UWI OPEN CAMPUSUWI OPEN CAMPUSBudget Presentation To TAC12th February 2008

FOCUS of PresentationFOCUS of Presentation

• UWI Outreach Sector Sites & Services

• Transformation of UWI Outreach Sector into UWI Open Campus

• UWI Open Campus –strategic objectives and services

• Budget request for UWI Open

UWI Outreach Sector & UWI Outreach Sector & ServicesServices• Extra Mural School of Continuing

Studies

• UWIDITE UWIDEC

• Tertiary Level Institutions Unit (TLIU)

• The Specialised Units linked to the SCS: HLSTUEI

SWTC

WAND

CCDC

HRDU

Outreach Sector SitesOutreach Sector Sites

• 26 SCS sites

• 31 UWIDEC sites

• Of these 15 are SCS and UWIDEC combined sites

• Total physical sites regionally = 42

57 sites 57 sites

SCS and DEC - SitesSCS and DEC - Sites

Location and Spread of Existing Sites - Location and Spread of Existing Sites - II

Country SCS DEC Both Country SCS DEC Both

Anguilla * Mandeville -JA *

Antigua * Mona - JA *

Bahamas * Montego Bay - JA

*

Barbados * Morant Bay - JA *

Belize * Ocho Rios - JA *

BVI * Port Antonio - JA

*

Cayman * Sav-La-Mar - JA *

Dominica * S.Camp Rd. - JA *

Grenada * Vere - JA

Brown’s Town -JA

* St. Kitts / Nevis *

Denbigh JA * St. Lucia *

Location and Spread of Existing Sites - Location and Spread of Existing Sites - IIII

Country SCS DEC Both Country SCS DEC

Both

St. Vincent & Gren

* Point Fortin – T & T

*

Mayaro – T & T Carapichaima T&T *

St. Augustine (campus)

* Port of Spain T&T *

St. Augustine –Gordon Street

* Princes Street – T&T

*

Mount Hope * Wilson Street – St. Augustine – T & T

*

San Fernando T & T

* Palo Seco – T & T *

Sangre Grande T & T

* Turks & Caicos *

Tobago – T & T *

Chaguanas – T & T *

Couva – T & T *

Marabella – T & T *

Services Offered by Outreach Services Offered by Outreach Sector Sites – I - SCSSector Sites – I - SCSThe School of Continuing Studies provides:

• professional development programmes

• continuing education

• access to mature learners

SCS Courses ProgrammesSCS Courses Programmes

• Sixth Form Courses• Professional enhancement• Personal Enrichment• Technical / Vocational• Business Administration Studies• Health and Human Services Studies• Languages• Creative Writing, Drama, Media Studies

etc.

UWI Distance Education Centre UWI Distance Education Centre (UWIDEC)(UWIDEC)

Delivers programmes by Distance in multimode format:

•Blended learning (f-t-f)

•Online

Enrolment through Outreach 2005 Enrolment through Outreach 2005 - 2008- 2008

2005 - 2006 2006 - 2007

2007 - 2008

DEC 2,762 3,236 3,670

SCS 18,945 18,860 19,956

SWTC 236 175 192

HSLTUEI 19

Totals 21,707 22,096 23,626

Intake graphIntake graph

2362 2315 2649 2828

31,424

26,278

20,478

29,267

0

5000

10000

15000

20000

25000

30000

35000

2001/02 2002/03 2003/04 2004/05

Nu

mb

er o

f st

ud

ents

UWI-12 enrolment Total UWI enrolment

The Tertiary Level Institutions Unit The Tertiary Level Institutions Unit (TLIU)(TLIU)This Unit has (between 1996 and 2006):• Enhanced access to tertiary level education by

linking the University’s resources, programmes and services to the development of tertiary level institutions in the UWI-12 and those located off campus in countries with established campuses

• Facilitated six 2 + 2 joint programming arrangements in Hospitality and Tourism Studies

• Brokered forty-nine Articulation arrangements between UWI and thirty regional institutions.

Tertiary Level

Institutions Unit

Mona Campus

UWIDEC

PVC’s Office

SCS

Belize St Kitts St LuciaSt

Vincent

SCS SCS SCS

Cave Hill Campus

St Augustine Campus

Bahamas

15 contributing countries

UWI Campuses

Outreach Sector Outreach Sector Before UWI Before UWI OpenOpen

Transforming the Outreach Sector Transforming the Outreach Sector into the UWI Open Campusinto the UWI Open Campus

To create an Open Campus to enable the University to expand the scope, enhance the appeal and improve the efficiency of its service to the individuals, communities and countries which it serves.(Strategic Aim #4 – Plan 2007 -2010, p. 31)

The Open Campus ConceptThe Open Campus Concept• An enhanced physical presence in each contributing

country (to permit services more appropriately provided face-to-face).

• Function as a network of real and virtual nodes to deliver education and training to anyone with access to Internet facilities.

• Deploy technological & instructional and design capabilities of UWIDEC staff to permit blending of online and face-to-face learning experiences & enrich social aspects of learning in collegial environment.

The Open Campus Concept The Open Campus Concept (Cont’d)(Cont’d)•Build on TLIU work to facilitate UWI interaction

with other universities and tertiary level institutions to create seamlessly linked education system for development of Caribbean

•Build on SCS social and cultural initiatives.

•Offer same quality of instruction and its students receive same qualifications as those in other parts of UWI

Learning Resources

Course & Programme

Delivery

Institutional Relations

c

Students

Curriculum & Programme Development

Contract Expertise

Delivered using

ICT

OtherTLIs

Technical Services

(UWI and elsewhere)

InstructorsCoordinatorsTutors

WritersDevelopers

EditorsMultimedia

Open Open CampusCampus

UWI Open Strategic ObjectivesUWI Open Strategic Objectives1. Establish University wide policies for the

management, development and implementation of open and flexible learning, including the use of off-campus, face-to-face and ICT infused programmes.

2. Establish a viable and sustainable financing mechanism for the UWI Open Campus.

3. Establish and operationalise university wide policies for the development and management of inter-institutional relationships.

4. Establish and operationalise the UWI Open Campus.

UWI Open Strategic Objectives – UWI Open Strategic Objectives – Cont’dCont’d5. Create a student-centred learning environment

for a diverse student body.6. Expand the scope of UWI by increasing the

range, reach and access to university programmes and services by students from the relevant target groups.

7. Ensure an appropriate relationship between the Open Campus and the other campuses.

An Organizational StructureAn Organizational StructureBased on Functional ImperativesBased on Functional Imperatives

Student Services

Open Campus Country Sites

Academic Programmi

ng

Office of the

Principal/PVC

Office of the Deputy Principal

Office of Finance &

Adm.

Library & Information Resources

IT & Technical Services

External Relations & Inter-

Institutional Relationships

Consortium for Social

Development & Research

DirectorAcademic

Programming

RegistrarStudent Services

DirectorExternal Relations &Inter-Institutional Collaboration

Principal and PVC

Deputy Principal•Marketing & Communications Officer•Quality Assurance Coordinator•Prior Learning Assessment Unit

Office of the Principal• Sr. Officer, Research & Evaluation• Sr. Officer, Planning & Development•Management Auditor

Asst. RegistrarRecruitment

&Admissions

Asst. RegistrarAssessment, Awards

& Records

Asst. RegistrarStudent Support

HeadPre-University &

ProfessionalProgrammes

HeadUndergraduate

Programmes

HeadPostgraduate Programmes

HeadCurriculum

Development

Sr. Programme

Officer (2)

DirectorOpen CampusCountry Sites

Heads of Sites inCountries

Programme Officer(s)Administrative Asst(s).[Programme Delivery

& Student Services]

Office Manager/Sr. Administrative Asst.

Library Assistant

Technical Asst.

DirectorConsortium for

Social Development& Research

Heads of

Units

Research Assistant

Project

Officer (1)

HeadSpecial

Projects

Office of FinanceChief Financial Officer

Manager AdministrationCampus LibrarianChief Information Officer (Computing & Technology Services)

15

UWI OPEN CAMPUS - ORGANIZATION CHART

REGISTRAR

Assistant Registrar

Recruitment& Admissions

Sr. Administartive Asst. Recruitment/PLA/Marketing

Sr. Administrative Assistant/Admissions/Registration

Secretary

Clerical Assistant (3)

Secretary

Administrative Assistant

Administrative Assistant Advising & Monitoring

Administrative AssistantOther Student Support

Clerical Assistant (2)

Assistant Registrar

Assessment, Awards& Records

Administrative Assistant(2)

Secretary

Clerical Assistant (3)

Assistant Registrar

Student Relations

•.Program Officers - Teaching Sites

•Help Desk Supr. – •CATS

Corporate Secretariat

Administrative AssistantClerical Assistant (2)

UWI Open – Student ServicesUWI Open – Student Services

UWI OpenUWI OpenStrategic Information SystemsStrategic Information SystemsDevelop custom-built strategic information

systems to meet the needs of all users with an external as well as internal focus and comprising:

•a student management System (SMS)•country / site information System (CSIS)•human resource management System (HRMS)•learning management System (LMS)•financial management System (FMS)•website management System (WMS)

20

UWI OPEN CAMPUS ORGANISATION ACADEMIC PROGRAMMING UNIT

DirectorAcademic

Programming

Administrative AssistantSecretaryOffice Attendant

Open Campus Production Unit

Production Manager(Provides production support to all Academic staff)

HeadPre-University &

Professional Programmes

Programme Officer 1Programme Officer 2

Curriculum Development Specialist

Assistant Curriculum Development SpecialistAdministrative Assistant

Clerical Assistant

HeadUndergraduate

Programmes

Programme Officer 1Programme Officer 2

Curriculum Development Specialist

Assistant Curriculum Development SpecialistAdministrative Assistant

Clerical Assistant

Head Postgraduate Programmes

Programme Officer 1Programme Officer 2

Curriculum Development Specialist

Assistant Curriculum Development Specialist

Administrative AssistantClerical Assistant

Head Special Projects

Curriculum Development Specialist/Project Manager

Assistant Curriculum Dev. Specialist/Project

ManagerWeb Development Advisor

Project Management Assistant

Clerical Assistant

Academic ProgrammingAcademic ProgrammingProduction UnitProduction Unit

ProductionManager

Course Production Team

Course Production Section HeadDesktop Publisher/Editor 1Desktop Publisher/Editor 2Desktop Publisher/Editor 3

Desktop Publisher/Copy Editor 4

Multimedia Development Team

Team SupervisorGraphic Artist 1Graphic Artist 2

Animation/Flash Specialist 1Animation/Flash Specialist 2

Audio/Video Specialist

Project CoordinatorCopyright ClerkQA CoordinatorClerical Assistant

Learning Environment (Moodle)

Support Team

Learning Environment Support Team Supervisor

Learning Environment Support Specialist 1 (Northern)

Learning Environment Support Specialist 2 (OECS & Barbados)

.Learning Environment Support Specialist 3 (Southern / Trinidad

& Tobago).Programming Support Specialist.

Materials Distribution Team

Materials Distribution Team Supervisor

Materials Distribution Assistant 1

Materials Distribution Assistant 2

UWI Open Campus – UWI Open Campus – ProjectionsProjections

2008 2009 2010 2011

54 82 90 90

Projections for Online Delivery ofCourses and Programmes

Projections of DE Courses Projections of DE Courses &Programmes&ProgrammesBase Year 2005 – Students - 2745

No. Courses

2008 – 2009Students – 5,257

No. Courses

2009 – 2010

Students – 6,800

No. Courses

Courses in blended learning format

15 Online (bridging programme)

1 Online or in blended format

13

Degree level courses (undergrad)

1 Certificates, Diplomas and Associate Degrees

10 Undergraduate Degrees

19

Postgraduate certificates & diplomas

2 Postgraduate certificatesPostgraduate diplomas

8

7

Postgraduate Degrees

6

UWI Open - Computing and UWI Open - Computing and Technology Services (CATS)Technology Services (CATS)Chief Information

OfficerComputer &

Technology Services

Administrative Assistant

Systems Engineer

IT Infrastructure

Software Architect

Enterprise Applications

Help Desk Supervisor

Student and (Staff)

Queries [24/7]

Training

Coordinator

Technicians (4) LMS Administrator

Database Administrator

Programmer (2)

Help Desk Assistants/

(Customer Service Agents) ( 6)

CATS Coordinator

Northern Caribbean

Systems Engineer

Technician

Assistant Registrar

Student SupportOpen Campus Sites:

IT Coordinators

Technical Assistants

UWI OpenUWI OpenStrategic Information SystemStrategic Information System

Student Portal

Course Database

Student Record

Management System

StaffDatabase

Country and Site Database

Help Desk

Learning Managemen

t System

Web Management

System

Financial Management

System

UWI Open – Country Sites UWI Open – Country Sites OrganizationOrganization

DIRECTOROpen Campus Country

Sites

CoordinatorSouthern Caribbean Trinidad & Tobago

Administrative Assistant Senior Office Attendant

CoordinatorNorthern Caribbean

Coordinator OECS and Barbados

Heads of Country Sites

(14 sites)

Heads of Country Sites

11 Sites

Head of Country Sites

10+ sites

ChairSocial Research and Community Education

• Reorganise sites and coordinate activities according to location• Enhance all sites and make available the range of programmes as needed

Improving Capacity for Growth at Improving Capacity for Growth at SitesSites• Provision for efficient service and delivery at

all UWI Open Sites

• Basic requirements for small sites

• Basic requirements for medium sites

• Basic requirements for large sites.

Sites can expand based on increased demand for and enrolment in courses / programmes.

UWI Open – Country Site Small - UWI Open – Country Site Small - TemplateTemplate

HeadOpen Campus Site

Technical

Assistant (P/T)

Administrative Assistant

Clerical Assistant

TechnicalAssistant

Community Research (CDSR)Community Research (CDSR)

UWI OpenUWI OpenImproving Service to CommunitiesImproving Service to Communities

Create a Student-Centred Learning

Environment

Prior Learning Assessment

Set up mechanisms for remediation

Train E-Tutors & E-Advisors

Cater to Special needs

Create Virtual and geophysical communities Implement student

information system

Establish clear procedures for academic policies Organize

orientation on assessment, fees

etc.Develop regional

support structure for ICT delivery of programmes &

services

Establish a 24/7 HELP CENTRE

Core BudgetCore Budget

• Core Budget in 2008/2009 will increase by Bds$2.0m over 2007/2008

• Core Budget in 2009/2010 will increase by Bds$2.25m over 2008/2009

• Average percentage increase in Government contributions is 6.3%

2007/2008 2008/2009 2009/2010

Core Budget

32,536,000 34,542,000 36,788,000

Government ContributionsGovernment Contributions

• Government contributions in 2008/2009 will increase by Bds$5.29m over 2007/2008

• Government contributions in 2009/2010 will decrease by Bds$2.8m over 2008/2009

• Average percentage increase in Government contributions is 6.4%

2007/2008 2008/2009 2009/2010

GovernmentContributions

23,246,000 28,532,000 25,705,000

[Note: The average rate of inflation in the 3 campus

countries is 6.9%]

Core BudgetCore Budget

• Fee income is expected to increase significantly due to both an increase in the fee structure and combined SCS and UWIDEC students

• These projection of fees are based on the

• Average percentage increase in Government contributions is 6.4%

2007/2008 2008/2009 2009/2010

Fees 8,759,000 17,727,000 26,327,000

ACKNOWLEDGEMENTSACKNOWLEDGEMENTS

• I wish to thank the Governments of the UWI – 12 for the support they have given to UWI over the years.

• I thank colleagues on sister campuses for the support given to the UWI Open enterprise.

• I thank the staff of the SCS, UWIDEC and TLIU for enthusiastically embracing this innovation and working assiduously for its success