Values and Ethics &Conflict of Interest

Awareness Session

ETHICAL DILEMMA

SCENARIO 

DECISION MAKING: WHAT DRIVES YOU?

• Fear of punishment and need to obey the law

• Conformity with what peers expect

• Principled conscience based upon ethical values

…. Lawrence Kohlberg, Psychologist, Univ. of Chicago

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Moral Operating System 1.0 - The Development of Right vs Wrong

INTERNAL MOTIVATORS

HONESTY: Telling the truthRESPECT: Treating others with dignityFAIRNESS: Playing by the rulesINTEGRITY: Keeping your promises

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List your coreValues:  

AdaptabilityBalanceCommitmentCreativityKnowledgeHonestyRespectFairnessIntegrity

NPF VALUES & ETHICS

“NPF is committed to supporting and maintaining a workplace culture of integrity for all NPF employees that is founded upon values and ethical principles.”          …. NPF Values & Ethics Policy

NPF VALUES & ETHICSRESPECT FOR DEMOCRACY• Respect the rule of law • Be loyal and accountable to the CFMWS and the members and 

families we serve • Provide impartial information and advice

RESPECT FOR PEOPLE• Treat everyone with respect and fairness• Value diversity• Keep the workplace safe and harassment free• Be open, fair and collaborative with colleagues 

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NPF VALUES & ETHICSINTEGRITY• Demonstrate the highest ethical standards• Do not use your position to advantage• Avoid/resolve conflicts of interest

• Build and promote trust STEWARDSHIP• Manage public resources effectively and efficiently• Protect people and the environment• Share information & knowledge appropriately• Protect information appropriately 

 

NPF VALUES & ETHICSEXCELLENCE• Provide fair, prompt and efficient service in both languages• Continuously improving service quality• Fostering teamwork and cooperation in the workplace 

COURAGE• Face challenges with determination and character• Strive to choose the right alternative• Refuse to condone unethical conduct• Invite dialogue to resolve dilemmas

 

PERSONAL ETHICS & WORK PERSONAL VALUES -  everything concerning your private lifeWORK VALUES -  everything concerning your role and position as an employee (level, duties, conduct toward coworkers)

OVERLAP •If both are in harmony – great!  •If not – it is even more important to understand the organization’s values and ethical principles. 

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ETHICAL DEISION MAKING

Is it the TRUTH? (Honesty)Is it FAIR? (Fairness)Is it free from HARM? (Respect)Am I PROUD to do it? (Integrity)

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Conflict of Interest Policy and Annex 

CONFLICT OF INTEREST (COI)REALWhen an NPF employee has a private interest that could improperly influence the performance of their official duties or when an NPF employee uses their position for personal gain.

APPARENTWhen a conflict of interest could be perceived by a reasonableobserver to exist, whether or not it does.

POTENTIALWhen a conflict of interest could reasonably be foreseen to exist in the future.

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CONFLICT OF INTEREST (COI)

NPF employees must take all possible steps to recognize, prevent, report, and resolve any real, apparent or potential COI

CONFLICT OF INTEREST (COI)Resolution:It is expected that situations will be resolved through discussion and agreement between the employees, Division Head, or delegate(s).

Consequence:An employee who does not comply with the requirements of the policy may be subject to disciplinary measures, up to and including termination

Conflict of Interest DeclarationConflict of Interest Policy Annex:5. NPF employees are required to report in writing to 

the Division Head or his/her delegate, all outside activities, assets and interests that might give rise to a real, apparent or potential conflict of interest in relation to their official duties. 

COI Declarations forms can be obtained from the Conflict Management Office

Conflict of Interest Declaration• Personal Reporting– Outside employment or activities– Assets and Interests– Political activities– Fundraising

• Corporate Reporting– Gifts, hospitality, and other benefits– Fundraising and Solicitation

WHISTLEBLOWER PROTECTIONPUBLIC SERVICE DISCLOSURE PROTECTION ACTThe PSDPA establishes a mechanism for the disclosure of 

wrongdoing in the federal public sector and protects public servants who, in good faith, disclose wrongdoing.

To disclose wrongdoing, contact the DND Internal Disclosure Office  (IDO) at:       

Disclosure Hotline: 1-866-236-4445 Internal Disclosure Office: (613) 992-0356Email: +IDO@CRS@Ottawa-Hull

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WHAT IS A “WRONGDOING”?a) a contravention of any Act of Parliament or legislature  (or 

regulations)b) a misuse of public funds or assetsc) gross mismanagementd) an act or omission that creates a danger to the life,  health 

or safety of persons or the environment,  other than a danger inherent to ones duties

e) a “serious breach” of a code of conduct f) knowingly directing or counseling a person to  commit 

a wrongdoing …. The PSDP Act

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Ethical Culture and Leadership 

BUILDING AN ETHICAL ORGANIZATIONAL CULTURE

“A system of shared meanings and common perceptions held by members of an organization which distinguish it from other organizations”                                                                                                                                               ….Organizational Behaviour, 2001

 What defines the ethical culture of an organization? • How we do things. • How we make decisions.• How we solve problems.

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RESPONSIBILITIES

DGMWS - to build an ethical culture, implement and monitor its performanceDIVISION HEADS - to lead by example, ensure that ethical principles are encouraged, practiced, and enforced at all levels and staff are trained  MANAGERS  -  to ensure ethical principles operate at all levelsALL NPF PERSONNEL - to practice ethical conduct in the performance of  all duties

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ETHICAL LEADERSHIP

• Recognize that ethical principles are fundamental to the organization’s image

• Demonstrate how ethical reasoning is applied to make decisions and solve problems 

 • Cultivate others to follow by example and encourage dialogue and active involvement

Walk the Talk!

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CONCLUSION

NPF is strengthening its ethical culture by providing employees with the tools they need to successfully face ethical dilemmas and to make decisions based on the organizations values and ethical principles.

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RESOURCESNicole SmithConflict Management Advisor  (613) 996-6743Smith.Nicole@cfmws.com

Kim Ann ChuteSenior Advisor Conflict Management (SACM)(613) 992-7667              

chute.kimann@cfmws.com        

 Toll free:  1 800 506 6679   Fax:  1 613 944 5924CFMWS.com/Ethics

          4210 Labelle, Ottawa ON  K1A OK2 

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