Vc Nottawasaga Valley Conservation Authority Board of ... Documents/2017 11 24 Agenda.pdf · Vc Nottawasaga Valley Conservation Authority Board of Directors . BOD-11-17 . Friday November

Vc

Nottawasaga Valley Conservation Authority

Board of Directors

BOD-11-17

Friday November 24, 2017 - 9:00 a.m. to 12:00 noon AGENDA

Location: Tiffin Centre for Conservation, 8195 8th Line, Utopia

UPCOMING EVENTS

(Visit our website for more information www.nvca.on.ca

Latornell Conservation Symposium

Tuesday to Thursday, Nov 21 – 23

Nottawasaga Inn Resort & Convention Centre, Alliston

Nature Days for Homeschoolers

Thursday, Dec 7, 10:00 am – 3:00 pm

Tiffin Centre for Conservation, Utopia

NVCA Board of Directors Meeting

Friday, Dec 15, 9:00 am - 12:00 pm


Winter Nature Camp

Daily, Tuesday to Friday, Jan 2-5


Christmas Bird Count for Kids

Saturday, Jan 6, 9:00 am - 12:00 pm


1. ADOPTION OF THE AGENDA

Recommendation:

RESOLVED THAT: the agenda for Board of Directors Meeting BOD-11-17 dated

November 24, 2017 be approved.

2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST

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http://www.nvca.on.ca/

3. ANNOUNCEMENTS

4. PRESENTATIONS

There are no presentations for this meeting.

5. DEPUTATIONS

Environmental Education Program Overview

Naomi Saunders, Environmental Education Facilitator

6. DELEGATIONS

There are no delegations requested for this meeting.

7. HEARINGS

There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion.

9. CONSENT LIST

A) Adoption of Minutes

A.1) Approval of Minutes of the Board of Directors Meeting BOD-10-17 held on October 27,

2017.

Recommendation:

RESOLVED THAT: the Board of Directors approve the minutes of the BOD-10-17 Board meeting held on October 27, 2017.

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lbarron

Sticky Note

Presentation provided under separate cover

B) Correspondence

B.1) Conservation Ontario Council Minutes from Meeting 3/17, September 25, 2017.

Recommendation:

RESOLVED THAT: the correspondence contained in agenda BOD-11-17, dated

September 25, 2017 be received for information.

C) Staff Reports

C.1) Staff Report No. 67-11-17-BOD from the Director, Watershed Management Services

regarding Tottenham Dam Repairs.

Recommendation:

RESOLVED THAT: the Board of Directors receive Staff Report No. 67-11-17-BOD

regarding Tottenham Dam Repairs; and

FURTHER THAT: the Board of Directors approve the use of up to $52,000 from

reserve for the repairs to the Tottenham Dam.

C.2) Staff Report No. 68-11-17-BOD from the Director, Watershed Management Services

regarding a Request for Quote - Wasaga Beach Floodplain and Watershed Hydrology

Study.

Recommendation:

RESOLVED THAT: Staff Report No. 68-11-17-BOD regarding the Wasaga Beach

Floodplain and Watershed Hydrology study be received; and

FURTHER THAT: Ahydtech Geomorphic be awarded the contract.

C.3) Staff Report No. 69-11-17-BOD from the Director, Corporate Services regarding

Employee Handbook Updates.

Recommendation:

RESOLVED THAT: the Board of Directors approve Staff Report No.69-11-17-BOD

regarding the employee handbook updates:

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1. New Section 2.16 Non-Solicitation

2. Update to Section 3.11 Salary Administration to include an acting pay policy

3. Update to Section 3.13 Cell Phone to define employees receiving a device

4. Update to Section 5.2 Signing Authority for Contracts and Agreements to

include program directors as first signing authority and seconded by a

banking signing authority.

C.4) Staff Report No. 70-11-17-BOD from the Director, Corporate Services regarding the

2017 Year End Surplus Allocation

Recommendation:

RESOLVED THAT: the Staff Report No. 70-11-17-BOD regarding surplus allocations

be approved; and

FURTHER THAT: The NVCA Auditor be directed to place any 2017 surplus/deficit

funds in/out of the following reserves as specified:

• Planning Reserve – all planning programs surplus/deficits

• Capital Reserve – all additional planning deficits not covered by the Planning

Reserve

• New Lowell Reserve – all New Lowell CA program surplus

• Land Acquisition Reserve - $1,750 be allocated from Conservation Lands

• Capital Reserve – 100% of other surplus

C.5) Staff Report No. 71-11-17-BOD from the Director, Corporate Services regarding the

CAO Probationary Review Template.

Recommendation:

RESOLVED THAT: the Staff Report No. 71-11-17-BOD regarding the CAO

probationary review template be received.

C.6) Staff Report No. 72-11-17-BOD from the Communications Coordinator regarding the

Communications Report – Oct. 13 to Nov. 10, 2017

Recommendation:

RESOLVED THAT: Staff Report No. 72-11-17-BOD regarding NVCA Communications

– Oct. 13 to Nov. 10, 2017, be received.

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C.7) Staff Report No. 73-11-17-BOD from the Chief Administrative Officer regarding

Board of Directors Meeting Interval and Duration.

Recommendation:

RESOLVED THAT: Staff Report No. 73-11-17-BOD regarding NVCA Board of

Directors meeting interval and duration be approved to move from a Monthly 3 hour

meeting to a Bi-monthly 4 hour Board Meeting schedule by the Board of Directors;

and

FURTHER THAT: the number of meetings change from the current 11 meetings per

year to 5 meetings per year; and

FURTHER THAT: there be an option to have an additional 6th meeting if deemed

necessary by the Chair and CAO. Additionally, if more meetings are required to

conduct and transact NVCA business discussion and approval by the entire Board of

Directors a meeting may be called at the discretion of the NVCA Board Chair.

10. CLOSED SESSION

Recommendation:

RESOLVED THAT: this meeting of the Board of Directors No. 11-17 move into closed

session at ______a.m. to address matters pertaining to:

Litigation or potential litigation, including matters before administrative

tribunals, affecting the Authority.

• 2017 Legal Status Update; and THAT: the following staff members be present, Doug Hevenor, Chief Administrative

Officer, Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director Watershed Management Services, Byron Wesson, Director, Land, Education and

Stewardship Services.

11. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING

SEPARATE DISCUSSION

Recommendation:

RESOLVED THAT: agenda items number(s) _____________have been identified as requiring separate discussion be referred for discussion under Agenda Item #11;

and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and

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FURTHER THAT: any items in consent list not referred for separate discussion, and

for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

12. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Items referred for Separate Discussion.

13. OTHER BUSINESS

14. ADJOURN

Recommendation: RESOLVED THAT: the Board of Directors adjourn at ____ a.m. until the next

scheduled meeting on December 15, 2017 or at the call of the chair.

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Board of Directors

BOD-10-17 Friday October 27, 2017

MINUTES

Location: Suite Works, 92 Caplan Ave., Suite 209, Barrie

NVCA Board Members Present:

Councillor Doug Lougheed, Chair Innisfil (Town)

Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town)

Councillor Keith White, 2nd Vice Chair Essa (Township)

Councillor Bob Meadows Adjala-Tosorontio (Township)

Councillor Gail Little Amaranth (Township)

Councillor Rose Romita Barrie (City)

Councillor Ron Orr Bradford West Gwillimbury (Town)

Councillor Connie Leishman Clearview (Township)

Councillor Terry Mokriy Grey Highlands (Municipality)

Councillor James Webster Melancthon (Township)

Councillor Fred Nix Mono (Town)

Councillor Keith Lowry Mulmur (Township)

Councillor Donna Jebb New Tecumseth (Town)

Councillor Phil Hall Oro-Medonte (Township)

Councillor Walter Benotto Shelburne (Town)

Mayor Bill French Springwater (Township)

Regrets:

Councillor Deb Doherty Collingwood (Town)

Deputy Mayor Nina Bifolchi Wasaga Beach (Town)

Staff:

Doug Hevenor, Chief Administrative Officer, Sheryl Flannagan, Director, Corporate

Services, Chris Hibberd, Director, Watershed Management Services, Byron Wesson,

Director, Land, Education and Stewardship Services, Ryan Post, Lead Hydrogeologist,

Laurie Barron, Coordinator, CAO and Corporate Services.

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1. ADOPTION OF THE AGENDA

Moved by: K. White Seconded by: W. Benotto

RES: 86-17 RESOLVED THAT: the agenda for Board of Directors Meeting BOD-10-

17 dated October 27, 2017 be approved as amended with the addition

of B.4 - email from the Township of Melancthon.

Carried;

2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST

None noted.

3. ANNOUNCEMENT

Congratulations to Councillor Donna Jebb being elected as Deputy Mayor in

the Town of New Tecumseth.

Chair Lougheed reported on a successful Biennial Tour hosted by Credit Valley

CA and Conservation Halton.

Councillor Gail Little complimented NVCA staff for their involvement in the

Dufferin Town Country Farm Tour, in particular Shannon Stephens, Healthy

Waters Coordinator.

4. PRESENTATIONS

There were no presentations for this meeting.

5. DEPUTATIONS

Overview of the York Peel Durham Toronto – Conservation Authority Moraine

Coalition groundwater program, Mr. Steve Holysh, Program Lead. This deputation is supported by Staff Report No. 62-10-17 BOD.

Board members received an update on the Conservation Authorities Moraine

Coalition’s Oak Ridges Moraine Groundwater Program from Steve Holysh. The Oak Ridges Moraine is a 1,900 km2 geologically significant area that stretches

from roughly Peterborough to Caledon. In the Nottawasaga Valley watershed, portions of the Town of New Tecumseth and the Township of Adjala-Tosorontio, are

located in the Oak Ridges Moraine. The Oak Ridges Moraine Groundwater Program (www.oakridgeswater.ca) started in

2001, driven by increased development on the moraine and a recognition that there

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was a lack of high-quality environmental data and analysis, particularly with respect

to groundwater.

Since inception, the program has provided partner agencies, including NVCA, with: an actively managed master database of water related information (which is

available to member municipalities);

regional geological and groundwater computerized modelling; access to newly acquired field data to fill-in strategic data gaps; and

technical advice with respect to source water protection programs, official plans and policies updates, and other policy-related matters.

NVCA continues to benefit from this program, accessing scientific, groundwater-focused data to inform decision making. Access to this data also supports the

authority’s work related to integrated watershed management. NVCA’s participation in the program comes at no cost beyond the commitment of staff time.

Moved by: B. French Seconded by: R. Orr

RES: 87-17 RESOLVED THAT: the Overview of the York Peel Durham Toronto Conservation Authority Moraine Coalition groundwater program,

presented by Mr. Steve Holysh, Program Lead be received. Carried;

6. DELEGATIONS

There were no delegations requested for this meeting.

7. HEARINGS

There were no Hearings requested under Section 28 of the Conservation Authorities

Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion.

9. CONSENT LIST

A) Adoption of Minutes

A.1) Approval of Minutes of the Board of Directors Meeting BOD-09-17 held on September

22, 2017.

Approved by consent

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RESOLVED THAT: the Board of Directors approve the minutes of the BOD-09-17

Board meeting held on September 22, 2017.

B) Correspondence

B.1) Letter from the Township of Mulmur dated October 5, 2017 regarding approval of NVCA’s 2018 Budget.

B.2) Email from the Town of Innsifil dated October 21, 2017 regarding the approval of NVCA’s 2018 Budget.

B.3) Letter from the Town of the Blue Mountains dated October 16, 2017 regarding approval of NVCA’s 2018 Budget.

B.4) Email from the Township of Melancthon dated October 26, 2017 regarding the

approval of NVCA’s 2018 Budget.

Approved by consent RESOLVED THAT: the correspondence contained in board agenda BOD-10-17 dated October 27, 2017 be received.

C) Staff Reports

C.1) Staff Report No. 62-10-17-BOD from the Lead Hydrogeologist regarding the Oak

Ridges Moraine Groundwater Program Overview.

Approved by consent

RESOLVED THAT: the Staff Report No. 62-10-17-BOD regarding the Oak Ridges

Moraine Groundwater Program Overview be received for information.

C.2) Staff Report No. 63-10-17-BOD from the Director, Land, Education and Stewardship

Services regarding an agricultural lease- W/H lot 10 Con 8 Springwater Township

Approved by consent

RESOLVED THAT: Staff Report No. 63-10-17-BOD regarding a 5 year agricultural

lease renewal between NVCA and Bernard and Katherine Mayer on NVCA lands

legally known as West Half Lot 10 Concession 8 in Springwater Township at a cost of

$60.00 per acre plus HST be approved as presented.

C.3) Staff Report No. 64-10-17-BOD from the Director, Land, Education and Stewardship

Services regarding the New Lowell Conservation Area lease renewal.

Approved by consent

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RESOLVED THAT: Staff Report No. 64-10-17-BOD regarding the New Lowell

Conservation Area five year lease renewal with Jane Ivits be received and approved

as presented.

C.4) Staff Report No. 65-10-17-BOD from the Communications Coordinator regarding

Communications Report – Sept. 11/17 to Oct. 13/17.

Approved by consent

RESOLVED THAT: Staff Report No. 65-10-17-BOD regarding NVCA Communications

– Sep. 11 to Oct. 13, 2017, be received.

C.5) Staff Report No. 66-10-17-BOD from the Director of Corporate Services regarding

the NVCA 2017 Third Quarter Budget Report

Approved by consent

RESOLVED THAT: the Board of Directors receive Staff Report No. 66-10-17-BOD

regarding the 2017 third quarter financials; and

FURTHER THAT: staff continue to monitor budget activities.

10. CLOSED SESSION

Moved by: D. Jebb Seconded by: C. Leishman

RES: 88-17 RESOLVED THAT: this meeting of the Board of Directors No. 10-17

move into closed session at 10:16 a.m. to address matters pertaining

to:

Personal matters about an identifiable individual, including Au-

thority staff

Chief Administrative Officer’s 6 month review; and

THAT: no staff members be present.

Carried;

Moved by: W. Benotto Seconded by: B. Meadows

RES: 89-17 RESOLVED THAT: the Board of Directors rise out of closed session at

11:12 a.m. and report.

Carried;

Moved by: B. French Seconded by: B. Meadows

RES: 90-17 RESOLVED THAT: the Board of Directors approve the Chief

Administrative Officer’s 6 month review as presented; and

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FURTHER THAT: the Chair do what is necessary to effect an

improvement of the CAO/Management evaluation document to obtain

an assessment tool that meets our needs.

Carried;

11. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING

SEPARATE DISCUSSION

Moved by: W. Benotto Seconded by: J. Webster

RES: 91-17 RESOLVED THAT: agenda items number(s) none have been identified

as requiring separate discussion be referred for discussion under Agenda Item #11; and all Consent List Agenda Items not referred for

separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and

FURTHER THAT: any items in consent list not referred for separate

discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

Carried;

12. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION

None

13. OTHER BUSINESS

None

14. ADJOURN

Moved by: D. Jebb Seconded by: R. Romita

RES: 92-17 RESOLVED THAT: the Board of Directors adjourn at 11:16 a.m. until

the next scheduled meeting on November 24, 2017 or at the call of

the chair. Carried;

________________________ _______________________

Chair Doug Lougheed Doug Hevenor Chief Administrative Officer

Approved this______ day of ____________, 2017

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Conservation Ontario Council Minutes from Meeting #3/17 Monday, September 25, 2017 Black Creek Pioneer Village Voting Delegates Present: Dick Hibma (Grey Sauble), Chair Brian Horner, Ausable Bayfield Alan Revill, Cataraqui Region Geoff Rae, Cataraqui Region Chris Darling, Central Lake Ontario Don MacIver, Credit Valley Deb Martin-Downs, Credit Valley Tim Pidduck, Crowe Valley Richard Wyma, Essex Region Forrest Rowden, Ganaraska Region Linda Laliberte, Ganaraska Region Joe Farwell, Grand River Sonya Skinner, Grey Sauble Lisa Burnside, Hamilton Peter Raymond, Kawartha Region Mark Majchrowski, Kawartha Region Heather Jackson, Kettle Creek Elizabeth VanHooren, Kettle Creek Geoffrey Dawe, Lake Simcoe Region Mike Walters, Lake Simcoe Region Donna Blunt, Lakehead Region Tammy Cook, Lakehead Region Cliff Evanitski, Long Point Region Don Pearson, Lower Thames Jim Alyea, Lower Trent

Glenda Rogers, Lower Trent Jim Campbell, Maitland Valley Mark Burnham, Mississippi Paul Lehman, Mississippi Sandy Annunziata, Niagara Peninsula Mark Bricknell, Niagara Peninsula Lin Gibson, Nickel (Conservation Sudbury) Carl Jorgensen, Nickel (Conservation Sudbury) Brian Taylor (North-Bay Mattawa) Doug Lougheed, Nottawasaga Valley Doug Hevenor, Nottawasaga Valley Dan Marinigh, Otonabee Frank Prevost, Raisin Region Richard Pilon, Raisin Region Lyle Pederson, Rideau Valley Sommer Casgrain-Robertson, Rideau Valley Wayne Brohman, Saugeen Valley Rhonda Bateman, Sault Ste Marie Doug Thompson, South Nation Angela Coleman, South Nation Steve Arnold, St. Clair Region Brian McDougall, St. Clair Region Brian Denney, Toronto and Region Murray Blackie, Upper Thames River Ian Wilcox, Upper Thames River

Members Absent: Catfish Creek Halton

Mattagami Quinte

Presenting Guests: Kathryn McGarry, Minister of Natural Resources and Forestry Guests: Phil Beard, Maitland Valley Duncan Abbot, Mississippi Valley CO Staff: Kim Gavine, General Manager Jane Dunning Bonnie Fox Jane Lewington Matthew Millar

Chitra Gowda Nekeisha Mohammed Leslie Rich Jo-Anne Rzadki Rick Wilson

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1. Welcome from the Chair

Chair Dick Hibma welcomed Kathryn McGarry, Minister of Natural Resources and Forestry. Minister McGarry’s notes are attached to the minutes of the meeting. Brian Denney, CEO of TRCA was recognized for his many years of service as he plans retirement at the end of 2017.

2. Adoption of the Agenda #19/17 Moved by: Forrest Rowden Seconded by: Doug Thompson THAT the agenda be adopted as circulated.

CARRIED

3. Declaration of Conflict of Interest. There was none.

4. Approval of the Minutes of the Previous Meeting #20/17 Moved by: Mark Burnham Seconded by: Lin Gibson THAT the minutes from the June 26, 2017 meeting be approved.

CARRIED

5. Business Arising from the Minutes. There was none.

6. Motion to move from Full Council to Committee of the Whole #21/17 Moved by: Tim Pidduck Seconded by: Chris Darling THAT the meeting now move from Full Council to Committee of the Whole.

CARRIED

7. Discussion Items

a. Proposed 2018 Conservation Ontario Workplan

Kim provided an overview of the report provided with the agenda.

C.W.#11/17 Moved by: Mark Burnham Seconded by: Joe Farwell

THAT Conservation Ontario Council adopt the 2018 proposed CO Workplan. CARRIED

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b. Proposed 2018 Operating Budget and CA Levy

Members discussed the use of the reserves to balance the budget and recommended that the timing to do so be expedited. C.W.#12/17 Moved by: Sandy Annunziata Seconded by: Forrest Rowden THAT Council adopt the 2018 Proposed Operating Budget as presented. The recommendation was amended to read: C.W.#13/17 Moved by: Geoffrey Dawe Seconded by: Mark Burnham THAT Council adopt the 2018 Proposed Operating Budget as presented; AND THAT the 2019 and 2020 budgets each reduce the draw on the reserve by $14,000.

CARRIED C.W.#14/17 Moved by: Don Pearson Seconded by: Lyle Peterson THAT the general levy of $1,263,850 be approved and apportioned in accordance with the attached schedule.

CARRIED

c. Gilmor Leave to Appeal to the Supreme Court of Canada

Kim Gavine highlighted the report. Nottawasaga Valley legal costs have been significant. Members agreed that NVCA would not be included in the special levy. Their portion will be covered by CO. C.W.#15/17 Moved by: Lyle Pederson Seconded by: Geoff Dawe THAT should the Gilmors be successful in their application for leave to appeal in the Supreme Court of Canada that Conservation Ontario seek intervener status in the matter; AND THAT Conservation Ontario obtain the services of Mr. Tom Curry of the law firm of Lenczner Slaght to prepare both Leave to Intervene Application and the Response to the Appeal itself; AND THAT Conservation Ontario approve the allocation of up to $5,000 plus taxes for the cost of disbursements associated with the Gilmor case and that this allocation be supported with a special levy to the members.

CARRIED

d. Proposed amendments to the Conservation Authorities Act (CAA) as part of Bill (139), the Building Better Communities and Conserving Watersheds Act, 2017 (EBR#013-0561) and Moving Forward in a Collaborative Relationship with Ministry of Natural Resources and Forestry (MNRF) and the Province of Ontario

Kim and Bonnie provided a presentation that is attached to the minutes of the meeting. Council members discussed the status of the review.

Page 15

C.W.#16/17 Moved by: Rhonda Bateman Seconded by: Lyle Pederson THAT Council ratify the Board of Directors approval of the following representatives for the Conservation Authorities Act - Service Delivery Review Committee: Brian Tayler, North-Bay Mattawa (lead) and Tammy Cook, Lakehead Region (alternate); Richard Wyma, Essex Region (lead) and Ian Wilcox, Upper Thames River (alternate); Dan Marinigh, Otonabee Region (lead) and Paul Lehman, Mississippi Valley (alternate); Chris Darling, Central Lake Ontario (lead) and Deb Martin-Downs, Credit Valley (alternate), and, Hassaan Basit, Conservation Halton (lead) and Carolyn Woodland, Toronto and Region (alternate).

CARRIED

e. International Joint Commission (IJC) Lake Ontario and Upper St. Lawrence River Survey of shoreline Landowners

Matt Millar highlighted the report provided with the agenda. Lake Ontario and St. Lawrence River shoreline CAs will be provided with a communication package to assist in promoting the survey to stakeholders and other associations affected by the high water levels.

C.W.#17/17 Moved by: Doug Thompson Seconded by: Forrest Rowden THAT Conservation Ontario Council receive this Report.

CARRIED

f. Conservation Ontario Training and Professional Development Strategy Update

Bonnie highlighted the report and encouraged members to read the Conservation Ontario Training and Professional Strategy: Phase 1a Analysis Report. C.W.#18/17 Moved by: Mark Burnham Seconded by: Lin Gibson THAT the Conservation Ontario Training and Professional Development Strategy: Phase 1a Analysis Report be received.

CARRIED

8. Consent Agenda Items

C.W.#19/17 Moved by: Mark Burnham Seconded by: Brian Tayler

THAT Council approve a consent agenda and endorse the recommendations accompanying Items 8a – 8q.

CARRIED

a. General Managers Report

THAT Conservation Ontario Council receives this report as information.

b. Budget Status Reports for the period ending August 31, 2017

THAT Conservation Ontario Council receives this report.

c. Conservation Ontario’s Comments on “Bill 139 – (Schedule 3) – the proposed Building Better Communities and Conserving Watersheds Act, 2017: Amendments to the Planning Act” (EBR #013-0590)

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THAT the comments on “Bill 139 – (Schedule 3) – the proposed Building Better Communities and Conserving Watersheds Act, 2017: Amendments to the Planning Act” (EBR #013-0590) submitted to the Ministry of Municipal Affairs on August 31st, 2017 be endorsed.

d. Conservation Ontario’s Comments on the “Proposed amendment to Lakes and Rivers Improvement

Act Dam Construction Regulation (Ontario Regulation 454/96) to specify that approval is not required for alterations, improvements and repairs to existing dams in cases where they are governed by an agreement between the Minister and the dam owner”

THAT the comments on the “Proposed amendment to Lakes and Rivers Improvement Act Dam Construction Regulation (Ontario Regulation 454/96) to specify that approval is not required for alterations, improvements and repairs to existing dams in cases where they are governed by an agreement between the Minister and the dam owner” submitted to the Ministry of Natural Resources and Forestry on August 4, 2017 be endorsed.

e. Conservation Ontario’s Response to the “Environmental and Regulatory Reviews: Discussion

Paper”

THAT the comments submitted to the Government of Canada on the “Environmental and Regulatory Reviews: Discussion Paper” on August 28, 2017 be endorsed.

f. Ministry of Environment and Climate Change (MOECC) Low Impact Development Stormwater

Management Guidance Manual EBR#012-9080

THAT Conservation Ontario Council endorse the Conservation Ontario letter on the Environment and Climate Change (MOECC) Low Impact Development Stormwater Management Guidance Manual EBR#012-9080.

g. Proposed Municipal Asset Management Planning Regulation (EBR#013-0551)

THAT the comments on Proposed Municipal Asset Management Planning Regulation (EBR#013-0551) submitted to the Ministry of Economic Development, Employment and Infrastructure on July 24th, 2017 be endorsed.

h. Update on Activities related to the development of Provincial Watershed Planning Guidelines

THAT this report be received as information.

i. Conservation Authorities University (CAU) Committee Representatives and Update

THAT Tammy Smith (Quinte Conservation) and Ian Wilcox (Upper Thames River Conservation Authority) be endorsed as members of the Conservation Authorities University Committee

j. Southern Ontario Stream Sediment Project

THAT Conservation Ontario Council accept this report for information.

k. Forest Gene Conservation Association 2016- 17 Update and Closure of Provincial Tree Seed Facility in Angus, Ontario

THAT Conservation Ontario Council endorse CO staff to remain engaged with the Forest Gene Conservation Association, Forests Ontario and other partners regarding actions required to advocate for the maintenance or application of new models for the Province’s Tree Seed Facility in Angus, Ontario.

Page 17

l. CO Representation on the Ontario Climate Advisory Committee

THAT Conservation Ontario endorse Glenn Milner (TRCA) as the Conservation Ontario representative replacing Edmundo Fausto (TRCA) on the Ontario Climate Advisory Committee.

m. Environment and Climate Change Canada (ECCC) Expert Panel on Climate Change Adaptation and

Resilience Results – Conservation Ontario Representation

THAT Conservation Ontario Council endorse Deborah Martin-Downs (CVC) as its representative on the Expert Panel on Climate Change Adaptation and Resilience Results; AND THAT Jo-Anne Rzadki (CO) coordinate the input of Conservation Authority staff to Deborah Martin –Downs at key points in the Expert Panels’ work.

n. Privatization of Hydro One and the Memorandum of Understanding between Conservation Ontario

& Hydro One

THAT this report be received as information.

o. Board of Directors Meeting Minutes to be received: March 8, April 3, and April 24, 2017

THAT Conservation Ontario Council receives these minutes.

p. Program Update

i. Drinking Water Source Protection Program


ii. Marketing & Communications


iii. Business Development and Partnerships


iv. Information Management


q. Project Tracking

9. Regional Presentation: Northern Ontario CAs

Carl Jorgensen (Conservation Sudbury) provided a presentation that is attached to the minutes.

10. Presentation Jo-Anne Rzadki’s Update on Climate Change Initiatives presentation is attached to the minutes.

Page 18

11. Motion to Move from Committee of the Whole to Full Council

#22/17 Moved by: Lin Gibson Seconded by: Mark Burnham THAT the meeting now move from Full Council to Committee of the Whole

CARRIED

12. Council Adoption of Recommendations

#23/17 Moved by: Forrest Rowden Seconded by: Geoffrey Dawe THAT Conservation Ontario Council adopt Committee of the Whole (C.W.) Recommendations: C.W. #11/17 to C.W. #19/17.

CARRIED

13. New Business

Deb Martin-Downs (CVC) provideD the following reminders regarding the Latornell Conservation Symposium: Registration Early Bird deadline of October 11th, 4 Pre-Latornell workshops, and the need for Auction items to support the Latornell Grant Program. She highlighted a special draw for a Canada 150 Swift Canoe. She also reported that the Province of Ontario is back as a Latornell Conservation Symposium partner. Symposium details can be found at www.latornell.ca .

14. Adjourn

Moved by: Mark Burnham THAT the meeting be adjourned.

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http://www.latornell.ca/

Staff Report No: 67-11-17-BOD

Date: November 24, 2017

Meeting No: BOD-11-17

To: Chair and Members of the Board of Directors

From: Peter Alm, Water Resources Engineer

SUBJECT: Tottenham Dam Repairs

Recommendation

RESOLVED THAT: the Board of Directors receive Staff Report No. 67-11-

17-BOD regarding Tottenham Dam Repairs; and

FURTHER THAT: the Board of Directors approve the use of up to $52,000

from reserve for the repairs to the Tottenham Dam.

Purpose of the Staff Report

The purpose of this Staff Report is to obtain approval from the Board of Directors

for an appropriation of reserve funds for the repairs to the damages to the

Tottenham dam suffered during the June 23, 2017 storm event.

Background

On June 23, 2017 the southern part of Nottawasaga Valley watershed experienced

significant flooding larger than 100-year storm event more than 110 mm of rain fell

during an 8-hour period. This storm caused erosion of the emergency spillway of

the dam.

Analysis

As identified in the September 2017 staff report, the intent is to complete interim or

Phase 1 restoration works to prevent the occurrence of additional erosion. Two

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areas of erosion are present, the first along the emergency spillway and the second

at the mill race structure. The proposed works include the placement and

compaction of suitable fill material in the two eroded areas under the supervision of

a qualified geotechnical professional. The fill material will be vegetated and

appropriately sized stone material installed to repair and prevent further erosion in

the short term until the ultimate restoration design is implemented. The intent is

for Phase 2 works to be implemented in the future to address any remaining

deficiencies with the existing dam spillway.

Activity that has occurred since the September report includes: finalization of the

engineering design; receipt of an updated construction cost based on the latest

engineering design; and MNRF and NVCA permit approval has been obtained.

The construction is to be completed by the Board preferred construction company

(Rumball) for the Phase 1 works. The updated construction costs are projected at

approximately $30,000. In September the Board approved the use of $30,000

from the reserve. It is now anticipated the updated costing will total approximately

$52,000 including: $15,500 engineering design, $30,000 construction costs, and

$6000 construction contingency.

Relevance to Authority Policy/Mandate

Section 20 of the Conservation Authorities Act defines our mandate. The province

has delegated responsibilities to conservation authorities for Flood Forecasting and

Warning as well as ensuring that development is protected from flooding under

Section 28 of the Act.

Impact on Authority Finances

The quoted engineering fees by C.C. Tatham are $15,500 which includes:

topographic survey, detailed design, construction services and sub-consultant fees

(geotechnical). The construction cost are estimated at approximately $30,000 with

this amount based on detail design drawings.

NVCA staff are requesting approval to draw up to $52,000 from reserves to address

Phase 1 engineering, construction and contingencies associated with Phase 1.

NVCA staff have contacted the MNRF regarding WECI funding and were advised that

while the project was eligible for funding, there was no unallocated funding

available this fall. Staff will be pursuing possible provincial funding through the

Disaster Recovery Assistance program.

Reviewed by: Approved for submission by:

Original Signed by Original Signed by

Chris Hibberd, Doug Hevenor

Director, Watershed Management Services Chief Administrative Officer

Page 21

Staff Report No: 68-11-17-BOD


Meeting No: BOD-11-17


From: Peter Alm,

Water Resources Engineer

SUBJECT: Request for Quote

Wasaga Beach Floodplain and Watershed Hydrology Study

Recommendation

RESOLVED THAT: Staff Report No. 68-11-17-BOD regarding the Wasaga

Beach Floodplain and Watershed Hydrology study be received; and

FURTHER THAT: Ahydtech Geomorphic be awarded the contract.


This report is intended to provide the results of the Request for Quote (RFQ) for the Wasaga Beach Floodplain and Watershed Hydrology study.

Background

The Wasaga Beach Floodplain and Watershed Hydrology Study project has been previously approved by the Board and through the National Disaster Mitigation

Program (NDMP). The project has a total costing of $146,300. The NDMP is a 50-50 cost share funding program where federal funds must be matched by municipal

or conservation authority funds. The majority of the project was to be completed internally, however, with the loss of

key engineering staff it was determined that external assistance is required to complete the project. In total the NVCA received seven quotes.

Page 22

An RFQ was posted on Biddingo and advertised on our website closing on October 4, 2017. The NVCA received a total of seven quotes.

Issues/Analysis

NVCA’s Director Watershed Management Services, Director Corporate Services, Manager GIS/IT, and Water Resources Engineer all participated in the review and

evaluation of the quotes. The results of the review and the preferred quotes was reported to the NVCA Chief Administrative Officer.

The successful proposal was received from Ahydtech Geomorphic with a quote of $105,999. It was determined through staff’s review that this firm provided the best

product value and was the second lowest price. The following outlines some of the key benefits that made Ahydtech quote the preferred:

Ahydtech will complete both 2D modelling in addition to 1D for the study area, which will increase accuracy of floodplain mapping.

Ahydtech will be completing a bathymetric survey / profile of the Nottawasaga

River to fill in missing low flow channel data. The bathymetric survey will add

some accuracy to our mapped floodplain, especially for smaller events, which are important in annual damage calculations and flood emergency response.

Ahydtech appears to have the best understanding of Minesing routing

requirements. This firm previously created a model including routing of the

Minesing and has a good understanding of the missing information needed to get a good calibration / model flow results. This routing is important for us to

get accurate regulatory flows through Wasaga Beach.

Ahydtech is proposing a different approach to collecting Minesing storage volume data. Other firms are proposing collecting LiDAR for the Minesing, which may be a benefit as long as it can be done this fall and can accurately pick up

topography beneath the grasses / vegetation in Minesing. There is a risk that they won’t be able to get this done following the loss of vegetation this year and

start of snow, and if done in next spring this method won’t pick up the required topography (as the Minesing will be flooded and LiDAR won’t go below the water surface). Getting this flood storage data is important for getting a good model

calibration. Ahydtech is planning to do bathymetry in the spring to obtain the necessary measurements below the water surface.

Ahydtech will be producing two HEC-HMS models – one suited for flood flows and one for flood forecasting / continuous simulation. This firm also has a very good understanding of the watershed and experience working with other

hydrology models in the area, which increases the chances of a better product. The flood forecasting component is important to us for flood messaging going

forward.

Page 23

Ahydtech is familiar with HEC-RTS, which is the real time flood forecasting

component of HEC-HMS and is able to guide us to the next steps to making use of this model for real time flood forecasting. HEC-RTS is the standard accepted by the Province and other Conservation Authorities are moving forward with this

approach.


Section 20 of the Conservation Authorities Act defines our mandate. The province

has delegated responsibilities to conservation authorities for Flood Forecasting and Warning as well as ensuring that development is protected from flooding under Section 28 of the Act. NVCA’s Strategic Plan 2014 – 2018 addresses the Goal to

“Protect, Restore and Enhance” our watershed. Specifically, Objective 1 under this Goal is to “protect life and property from hazards.” The NVCA Business Plan – 2015

to 2018 further addresses several strategies to be completed over the next three years in relation to Objective 1 including update detailed flood plain mapping. Also, an approved “Action Item” outlined in the Business Plan directs staff to “investigate

the National Disaster Mitigation Program”.


The approved projects costs is $146,300 with fifty percent (50% or $73,151) of the

funding would coming from the federal government. The matching funding is

addressed: through NVCA “in-kind contributions” ($9,541); Town of Wasaga Beach

($28,178); and, NVCA reserves ($35,430).



Chris Hibberd, Doug Hevenor,

Director, Watershed Management Services Chief Administrative Officer

Page 24

Staff Report: 69-11-17-BOD



From: Sheryl Flannagan

Director, Corporate Services

SUBJECT: Employee Handbook Updates

Recommendation

RESOLVED THAT: the Board of Directors approve Staff Report No. 69-11-

17-BOD regarding the employee handbook updates:

1. New Section 2.16 Non-Solicitation

2. Update to Section 3.11 Salary Administration to include an acting pay

policy

3. Update to Section 3.13 Cell Phone to define employees receiving a

device

4. Update to Section 5.2 Signing Authority for Contracts and

Agreements to include program directors as first signing authority

and seconded by a banking signing authority.


The purpose of this Staff Report is to update the Employee Handbook for the Board

of Directors’ approval.

Background

The Board of Directors approved the NVCA Employee Handbook in November 2014.

Since that time, updates have been completed and approved by the Board. It is

now noted that there are a few updates and an addition required as below:

Page 25

Update to section 3.11 Salary Administration adding an acting pay policy

New section 2.16 Non-Solicitation policy

Update to section 3.13 Cell Phones to define employees to receive cell

phones

Update to section 5.2 Signing Authority for Contracts and Agreements to

include the program directors as the first signing authority and seconded by

a banking signing authority.

Issues/Analysis

It has been identified that the employee handbook is currently silent on the

subjects of non-solicitation and acting pay. Both of these policies are important in

ensuring we are being fair and equitable to our staff. The recommended policy

additions are below.

Acting Pay (added to the end of Section 3.11 Salary Administration)

It is recognized that on occasion an employee may be assigned temporarily to a job

in a higher wage rate for a period of time. In such cases, the following is a

guideline to additional compensation.

If an employee is assigned and assumes all of the duties and responsibilities of a

position that has a higher maximum rate of pay than the position normally held by

that employee, for twelve (12) working weeks or less, then there will be no

additional compensation. The opportunity to undertake responsibilities at a higher

level than normal (some of the duties/responsibilities or less than 12 weeks) is

regarded as a learning/training opportunity and recognition should be given at the

employee’s performance review.

If an employee has completed twelve (12) consecutive or aggregate (within one

fiscal year) weeks of performing additional duties in a position in a higher salary

grade and the assigned duties will continue for an additional period of time, the

Director in consultation with the Director, Corporate Services and CAO may request

a temporary salary adjustment, up to 5% of the employee’s current salary, and/or

up to the minimum of the new salary grade, whichever is higher. The acting pay

premium is not to exceed the maximum job rate of the salary range for the position

to which the qualified person is appointed on an acting basis. This rate will be in

effect from the start of the thirteenth (13th) week until the end of the acting

position.

If the acting position carries over into a new year, the employee will be eligible for the cost of living and tenure increase in accordance with the salary administration

system. At the end of the acting appointment, employees will resume their previous

Page 26

position at the previous rate plus any cost of living and tenure increases given during the appointment.

At the discretion of the Director and as approved by the CAO, changes may apply to

the temporary/acting rate.

2.16 Non-Solicitation

Policy

Our solicitation company policy outlines our restrictions for distributing materials

and soliciting funds, donations and signatures in activities or groups.

Scope

This policy applies to all employees as well as external visitors, partners and

customers that may be on company premises during working hours.

“Workplace” refers to any area on premises where employees work (offices,

meeting rooms, reception etc.) This definition excludes cafeterias, common

rooms, hallways or other places where employees don’t usually carry out their

job duties.

“Working hours” are any time during which an employee is expected to carry out

their job duties. This definition excludes meal or rest breaks.

This policy does not refer to any kind of work-related matters. Employees can

discuss and request assistance or participation in work-related projects.

Policy Elements

Solicitation is any form of requesting money, support or participation for

products, groups, organizations or causes which are unrelated to our company.

These include but are not limited to:

Seeking funds or donations for a non-profit organization

Asking for signatures for a petition

Selling merchandise or services Requesting support for a political

candidate

Engaging in religious proselytism

Distribution refers to disseminating literature or material for commercial or political purposes.

Page 27

Non-employees

All of these forms of solicitation and distribution are strictly prohibited for non-

employees on company premises, unless previously authorized by senior

management.

Former employees are prohibited from soliciting customers or other employees

for business purposes and to their benefit in and outside of company premises.

Employees

As an employee, you may solicit from your colleagues only when you want to:

Ask colleagues to help organize events for another employee

(e.g. adoption/birth of a child, promotion, retiring.)

Seek support for a cause, charity or fundraising event

sponsored, funded, organized or authorized by our company.

Invite colleagues to employee activities for an authorized non-

business purpose (e.g. recreation, volunteering.)

Ask colleagues to participate in employment-related activities or

groups protected by law

In all cases, we ask that you do not disturb or distract colleagues from their

work. We also prohibit offensive solicitation or solicitation for personal profit:

Selling goods for personal profit

Requesting support or funding for political campaigns

Unauthorized posting of non-work related material on

company bulletin boards

Solicitation or distribution of non-business literature towards

customers, partners and vendors

Proselytizing others to groups or initiatives that violate non-

discrimination and equal opportunity policies

Employees have the legal right to refuse assistance or participation to any kind

of activities or organizations. Employees should not be forced or harassed to

support fundraising events, collections, purchasing of merchandise or other

activities.

This policy applies in the same manner to all individuals or groups. The NVCA will

not allow one group or person to engage in solicitation, while excluding others.

Disciplinary Consequences

We may take disciplinary action ranging from reprimand to termination against

employees who don’t conform to this policy. Issues that may trigger disciplinary

action include but are not limited to:

Page 28

Soliciting in our workplace during working hours for

illegitimate reasons

Making colleagues uncomfortable by being overly persistent

Distributing material that contain hate or other offensive

speech

Embezzling or mishandling donations by other employees for

events or causes

3.13 Cell Phone and Wireless Communication Devices While Driving

Current Paragraph:

The NVCA will provide cellular/wireless devices to employees, who, by the nature of

their work, require access through communication devices; however, the use of

these devices while operating an NVCA vehicle is prohibited, as further outlined

within this policy and procedure, unless used under the exception.

Recommended change:

It is mandatory that the Chief Administrative Officer and all Directors and Managers

of the NVCA have an NVCA cellular phone and will be provided one. The NVCA will

provide cellular device to other employees, who, by the nature of their work,

require access through communication devices, at the discretion of Senior

Management.

The use of these devices while operating an NVCA vehicle is prohibited, as further

outlined within this policy and procedure, unless used under the exception.

5.2 Signing Authority for Contracts & Agreements

Current policy:

To ensure that contracts/agreements are signed and/or sealed appropriately.

Signing authority authorizes the Chair, Vice-Chair, CAO/Secretary-Treasurer or

his/her designate, Director of Lands, Operations & Stewardship Services, and

Director, Corporate Services, to enter into contracts or agreements that are

necessarily incidental to the erection of works approved by the Authority.

Any two of the following representatives of the Nottawasaga Valley Conservation

Authority are designated and empowered to sign contracts, agreements, and other

documents for works and/or operations related to the approved budget on behalf of

the Authority: Chair, Vice-Chair, Chief Administrative Officer/Secretary-Treasurer or

Page 29

his/her designate, Director of Lands, Operations & Stewardship Services, and

Director, Corporate Services.

The Director, Corporate Services or his/her designate is the custodian of the

corporate seal and will ensure that it is used appropriately.

Recommended Change:

To ensure that contracts/agreements are signed and/or sealed appropriately.

Signing authority for contracts and agreements authorizes a program Director to be

the first signing authority and one of the banking signing authorities (outlined in

section 5.1) to be the second, to enter into contracts, agreements and other

documents for works and/or operations related to the approved budget on behalf of

the Authority and that are necessarily incidental to the erection of works approved

by the Authority.

The Director, Corporate Services or his/her designate is the custodian of the

corporate seal and will ensure that it is used appropriately.


Good employment policies are critical and essential for operating under the

Conservation Authorities Act.


Staff time to prepare this report is addressed in the 2017 budget.



Sheryl Flannagan Doug Hevenor

Director, Corporate Services Chief Administrative Officer

Page 30






SUBJECT: 2017 Year End Surplus Allocation

Recommendation

RESOLVED THAT: the Staff Report No. 70-11-17-BOD regarding surplus

allocations be approved; and

FURTHER THAT: The NVCA Auditor be directed to place any 2017

surplus/deficit funds in/out of the following reserves as specified:

Planning Reserve – all planning programs surplus/deficits

Capital Reserve – all additional planning deficits not covered by the

Planning Reserve

New Lowell Reserve – all New Lowell CA program surplus

Land Acquisition Reserve - $1,750 be allocated from Conservation

Lands

Capital Reserve – 100% of other surplus


The purpose of this Staff Report is to gain the Board’s approval regarding the

direction to the NVCA Auditors in the allocation of any surplus for the 2017 year.

Background

The NVCA Auditor requires direction from the Board regarding any year end

surplus or deficit allocations including allocation of amortization.

Page 31

Issues/Analysis

As per received staff report 55-08-17-BOD’s recommendation for seed money for

the potential start-up of the foundation, presented in August 2017 in closed

session, and the need to ensure that the funds are available, staff recommend

that any program surplus/deficits be placed in the following specified reserve

areas:

Planning Reserve - All planning program surplus/deficits must be placed into or

removed from the Planning Reserves as required by MNRF Planning User Fee

guidance/policy, to offset planning program costs.

New Lowell Reserve - As per contract with current service providers, place all

surplus revenues from New Lowell revenue.

Land Acquisition Reserve – The NVCA conservation lands department received

$1,750 from Hydro One Networks Inc. for providing an easement and staff would

like that to go into this reserve for future expenditures.

Capital Repair and Replacement Reserve – All remaining planning deficits and

100% of any remaining surplus should be allocated to the Capital Reserve to

ensure funds are available if a foundation is created in 2018.


The Board has set a Reserve target of 25% of the annual budget as reserve funds.

As the NVCA’s 2017 approved budget is $4.6 million a reserve allocation target is

$1,150,000. Allocating surplus funds will allow NVCA to put money back into the

reserves to start heading towards that target.


Allocation of reserves helps to ensure the NVCA is financially secure should there

be an emergency or other financial impact throughout a future year.





Page 32






SUBJECT: CAO Probationary Review Template

Recommendation

RESOLVED THAT: the Staff Report No. 71-11-17-BOD regarding the CAO

probationary review template be received.


The purpose of this Staff Report is to update the Board on staff’s progress in

updating the CAO’s probationary review template.

Background

The Board of Directors directed staff at the October 27, 2017 meeting, to research

other templates that could be used and subsequently work with the Chair, Vice-

Chair and 2nd Vice Chair to revise the current template, including a 360° review.

Issues/Analysis

Staff have contacted their conservation authority (CA) counterparts along with 98

municipalities/counties through staff’s association with the Ontario Municipal

Human Resources Association. From the responses it was determined that

currently no other CA’s, municipalities or counties complete a 360° probationary

review (or at a regular annual review). Many of the probationary templates

Page 33

received by staff from these organizations looked very similar to the template

currently used by the NVCA.

Staff have begun to create a 360 review which would then lead to an update to

the CAO probationary review. Staff will continue to work with the Chair, Vice-

Chair and 2nd Vice Chair to have this completed for Board review and comments

by the February 2018 meeting.


Good employee review practices are critical and essential for operating under

Conservation Authorities Act.







Page 34




From: Heather Kepran

Communications Coordinator

SUBJECT: Communications Report – Oct. 13 to Nov. 10, 2017

Recommendation

RESOLVED THAT: Staff Report No. 72-11-17-BOD regarding NVCA

Communications – Oct. 13 to Nov. 10, 2017, be received.


This staff report presents a summary of NVCA media coverage and public outreach

during the period of Oct. 13 to Nov. 10, 2017.

Background

The following outlines the communications and media coverage during the period.

1. Media coverage

All media releases can be found on NVCA website under "News."

Free Play Forest opens at the Tiffin Centre (issued Oct 27, 2017)

Title Media Outlet Date Reference

New free play forest

playground opens

Barrie Today Oct 29 Byron Wesson, Director

of Lands, Education

and Stewardship

Services

NVCA opens new play forest

at Tiffin Centre

Barrie Advance and

Simcoe.com

Nov 4

Page 35

http://www.nvca.on.ca/news

Other Media Coverage

Title Media Outlet Date Reference

Maria Britto advertisement In The Hills

Magazine

Fall 2017 Note: CVC was going to

speak to Ms Britto

Livestake Harvest Student

Volunteer Day at Minesing

Wetlands; View at:

http://barrie.ctvnews.ca/vide

o?clipId=1233522

CTV Barrie Oct 16

The Mayor’s View: Flooding

in the George Johnston and

Willow Creek Area

Springwater News Oct 19

Adventuring at the

Nottawasaga Bluffs; View at:

http://barrie.ctvnews.ca/vide

o?clipId=1238581&binId=1.1

272429&playlistPageNum=1

CTV Barrie Oct 20 Grant Wilson,

Environmental

Education Associate

Food and Foliage promotes

blue thumb landscaping

Creemore Echo Oct 20 Shannon Stephens,

Healthy Waters

Program Coordinator

NVCA Presents Budget for

New Tec Council

Consideration

My FM New

Tecumseth

Nov 1 Doug Hevenor, CAO

Barrie seeks Township

approval for fuel operation in

Utopia, Fire Chief concerned

New Tecumseth Free

Press Online

Nov 6

DISCLAIMER: NVCA does not allege that the information provided in the media articles depicts accurate

statements or testimonies on behalf of any individual named, and is not responsible for any misinterpretation of

information or misquoted statement(s).

2. Other Communication/Media Outreach

• Oct 27 – Highlights of the NVCA Board of Directors Meeting, Oct 27, 2017,

issued

• Oct 30 – NVCA Conservation Update (e-newsletter), issued

• Ongoing – social media outreach (Facebook, Twitter, LinkedIn)

3. Presentations/Displays/Key Events by NVCA staff

• Oct 25 – Tour of Minesing Wetlands for the Conservation Areas Workshop,

led by Byron Wesson, Director of Lands, Education and Stewardship

Services, and Kyra Howes, Manager of Lands and Operations. More than 40

staff from conservation authorities across the province took part.

Page 36

http://barrie.ctvnews.ca/video?clipId=1233522

http://barrie.ctvnews.ca/video?clipId=1233522

http://barrie.ctvnews.ca/video?clipId=1238581&binId=1.1272429&playlistPageNum=1



• Oct 25 – Walking Tour of NVCA Projects along Collingwood Shoreline and

Black Ash Creek for the Lake Huron Community Action Summit, organized

by Sarah Campbell, Aquatic Biologist. Lake Huron Summit brings together

partners (funders, government representatives, first nations, community

groups, etc.) from around the lake to share success stories and collaborate.

• Oct 26 – Presentation on NVCA’s Climate Change Action Plan for Simcoe

Muskoka District Health Unit staff, by Heather Kepran, Communications

Coordinator, and Kristopher Robinson, Water Resource Technologist.

• Oct 28 – Presentation on Climate Change to Town of Mono’s Town Hall

Meeting by Lyle Wood, GIS Analyst

• Oct 30 – Budget Presentation to New Tecumseth council by Doug Hevenor,

CAO, and Sheryl Flannagan, Director of Corporate Services

• Nov 10 – Ryan Post, Hydrogeologist, Lyle Wood, GIS Analyst, and Hendrik

Amo, Manager of GIS/IT, presented at Georgian College GIS Day in Barrie.

Issues/Analysis

In general, media coverage and public outreach/communications were positive

with regard to NVCA work and programs over the past month. There are no issues

of concern at this time.


Communications and promotion are an integral part of the work of NVCA.

Reference to both can be found in the 2014-2018 Strategic Plan.



Reviewed and approved for submission by:

Doug Hevenor, Chief Administrative Officer

Attachment 1 – Media Clippings for the period

Page 37

New free play forest playground opens

Oct 29, 2017 Barrie Today

Kindergarten students from Codrington Public School,

Barrie, officially opened the new free play forest at

Tiffin Centre for Conservation, Utopia, on October 25,

2017. Photo provided

UTOPIA – Kindergarten students from

Codrington Public School in Barrie officially

opened the new free play forest at Tiffin Centre

for Conservation in Utopia earlier this week.

With funding from the TD Friends of the

Environment Foundation, the Nottawasaga

Valley Conservation Authority (NVCA)

constructed the free play area as a safe place

for young students to play in the forest with

limited supervision. Logs, poles and other

natural materials in the area allow children’s

creativity to “run wild.”

NVCA staff designed the one acre, treed space

with nature in mind using a honeycomb-

pattern fence. A number of students

volunteered to install the fencing over the

spring and summer, including grade 4 to 6

students from Codrington Public School.

“Each year we have more than 12,000

students take part in our outdoor education

program at the Tiffin Centre,” said Byron

Wesson, director of lands, education and

stewardship services with the NVCA. “The free

play forest allows our youngest students to

explore the wonders of woods on their own

without fear of them getting lost.”

The free play forest strikes a balance between

providing a natural space for young visitors

while maintaining habitat for the animals that

frequent the area. Bunnies, bard owls, mice,

raccoons, porcupines, squirrels, chipmunks,

and deer rely on this patch of forest for food

and shelter.

With more than 300 acres of forests, meadows

and wetlands, the Tiffin Centre for

Conservation is a year-round destination for

outdoor recreation and home to the NVCA’s

education program.

About Nottawasaga Valley Conservation

Authority (NVCA)

The Nottawasaga Valley Conservation Authority

is a public agency dedicated to the

preservation of a healthy environment through

specialized programs to protect, conserve and

enhance our water, wetlands, forests and

lands.

About TD Friends of the Environment

Foundation

Founded by TD Bank Group in 1990, TD

Friends of the Environment Foundation (TD

FEF) is a national charity that funds

environmental projects across Canada. With

the support of more than 180,000 donors, TD

FEF has provided approximately $82 million to

over 24,000 environmental projects and

programs.

Page 38


opens new play forest at Tiffin Centre

Nov 04, 2017 Barrie Advance

Kindergarten students from Codrington Public School officially opened the new free play forest at Tiffin Centre for

Conservation on Oct. 25. - NVCA/Submitted

Kindergarten students from Codrington Public

School, in Barrie, officially opened the new free

play forest at the Tiffin Centre for Conservation

in Utopia.

With funding from the TD Friends of the

Environment Foundation, the Nottawasaga

Valley Conservation Authority (NVCA)

constructed the free area as a safe place for

kids be active in the forest with limited

supervision.

Logs, poles and other natural materials in the

area allow children’s creativity to “run wild.”

NVCA staff designed the one-acre, treed space

with nature in mind, using a honeycomb-

pattern fence. A number of students

volunteered to install the fencing over the

spring and summer, including Grade 4 to 6

students from Codrington Public School.

The play forest strikes a balance between

providing a natural space for young visitors

and maintaining habitat for the animals that

frequent the area.

Bunnies, bard owls, mice, raccoons,

porcupines, squirrels, chipmunks, and deer rely

on this patch of forest for food and shelter.

With more than 300 acres of forests, meadows

and wetlands, the Tiffin Centre for

Conservation is a year-round destination for

outdoor recreation and is home to the NVCA’s

education program.

Page 39

Page 40

The Mayor’s View

By Bill French

Springwater News, Oct 19, 2019

Elmvale Fall Fair

The 157th Elmvale Fall Fair was another

successful event, even though the weather was a

little challenging on Saturday this year. The

School Parade on Friday had a record

participation of over 2,000 students marching

and it was full of red and white in celebration of

Canada’s 150th. Our Township of Springwater’s,

“Where would you spend Your Tax Dollars” game,

had many participants and you could see a few

biases when they spent their $100. This is much

like the challenge Council and staff face when

preparing the annual budget. There are only so

many dollars that are available and we must

allocate them where they do the most good and

protect the level of service we provide in the

community. Budget meetings will start in

November and we ask you be engaged, so you

know what happens to your hard earned tax

dollars. The Township hosted a photo booth for

residents to drop by and dress up with a variety

of costumes. Everyone had a great time and took

away some memories that some might want to

soon forget. Thanks to the organizing committee,

the many volunteers and some of our staff for

making the Elmvale Fall Fair an event to

remember.

Business Breakfast

On November 16 we are hosting another of our

popular business breakfasts to keep our local

businesses informed of the various ways that

Springwater may provide assistance. We

approved a Community Improvement Plan some

time back that is focused on helping businesses

in the Township to grow. There are a number of

incentives available to small business that might

just give them that extra spark. The program will

be explained to all gathered and we will also have

representatives from the County, Province and

Federal Economic Development agencies that are

in place to assist the small business

entrepreneur. The breakfast starts at 7:30 a.m.

at Vespra Hills Golf Course and we promise to

wrap it up at 9:00 as we know your time is

valuable. The event is by invitation and

invitations have been sent out to our local

businesses but if we missed you, simply contact

Brianna Belcourt at 705-728-4784 or your local

Councillor and we will send you the information.

Road Safety

In the last few years with the growing traffic, we

are hearing more about safety on our roadways.

As a result, in a few areas we are seeing

increased accidents. Some of the hotspots in

Springwater are the intersections at

Carson/Seadon and Wilson, Wilson and Snow

Valley, Wilson and Sunnidale to mention a few

high incident intersections. We also have a real

concern and residents are preparing a petition for

the stretch of road between the new bypass at

CR90 for Sunnidale, all the way east to just past

Grenfel. It has become a higher speed and busier

traffic zone with a lot of topography changes that

has resulted in accidents and rollovers. I do want

you to know that these areas of concern involve

County Roads and we have apprised the County

of our concerns and that the County consider

speed reduction in some areas and potentially

traffic signals in others. I am sure there are other

roads in the Township that are causing local

problems and I ask you to contact your local

Councillor to state your concerns.

Flooding in the George Johnston and Willow

Creek Area

We had an excellent meeting with local

stakeholders on what is known as the Swaley

Drain. This is a municipal drain that was created

over a hundred years ago as an outlet to drain

the local farms from George Johnston north east

to just south of Anten Mills with all runoff ending

in the Minesing Wetlands. Time, agricultural

growth and urban sprawl are all causing issues in

this area and the Township was petitioned to

review and propose improvements to the Swaley

Drain and some options were presented at a

scoping meeting in Minesing last week. A report

will be coming to Council in the near future and

Council will make a decision to proceed with the

recommendations or possibly consider other

options. Municipal drain improvement costs are

assessed to the benefitting landowners on a

predetermined formula based on size and actual

benefit. Some landowners in the area are more

concerned about the buildup of silt and rising

Page 41

water levels in the Willow Creek which runs

parallel close by and overflows its banks in the

Spring Flood and has caused concern for at least

one land owner. The water level in the Willow has

risen significantly over the last 20 years. The

Willow, unlike the Swaley Drain, is a natural

water course and under the control of higher

levels of government and the NVCA. I believe we

as a municipality will need to do a lot more

research and work on the future of the Willow

especially before any development proceeds in

the Midhurst area, as the long term effects could

be irreversible. Stay tuned.

Mayors Open Visiting Hours

If you would like to meet with me on any matter

you can always arrange an appointment or if in

the neighbourhood of the Administrative Centre

you can drop by any Thursday afternoons from 1

to 4:00 p.m. and no appointment is required. I

invite you to bring your complaints, concerns or

even appreciation for what is happening in

Springwater. I have had numerous people come

by and in some cases we have resolved some

simple issues. If nothing else I promise that you

will be heard. The door is open. If you can’t make

it and want to keep up to date, you can listen to

my thoughts on matters of interest on our local

Kool FM or Rock 95 or go to their website as they

have a feature with a monthly interview with me

hosted by Dan Blakely.

Keep informed and involved with Springwater by

checking out our website www.springwwater.ca

and especially our calendar of meetings. Tune

into our live streaming of the Council Meetings at

www.springwater.ca/live. Stay close to the action

and read this excellent local paper, the

Springwater News, and check out our regular

Springwater Link and Council Corner columns. Be

part of the solution and have your say.

Contact me at 705-728-4784 ext. 2040 or my

cell at 416-587-7030 or email at

[email protected] and follow me on

twitter @MayorFrench

A reminder these articles are my thoughts and

perspectives on issues and I am but one voice on

Council. These opinions may not reflect the

position of other Councillors.

Page 42

http://www.springwwater.ca/

mailto:[email protected]

Food and Foliage promotes blue thumb landscaping

By Trina Berlo, Creemore Echo

October 20, 2017 The Tree Society of Creemore is hosting a Food

and Foliage fundraiser dinner on Nov. 4.

The evening includes a lasagna dinner and guest speaker Shannon Stephens,

Healthy Waters Program Coordinator with the Nottawasaga Valley Conservation Authority.

Stephens will make a presentation on Blue Thumb Landscaping. She said Blue Thumb

Landscaping is water-aware gardening and landscaping with a focus on using native plants that are well adapted to the local

environment. When done well – a beautiful, rich ecosystem is created that reduces water use, protects water quality in streams and

lakes, attracts birds, pollinators and wildlife and protects groundwater.

To conserve water often drought tolerant plants can be used – they pretty much don’t

need to be watered, after you get them established the first year. Also, and increasingly important in a warming climate, is

planting along streams, said Stephens.

Creemore is lucky to have the beautiful Mad River flow through it. One of the best ways to help the river is to plant a natural buffer along

it. The shade they provide helps keeps this cold-water trout stream healthy, and rich in oxygen. Warm water holds less oxygen. Trout

are vulnerable to warm temperature – if the water gets higher than 23˚C – brook trout’s lethal limit – they have to leave the stream

reach or die. Also the trees stabilize the banks, preventing soil erosion. The buffer also helps filter out nutrients from lawn fertilizers – which

in excess can lead to algae blooms (like the ones Lake Erie’s experiencing now).

“This talk is topical now, because so many landowners in the area are beginning to

experience their ash trees dying from the Emerald Ash Borer – so I hope to give people ideas of some great native tree species to plant

to replace the loss,” said Stephens.

The event begins at 5 p.m. at Station on the Green. Admission costs $15 per person (which

includes the cost of a membership). Tickets are

available at The Creemore Echo and at CreemoreVillage Pharmacy.

The deadline to purchase tickets is Friday, Oct.

27.

Page 43

http://creemore.com/2017/10/

NVCA Presents Budget for

New Tec Council Consideration

Nov 1, 2017 My FM New Tecumseth

Budget time is getting close for area

councils.

The Nottawasaga Valley Conservation

Authority presented New Tecumseth Council

with their budget for 2018.

Chief Administrative Officer of the NVCA,

Doug Hevenor, says there has been an

increase in what they are asking for

compared to last year.

<audio recording of Doug Hevenor,

explaining the increase>

This year’s total NVCA budget number is just

shy of $4.75 million.

The municipal levy portion is pegged at just

under $2.3 million or a 4.1% increase over

last year.

The draft budget has been sent to all 18

member municipalities in the NVCA

watershed who now have until November 10

to review the fiscal estimate.

The NVCA hopes to ratify their final budget

by mid-December.

Page 44

Barrie seeks Township approval for fuel operation in Utopia,

Fire Chief concerned

November 6, 2017

New Tecumseth Free Press Online

The City of Barrie and Simcoe County,

owners of the Barrie/Collingwood railway

line, have applied to Essa Township to lease

a portion of the Utopia rail yard to CANDO

Fuels for a bulk fuel transfer facility.

Utopia rail yard is located at 8716 County

Road 56 in the industrial area, but zoned

agricultural. A zoning amendment would be

required to M1 Industrial to permit the uses.

Essa's official plan intends the site to be

utilized for railways, hydro transmission lines

and transformers and related necessary

facilities.

CANDO would lease about three to five acres

of the 10.95 acre property for its $6-8

million project.

According to Barrie's report to Essa, the rail

cars would be off-loaded from the Canadian

Pacific Railway and fuels, those being: gas,

CBOB gas, ethanol and diesel, would be

transferred to storage and/or direct to

transport trucks for delivery to gas stations

throughout the region. Operations would

take place seven days a week, possibly at

any hour.

The report from Barrie anticipates the fuel

terminal has the potential to increase the

carload volume to 1,000 to 2,500 carloads

per year, up from the 200-300 carloads that

are currently being moved on the line

annually, increasing its annual revenue from

$285,500 to $517,000.

"Preliminary comments collected from staff

indicate that the (Essa) Fire Chief (Cynthia

Ross Tustin) is concerned for fire protection.

As such, the applicant has been advised that

the Essa Fire Department does not have the

capacity to fight a fire at this facility and the

applicant will have to provide a solution to

this issue," according to Colleen Healy,

Essa's manager of planning in her report to

council. "The use is also subject to site plan

approval, however, this issue should be

resolved at this stage to provide a certain

comfort level prior to the adoption of a ZBA.

Public Works and the NVCA are primarily

concerned with drainage, ditching and

entrances and these issues can be satisfied

during the site plan process. It is anticipated

that the public will be most concerned with

safety, noise and traffic."

A public meeting will be scheduled by the

Township prior to any decision. No date has

been set.

Page 45




From: Doug Hevenor

Chief Administrative Officer

SUBJECT: Board of Directors Meeting Interval and Duration

Recommendation

RESOLVED THAT: the Staff Report No. 73-11-17-BOD regarding NVCA

Board of Directors meeting interval and duration be approved to move

from a Monthly 3 hour meeting to a Bi-monthly 4 hour Board Meeting

schedule by the Board of Directors; and

FURTHER THAT: the number of meetings change from the current 11

meetings per year to 5 meetings per year; and

FURTHER THAT: there be an option to have an additional 6th meeting if

deemed necessary by the Chair and CAO. Additionally, if more meetings

are required to conduct and transact NVCA business discussion and

approval by the entire Board of Directors a meeting may be called at the

discretion of the NVCA Board Chair.


The purpose of this Staff Report is to obtain Board approval for a Board Meeting

scheduling and duration change allowing for enhanced productivity of both Board

Members and Staff, along with income generation for our Capital Reserve.

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Background:

Historically the NVCA Board of Directors have met each month excepting a 1

month vacation during July where no meeting is held.

The Conservation Authority Act clearly outlines meeting procedures and suggested

methodology for Board meetings as follows.

Meeting Procedures

Note: The Meeting Procedures included in this sample By-law are representative

of those in use by a number of CAs. They are intended as a guideline, and may be modified as required by an individual CA, as long as the CA’s adopted procedures

comply with the requirements outlined in Section 19.1 of the proposed Conservation Authorities Act.

1. Rules of Procedure

The Authority will conduct business in accordance with [CA SPECIFIC Robert’s Rules of Order, Bourinot’s Rules of Order or other generally

accepted rules of procedure].

The Authority may choose to conduct its business as a committee of the whole.

2. Notice of Meeting

The Chair shall call regular meetings of the Authority. Notice of regular meetings will be sent out from the Authority office at least [CA SPECIFIC:

typically five calendar days] prior to the meeting date and will be made publicly available at this time.

Notice of any meeting shall indicate the time and place of that meeting and the agenda for the meeting.

All material and correspondence to be dealt with by the Authority at a meeting will be submitted to the Secretary-Treasurer in advance of the

meeting in question. [CA SPECIFIC: typically 7-14 days, if it is to be included in the published agenda, or 1-4 days if it is to be introduced at

the meeting]

Written notice of motion may be given by any member of the Authority

and shall be forthwith placed on the agenda of the next meeting.

3. Meetings Open to Public

All meetings of the General Membership and Executive Committee, if applicable, shall be open to the public.

A meeting or part of a meeting may be closed to the public if the subject matter being considered is identified in the Closed Meeting section of the

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Agenda and the subject matter meets the criteria for a closed meeting as defined in Section C of this By-law.

4. Annual Meeting

The first meeting held in each year or such other meeting(s) as may be

specified by the Authority’s By-laws, shall be the Annual Meeting and shall include the following items on the agenda, in addition to the normal course of business:

i. election of a Chair and Vice-Chair(s) ii. appointment of the auditor for the upcoming year

iii. approval of the Budget and Levies to be paid by participating municipalities.

iv. [CA SPECIFIC: List any other items that must be included on the agenda]

5. Electronic Meetings

As per the Municipal Act 2017, a member can participate electronically in a meeting which is open to the public. Any such member shall not be

counted in determining whether or not a quorum of members is present at any point in time. [Procedures may be CA SPECIFIC]

A member shall not participate electronically in a meeting which is closed to the public.

6. Meetings with Closed “In Camera” Sessions

As per the Municipal Act, a meeting or a part of a meeting may be closed to the public if the subject matter being considered relates to:

Per diems and Expenses

An honorarium for the Chair, Vice-Chair and Past-Chair or 2nd Vice-Chair

w1ii cover expenses outside Authority approved committees, including

related business meetings, cheque signing, contract signing, special events,

etc. They shall receive an annual honorarium as follows:

Chair - $2,000 Vice-Chair - $1,000.

2nd Vice-Chair or Past-Chair - $1,000

a. A per diem allowance for service to the Authority in attendance at

Authority Board of Director meetings, Advisory/Standing Committee

meetings, and at such other business functions as may be from time

to time requested by the Chair, through the CAO, shall be paid in

accordance with the rate, set annually and approved by the directors,

and subsequently approved by the OMB

b. A per diem will be paid for each meeting attended. If two NVCA

meetings are attending the same day, the Director will receive one

per diem.

Page 48

c. For teleconference meetings lasting less than 45 minutes, only ½ the

per diem rate will be paid.

d. The Directors will be responsible for advising the CAO of any per

diems and mileage incurred for other than Board of Directors or

Source Protection Authority meetings, within 30 days of the per diem

or mileage being incurred.

e. The Authority will reimburse Directors’ travel expenses incurred for

the purpose of attending meetings and/or functions on behalf of the

Authority on a quarterly basis via direct deposit.

f. Mileage rates for the NVCA are based on the Canada Revenue Agency

rate but must be approved by the OMB on an annual basis.

g. Meal, accommodation, transportation and conference/ workshop/

seminar expenses for directors while on NVCA business and approved

by the Chair shall be reimbursed in accordance with the Authorities

Expense Policy.

h. In the event of a scheduled meeting being adjourned for lack of

quorum, those attending a meeting so adjourned shall be entitled to

receive the per diem rate and expenses.

Typical Board Meeting schedule for example year 2017 using a format of 9 a.m.

through 12 p.m.

Meeting schedule and duration: See Appendix One for such.

Issues/Analysis

Proposed 2018 schedule: See Appendix Two for Meeting Schedule

Staff recommends that the meetings run for 4 hours beginning at 9 AM through 1

PM. The normal per diem will be paid prorated for the extra hour in accordance

with the rate, set annually and approved by the directors, and subsequently

approved by the OMB. To receive the new increased prorated meeting per diem

Directors must attend a minimum 3 hours of the meeting.

Meetings would include a working lunch provided by the NVCA in addition to the

increased per diam.

Page 49

Reducing the meetings would provide greater productivity for all staff in

attendance as they would have only half the time commitment. Note: there has

been no dollar calculation for the cost of having Senior Staff and Staff attend

and/or present at meetings.

The change in the number of meetings would also help reduce already full and

busy schedules of Board Members providing them with time and less wear and

tear on their personal vehicles.


Section 15 of the Conservation Authorities Act (CAA) enables meetings of the

Authority.

Section 15 (1) of the CAA further states that…

“The first meeting of an authority shall be held at such time and place as may be determined by the Minister and, in each year thereafter, the authority shall hold at least one meeting before the 1st day of March and at least one meeting after the

1st day of July and such other meetings as it considers necessary to effectively conduct the affairs of the authority. R.S.O. 1990, c. C.27, s. 15 (1).”


Reducing number of meetings from the current 11 to 5 will result in an

approximate $10,000 savings annually from member per diems and mileage. The

annual monetary savings would be re-allocated each month into the NVCA Capital

Reserve in the name of the Board of Directors.

Cost of Meeting Comparison 2017 to 2018 See Appendix Three

Respectfully submitted by:

Original Signed by

Doug Hevenor

Chief Administrative Officer

Attachments:

Appendix One 2017 Meeting Schedule Actual

Appendix Two 2018 Meeting Schedule Proposed

Appendix Three Cost of Meeting Comparison 2017 to 2018

Page 50

Page 51

lbarron

Typewritten Text

APPENDIX 1

APPENDIX 2


2018 Board of Directors Meeting Schedule

Date Meeting No. Location Time

February 23 BOD-12-17 (finish 2017/approve minutes)

BOD-01-18 Tiffin Conservation Centre 9:00 a.m.

AGM and Elections Utopia Ontario 1:00 p.m.

April 27 BOD-02-18 Tiffin Conservation Centre 9:00 a.m.

Foundation 8195 8th Line 12:00 a.m.

*NVSPA Utopia, Ontario 12:00 a.m. 1:00 p.m.

August 23 BOD-03-18 Tiffin Conservation Centre 9:00 a.m.

BBQ and budget guidelines 8195 8th Line, Utopia 1:00 p.m.

October 26 BOD-04-18 Tiffin Conservation Centre 9:00 a.m.

Present draft budget 8195 8th Line, Utopia 1:00 p.m.

December 14 BOD-05-18 Tiffin Conservation Centre 9:00 a.m.

Approve budget 8195 8th Line, Utopia 1:00 p.m.

Reserve use

*Nottawasaga Valley Source Protection Authority meetings will be at the call of the Chair

Page 52

APPENDIX 3

2017 Cost of Board Meetings

Total

80.42 per diem x 18 members x 11 meetings $15,923.16Mileage x 18 members x 11 meetings 5,000.00Suite Works rental of meeting space

525.00TOTAL COST 2017 $21,448.16 Proposed 2018 Board Meeting Schedule $107.24 per diem x 18 members x 5 meetings (based on an hourly rate of $26.81 and a meeting time of 4 hours per meeting/5 meeting per year)

$9,651.16

Mileage x 18 members x 5 meetings 454.54Light lunch provided $15.00 x 25 375.00No meeting space required – all at Tiffin Centre 0 TOTAL COST 2018 $10,480.70 COST SAVINGS $10,967.46

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