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Vendor Rebates
Alexa DhillonPeopleSoft SRM Product Strategy Manager
Vendor Rebates
Allow customers to capture contractual rebate agreements with their suppliers, accrue rebate amounts
and receive rebate payments
• Introduced in Release 8.9• Included in Purchasing Product
$$$ Increases Customer Profits $$$
Vendor Rebates
• Accurately Record and Track Vendor Rebates• Proactively Manage Claiming Rebate Amounts from
Suppliers• Effectively Utilize Rebates and Maximize Rebate Potential
Don’t need to commit to volume, as customers do to get contract or discount pricing
• Popular in Wholesale and Healthcare industries
Vendor RebatesIntegrated into the Procure-to-Pay Process
Vendor Rebates Accurately Record and Track Vendor Rebates
Rebate Agreement Rebate Agreement
Backdate Rebate Agreement
Backdate Rebate Agreement
Accrued Rebate
Accrued Rebate
Purchase Order
Purchase Order
PO Receipt
PO Receipt Voucher Voucher RTV RTV
Vendor RebatesAutomatic Creation of Bill To Customer from Vendor
Use Bill To Customer for
Claiming Rebates through
Accounts Receivables
Vendor RebatesRebate Agreement
Vendor RebatesRebate Options
Vendor RebatesRebate Rule Types
• Standard (Stepped)• Rebate factor percentage based on defined purchase
threshold levels during the rebate agreement life
• Retrospective• Same as Standard, except Reaching Higher Threshold Level
Changes Rebate Percentage for all Purchases to Date
• Flat Amount• Growth Bonus
• Based on a Specified Increase in Item or Category Purchases
• Marketing Contribution• One-Time Rebate for the Life of the Rebate Agreement
Vendor RebatesRebate Rules
Vendor RebatesRebate Associated with PO
Rebate Automatically Defaults onto PO
Security controls whether buyer can view / edit Rebate ID
Vendor RebatesRebate Accruals and Backdating Rebate Agreements
• Rebate Accruals• Calculates accrued rebates for PO Receipts, Vouchers, and
RTVs against POs associated with the Rebate Agreement
• Backdate Rebate Agreements • Associate or Disassociate Rebate Agreement with purchase
order• Rebate accruals will be recalculated accordingly
Vendor RebatesProactively Manage Claiming Rebate Amounts from Suppliers
Incoming Payment
Incoming Payment
Rebate Claims
Rebate Claims
Rebate Manager
Notification
Rebate Manager
Notification
Claims Management Workbench
Claims Management Workbench
Formal Claim Formal Claim
Settlement Manager
Notification
Settlement Manager
Notification
AP Debit MemoAP Debit Memo
AP NotificationAP Notification
AR Pending Item
AR Pending Item
AR Payment Notification
AR Payment Notification
Vendor Rebates Rebate Accrual and Claims Generation Processes
• Allows Rebate Managers to be Proactive in Claiming Rebate Amounts
• Provides Accurate Picture of Accrued Rebates
• Realize Rebate Savings
Vendor Rebates Claims Management Workbench
• Manage all Claim activities
• View Paid and Past Due Rebates
• Ensures Rebate Claims Collection
Result: Increased Revenue!
Vendor RebatesClaims Generation
Be Proactive in Determining How Much Rebate Amount to Claim from Supplier
• Generate Claims based on Accrued Rebate Transactions• Claims generation date determined by Settlement
Frequency and the calculated Next Claims Generation Date defined on the Rebate Agreement
• Automatically runs Rebate Accrual process before generating claim to calculate most accurate claim amount
• Validates Rebate Agreement’s Maximum Rebate Amount
Vendor Rebates Claims Management Workbench
• Review, approve, and generate a formal claim to send to the supplier
• Settle a claim• Reconcile incoming payments• Defer a claim to the next payment cycle• Create deductions or reverse deductions to
accommodate overdue payments from the supplier
Track what rebates have been paid and what is due from suppliers
Vendor Rebates Effectively Utilize Rebates and Maximize Rebate Potential
Rebate Analysis Report
Rebate Analysis Report
Rebate Analysis
Workbench
Rebate Analysis
Workbench
Rebate Allocation Rebate Allocation
Rebate Analysis
Extraction
Rebate Analysis
Extraction
Vendor Rebates Rebate Allocation
Record accrued rebate allocations allocated to sales organizations
Vendor Rebates Rebate Analysis Workbench
Uncover cost savings opportunities
Vendor Rebates Rebate Analysis Workbench
• Analyze and inquire on Rebate Agreements• View or extract all accrued rebate details• View or print PO not Received inquiry• Determine additional purchases to achieve next
rebate threshold• Evaluate rebate transactions by Month, Quarter, or
Year