8k” Street, Easley AMnexj~g

Planning Commission Approved _~j~_.

//~/IY 4~JA~4/Denied _____

CountyCommis~ih~~provcdx8.z17-/5 ~

Other Roll Call 23 Aye, 1 Absent

Find Action Date 03—16—15

PROPERTY IDENTIFICATION

Tax Map NO. Q~fi / Group I Parcel 152.90

Zoning.Map 10 ZoningDistrict &i ProposedDistrict B-3

Property Location: Hwy 421

Purposeof Rezoning: “To comply with current zoning ordinances for auto repair shop and to

prepare for saleof property.”

The undersigned,being duly sworn, hereby acknowledgesthat the information provided inthis petition to Sullivan County for Rezoning is true and correct to the best of my information,knowledgeand belief.

PropertyOwner: Paul A& Phyliss P Morrell

Address: 408Robin RoadBristol, TN 37620

Phone 423-764-4114 Date of Request 12/12/2014

Property Located in Qj Civil District

Signature of Appli a t

~rk A~t5’r

SWORN TO AND SUBSCRIBED

MjcommissionExpiresr

PETITION TOSULLIVAN COUNTYFORREZONING

A request for rezoning is made by the personnamedbelow; said requestto go before theSullivan CountyRegionalPlanningCommissionfor recommendationto the SullivanCountyBoardof Commissioners.

Tax Map No. 065K

PROPERTYIDENTIFICATION

Group fl

OFFICE USEONLY

PlauningCommissionApproved. /Denied_____

/ Parcel 012.00

Approved XDenied______

ZoningMap fl ZoningDistrict &i ProposedDistrict 13-I

PropertyLocation:

Piirp~seof Rezoning:neitherveterinarynor

51! Hwy 75 fllusinessto locate behindhome(~513),Blountville, TN 37617

“To establish pet grooming business/sen’iceopen to public. To include

animal boardin2 services. Tites-Sat from8:00 ant - 5:00 pm or variahle.”

The undersigned,beingduly sworn, herebyacknowledgesthat the informationprovidedinthis petition to Sullivan County for Rczoningis true andcorrect to the best of my information,knowledgeandbelief.

SWORNTO ANI) SIJBSCRIBED

Property Owner: Barry & Julie Bowers

Address: 139 SY CentralBristol, TN 37620

Meeting Date 01/202015 Time 6:QQ~l

Place Historic Blountville Courthouse

Phone 423-647-6488 Date of Request 12/15/2014

PropertyLocatedin ~ Civil District

nature of Applicant

ci LA~C-~cuJCS~S

County Commission

e~)J7I2.~/~/

Other Roll Call 22 Aye, I Nay, I Absent

Final Action Date 03—16---15

My CommissionExpires:

000846 1,2/19/ �~j

PETITION TO SULLIVAN COUNTYFORREZONIING

A request for rezoning is made by the person named below; said request to go before theSullivan County Regional Planning Commission for recommendation to the Sullivan County Boardof Commissioners.

IDENTIFICATION

OFFICE USE ONLY

1t~NCO’~~~

Property Owner: Gary L Rowland

Address: 309 Southwood DriveKingsport,TN 37664

Phone 423-392-1140 Date of Request 12/15/2014

Meeting Date 01/20/2015 Time 6:001M

Place Historic Blountville Courthoi~

PInning Commission Approved _jL..Denied ________

County Commission Approved XDenied _______

Other Roll Call 22 Aye, 2 Absentof Apfllieant

4

Tax Map No. Q~Q

Final Action Date 03—16—15

PROPERTY

/ Group _____ Parcel 130.00

ZoningMap 8 Zoning District &i ProposedDisti ict PBD-3

Property Location Isley Road

PurpéseofRezoning: “To build a barn, gazebo, pavilion and storage building for purposesofwedding venue and other special events available for the general public.”

The undersigned, being duly sworn, hereby acknowledges that the infor ation provided inthts petition to Sullivan County for Rezonirue ~

SWORNTOANDSUBSCRIBEDbefore mtJ51day\~fS~r ~ai~~

My CommissionExpires:

PETITION TO SULLIVAN COUNTY FOR RFZOMNGlI~l1I)_’.-

S S J

A request for rezoning is made by the person named below; said request to go before theSullivan County Regional Planning Commission for recommendation to the Sullivan County Boardof Commissioners.

PropertyOwner:Sprint Cellular Company

Address:

Teles~ectrumOf Va. Inc ~

8725 Iliggins Rd.

Chicago, II. 60631

Phone 423.979-2220 Date of Request 12/15//2014

OFFICE USEONLY

MeetingDateOi/20-’/2015 Time 0

Place 2nd floor of Sullivan_counfl

Courthouse

~Plannin~nmnthsion Anoroved /Denied

CountyCommissionApprovedDenied

Other Deferred 03—16—15

FinalActionDate

TaxMap No. 107fl

PROPERTYIDENTIFICATION

/ Group E / Parcel 032.01)

Zoning Map 25 Zoning District 133/Ri Proposed District Extend133

Property Location :

Purpose ofilezoning:

5501 Fort Henry Dr, Kinesport, ‘Jennessee

Extend B3 zone to include existing property improvements.

The undersigned,being dulysworn,hereby acknowledges that thethis petition to Sullivan County for Rczoniug is true and correct id theknowledge and belief.

SWORNTOANDSUBSCRIBED

information providedinbest of my information,

No t1p PublicMy CommissionExpires: 7-/~ —/ /_

RESOLUTIONSON DOCKET FORMARCB 16, 2015

RESOLUTIONS ACTION#1 AMENDMENTS TO THE ZONING RESOLUTION APPROVED

03-16-15

#210 AMEND2014-15 FY SOLID WASTEFUNDBUDGETTO APPROVEDACCOUNTFORTHEFUNDING OF THE USEDOIL COLLECTION 03-16-15& RECYCLING PROGRAM GRANTFORSULLIVAN COUNTY

#3 APPROVEANDAUTHORIZETHEMAYORAFTERTHE APPROVEDPASSAGEOF 20 YEARSTORELEASEANY AND ALL CLAIMS, 03-16-15LIENS ANDRESTRICTIONSAGAINST FIRETRUCKSANDRESCUETRUCKSPURCHASEDWITHMONEYDONATEDBYSULLIVAN COUNTYTO SULLIVAN COUNTYVOLUNTEERFIREDEPARTMENTSANDVOLUNTEERRESCUESQUADS

#4 ADOPTTHESULLIVAN COUNTYMULTI~JUR1SDICTlDNAL APPROVEDLOCALHAZARDMITIGATION PLAN 03-16-15

#5 AUTHORIZETHEPURCHASINGAGENTTOENTERINTO A APPROVEDLEASEPURCHASEOFA SERVERANDCOMPUTERSFORTHE 03-16-15USEOFTHECIRCUIT COURTCLERK

#6 AMENDANDINCREASETHECURRENTGENERALRIND APPROVEDBUDGETIN THEAMOUNTOF$7,378 FORTHESULLIVAN 03-16-15COUNTYSHERIFF’S OFFICE2014-2015 HIGHWAYSAFETYGRANT

#7 SUBMITTHESTOPGRANTRENEWALAPPLICATION, APPROVEDACCEPT, ANDAPPROPRIATEFUNDS 03-16-15

#8 ACCEPTPERMANENT EASEMENTTITLE IN FEE FOR APPROVEDRERTENTIONAREAONSTAGEROADIN THEOREBANKAREA 03-16-15

#9 AUTHORIZETHESULLIVAN COUNTYPURCHASINGAGENT I READINGTOENTERINTO A FORTY-EIGHT(48) MONTHLEASEWITH 03-16-15“LEASING VENDOR”FORSHERIFF ANDJAIL VEHICLESANDEQUIPMENT ___ ____

#10 AUTHORIZEFUNDING TO ACQUIREAND INSTALL A 1~kEADINGSOFTWARESYSTEMFORTRUSTEE’S OFFICE 03-16-15

1)1)U 849

SDiii VAN !CQLi~J~Jii1kk

BOARD OF COUNTY CQ1W1ISS1O~RS

March 2015_ GONSENT AOL ND4 _____

RESOLUTION Tie Amend 2C14-15FY Solid Waste FundBudget to Account2 for the Fundingof the Used Oil Collection & RecyclingProgram Grailt for 2015-02-OS

SullivanCounty

NOW THEREFOREBE IT RESOLVEDthat theBoardof CountyCommissionersof Sullivan County, Tennessee,assembledin RegularSession,amendthe 2014-

2015 Fl Solid WasteFund budgetin the amountof $37,400 to be fundedfromrevenuesprovided by the Stateof Tennessee(the accountcodesto be assignedbythe Director of Accounts & Budgets.)

RESOLUTION ‘To Approve and Authorize the Sullivan County Mayor afterthe Passage of Twenty (20) Years to Release Any andAll Claims, Liens and

3 Restrictions Against Firetrueks and Rescue Trucks Purchasedwith Money 2015-02-09Donated by Sullivan County to Sullivan County Volunteer Fire Departmentsand VolunteerRescue SquadsNOW THEREFORE BE IT RESOLVEr) that upon the twenty (20) yearanniversary of the signing of each Agreement, the Sullivan CountyMayor is herebyauthorized to release ai~y and all Claims, liens, and interest Sullivan County has inthe vehicle being the subject matter of such 20 yearold Agreement, and to releaseany and all restrictions it has on the use of such vehicle) and the respectivevolunteer fire departmentand the respectivevolunteer rescue squad is hereby

authorized upon said i-el ease to sell, trade, encumber, pledgeor disposeof its fire

truck or rescue vehicle as it sees fit. The Sullivan County Mayor is herebyauthorized to take any action and to sign any documents necessaryto effectuatesuchrelease.

ItESOIlJ LION TO A dopt the Sullivan County Multi—jnijscjetiomil Local - —4 21i I ~-ti2-11)I lazardi\liliga ~iouPlan

NOW TI HEREFOREBE IT RESOLVEDthat the Boardof CountyComnussionersof Sullivan County, Tennessee,assembledin RegularSession.herebyadoptstheStill ivan CountyMtilti-Jurisd i cti oual I Lizard Mitigation Planasan ollicial plan.

I UT IT F JRTT ILL RESOLVED that the SullivanCounty EmerocacyManagementAgency will submit on behalf of the paitrcipating municijalities the adoptedSullivan County Multi-Jurisdictional ilazard Mitigation Plan to the FederalEmergencyManagementAgencyofficials for final reviewand approval.

P~SOLUT1ONto Authoriie the Purchasing Agent to Enter into a Lease 2015-03-IlPurchaseofa Serverand Computers for the Use of the Circuit Court Clerk

NOWTHEREFOREBEIT RESOLVEDthat the Board of County Commissioners

of Sullivan County, Tennessee,assembledin RegularSession,herebyauthorizesthe Purchasing Agent to act on behalf of Sullivan County, to executea 48-monthleasefor newHP Proliat DL38Op GenSserverand 16 Lenovocomputersplus allsoftwareand installationat a total cost of $54,397.97to paid in equalmonthlyinstallmentsof $1,332.75over a 48-monthperiodwith a $1 purchaseprice at theend of saidlease.BE IT FURTHERRESOLVED that thesemonthly paymentswill be paid by theCircuit Court Clerk with no additional finds required to financethe leaseof thissystem, due to the monies available through the Clerk’s collection of data fees.Accountcodesto beassignedby theDirectorof AccountsandBudgets.

6 RESOLUTION To Amend andIncreasethe currentGeneralFundBudgetin 2015.M3-12the amount of $7,378 for the Sullivan County Sheriffs Office 2014-2015

- NOW THEREFORE BE IT RESOLVED that the Board of CountyCommissionersof Sullivan County, Tennessee,assembledin RegularSession,hereby accepts,authorizes,and appropriatesthe giant finds for the Sulinan County Sheriff’sOffice 2014-2015HighwaySafetyGrantasfollows:54110 100914 $50,024 SourceofFuading54110400914 7,511 47990000914 $82,34454110700914 24,809

7 RESOLUTION To Submit the STOP Grant Renewal Application, Accept,. 2015 03 13and Appropriate Funds . . . - -NOW, THEREFOREBE IT RESOLVED that the Board ~f CountyCommissioners of Sullivan County, Tennessee, assembled in . Regular Sessionhereby approves Sullivan County submitting a renewal application to the State of

Tennesseefor the STOP Grant project with proposedfunding for the 2015-2016Fiscal Year in the amount of $60,588 provided by Federal Grant Funds andrequired local matching funds in the amountof $20,196to be provided by SullivanCounty from existing appropriations.BE IT RESOLVED that the CountyMayor is authorizedto enter into any andallagreements, assurances, and/or contracts to accept grant funds and implementthis

project.BE IT FURTHERRESOLVEDthat upon approval of said grant application,Sullivan County is hereby authorized to accept, appropriate, aadexpendsaidgrantfunds; and appropriate and expend said matching funds, not to exceedthe aboveamounts, as required by the grant contract, using existing Account codes in the

54110 PGM-915 Budget.

UU[JSLi

FGSOLCIJO:- To ACcept PermanentEasementTitle is Fee for RetentionArea on Stage Road in theOr2bunkAreaNOW TESREFOREBE IT RESOLVED that Sullivan Counydoesherebyaccept

the easc~~~cnt,C: title in fee iS the ownerpreRr~,for the retcncic-nareaas describedabove, andifnecessaiythe SullivanCounb:Mnyor is herebyauthorizedto sign anydocuments ncccJsa7 to effectuate this R-:sulL iOfl.

CONSENT AGENDA APPROVED 03—16—15 23 Aye, 1 Absent

a00852

Sullivan County,TennesseeBoardof CountyCommissioners

Item 1

No. 2015-03-00

To the Board of Sullivan County Commissionersand RichardS. Venable,Mayor of SullivanCounty,meetingin RegularSessionthis 16th day ofMarch, 2015,

RESOLUTION TO CONSIDERAMENDMENT(S)TO THE SULLIVAN COUNTYZONINGPLAN: ZONINGMAPORTHEZONINGRESOLUTION

WFIEREAS, the rezoningpetition(s)havebeenduly initiated;havebeenbeforethe appropriateRegional Planning Commission (recommendations enclosed); and shall receive a public hearingas required prior to final action from the County Commission; and

WHEREAS,such rezoning petition(s) and/or the proposed text amendment(s) will require anamendmentto theSULL)VAN CouNty ZoNING PLAN — Zonix~g Map or7oning Resolijtioi~ution.

NOWTHEREFOREBE IT RESOLVEDthat the Board of County CommissionersofSullivan County, Tennessee, assembled in Regular Session hereby consider rezoningpetition(s) and/or the Zoning Resolution Text Amendment(s), conduct the appropriatepublic hearing as required by law, and vote upon the proposed amendment(s) individually,by roll call vote, and that the vote be valid and binding, and that any necessaryamendments to the official zoning map or resolution code b®k be made by the Planning &Codes Department.

All resolutionsin conflict herewithbe andthesamerescindedinsofarassuchconflict exists.

Duly passed andapproved this 16th day of March 2015.

Attest: - ApproG2~A0J4 ‘vCt4~htJeanieGammon,CountyClerk RichardS. Venable,CountyMayor

Sponsor: John GardnerPrime Co-Sponsor(s): John Crawford

County Commission

ACTION Approved 03—16—15 VoIce Vote

U 0085

Sullivan County,TennesseeBoardof CountyCommissioners

Item 2

No. 2015-02-OS

To the HonorableRichard S. Venible. Mayor of Sullivan County, and the Boardof SullivanCounty Commissionersmeetingin RegularSessionthis 17th myof February,2015.

RESOLUTION 10 AMEND 2014-15 FY SOLID WASTE FUND BUDGET TOACCOUNT FOR THE FUNDING OF THE USED OIL COLLECTION & RECYCLINGPROGRAMGRANT FOR SULLIVAN COUNTY

WHEREAS,Sullivan County Solid Waste Deparunent has been active in the collection of usedoil and the recycling of the productcollectedin compliancewith the environmentalguidelinesestablished by the State of Tennesseefor anumberof years;and,

\VFIEREAS, the Stateof Tennesseehasapprovedfunding for Sullivan Countyto improve andupdatethe handlingof the. usedoil.

NOW ThEREFORE BE IT RESOLVEDthat the Board of County CommissionersofSullivan County, Tennessee,assembledin Regular Session,amend the 2014-2015FlT Solid%\Taste Fund budget in the amount of $37,400 to be funded front revenues providcd by the

State of Tennessee(tile account codes to be assigned by the Director of Accounts &Budgets.)

Thisresolutionshall takeeffect from andafter its passage.All resolutionsin conflict herewithheand the samerescindedinsofaras such conilict exists.

16th dayof_ rEL_ -, 3i1~5. rApprove:

R ant Ven able,County Ni avor

Herebyapprovedthis

Jean~eGammon, Co inty Clerk

Spoh~thred By: W’illiannsPrimeCo—Sponsor(s):White

Approved (i3—I 6—! 523 Aye, 1 Absent

~UDC) 854

Sullivan County,TennesseeBoardof CountyCommissioners

Item 3No. 2015-02-09

To the Honorable Richard S. Venable, Chairman, and the Board of Sullivan CountyCommissioners meeting in Regular Session this 17th day of February, 2015.

RESOLUTIONTOAPPROVEANDAUTHORIZETHE SULLIVAN COUNTYMAYORAFTER THE PASSAGE OF TWENTY (20) YEARS TO RELEASE ANY AND ALLCLAIMS, LIENS AND RESTRICTIONS AGAINST FIRETRUCKS AND RESCUETRUCKS PURCHASED WITH MONEY DONATED BY SULLIVAN COUNTY TOSULLIVAN COUNTYVOLUNTEERFIRE DEPARTMENTSAND VOLUNTEERRESCUESQUADS.

WHEREAS,during fiscal year 1996-1997 Sullivan County donated approximately $125,000 to aSullivan County volunteer fire department for the purchase of a fire truck; and

WHEREAS,it was the plan at that time to donate similar money annually to each SullivanCounty volunteer fire department on a rotating basis; and

WHEREAS,by Resolution number 3 passedon September 15, 1997, the Cities of Bristol andKingsport were added to such plan; and

WHEREAS,by Resolution number 3 passed on September 15, 1997 such donations wereconditioned on the approval andsigningof anAgreement(hereinafter“Agreement”) whereintherecipients, among other things, agreed to name Sullivan County as a lienholder on the title to saidfire truck andforbade the recipients from sel]ing, trading, giving away or encumbering such firetruckswithout the approval of Sullivan County; and

WHEREAS,by Resolution number 13 passed on October 19, 1998 a similar plan was adoptedby Sullivan Countyproviding for an annualmonetarydonationby Sullivan County to SullivanCountyvolunteerrescuesquadson arotatingbasisto be usedfor the purchaseofrescuevehicles;and

WI-IEREAS, by Resolution number 13 passed on October 19, 1998 such donations to SullivanCounty rescue squads were conditioned on the approval and signing of an Agreement(hereinafter “Agreement”) wherein the recipients, among other things, agreed to name SullivanCounty as a lienholder on the title to said rescue vehicle and forbade the recipients from selling,trading, giving away or encumbering such rescue vehicles without the approval of SullivanCounty; and

WHEREAS,the term of these Agreements has been for twenty (20) years;and

WHEREAS,Sullivan County has continued to fund these doaations through the 2014-2015fiscal year and will probably continue to fund these donations hereafter and the Agreement hascontinued to be signed; and

DI) 1355

WHEREAS, the first of thesevehicleswill turn twenty (20) yearsold beginning in 2016 withanother fire truck and rescue vehicle turning twenty (20) years old each year thereafter; and

WHEREAS,it is the desire of Sullivan County to release any andall claims,liens,and interestithas in such vehicles, and to release any and all restrictions it has on the use of such vehicles,upon the 20 year anniversary of the signing of each Agreement such that upon the 20 yearanniversary of the signing of each Agree~i~umsuch volunteer fire depa~ ment and volunteerrescuesquadmay sell, trade,encumber,pledgeor disposeof its fire truck or rescuevehicle asitseesfit;

NOW THEREFORE BE IT RESOLVED that upon the twenty (20) year anniversaryof thesigning of each Agreement,the Sullivan County Mayor is herebyauthorizedto releaseany andall claims, liens, and interest Sullivan County has in the vehicle being the subject matter of such20 year old Agreement, and to release any and all restrictions it has on the use of such vehicle,and therespectivevolunteerfire departmentandthe respectivevolunteerrescuesquadis herebyauthorized upon said release to sell, trade, encumber, pledge or dispose of its fire truck or rescuevehicle as it sees fit. The Sullivan County Mayor is hereby authorized to take any action and tosign anydocumentsnecessaryto effectuatesuchrelease.

This Resolution shall take effect from and after its passage. All resolutions in conflict herewithshall be andthesameareherebyrescindedinsofarassuchconflict exists.

Approvedthis l6thday of Mare1~2015.

Attested: - ~/flflZfl~.-Approved: _____ _____

Jo. ~ioGammon, Com~1y jerk Richard 5. Verinhle, Chairman, County Commission

Introduced By: Commissioner: Mark BowerySecondedBy: Conimissiouer(s):Eddie Williams, Bob White, Mark Vance, Matthew

Johnson,Terry Harkieroad

Approved (I3—]6—~5 23 Aye, 1 Absent.

000858

SullivanCounty,TennesseeBoardof CountyCommissioners

Item 4No. 2015-02-10

To the HonorableRichardS. Venable,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 17th day of Febmary,2015.

RESOLUTION TO ADOPT THE SULLIVAN COUNTY MULTI~JURISDICTIONALLOCAL HAZARD MITIGATION PLAN

WHEREAS,Sullivan County recognizesthe threat that naturaldisastersand hazardspost topeopleandproperty;and

WHEREAS, undertaking hazardmitigation actions before disastersoccur will reduce thepotentialfor harmto peopleandpropertyandsavetaxpayerdollars; and

WHEREAS,an adoptedhazardmitigationplanis requiredasaconditionoffuturegrantfundingfor mitigation projects;and

WHEREAS,Sullivan County participated jointly in the planning processwith the other localunits of government within the County to prepare the Multi-Jurisdictional Local HazardMitigation Plan.

NOW THEREFORE BE IT RESOLVED that the Board of County Commissioners ofSullivan County, Tennessee,assembled in Regular Session,hereby adopts the SullivanCounty Multi_Jurisdictional Hazard Mitigation Plan as an official plan.

BE IT FURTHER RESOLVED that the Sullivan County EmergencyManagementAgencywill submit on behalf of the participating municipalities the adopted Sullivan CountyMulti-Jurisdictional Hazard Mitigation Plan to the Federal Emergency ManagementAgency officials for final review and approval.

This resolution shall take effect from and after its passage. All resolutions in conflict herewith beandthesamerescindedinsofaras suchconflict exists.

Attee

Sponsored By: Commissioner Mark BoweryPrime Co-Sponsor(s): Commissioner Mark Vance

Approvedthis j~UL dayof March , 2015.

Richard 5.Venable, County

Actions: Approved 03—16—15 23 Aye, 1 Absent

UI) :~ 57

Sullivan County,TennesseeBoardof County Commissioners

ItemS

No. 2015-03-11

To the 1-lonorable Richard ~. \‘enable,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis l6t~~day Dt March, 2015.

RESOLUTIONto Authorize the Purchasing Agent to Enter into a Lease Purchase of aServer and Computers for the Useof the Circuil Court Clerk

WHEREAS, pursuantto applicable law, the Board of Commissionersof Sullivan County isauthorizedto approve leasepurchaseagreementsfor equipmentfor the various office anddepartmentsof theCounty;and

WHEREAS, the Circuit Court Clerk has entered into previous lease agrecmcntswithgreatsuccess;and

WHEREAS,a new system~vi11replacethecurrentserverand16 computersdue to the inabilityof the currentserver to operateproperly and the need for the replacementor addition of 16computersandsoftware.

NOW TI-IEREFORE BE IT RESOLVE1) that the Board of County Commissioners ofSullivan County, Tennessee, assembled in Regular Session, hereby authorizes thePurchasing Agent to act on behalf of Sullivan County, to executea 48-month leasefor newHi) Proliat DL38Op CenS server and 16 Lenovo computers plus all software andinstallation at a total cost of $54,397.97to paid in equal monthly installments of $i ,332.75over a 48-month period with a SI purchaseprice at the end of saidlease.

BE IT FURTHER RESOLVED that thesemonthly payments will be paid by the CircuitCourt Clerk with no additional funds required to financethe leaseof this system,due to themonies available through the Clerk’s collection of data fees. Account codesto be assignedby the I)ircctor ofAccounts and Budgets.

This resolutionshall takeeffect from andafter its passage.All resolutionsin conflict hercwithbe andthesamerescindedinsofarassuchconflict exists.

Approvedthis t6thi day of March ___ , 2015.

Jc~mieUamiiiuji, CountyClerk R.clmrd5~Venable.County Mayor

SponsoredBy: CommissionerEddie WilliamsPrime Co—Sponsor(s): CommissionerBob White

Actions: Approved 03—16--1.5 23 Aye, I Absent

000853

Sullivan County,TennesseeBoardof CountyCommissioners

Item 6

No. 2015-03-12

To the Honorable RichardS. Venable,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 16thdayof March2015.

RESOLUTION To Amend and Increase the current General Fund Budget in the amountof $7,378for the Sullivan County Sheriffs Office 2014-2015llighway SafetyGrant

WHEREAS, Sullivan County Sheriffs Office has been awarded a TennesseeDept ofTransportation- Governor’sHighway SafetyOffice Grant againfor the 2014-2015Fiscal Yearin theamountof $82,344;and

WHEREAS,theseGrant funds areusedfor thepurposeofpayingovertimeto officers to conductHighway Safety activities on county roadsand for purchasingrelatedsuppliesandequipment;and,

WHEREAS, thesefundsdo not requireany local matchor additionallocal personnel.

NOWTIIEREFORE BE IT RESOLVEDthat the Board of County Commissioners ofSullivan County, Tennessee,assembledin Regular Session,hereby accepts,authorizes,andappropriates the grant funds for the Sullivan County Sheriffs Office 2014-2015Highway SafetyGrant as follows:

54110100 914 $50,02454110400914 7,51154110700 914 24,809

Sourceof Funding-47990000 914 $ 82,344

WaiverOfRulesRequested

This resolutionshall takeeffect from andafterits passage.All resolutionsin conflict herewithbeandthesamerescindedinsofarassuchconflict exists.

Approvedthis~~ dayof March ____,2015.

Approv~~hØJ A.Clerk Richards.venable,CountyMayor

SponsoredBy: CommissionerPatrick ShuilPrime Co-Sponsor(s): CommissionerBaxter Hood

Actions: Approved 03—16—15 23 Aye, 1 Absent

Sullivan County,TennesseeBoard of County Commissioners

Pem7No. 2015-03-13

To the HonorableRichard S. Venahie.Mayor of Sullivan County, andthe Board of SullivanCountyCommissionersmeetingin RegularSessionthis 1 6th day of March, 2015.

RESOLUTION To Submit the STOP Grant Renewal Application, Accept andAppropriate Funds

WHEREAS, the Sullivan County Sheriff’s Office has administeredthe Departmentof JilsEice

STOP VIOLENCE AGAINST WOMEN Grant through the Stale of TennesseeOffice ofCriminal Justicefor a numberofyearswith theexisting grantexpiring on June30, 2015;and

WFIEREAS, themulti-yearrenewalapplicationfor FY l6-FY 18 funding is dueMarch 19, 2015with theprojectandfunding beginningJuly 1,2015for eachofthe three(3) fiscal years;and

\VITEREAS,theFederalawardamountfor eachfiscal yearwill be $60,588andthe25%requiredmatcheachfiscal yearis equalto $20,l 96, for a fiscal year totalof $80,784funding onefull timeCriminal InvestigatorandrelatedSupplies,Equipment,Travel, and otheroffice expenses;

NOW, THEREFORE BE IT RESOLVED that the Board of County CommissionersofSullivan County, Tennessee,assenibled in Regular Session hereby approves SullivanCounty sublnhlting a renewal application to the State of Tennesseefor the STOP Grantproject with proposed funding for the 2015-2016Fiscal Year in the amount of 560,588provided by Federal Grant Funds and required local matching funds iii the amount of$20,196to be provided by Sullivan County from existingappropriations.

BE IT RESOLVED that the County’ Mayor is authorized to enter into any and allagreements,assurances,anti/or contracts to acceptgrant fundsand implementthis project.

BE U’ F’URTIIER RESOLVEI) that upon approval of said grant application, SullivanCounty is hereby authorized to accept, appropriate, antI expend said grant funds; andappropriate and expendsaid matching funds, not to exceedthe above amounts, as requiredby the grant contract, using existing Account codesin the 54110 PGM-9] 5 Budget.

WaiverofRulesRequested

This resolutionshall takeeffect from and after its passage.All resolutionsin conflict herewithhe

and the samerescindedinsofaras sucheonflicL exists.Duly passedandapprovedthis lath dayof March . 2015.

~ Approve~4qJJ.~~oUI[cGuriITnnLI, CourityClerk RicJiaid S. \‘eriable, Coini yMayor

Sponsorèttb: CommissionerPatrick5111111Prime Co-Sponsor(s): ComnussionerBaxter Hood

Actions:Approved (11—16—15 23 Aye, 1 Absent

Sullivan County,TennesseeBoardof CountyCommissioners

ItemS

No. 2014-03-14

To the Honorable Richard S. Venable, Chairman, and the Board of Sullivan CountyCommissionersmeetingin RegularSessionthis 161h day ofMarch, 2015.

RESOLUTION TO ACCEPT PERMANENT EASEMENT TITLE IN FEE FORRETENTIONAREA ONSTAGEROADIN THE OREBANKAREA

WHEREAS,development of Eagle Pointe Subdivision, Phase II in the Urebankareaof SullivanCountyoff EdensView Road was initiated in 2004; and

WHEREAS,in 2008 suit was filed againstEdward B. Douthat,the developerof EaglePointeSubdivision,andtheCity of Kingsportallegingdamageto neighboringpropertyby surfacewaterrunoffcoming from EaglePointeSubdivision,PhaseII; and

WHEREAS,in 2009Sullivan CountywasaddedasaDefendantin saidlawsuit; and

WFIBREAS,over the last six yearsall partiesto saidlawsuit haveworkedto bring asolutiontotheproblemsraisedin saidlawsuit; and

WHEREAS,a settlementof saidlawsuithasbeenconditionallyagreedto by the partiessubjectto somefinishing touches,and

WHERERAS, as part of said settlement,and in order to slow down and contain surfacewaterrunofforiginatingfrom EaglePointeSubdivision,EaglePointeDrive andEdensView Roadandthereafterflowing downasteepbanktowardsStageRoad,thepropertyownerof saidsteepbankhasagreedto sell to Sullivan Countya permanenteasementto locate thereuponaretentionareato slowdown andcontainsaidsurfacewaterrunoff; and

WHEREAS, Sullivan County will be responsiblefor the permanentmaintenanceof saidretentionarea,althoughsuchmaintenanceis expectedto be minimal; and

WHEREAS,the legal descriptionof saideasementhasnotbeendeterminedat this time;

NOW THEREFORE BE IT RESOLVED that Sullivan County does hereby accept theeasement, or title in fee if the owner prefers, for the retention area as described above, andif necessary the Sullivan County Mayor is hereby authorized to sign any documentsnecessaryto effectuatethis Resolution.

This Resolutionshall takeeffect from andafterits passage.All resolutionsin conflict herewithshallbe andthesameareherebyrescindedinsofaras suchconflict exists.

Approvedthis l6thdayof March, 2015.

c~ieGammon,CountyC!~rk RichardS. ~cnabIe.Chatrntan,CountyCommiss;ori

IntroducedBy: Commissioner:Terry HarkieroadSeconded By: Commissioner(s): Mark Bowery, Matthew Johnson

Actions: Approved 03—16—fl 23 Aye, .1 Absent

WJUStn

Sullivan County,TennesseeBoardof CountyCommissioners

Item 9

No. 2015-03-15

To the HonorableRichard S. Venable,Mayor of Sullivan County, and the Board of SullivanCountyCommissionersmeetingin RegularSessionthis 16th dayof March, 2015.

RESOLUTION To AuthorizetheSullivan CountyPurchasingAgentto Enterinto a Forty-eight (48) Month Leasewith “LeasingVendor” for Sheriffand Jail vehiclesand Equipment

WHEREAS, the Sullivan County Sheriffs Office personnelassistedthe Sullivan CountyPurchasingAgent in compiling specificationsfor much needed2014/2015vehiclesand relatedadditionaloperationalinstalledequipmentto replaceexistingsimilar vehiclesfor more efficientandeffectivelaw enforcementand corrections’operations;and

WHEREAS,theSullivan County SheriffsOffice personnelhaveconsideredtheneedandabilityto obtain 45 vehicles,with installedequipment,by utilizing a4 yearleaseagreement;and

WHEREAS,the anticipatedcost of thevehiclesand equipmentis approximately$1.3 millionand theanticipatedleasepaymentis expectedto be approximately$325K-$350K,

NOW THEREFORE BE IT RESOLVED that the Board of County CommissionersofSullivan County, Tennessee, assembled in Regular Session, hereby authorize the SullivanCounty Purchasing Agent to execute a forty-eight (48) month lease at approximatelyS325K-350K per annum, or approximately $1.3 million total, with “Leasing Vendor” asrecommended by the Sullivan County Sheriffs Office personnel.

This resolutionshall takeeffect from andafter its passage.All resolutionsin conflict herewithbeandthesamerescindedinsofarassuchconflict exists.

Duly passedandapprovedthis —______ day of ____________________2015.

Attested: Approved:JeanieGammon,CountyC$erk RichardS. venable,countyMayor

Sponsored by: Commissioner Joe HerronPrime Co-Sponsor(s): Commissioner Cheryl Russell

Actions: 1st Reading 03—16—15

Sullivan County,TennesseeBoard of County Commissioners

Item 10

No. 2015-03-16

To the HonorableRichard S. Venable. Mayor of Sullivan County, and the Board o~SullivanCountyComimssioncrsmc~Lin~:in RegularSessionthis l&’~day of March. 2015.

RESOLUTION to Autlioric the Funding to Acquire and Install a Software Systemfor theSullivan CountyTrustee’sOffice

WHEREAS, the companY, Bridge/Saratoga,providing software for the Sullivan CoLtrtyTrustee’soffice for more than 30 years is going to be discontinuingits serviceas of June30,2015;and

WHEREAS,the Trusteewill need to securereplacementsoftwareto administerthe County’spropertytaxcollectionsandvariousotherrevenues.

NOW THEREFORE BE IT RESOLVED that the Board of County CommissionersofSullivan County,Tennessee,assembledin Regular Session,hereby authorizes the funding,in the amountof $32,000,to acquire and install a softwaresystemfor theSullivan CountyTrustee’s Office, To be funded front the Fund Balanceofthe General Fund. Account codesto be assignedby the Director of Accounts and Budgets.

This resolutionshall takeeffect from andafter its passage.All resolutionsin conflict herewithbeandthe samerescindedinsofaras suchconflict exists.

Approvedthis day of , 2015.

Attest: Approve:JeaoieGanirnon,CountyClerk JtEl]ard S.’v’en able,CountyMayor

SponsoredBy: Commissionerflu!) White

Prime Co-Sponsor(s): CommissionerMark flowery

Actions: 1st Reading 03—16—15

000862

REPORT ON DEBT OBliGATIONlPbniaarta, Terrw,,,eCodeArtearadSac:,,,92:.:a:(

‘age J ~ai)CO

‘Wv Olet,-, it:.’:a

1. Public Entity:Name SuHivan County, Tennessee

3411 HIghway 126Slouniville, TN 37617

Debt uHueraime: 600 Mhz Equipment Lease-Purchaseit dac,oie~‘a,, Ii~to, a pcoge.,n,altec],aM (r/fl~.oecfitl Fo, apdciree. ]r,wcating The f’fouency r~reC

2. Face Amount:Prerniilin/Diucourit,

� 10,542,215.00S

3. InterestCost; 4,1200% [~ral.exnmPt DiasabeQiic ONIc

lndau plus basis pou,t~,,r

flueriabl,o Rein,, keting Agent

0Other.

4. Debt Obligation:

9i~ D~N QCON , .Darn DCMN OGAN

[3Bond flinan Agreement ~Capltai lease

0 tMitt&sted ~QflMt biaS penawn eerie.,.Chwra ?i, end,,, a copye4 d’sen~ab4net.

.

.

•

.

.. ..

.

wNl,tF,tiinia*TheOffirtul ti.Ua,,d a.,a tnancc?O~trl. .

5. Ratings:

unrited

Moody’s Standard $ Poor’s Fitch

SRIEF OE$CRIPTICF~

6. PurpOse;

,

.

D6e~er~conernm1at

Dr&tadionDU~1~etQottier

~

100.00 v. ‘

%

9.

,

County-widesimulcastP26D~ital800 MF-tz radiosystem

7. Security: . . . , .

GeneralObll~al.on - . Qooneral Oblr~ationF ars~nuefrax ‘

9 Revenue

ApproQdation(Cap(tutteas,Only)

Increment rinancire (ItO

9other (Deicribol:

.

8. Type of Sale:

.

Public Sale. ~

[3iororinal Bid

9interiund ba,

‘~~o.npnugrarn EqulpthentLoase4urchaseAgreement ‘

9. Date:Dated Date. 09115/2014 lssuef(los(iig Date: 09/1512014

‘~i7i(IlIl5la a a n< 0 On n ‘.‘t atSI

U H 4? I:,’I,) LI IL) Ut

Sts:e form No.CT.o:52tt?,,]~~Ere::ne

F rnar,civi Asytsor lees

Legal fees

Bond Counselissue?]Counsel

Trustees C ouncel

Na 5: k CounselD,sclosure Counsel

P,y rng Agent Fees

Ii rr~lsitar Fees

mm tee FeesRnrnartettng Agent Feet

liquidity [eec

Rating A�encvFeesCred,:Fri Eta a remr,ene Fees

RankClosingCoatsUtrdtrrwriter’s Cocount se

Tate DownMasayr’r’.y’nt I enPvC Prirs:l,,nm

Underwriter’s CounselOtt or rape roes

Print tr.g and Advertising leesIssuer/Adnr inintra tar Ptogracm: i ens

RealEstateFees

p0:1 nonIrip/Rirlet ral FenOilier Costs ____________

00

.5 0S 0

5 0$ . 0

0S US 0S 0

C0

$ 0S CiS. ft

S ______ 9,

S a5 05 0S US 0S US 0,5 0

Pngy F el

-

21016 T.L’4 821 452017 rk4B 620432018 S985530l5201.9 51.025233722020 51,068.520382021 51,112514,052022 51.158381552023 51,206.10755

REPORT ON DEBT OBLIGATIONanr:o lennessee Cody Anrocjtenl Satire tS.:. III

ates,Amou ts andInterest ‘tes

I ..., :t~it teinThRePoiraowiaPWZrlm, . .. . ______ _______

:9 flOe debt sni I OpalstaurnIre’ Otorrmiorrvevre tier’ bevels if ritlsflrir, l?i ptrr:.a;,r: rep,mynnrrnniv leaved fri ins on mere yenuor IS’ drst t,’r’rire

r’nnu.in: sir Sen iesr’itbisu’.h-rst tlnene:rie’nerlre,rnd treea curnuJa’i’,rmrpsvrliers:triredor [C050ed’r ‘avear ,n:resrer.im Cci to Ft aevis(i,rrlutr’,p’rl’rs via m’i

Otter err:,nt leo] Crier cC by sn~jamsscarCs MUSe B,5 PFLPARFD AND AITACHED. Fo,:rrrrtros,’m chUrn mrs rich] :rcur’t! b’y anadralo’enetar plrdye redCcitt

snene’j5

s bets. sd careentamed rrvetue pladgga:rsr:rred by i:vni,rmc’ coerce. Also, Coot s~’:u:sdo’,’nh.’~mnp numMeestrearr.,no maCtar aches tier late, isen,s,dercre,000rrrrrj tie theearnstoarce.

ii: cost of Issuatlee ~ndPrdftssionals:

E~JNocostsor protessionaloFIRPA NAME

TOTAL COSIS S ,, 0

REPORTONDEBTOBLIGATiON~~iansrm~i:tto Tonrottee oeac M’oea:ea Sactrair 9.51591

Sm’. Form ‘it. r:t’::sAire.r.ed Diertay

or

Page 9 tI

12. Recurring Costs:

~r,o Rem.alrinccotmt

trsRemanding flenmPayingAgent / RegistrarTrusteeLiquidity! Credit cnhantensentEscrow AgentSpontwshtp (Program / AdrnsnOther 6

FIRM NAME

lzffersr,.ircrr

13. Disclosure Document! Official Statement:~ Nuite Prepared

0FMMA link

0Copy attached

14. Continuing Disclosure Obligations:it there art eciscirsg conltnwng d rsdosure obligation related to the security tar this debt? DYes Orbis there a cootinulng distlosureoblIgation agreement related to this debt? ‘ 9’ses ~eioIf yet to either question, date that disclosure is due June 30. 2015Name andtlttead person respotesible for compliance County F!nan~Ocoartment

.

15. Written Debt Management Policy:

Govetsmng ttody’s approval date ol the current aerdion0

r use writlc’t debt itleitegemept pottcy 12/19/2011is cisc debt obttfltioo in compliance with and clearly authorised ander lb. polity? DYes Owo

16, Written Derivative Management Poticyt

Mo derivative

‘

Govei’nlng Body’s approval dateot the current version of the written derivative management psicy

Date of Lemterof comptiance for elerivetlyc.,

Is the derlvetire in conipiiance with and dearly authorIzed under the policy? , ~Yys DM0

18.

Name‘RichardVenable ‘ .

‘ Tale Sullivan ‘County Mayor ‘ ‘

‘ , ‘

rot

Email rvenabIefWsulhvanc~jnIv4noov ‘

Otte 02/02/2015.

17. SubmIssion of Report: ‘ ‘

Tottne Governing Bodyr on 02/12/2015 and presented elpimitc meeting hetd on 02/12/2015Copy to Director CO OSLF: , on 02/13/2015 either by:

DM14 to: ‘ ‘ ‘505 DeaderickStint, Suite 1t~

saint, K. Pork Smate Olive SaddingNohviFc, IN 37243’ 1402

,

~Eoimil to:StateAndLoolFinzi~,psblko~btromu~coresee,

‘- “I,’,-

PREPARER

ci nfl Q j:,’’U I U Li u

SULLIVAN COUNTY TENNESSEEDebt Management Policy

Goal/Mission: To provide management with appropriate guidelines and direction to assist in makingSound debt management decisions, To further demonstrate strong financial management practices forour county citizens, outside investcrs, and credit agencies.

Objectives: To enhance the decision process by identifying the methodology of decision ii:nking andoutline the criteria on which the principles utilized are based.

A. ENHANCE TRANSPARENCY OF DECIflIONS BY WAY OF ANNUAL DEBT REPORT,ANNUAL BUDGETS, ANDSPECIFIC NLWISSUE REPORT

a. Annual debt reports shall be submitted to the county legislative body by June 301h of eachyear either with the annual budget document or separate. In addition to the outstanding debtand requirements it should also include:

i. Calculationsof percentage of total debt to assessed valueh. Calculation of debt to per capita income

iU. Sullivan County shall prepare a multi-year debt budget for at least 5 years

b. Sullivan County shall comply with legal requirements for notice and for public meetingsrelated to debt issuance. In the interest of transparency, all costs (including interest,issuance, continuing, and one-time) shall be disclosed to the citizens/members,governing body, and other stakeholders in a timely manner.

c; Debt issuance shall comply with the State Form CT-0253, as ‘well as, any other staterequired forms that detail all associated cost for the issuance of the proposed debt.These records shall be available for public and county commission inspection prior to thecommissionapproval of the debt issuance.

B. ACQUIRING OF PROFESSIONALSERVICESFORTHE ISSUANCEOF DEBT

a. Sullivan County shall require all professionals engaged in the process of issuing debt toclearly disclose all compensation and consideration received related to services providedin the debt issuance process by both Sullivan County and the lender or conduit issuer, ifany. This includes “soft’ costs or compensations in lieu of direct payments.

b. Counsel: Sullivan County shall enter into an engagement letter agreement with eachlawyer or law firm representing Sullivan County in a debt transaction, (No engagementletters required for any lawyer who is an employee of Sullivan County or lawyer or lawfirm which is undo:’ general appointment or contract to serve as counsel to the County.The County does not need an engagement letter with counsel not representing theCounty, such as underwriters’ counseL)

c. Financial Advisor: If Sullivan County chooses to hire financial advisors, Sullivan Countyshall enter into a written agreement with each person or firm serving as financial advisorfor debt management and transactions.

d. Whether in a competitive or negotiated sale, the financial advisor shall not be permitted tobid on, privately place or underwrite an issue for which they are or have been providingadvisory services.

e, Underwriter: If there is an underwriter, Sullivan Countri shall require the underwriter toclearly identify itself in writing as an underwriter and not as a financial advisor from theearliest states of its relationship with Sullivan County wfth respect to that issue. Theunderwriter must clarify its pritnary role as a purchaser of securities in an arm’s-iength

U~868

commercial transaction and that it has financiar and other interests that differ from thoseof Sullivan County. The underwriter in a publicly offered, negotiated sale shall berequired to provide pricing information both as to interest rates and to takedown permaturity to the governing body or it’s designated representative in advance of the pricingof the debt.

C. ESTABLISHING STANDARDS TO ASSURE AGAINST CONFLICTS OF INTEREST FOR BOTHINTERNAL AND EXTERNAL PROFESSIONALS

a. Professionals involved in a debt transaction hired or compensated by Sullivan Countyshall be required to disclose to Sullivan County existing client and business relationshipsbetween and among th~ professionals to a transaction (including but not limited tofinancial advisor, swap advisor, bond counsel, swap counsel, trustee, paying agent,underwriter, counterparty, and remarketing agent), as well as conduit issuers, sponsoringorganizations sufficient to allow Sullivan County to appreciate the significance of therelationships.

b. Professionals who become involved in the debt transaction as a result of a bid submittedin a widely and publicly advertised competitive sale conducted using an industry standardelectronic bidding platform are not subject to this disclosure, No disclosure, is requiredthat would violate any rule or regulation of professional conduct.

c. Review the representatives of the County Staff and the other representatives of theCounty involved in the decision making process and their adherence to knowledge of theCounty Ethics Policy.

D. OTHER REQUIREMENTS FOR MANAGING AND ISSUING DEBT

a. The Debt Service Fund(s) shall maintain minimum balances equal or greater than therequirements for the first half of the fiscal year less any designated recurring revenues forthe respective debt.

b. Sullivan County shall service all debt principal and interest payments through the debtservice fund with the exception of leases for less than $100,000 principal.

c. Sullivan County shall not utilize variable rate debt for any debt beyond 3 years without aspecial advertised public hearing before the issuance.

d. All debt repayment schedules shall use the straight-line method of repayment. Otherrepayment schedules must be approved by the comptroller’s office in writing and’fullydisclose the additional interest cost compared to straight-line repayment method.

e, Borrowing using capital outlay notes, the county shall solicit a minimum of three rates andissuance cost quotes and select the lowest and best offer. The county may use the Stateloan pool as one of the three quotes.

g. In the case of refInancing, an analysis report shall be provided which fully explains thereasons for th.e refinancing and the net savings and cost of the refinancing which willinclude not only interest charges but also the fees associated with the transactions for theissuance.

h. Sullivan County shall not issue debt that exceeds the life of the capital asset funded bythe debt.

i. All elected and appointed officials, as well as. de~artmert he3ds should DCknowledgeable that the Sullivan County Purchasir.g laws gcvern the approval an~signing of all contractual commitments ~ncludThglesse agreements.

Approved by County Commission 12/19(2011

flflr ~

tJuudh i

I ‘1~01tHi~1 3’% sit,. lo ~ H~d I $2.~$3.942I 1541’ Mt ~ I’~-700*014 •flO*014 94402314 *49471,4 •440420’4 154* 94 1*31*044 1170221,4 1t~00l4 52)15*011 120071*14 4)15*045 ‘*5” z’l5,rs 7*52015 747513041 20142015 4155715 417542015 743542011 ~flh/2O1$ 4.155715 947120,5 T

1441

1*,~ l.IS2.~ 10.000 4,911,1 1~,0C0 1,410.ln ~ 3.473.457 4~.5*0 aftfla4s ~ 3,~375 100.170 7,074,4*3 0*5,000 •.7*.0~ 2$C*,~ 1311.11* 2$32 202 3.527,100 i00,~ 3.275,750 1*3.~ 2.201,150 41,267,557

- : : : : - : - , - . ~ .

t,4lt Ch k~s 1*1*1 Ion 4,951,141 100200 .-a~ 3.~170 7479,C 4,l00,*5 2.~.246 sn~ t450,X0 103.*5 7,O74,l~ ~ 1,765~C0 3.975000 1.26~ 3 ~*3P75 3.577,130 1W,~ 3.457,750 000200 0~SS6.0l2 924429.577_3.

904fr42 4120941 4029945 001 559 5 1 4~45fts I 009011 919011 110757 050757 444*557 1454041 4010101 7 002 54925542 12 13443157 5 242122 1 547772 5147775 1494057 @35057 5~I0l145

45 ~ ~ 3.749,010 3.924,011 ~4fl711 ~.@31r 1,1~~ e110r 5~’017 1,475442 ~ 5s~~ ~ 14~~ 17$c1fl ~~547~ 7.005.412 1@34~ ~2o4fl ~

C00

5p.s,.4. l,0fl~ I .355260 9.011,005 1,975~ 5,15O~ 1,794,574 5,fl~ ~ 5,2*3.550 1,271~ 4,~ooo 1.IZ,*5 7,1*2,057 2,429,1*3 s,s*3,~ s,s1~~ ~ 711.0*3 1.500,170 2,272,1*3 7.500n 5,647,100 5.200,500 5.557.000 59.244,114

~ 101;5c0~ 711 255 52*3170 ~ ~ ~

t44’9044571, I ~ 1%,fE,p. It 110,204 I n.o~ 1$ - 17,011 Mt

1941.,.,PIoød.?o,,45,g .A4.64 M..,4 S,c..14 Os.14 41014 Dl14 491.05 7,0435 14I46 Ø~’i9’ N.y.u josh 1-,s

SlIt’ 0.1.44, 75~ 470.~ 1.013.1*0 701.910 073.000 91I~ 757.3w 4575*3 575,220 5*730 291222 727.005 1,1092,140- -1001—lI. 205,000 - . . - . . . . . . . 200*5

79111 CIII, 001491 fl.01, 472.005 1.013,500 7501110 173.(03 551,0*3 757.700 ~260 155.704 590,700 000~ 727,000 0.51001140

L L~~ ti. E:IEL0_IP.

54I_# . . - . - - . . . . -

~!fl5~t~:. ~5S6

no(-C00CDCC

Need=[t 2,092,753 IRAN Arnount—~ - ________________

- 0[JL DEC JAN FEB MAR APR MAY - )L’~e Thial

~ ______ _____ _____________ _____________ ________________ ____________ 489 132

S 2627650$ 1652j30$ 2555327 $ 2909519 $3561501 64636355 30793597 3,945.,,5 S 25-i03

$ 12887],. 18 ‘SoS-v 33608v 44816942

~ $ 1.639,480 $ ~ (2,092753) 5 (1,752,022) 5 299,605 (15.1.4,7682 S 7,8572,02S$S,935,9976 5,023,511 S 2A~o.8i.7 S 1,552.825$ 3,950,478 3.282,050 $ 2,065,664 $ 1,408,235 $ 1,457,94,1 $ 4,701513 ‘S 3,374,954 $ 21,750447 S 0,570,657 $ 7,511,768 S 6,825,066 7 S,792,50c 45,249,760

________ __________ ______________ ___________________ $44,082,4C- -. - . - . S 245,939 -

9 3,1S”.’19” A 3,37,1,713 9 3,469,945 $ 3,497,954 $ 3,230,370 4,402,295 $ 4,913,752 $ 4,639,422$ 5.647,6�A$3.452,3S7 4.424.549 S 5,2,71.119 9 46.682,44552,525.176 4 (99,6631 61.104,204) 5 (2,092.76025 (1,762,022) $ 299,605 $ (2,544,765) $ 7.110,625 5 5.928,2167 S R,,275,611 S 2,410,517 5 (75,624)

(-C00CD

C

GENERAL FUNU CASH flow ANALYSIStxpenses - f~~SZ,4455%Expenses L~2.3044~3j

40)6 SEP - oil - NOVCa’h Ae,elpts __________ ________ _____________________

Lonis ProceedsTransfers InTotal Cash InflowsI3p~Cash SalAvailable CashCasIo Pa’

1mcsols _____________

T,anofers Out

Iota) Cash Outflows

Er, 6 Sal

(Letterheadof theCounty)

Fiscal Strength and Efficient Government FiscalConfirmationLetterThreeStar Program requirements

This document confirms that ______________ County has taken the following actionsin accordancewiththerequirementsoftheThreeStarProgram:

- The county mayor hasreviewed with the county commission atanofficial meetingthecounty9sdebtmanagementpolicy that is currentlyon file with the Comptrollerof theTreasuryOffice. The purposeof this requirement is to ensure that Local elected officials are awareand knowledgeableofthecounty’s debt management policy.

- Thecountymayorandcountycommissionacknowledgethat anannualcashflow forecastmustbeprep’aied andsubmittedtotheComptrollerprior to issuanceof debt. Thepurposeof this requirementis to ensureelectedofficials areawarethat prior to the issuanceof debt the countymustgo throughthe processofassessing the county’s cash flow. This is donetoevaluatethecounty’s financesandconfirmthat sufficient revenuesareavailableto coveradditionaldebtserviceassociatedwith theproposed issuance of debt.

Debt Management PolicyThis is an acknowledgementthat the Debt ManagementPolicy of________________Countyis on filewith the Office of the Comptroller of the Treasury and was reviewed with the members of the__________________ County Commission present at the meeting held on the day of _______

o Minutes of this meetinghavebeenincludedasdocumentationofthis agendaitem.

Annual Cash Flow ForecastThis is anacknowledgementthat prior to the issuanceofdebtan ar,tzualcashflowfprecastwaspreparedfor theappropriatefundandsubmittedto theComptroller’sofficead was reviewed with the members ofthe__________________ CountyCommissionpresentat themeetingkeld on the— day of_______

0 Minutes of this meetinghavebeenincludedasdocumentationofthis agendaitem.

Acknowledged this ______ day of —, 20.

-- CountyMayor/ExecutiveName Signature

(I U Ii 8? ~

AND THEREUPON COUNTY COMMISSION ADJOURNED UPON

MOTIONMADEBY COMM.WHITETOMEETAGAIN IN REGULAR

SESSIONAPRIL 20,2015.

RICHARD VENABLE

COMMISSION CHAIRMAN