1 of 28

Van Belleghem French Immersion Pre-School 14 - 10 Vermillion Road, Winnipeg, MB R2J 2T1

Telephone 204-255-1134

Thank you for considering your child’s registration in our pre-school. This package contains the following documents:

1. Detailed Information Package for your review. 2. Registration Form to be completed, signed and returned. 3. Privacy Policy to be completed, signed and returned. 4. Board of Directors information and sign-up sheet. 5. Curriculum Statement for your review. 6. Code of Conduct for your review.

Registration forms should be FULLY completed at your earliest convenience and returned to Room #14 at Van Belleghem School accompanied by a $100 non-refundable deposit and a photocopy of your child’s birth certificate (proof of age). All fully completed forms will be dated as they are returned and children will be accepted into the program as per the following criteria:

1. Families in the Van Belleghem School catchment area or families outside the catchment area but with older children currently attending Van Belleghem.

2. Families who are presently enrolled in the pre-school but are outside the Van Belleghem School catchment area.

3. Families outside the Van Belleghem School catchment area. Should you have additional questions about the program or any of the documents contained in this package, please contact: Kristy Beriault Pre-School Coordinator (Parent volunteer) 204-896-3928 kristy.beriault@gmail.com Pamela Kolochuk Pre-School Assistant Coordinator (Parent volunteer) 204-297-5339 pamela.kolochuk@shaw.ca

2 of 28

2015-2016 Registration Package Van Belleghem French Immersion Pre-School Co-op Inc.

14 - 10 Vermillion Road, Winnipeg, MB R2J 2T1 Ph: 204-255-1134

Thank you for your interest in the Van Belleghem French Immersion Pre-School Program. Please take the time to read through the registration package. It has been designed to answer many of the commonly asked questions. We offer the following programs: Child’s Age Days Offered Hours Maximum Maximum (one staff) (two staff) Three year old Tuesday/Thursday 8:45 - 11:00 a.m. 7 15 Four year old Mon/Wed/Friday 8:30 - 11:00 a.m. 10 18

Registration forms should be completed at your earliest convenience. All fully completed forms will be dated as they are returned and children accepted into the program on the following basis:

1. Families in the Van Belleghem School catchment area or families outside the catchment area but with older children currently attending Van Belleghem School.

2. Families who are presently enrolled in the pre-school but are outside of the Van Belleghem School catchment area.

3. Families outside the Van Belleghem School catchment area

Parents submitting fully completed registration packages and a $100 non-refundable deposit will be notified of their child’s placement in the program.

We will require the following information be returned, for your registration to be considered complete:

a fully completed registration form - please be sure to include the following: Manitoba Health # (family and individual) your family doctor’s name and phone # an emergency contact - someone available while your child is at school circle either “yes” or “no” to questions 1 & 2 AND initial your consent or denial on

the line provided. the non refundable registration fee of $100.00 in cash or a cheque made payable to Van

Belleghem French Immersion Pre-School copy of your child’s Birth Certificate as proof of age Privacy Policy Consent Form - signed Board of Directors Form - signed

Van Belleghem Pre-School is required to follow Louis Riel School Division’s school day calendar. We do not get this calendar until June and cannot finalize our fee schedule until then. Therefore, the fee schedule attached is only approximate and will be adjusted based on the number of classes each program offers. The final fee schedule will be sent to parents in August.

3 of 28

Please take time to read the Privacy Consent form. There are questions throughout the form that need to be answered as well as signed by the parents/guardians. It must be returned with the registration form. Your child will not be permitted to attend Van Belleghem French Immersion Pre-school until we have received this consent form. Sincerely,

Van Belleghem French Immersion Pre-School Co-op Inc.

4 of 28

Van Belleghem French Immersion Pre-School Co-op Inc. Welcome to Van Belleghem French Immersion Pre-School Co-op Inc. This is a parent-run, non-profit cooperative whose main goal is to provide a quality pre-school program for children anticipating entrance into French Immersion School.

Our Programs When children first come to us in September, school is all new to them. For some, it can be a traumatic experience - one filled with conflicting emotion. They are excited over this new step in life and sad because of the separation. They are actually starting to cut away at the apron strings in order to embark on their own road into the future. This separation gives them a chance to grow, to learn how to live with others and to make use of their time in a different way. Life in the classroom will be enriched but it won’t be without its little disappointments. If necessary, a favourite blanket or stuffed toy might ease the first few days in nursery school. The objectives of our program are:

To provide an introduction to the organized classroom setting, while stressing enjoyment and socialization, minimum formal academic situations in favour of incidental teaching where opportunities occur.

To promote healthy social interaction with the peer group through the use of games and group play.

To be inclusive of children with additional support needs and to take into account the developmental capabilities of children.

To promote the healthy development of fine motor skills with the use of arts, crafts, etc.

To promote the development of gross motor skills and a positive attitude towards physical fitness with a regular program of physical activity, both outdoors and in the school gym. (Weather and scheduling permitting.)

To encourage the appreciation and enjoyment of music by its incorporation into other aspects of the day’s activities.

To introduce some basic aspects of the French language as related to all other activities performed.

We try to give children the opportunity to develop in various ways:

As an immersion class, they will be learning a second language. This is introduced slowly so as not to frustrate the children. We want them to love the language. They will learn many words, numbers, colours, etc, in French, but they will never by quizzed or punished because they do not know or understand a word.

Field trips are planned from time to time throughout the year for which drivers and supervisors will be needed. All parents are expected to participate equally for these events. Consent forms will be sent home with the children for signature. No siblings are allowed as we rely on the parent volunteers to assist in the supervision. We try to have one adult for every two children.

Art time is to develop small motor skills, cutting, colouring, gluing, etc. Some children, at the beginning of nursery school, lack self-confidence, but a little help and a lot of praise can work wonders!

Exercise improves coordination, balance, etc. Games stimulate the child’s imagination and intelligence. When weather permits, the children spend some play time outdoors.

5 of 28

Snack times gives the children time to “chit-chat” together and socialize. Some suggestions for good nutritional snacks are raw fruit and vegetables, yogurt, applesauce, dried fruit such as raisins or apricots, bagel, dry cereal, cheese, hard-boiled egg, a small sandwich, or crackers. Please do not send chocolate in any form, candy, potato chips, or items that they may choke on such as popcorn. Brita water is supplied so please send a plastic cup (no lid). Van Belleghem is a Nut Safe School so NO PEANUTS/ NUTS are allowed. The pre-school has an anaphylaxis policy in place which may be viewed upon request.

Story time is quiet time, at the end of the day.

Three Year Old Program – Tuesday/Thursday mornings

Drop-off time 8:35 a.m. Class time 8:45 - 11:00 AM Supplies needed by each child;

1. Slip-on or Velcro runners to be left at school. 2. School bag to bring home completed crafts, etc. (Bag should be large enough to hold

unfolded craft items.) 3. An extra set of clothes to leave at school (or in a school bag) in case of bathroom

accidents or paint spills, etc. 4. Small “nut free” snack to be brought daily in non-disposable container (i.e. lunch kit,

margarine container). Also, please include a plastic cup (no lid) and serviette. 5. Students with last names A-K should bring a large box of Kleenex in September, students

with last names L-Z should bring the Kleenex in January.

Note: Everything must be labeled clearly, this includes outside clothing and footwear. Daily Schedule

Sharing circle, attendance, sharing news, show & tell, French words (colours, shapes, counting), songs in French

Washroom

Art time/free play

Gym (as available)

Snack

Story time

Dismissal Drop-off and pick-up procedures

The children must be accompanied to and from the school by an adult. Make sure your babysitter also understands these procedures.

Please have your child out of his outdoor clothing, in running shoes and ready to begin class at 8:45 AM.

Please sign in the time that your child arrives in the classroom and wait until the teacher has acknowledged your child’s presence.

Please be prompt in picking up your child. Wait at the doors until the teacher signals to you.

6 of 28

Volunteer procedures A parent may be required to volunteer as a helper for at least five classes. Child and Family Services require a child abuse registry form to be filled out by volunteers when the volunteer is included in the child/adult ratio.

As a volunteer, your task will involve helping individual or small groups of children during activity time. Children are free to choose an activity and are expected to participate constructively, alone or with friends. Because of the large variety of materials and options open to the children, your help will assist us to provide guidance, stimulation, and conversation with the children. You may be given a specific task when you arrive, however you are free to move about the room if you feel more comfortable or if your child wishes you to. Some projects are messy and we suggest that you wear suitable, washable clothing.

Discipline concerns are usually best handled by the staff; however, we ask you to step in if a child’s safety is threatened.

Sometimes, when a parent comes into a classroom to help, the child feels uncertain about sharing this parent with other children. If this happens, please do not be concerned, as this is a normal reaction. Your relationship with your child is important, and we want your visit to be a happy one for both you and your child. Give your child plenty of attention, let him/her sit beside you and be first, let him/her help you, he/she knows the routine. Please don’t criticize your child in the classroom, or criticize your child or his/her behavior when you arrive home.

Make sure you comment positively. Mention how well he/she managed at school, played with other children, enjoyed doing puzzles, etc. Find something that your child did well that day and tell the family. Show him/her how proud you are of him/her and that you enjoyed sharing his/her day at school.

Parent volunteer responsibilities include helping with arts and crafts, putting names on papers, interacting, having fun, and participating. Also, you may assist the children with their snacks, getting dressed for outdoor play, cleaning up play dough, sweeping floor and wiping tables and chairs if necessary.

Four Year Old Program – Monday/Wednesday/Friday AM

Drop-off time: 8:20 a.m. Class time: 8:30 - 11:00 a.m.

Supplies needed by each child (please label everything):

1. Slip-on or Velcro runners to be left at school. 2. School bag to bring home completed crafts, etc. (Bag should be large enough to hold

unfolded craft items. 3. An extra set of clothes to leave at school (or in a school bag) in case of bathroom

accidents or paint spills, etc. 4. Small “nut free” snack to be brought daily in non-disposable container (i.e. lunch kit,

margarine container). Also, please include a plastic cup (no lid) and serviette. 5. One 2kg. bag of white rice (for rice table).

Daily Schedule

Sharing circle, attendance, show and tell, games, science, French concepts and songs

Washroom

Free choice centers/art time

Gym (as available)

Snack

Story

Dismissal

7 of 28

Drop-off and pick-up procedures

The children must be accompanied to and from the school by an adult. Make sure your baby-sitter also understands these procedures.

Please have your child out of his outdoor clothing, in running shoes and ready to begin class at 8:30 AM.

Please sign in the time that your child arrives in the classroom and wait until the teacher has acknowledged your child’s presence.

Please be prompt in picking up your child. Wait at the doors until the teacher signals to you.

Behaviour Management Policy

Since we live in a community, it is important that our children learn to behave appropriately in a variety of class situations. Great importance is placed on the behaviour of the children to reflect the following values:

self -respect

respect of others

respect of property

order

safety

fair play

dependability The school endeavors to treat the children fairly, and to respect their rights and opinions. Time-outs are used as a consequence to improve behaviour. It is the responsibility of the school to create a positive learning environment where warmth, cooperation, mutual respect, and confidence reign. Manitoba Day Care licenses the school, and the policies of the school are those stated in the Best Practices Licensing Manual for Day Care Centres, Child Day Care Program, in particular:

A licensee shall not permit, practice, or inflict any form of physical punishment or verbal or emotional abuse upon, or the denial of physical necessities to, any child in attendance at the child care centre. (Section 11(1))

In addition, the staff and executive of the school are bound to comply with regulations in respect to suspected child abuse occurring outside the school’s operation:

Every licensee shall immediately report, or cause to be reported, any case of suspected child abuse relating to a child attending the licensee’s child care centre to the Director of Child and Family Services or a designated child care agency as required by “The Child and Family Services Act” or any similar legislation. (Section 11(4))

It is important to note that the above regulation takes precedence over the confidentiality requirements of the regulation stated below:

Every licensee shall keep information concerning a child or a child’s family strictly confidential, but (a) the child’s parents or guardians shall have access to such information upon request, and (b) the information can be disclosed with the written consent of the child’s parents or guardians. (Section 6(3))

8 of 28

Emergency Procedures The teacher, or teacher and aide, are responsible for notifying the Principal’s office (where proper channels will be followed) over the intercom immediately in the case of a medical emergency. In case of fire, the alarm outside the class shall be pulled. All staff members are knowledgeable in the use of fire extinguishers. A first aid kit is available for staff use if necessary. The school designs evacuation procedures. Fire drills are conducted monthly. The removal of daily attendance report and emergency child information records are the responsibility of the teacher in case of evacuation. The designated place of shelter in the event of an evacuation is:

Bank of Montreal Southdale Centre 31 Lakewood Ph # 204-985-2350

Organizing Overview Executive Board

The Executive consists of a Coordinator, Assistant Coordinator, Past Coordinator, Secretary, Treasurer, Advertising and Special Events Coordinator, Fundraising Coordinator as well as Class Representatives for each classroom. All these positions are held by parent volunteers. Executive meetings are held shortly after the beginning of the school term and anytime thereafter that they are deemed necessary. License

The license is to be displayed on the bulletin board. It is issued by: Manitoba Family Services Child Day Care Office 114 Garry Street Winnipeg, Manitoba R3C 1G1 Telephone: 204-945-2197 Classroom Space

Must be applied for annually to the Louis Riel School Division. The use of the school facility on other occasions such as for the purpose of general meetings, registration, etc. must be applied for to the School Division and the date cleared with the Principal. Insurance

Comprehensive general liability coverage is purchased annually. School Term

The school term is September to May. Class Cancellation

Pre-School classes are cancelled any day that it is announced that Louis Riel School Division schools are closed due to weather conditions, unless otherwise notified by the Executive.

9 of 28

Parent-Teacher Meetings

These are made available to parents if so desired. Generally parents are in contact with teachers on a regular basis when bringing children to school and they may at that time bring forward or discuss concerns. Fees

Fees are established and parents are advised of same in the registration package (See Appendix A, the Fee Schedule). The $100.00 registration fee is non-refundable. ****The fee schedule is approximate as fees can only be finalized based on the 2015/2016 Louis Riel School Division calendar which is available in June. Fees are established based on the number of classes offered. An information letter is sent to parents mid-August and the finalized fee schedule is included in this letter. Please note that the fees presented in the attached schedule may decrease or increase. Withdrawals Refunds are not provided. Snacks

Each child must bring a nutritious snack daily. Some suggestions for good nutritional snacks are raw fruit and vegetables, yogurt, applesauce, dried fruit such as raisins or apricots, bagel, dry cereal, cheese, hard-boiled egg, a small sandwich, or crackers. Please do not send chocolate in any form, candy, potato chips, or items that they may choke on such as popcorn. Brita water is supplied so please send a plastic cup (no lid). Van Belleghem is a Nut Safe School so NO PEANUTS/ NUTS are allowed. No hot beverages are to be consumed in the class while the children are present. Supplies and Equipment

Supplies and equipment are purchased from general revenue unless obtained from parent donations. Salaries

Salaries for teachers are reviewed annually. Fundraising

The Executive decides upon fund raising projects. All parents are strongly encouraged to participate in fund raising projects or contribute financially if they choose not to or are unable to participate. Financial Assistance (Grants)

A government grant is received yearly based on the number of weekly sessions offered and occupancy. This grant depends on government fiscal policies which can vary from year to year. Financial Reports

Financial records are kept and maintained by the Treasurer in keeping with generally accepted accounting principles. Communicable Diseases

The parent of a child who has contracted a communicable disease must notify the teacher. In turn, the teacher shall notify at least one member of the Executive Board. This member will notify, if applicable, the Health authorities.

10 of 28

POLICIES OF OPERATION

Please read these policies carefully. By registering your child in this program, you are agreeing to abide by these rules.

Registration

All children must be three (for the three-year-old program) and four (for the four-year-old program) by December 31, 2015. All children must be toilet trained. When registering your child in the program, a non-refundable deposit must be paid in order to hold a space. The balance of the fees is payable in full at the September meeting or in installments from September to December. We will require a copy of your child’s birth certificate (Note: this is the only proof of age acceptable as evidence) when you submit your registration form. We will also require your MHSC number and the child’s individual medical number, as well as your physician’s name, address, and telephone number at the time of registration. A Privacy Consent form is included with your registration package. Please carefully read, fill out and sign this form. The e-mail address provided upon registration will be shared with your class rep for the sole purpose of Van Belleghem French Immersion Pre-School communication. Your child will not be able to attend Van Belleghem French Immersion Pre-school until the signed Privacy Consent form has been returned to the pre-school. Transportation

It is the responsibility of the parent or guardian to arrange for their child’s transportation to or from school. The teacher is responsible for the child during class hours only, and only after the child’s presence has been acknowledged by the teacher inside the classroom. The teacher must be told who will be picking up the child from school and the names of those responsible must be provided in writing on the back of the registration form.

Drop Off/Pick Up

It must be remembered that classes are in session when you bring your child to pre-school. We must use the (a) middle doors or (b) main entrance doors on the North side of the school. Please do not walk through the hallways of the school. Please do not drop-off your child any earlier than 10 minutes before the start of class. Bring your child into the classroom after their outdoor clothes are removed and hung up. When picking up your child, please wait in the carpeted hallway directly inside the middle doors on the north side of the school. The teacher will motion to the parents when it is time to dress your child. Please be on time. A charge will be assessed if the child is picked up 15 minutes late or later @ $8.00 per 15 minute increments. This is paid directly to the teacher. Field Trips

Parent volunteers will provide and/or arrange for their child’s transportation for field trips. While in transit, the child/adult ratio should not exceed three (3). In addition, there should be only as many persons in one vehicle as there are seat belts in that vehicle. All children are required to wear seat belts while riding in a parent’s vehicle to and from the designated destination. Parents must provide car seats for their children if desired. Parent volunteers are asked to assist the staff in the supervision of the children assigned to them for the duration of the field trip. For this reason, no siblings are allowed on field trips.

11 of 28

Enhanced Safety Plan A copy of Van Belleghem French Immersion Pre-School’s Enhanced Safety Plan is located in the classroom. An electronic copy is available upon request. Parking

Parking is allowed across the street from the school in the Target parking lot. Parent Participation - Three Year Old Program Only

Parents of children enrolled in the three-year-old program may be required to assist the teacher for the entire duration of the class at least five times a year. Child and Family Services require a child abuse registry form to be filled out by volunteers when the volunteer is included in the child/adult ratio. Class Observation

Parents are always welcome at the school. For obvious reasons, no siblings can be present during class observation. Class Location

Classroom space is rented annually from the Louis Riel School Division and is currently located in École Van Belleghem, 10 Vermillion Road. Toilet Training

All children must be toilet trained. They must not be wearing pull-ups or diapers. First Aid

Parents are required to sign a First Aid release, located on the registration form, in the event of accident. All teachers and aides have completed recognized First Aid and C.P.R. Courses. Life Threatening Allergies

In the case of a child with life threatening allergies, the pre-school has an anaphylaxis policy in place. This policy is available to review in detail in the classroom at the request of the parent/ guardian. It outlines the health care plan and emergency response plan that will be developed in consultation with the child's parents/guardians on an annual basis. Health Issues

As per guidelines set by the Day Care Office, which governs our programs, do not send your child to school if:

1. they are running a high temperature (above 37.5) in the last 24 hours; 2. they have had diarrhea in the last 24 hours; 3. their cold is severe enough to require constant attention (i.e. running nose); 4. they have vomited in the last 24 hours; 5. they have received fever reducing medication; or 6. they are lethargic, complaining of sore throat or have difficulty breathing.

12 of 28

Van Belleghem French Immersion Pre-School Inc.

Appendix A 2015/2016 Approximate Fee Schedule

Please note that all fees are non-refundable. We are required to follow Louis Riel School Division’s calendar which is finalized in June. Fees are established based on the number of classes offered. The amounts below are approximate and may therefore be decreased or increased. An information letter is mailed mid-August and will include the exact payment schedule and the date of the registration meeting. All cheques should be made payable to Van Belleghem French Immersion Pre-School Co-op Inc.

The $100 registration fee is due when handing in your registration form and is non-refundable.

Post-dated cheques at another Registration meeting held in early September will pay the balance of the fees.

A $20.00 fee will be charged for cheques returned NSF.

Program Registration Fee Balance Owing Total Fee Approximate Fee 3 year old (Tu/Th) $100 $580.00 $680.00 $10.00 per class 4 Year old (Mon/Wed/Fri) $100 $840.00 $940.00 $10.00 per class Approximate remaining payments owing: (these cheques should only be submitted at the September meeting) Please date your post-dated cheques as indicated in the table below, and write your child’s name and the program on the cheque. September through December cheques should only be submitted at the September meeting. Program Sept. 2015 Oct 1, 2015 Nov 1, 2015 Dec. 1, 2015 Total 3 year old (Tues/Thur) $145.00 $145 $145 $145 $580.00 4 year old (Mon/Wed/Fri) $210.00 $210 $210 $210 $840.00

13 of 28

Van Belleghem French Immersion Pre-School Inc. Registration Form

PLEASE PRINT CLEARLY AND FILL IN ALL REQUESTED INFORMATION BEFORE SUBMITTING REGISTRATION FORM. THIS FORM HAS TWO PAGES.

PROGRAM SELECTION

3-Year-Old 4-Year-Old

____ Tuesday/Thursday A.M. ____ Monday/Wednesday/Friday A.M.

CHILD INFORMATION

Last Name:_______________________ Child’s Name (circle one used)____________________ Address:_____________________________________________ Postal Code:______________ Home Phone:_____________________ Male/Female (circle one) Date of Birth: (Month)__________(Day)______(Year)_________ Family Medical #:_______________________ Individual Medical #:______________________ Family Physician:________________________________ Phone #:____________________ Special Health Information? Yes / No If yes, explain:___________________________________ Allergies? Yes / No If yes, explain:________________________________________________

PARENT INFORMATION

First Parent Contact: Name:______________________________Employer:__________________________________ Work Address:_______________________ Work Phone:_______________________________ Cell Phone #:______________________ Email: ____________________________________ Second Parent Contact: Name:______________________________Employer:__________________________________ Work Address:_______________________ Work Phone:_______________________________ Cell Phone #:______________________ Email: ____________________________________

EMERGENCY INFORMATION: In case of illness or injury, when parents cannot be reached. Name:_______________________ Home phone:_____________ Work/cell phone:__________ Home Address:__________________________ Business address:_______________________ Relationship to child:______________________________________

PLEASE ALSO COMPLETE AND SIGN PAGE 2.

14 of 28

PERMISSIONS (Circle Yes or No and then initial your consent or denial)

1. Weather permitting, may we take your child for impromptu walks around the school? Yes / No ______

(circle) (initial)

2. May we allow your child to utilize the school’s play structures located outside at the rear of the school? Yes / No ______ (circle) (initial)

PICK-UP LIST

Please list below the names of people who may pick up your child, including yourselves:

Name Relationship to Child Phone Number

1.

2.

3.

4.

5.

SIGNATURE / AUTHORIZATION I / We, ____________________________________ understand that I / we must abide by all the terms and regulations as described under the Policies of Operation (included in the Registration Package), set out by the school administration and / or the Executive of Van Belleghem French Immersion Pre-School. I / we have read, and I / we agree to these terms and regulations. I/ we give permission to the pre-school teachers at Van Belleghem French Immersion Pre-School Co-op Inc. to administer First Aid treatment as deemed necessary by these individuals to _______________________(child’s name).

Parent’s signature: _____________________________ Date: __________________________

-or-

Signature:_____________________ Relation to child:_______________ Date:_____________ --------------------------------------------------For Office Use Only--------------------------------------------------- Deposit Received Date Deposit Received __________________________

Birth Certificate Cheques Received #______#______#______#______

15 of 28

PRIVACY POLICY

VAN BELLEGHEM FRENCH IMMERSION PRE-SCHOOL - (the "Facility")

PERSONAL INFORMATION CONSENT FORM

This Form applies to each of the children named below who will be attending the Facility and who are herein collectively called the "Child(ren)". Please indicate first and last name(s) below:

________________________________________________________________

By signing below, I hereby consent to the Facility:

a) collecting:

(i) all of the personal information included in any Application/Enrollment/Registration Form (a "Registration Form") that I may complete and give to the Facility about the Child(ren), me and any other individual whose personal information is included in the Registration Form;

(ii) any additional personal information regarding the Child(ren), me and/or any such

other individual that the Facility may reasonably require and collect by way of additional documents and/or interviews/meetings;

b) collecting all of the personal information included in any Subsidy Application/Financial

Assistance Form (a "Subsidy Form") that I may complete and/or give to the Facility about the Child(ren), me and any other individual whose personal information is included in that Subsidy Form, and forwarding that Subsidy Form to the appropriate government office for review by them;

c) collecting any additional personal information included in any other document that I may

complete and/or give to the Facility about the Child(ren), me and any other individual whose personal information is included in that document - for example:

(i) a Child Information Record, (ii) a Family Information Record, (iii) a Pre-Authorized Payments Form, (iv) a Custody Arrangements Agreement, (v) a Medication Administration/Authorization Form, (vi) an Emergency Medical Attention Form, (vii) a Daily Care Record, (viii) a Food Allergy Action Plan, and (ix) any Special Needs Form, (collectively, the "Other Forms", and with the Registration Form, any Subsidy Form and all Other Forms being herein collectively called the "Forms");

16 of 28

d) collecting, on an ongoing basis, additional personal information about the Child(ren), me and any other individual who is referred to in any Form (a "Named Individual"), as reasonably required at any time by the Facility to provide for:

(i) the physical, emotional, social and intellectual well being and safety of the

Child(ren), or (ii) the general administration and operation of the Facility (which includes record

keeping, debt collection and fund-raising activities); e) using all of the personal information included in any Form and all other personal

information previously or subsequently collected by the Facility regarding the Child(ren), me and/or any other Named Individual, as reasonably required by the Facility to provide for:

(i) the physical, emotional, social and intellectual well being and safety of the

Child(ren), or (ii) the general administration and operation of the Facility (which includes record

keeping, debt collection and fund-raising activities); f) disclosing, on a “need to know” and, where applicable, on a confidential basis, any

personal information about the Child(ren), me and/or any Named Individual: (i) to the Facility's employees, independent contractors (i.e. people who regularly

work at the Facility but who are not paid as employees), directors, therapists, volunteers (which may include parents and/or legal guardians of other children attending the Facility), work experience students and educational or regulatory observers; or

(ii) to any third party who requires such information in order to:

A. provide (or assist the Facility in providing) for the physical, emotional, social and/or intellectual well being and/or safety of the Child(ren); or

B. assist the Facility in its general administration and/or operations (which

includes record keeping, debt collection and fund-raising activities); or

C. assist the Facility in providing products and/or services to the Child(ren) and/or to me; or

(iii) to a public authority or an agent of a public authority if, in the Facility’s

reasonable judgment, it appears that there is imminent danger to life or property which could be avoided or minimized by the disclosure of that information; or

(iv) to any third party who requires such information and who is part of the Facility's

organizational group. The e-mail address provided upon registration will be shared with your class representative for the sole purpose of Van Belleghem French Immersion Pre-School communication, or

(v) to any third party with whom the Facility is negotiating for the purpose of that third

party taking over some or all of the Facility's services and/or other activities; or (vi) to representatives of other licensed child care facilities if I have not promptly

satisfied my debts to the Facility;

17 of 28

g) disclosing the first name and last initial and phone number of the Child(ren) in any class list produced by the Facility for the Child(ren)'s class(es) at the Facility and made available to families of children in each class/time slot;

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S NAME

MADE AVAILABLE TO FAMILIES FROM THE PRE-SCHOOL. h) disclosing the Child(ren)’s first name and the first initial of the Child(ren)’s surname on a

name tag (whenever other children in the Facility are given name tags) on the Child(ren)’s clothing and on various items throughout the Facility – for example, a sign-in/sign-out sheet, an allergy sheet, a cubical, a locker and a notebook or scrapbook;

i) disclosing (and celebrating) the Child(ren)’s birthday(s);

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S BIRTHDAY(S) DISCLOSED OR CELEBRATED.

j) allowing appropriate photographs and/or videos of the Child(ren) to be taken by

therapists, by work experience students and by educational or regulatory observers while they are at the Facility;

k) taking appropriate photographs and/or videos (or allowing appropriate photographs

and/or videos to be taken) of the Child(ren) and using any such photograph and/or video in the Facility's program activities, archives and/or promotional materials; and

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S PICTURE

TO BE TAKEN FOR THIS PURPOSE. l) allowing appropriate photographs and/or videos of the Child(ren) to be taken by:

(i) employees of the Facility for their personal records; or

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S PICTURE TO BE TAKEN FOR THIS PURPOSE.

(ii) representatives of the media or of any granting organization, for use in any media

coverage, article or promotional materials; or

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S PICTURE TO BE TAKEN FOR THIS PURPOSE.

(iii) parents of other children at the Facility at special events or field trips organized

by the Facility.

□ CHECK THIS BOX IF YOU DO NOT WANT YOUR CHILD(REN)’S PICTURE TO BE TAKEN FOR THIS PURPOSE.

m) If applicable, copies of separation agreements, court order or other documents setting out

custody arrangement for each child are necessary.

CHECK THIS BOX IF THIS APPLIES TO YOU.

18 of 28

Also by signing below, I acknowledge that the Facility may collect and disclose personal information regarding the Child(ren), me and/or any Named Individual, without the consent of the Child(ren), me or that Named Individual, where: a) the Facility is required by law to make any such disclosure (for example, to the Manitoba

Child Day Care Program in order to comply with licensing conditions); or b) a staff member of the Facility suspects abuse, neglect or endangerment involving the

Child(ren) (for example, to the Director of Child Welfare, Manitoba Child and Family Services or to a law enforcement agency).

If you would like to review/challenge any information about your child throughout the year, forms are available at the pre-school. The only records that the pre-school keeps are the registration forms and any pertinent information regarding falls, bumps or injuries. Records are kept in a locked binder.

Signature of Parent/Legal Guardian Signature of Parent/Legal Guardian

Name of Parent/Legal Guardian (Please print) Name of Parent/Legal Guardian (Please print)

Date Date

19 of 28

Van Belleghem French Immersion Pre-School Co-op Inc.

Board Role Summaries Coordinator

Attend to issues pertaining to the school under the direction of the Program Director.

Be resource for other board members.

Book library for meetings.

Chair board meetings.

Answer questions for those inquiring about the program.

Attend to incoming paperwork for the school. Ex:

o Lease agreement, transfer of signing authority, licence renewal, annual report.

Assistant Coordinator (2-year commitment)

Work closely with coordinator to be prepared to take on this role the following year.

Fill in attendance reports monthly.

Compile lists of e-mail addresses for the 3 and 4-year-old class representatives. This list

is used solely for the purpose of Van Belleghem Pre-School communication.

Send reminder email to board members about a week before meetings.

Secretary

Keep minutes of all meetings and maintain a binder with originals.

Type and distribute a copy of the minutes to all executive members after each meeting.

Make amendments to teacher’s and teacher’s aide contracts each year.

Write addresses on envelopes and mail August letters (re: pre-school start-up).

Assist with any changes to official documents (e.g. registration booklets, contracts).

Assist with the preparation of registration packages (e.g. sorting documents and inserting

in envelopes).

Treasurer

Maintain complete and accurate financial records for the childcare centre in accordance with generally accepted accounting principles, and b) submit financial records to the director as required.

Monthly financial statements are to be provided to the board of directors, and the board approves financial policies and budget expenditures.

Arrange and ensure payment of employees on a biweekly basis.

Prepare annual budget to be presented at the general meeting at the beginning of September.

Prepare monthly cheque deposits after they are received at the general meeting.

Prepare and send out tax receipts for parents.

Issue cheques where warranted (e.g. rent, insurance, worker’s compensation, incorporation fees, etc.)

Maintain a chequing account for expenses. Term deposits are purchased to earn better rates of interest.

Collect and retain store receipts for supplies and issue cash floats to teacher/director.

Provide necessary funds to various members of the executive body to carry out their duties.

Keep the books and prepare them for audit/review engagement if necessary.

20 of 28

Class Representatives

Work with other class reps as a team for issues that involve entire preschool (ex: teacher

appreciation, etc.).

3-year rep ensures that all parents have signed up for their allotted number of volunteer

days. Make sure parent volunteer poster is complete and give to teacher before 3-year-

old classes begin.

Call/email parents to notify if classes are cancelled and inform parents of relevant pre-

school business. E-mail addresses are used solely for the purpose of Van Belleghem

Pre-School communication.

Remind parents of school rules and regulations if deemed necessary, and report to

coordinators any infractions of the rules (drop off, pick up times, parking, etc).

Notify parents of any issues that may arise upon the request of the board or

Direct parent volunteers to appropriate executive members if someone is willing to help.

Assist teachers and other board members if requested.

Communicate specific parent concerns to the executive body.

Wash smock/t-shirts as required.

Call parents in August to remind them of the September parent meeting, time, date and

to be sure to bring cheques for payment.

Fundraising Coordinator

Organize fundraising – take money from parents for fundraisers.

Keep track of class records.

Keep clear records of fundraising money collected and submit to treasurer with totals

calculated and calculations shown.

Ensure that all cheques are properly filled out and contact parents for corrections before

forwarding cheques to treasurer.

Special Events and Advertising Coordinator

Book special events and transportation as required on the request of the teacher/director.

Keep a permanent record of booking s and any problems involved, cost, etc.

Submit advertisements for the preschool as directed (e.g. Lance Community Paper, sign

in front of school, and registration posters sent home thru school).

21 of 28

Van Belleghem French Immersion Pre-School Co-op Inc.

Board of Directors

As determined by the Cooperative Act of Manitoba, the business of the Van Belleghem French Immersion pre-school is overseen by a board of directors. The board that helps to run the pre-school consists of parent volunteers whose contributions are invaluable to the program and without this board, the pre-school would not be able to operate.

Answers to Frequently Asked Questions:

How often and how long are meetings?

There are usually about 7 meetings a year for the board, with a couple of meetings at the beginning of the year to make sure that everything is running smoothly, and roughly every other month through the rest of the year unless something unusual arises. The meetings tend to be about 1.5 to 2 hours in duration.

What is the time commitment?

Time commitments vary by role, but do not tend to be an overwhelming requirement. Most positions would require an hour or two here and there but not often an ongoing workload throughout the year.

What other benefits are there to being in the board?

Being involved with the board is also a good way to be in touch with what is going on with your child’s pre-school and to get to know some of the other families involved, enhancing the community of the pre-school.

Please take a moment to consider the board positions, and fill out and return this form with your registration papers. Thank you for your consideration.

Please check below the statement that applies to you. If there is a specific role that interests you, feel free to indicate that in the space provided.

_____ I would be interested in being a part of the pre-school Board of Directors. Position(s) in which I am interested: _________________________________________ _____ I would NOT be interested in being a part of the pre-school Board of Directors. Name: ________________________________________________ Parent or Guardian of (child’s name): _______________________________________

22 of 28

Curriculum Statement

Van Belleghem French Immersion Pre-School provides a gentle introduction to the

French language while encouraging enjoyment and learning through play and

socialization. Our program is structured to satisfy the four basic areas of development

common to all human beings:

1. Social Development: At the beginning of the year, children often engage in

solitary play. Their play choices combined with staff involvement, including

modeling and encouraging, help them develop friendships and social skills. Play

encourages the development of communication skills, cooperation, confidence

and negotiation & conflict resolution skills.

2. Emotional Development: Children often enter the pre-school focused on their

wants, needs and desires. Calm, loving and consistent interactions with staff

create stability which encourages the child to feel good about himself/herself and

feel a sense of belonging. For example, children are greeted with “bonjour”

everyday and welcomed individually into the classroom.

3. Cognitive Development: Children are presented with play materials and planned

experiences that support what they know and help expand their knowledge and

thinking. For example, apples may be familiar to children but are examined

artistically and scientifically during our exploration of this topic: What is an

apple? Are all apples the same? How are they different? What is inside an

apple? Do you think all apples have the same number of seeds? Each child

predicts which apple has more seeds or if they have the same number. How can

we find out how many seeds are in each apple?

4. Physical Development: Children develop fine motor skills through activities

such as art, block and construction play. They develop gross motor skills while

dancing during music and movement activities, running and kicking a ball in the

gym or climbing on the outdoor play structure.

Our room is organized into centres which are at the children’s eye level and within reach.

This allows them to access materials independently which builds self-esteem and a sense

of accomplishment. Children make choices about where, when and how they wish to

play. Staff observe play so that opportunities to extend learning is based on the

children’s interests, abilities and needs. Staff engage in children’s play and ask open-

ended questions. This allows the children to expand their reasoning/language skills and

provides staff with the opportunity to listen to and to get to know each child. Information

gathered is used to plan further play and learning opportunities. For example, one group

of children observed playing with ‘My Little Ponies’ were delighted to find out that they

STUCK to the magnetic blackboard. Staff prompted thinking and problem-solving by

asking “Why do you think this is happening? What part of the pony is sticking to the

board? Do you know what this part is called? What else in the classroom do you think

the ponies will stick to?” Then we added magnets to the play materials and the children

23 of 28

continued to discover more concepts such as magnets stick to metal surfaces but they

push other magnets away.

Staff-led experiences are sometimes chosen according to the French concepts and

vocabulary being introduced. We incorporate the French language with songs, poetry,

games, music & movement and participation in the Ecole Van Belleghem School

community. However, we also incorporate the children’s interests when planning

activities. For example, a child introduced the idea of square-carre foods during snack

which inspired everyone’s thinking. A note was sent home informing parents of this

discussion and the children were invited to bring carre foods to school. A poster of the

children’s ideas was created and displayed outlining the learning during this activity such

as expressing ideas, listening to others and working together as a group. Organization

and flexibility are important components of our daily schedule. Children feel secure

when they know what to expect therefore we keep a consistent sequence to our daily

schedule. However, the amount of time we devote to each activity will fluctuate

depending on what staff are observing of children’s needs and interests.

Young children enjoy learning a new language and even more so when it is along with

peers of varying abilities and cultures. We welcome children with additional support

needs and develop the environment and planned experiences taking into account

individual developmental capabilities. A range of abilities and cultures among our

children and families offers meaningful learning opportunities. We know that “hello”

and “bonjour” are greetings in English and French but we learned from a friend that

“hola” is how it is said in Spanish. We encourage families to enhance our knowledge by

sharing information or items from home. For example, a classmate from Asia showed us

that toys from China are quite different than the ones we play with in Canada such as

bamboo whistles. Staff also add items to the play centres to expand this learning such as

providing race and abilities awareness puzzles, books about people of different ages,

cultures, abilities and genders in the reading centre, and people figures with specialized

equipment in the block centre. From these experiences, children learn that characteristics

of people can be different but similarities also exist. Understanding and embracing these

differences and similarities allows all children to feel acceptance and a sense of

belonging.

Information about your child’s learning and development is provided through monthly

newsletters, verbal sharing at drop-off and pick-up and by written notes. We also provide

information handouts to help you understand your child’s development in general. For

example, an article about the stages of children’s art development is provided at the

beginning of the year to explain what you are looking at when viewing your child’s

creations and to offer suggestions for open-ended comments/questions about your child’s

artwork. In addition, our open door policy welcomes family members to attend the

program as their schedule allows. This way, parents can see first-hand the learning and

development.

24 of 28

Van Belleghem French Immersion Pre-School

CODE OF CONDUCT

Facility # 7857

10 Vermillion Road, Room #14 Winnipeg, Manitoba R2J 2T1

School Phone #: 204-255-1134

Director: Arlene Rzesnoski

25 of 28

CODE OF CONDUCT At Van Belleghem French Immersion Pre-School Inc., we strive to provide a safe,

caring, learning environment for children, staff and families. We believe in the equality of all people and respect diversity.

The following people are expected to behave in a respectful manner and comply with this code of conduct:

- management and staff members

- children

- parents/guardians of children enrolled

- all others involved with our centre

Guiding Principles for Appropriate Behaviour

Be Respectful We are respectful of ourselves and other people. We are respectful of the ideas and feelings of others. We are respectful of the environment, equipment and materials.

Be Safe We work and play safely to help keep ourselves and others from getting hurt.

Be Cooperative We solve our problems by talking and listening to each other respectfully to find a solution. When we cannot solve a problem ourselves, we ask for help.

Be Supportive of Learning We learn to the best of our abilities and support the learning of others.

Developmental Capabilities of Children

We understand that it is normal for children to display inappropriate behaviour at times for a variety of reasons. The developmental capabilities of each child will always be considered when determining both expectations for behaviour and consequences of inappropriate behaviour.

Appropriate Use of Technology

All children, parents, staff and others involved in our centre must use e-mail, electronic devices and the Internet according to our policies. This protects people’s privacy and the confidentiality of information. All people involved with the preschool adhere to appropriate conduct pertaining to the use of email, and electronic devices. This includes:

Use of cell phones during class time will be limited to emergency situations only.

Parents volunteering or observing the class will keep cell phones turned off when class is in progress.

All email correspondence pertaining to the school will be professional and respectful (ex: inquiries within the board, and with staff and parents.)

26 of 28

Unacceptable Behaviours

The following behaviours by children, staff, parents and others involved in our centre are unacceptable:

all forms of bullying (physical, verbal, emotional, social or cyber bullying), including comments, actions or visual displays that are intentional, hurtful and repetitive

harassment, including behaviour that degrades, demeans, humiliates or embarrasses someone that a reasonable person would know is unwelcome

all forms of abuse (sexual, physical or psychological), including verbally, in writing or otherwise

discrimination against any person or group because of their race (or perceived race), colour, ancestry nationality or place of origin, ethnic background or origin, religion or creed( including religious belief, religious association or religious activity) age, sex including pregnancy (possibility of pregnancy, or circumstances related to

pregnancy) , gender-determined characteristics, sexual orientation, marital and family status, source of income, political belief or association and physical or mental disability including reliance on a dog guide or other animal assistant, a

wheelchair, or any other remedial appliance or device.

actions that put another person at risk of harm, including violent physical acts (with or without a weapon) and threatening someone

Proactive Strategies

We actively strive to create an environment that supports the health, safety and well-being of children by:

having realistic and developmentally appropriate expectations for behaviour

setting up the environment and materials to encourage appropriate behaviour and reduce potential for inappropriate behaviour

planning a program based on children’s interests and developmental needs

establishing consistent yet flexible schedules and routines that help children gain trust, security and self control

We create a positive environment for children, parents, staff and others involved in our centre by:

developing positive relationships, including making time to talk and listen

establishing clear, consistent, simple limits, rules, policies and procedures

stating limits in a positive way and periodically reminding people

providing explanations for limits, rules, policies and procedures

working together to solve problems

modelling and encouraging appropriate behaviour

27 of 28

Consequences for Inappropriate Behaviour

We will consistently respond to inappropriate behaviour by children, parents, staff and others involved in our centre by:

reminding people of expectations and limits

using a respectful approach to explain why a behaviour is inappropriate and what behaviour is expected

talking only about the behaviour, not labelling the person

responding sympathetically and acknowledging feelings

establishing natural, logical consequences

Students When behaviour issues are identified in the classroom, first response by the teacher is to address the child directly, at eye level. Discussion of the behaviour at issue will involve the following basic sequence:

Identification of the problem behaviour

Expression of appreciation if the student identifies the inappropriate behaviour and

accepts responsibility for it

Identification of why this behaviour is unacceptable

Discussion between students will be facilitated if it is a situation involving more than one

child

Student will give an appropriate apology where required, including verification of an

agreement about the situation at hand – ex: “I will not. . . . .” or “Next time I will......”

If this sequence does not result in the desired outcome, or the child is too upset to discuss the event, the child will be given a “time-out” to think about the situation and/or to calm down. During this time the child will be checked in with every few minutes. Once the child is ready to deal with the problem, the sequence will be picked up where it was left off. For most “normal” preschool aged issues, dealing with the incident within the class is sufficient. In situations of repeated violations OR when the problem is one of intentional violence against another student, discussion with the parent will follow. A plan will be discussed and achieved with the parent. These policies take into account the developmental capabilities of 3 and 4 year old children, and age appropriate developmental behaviour and expectations. In any situation where a parent has concerns about their child’s experience, the teacher will agree to set up a time to discuss the child’s progress in the program. There is an open door policy in the class. If at any time and for any reason, a parent/guardian wishes to observe the class, they are welcome to do so.

28 of 28

Serious Disruption of the Class

In any situation where the child’s behaviour is disruptive to the point that the class cannot be conducted in an orderly way, or where one child’s needs exceed the resources available, consultation with the parent will be required. A plan of action will be created with the parent. This may include but is not limited to:

alteration in reward/environment at home,

negotiation, discussions between parents and child,

parent’s attendance of classes to assist with child,

parent staying on site but not in the class

suggesting resources such as behavioural therapy

If a child’s needs exceed the available resources of the nursery school, the child may be sent home with the parent if no other alternatives can be found at that time. These issues will be documented and brought to the board for consideration and problem solving. Repeated disruption of class progress of this nature may result in the board deciding that the child should be removed from the program. The board would also consider whether or not to return tuition and/or deposit in this situation. Parents/Guardians and other visitors In any situation where a parent’s conduct violates the code of conduct as described above, the teacher will discuss the issue with the parent, or have the appropriate board member discuss it with the offending parent. If this is not sufficient to solve the problem, the individual identifying the problem will document the complaint to be brought to the board for further discussion. Possible solutions will be further discussed and explored.

In extreme cases, intervention may include but is not limited to:

mediation services may be contacted

the Manitoba Human Rights Commission for information and advice may be

contacted to resolve an issue informally or to make a formal complaint if the

behaviour involves discrimination or harassment

the police to assist with threatening behaviour

a child could be removed from the program if the care provider were posing a threat to

the well being of other families or the nursery school, and alternative arrangements could

not be made.

Staff In any situation where a parent has a concern about staff conduct, the parent will ideally first discuss their concern with the staff member. If this does not result in sufficient resolution of the problem, the parent should contact the Van Belleghem Pre-School board coordinator (Chair). The parent will need to provide a written complaint, detailing the situation for the board. The board will discuss the event, and create a plan of action. A record of the incident will be kept. Repeated significant issues from multiple sources would be grounds for termination.