VGIN Advisory Board Presentation VGIN Strategic Planning for GIS in Virginia Touchstone Consulting Group October 14, 2009 Virginia Geographic Information

VGIN Advisory Board Presentation

VGIN Strategic Planning

for GIS in Virginia

Touchstone Consulting Group

October 14, 2009

Virginia Geographic Information NetworkVirginia Geographic Information Network

Purpose: To inform and engage VGIN Advisory Board Members

in the strategic planning process and its next steps

Outcomes:• An understanding of VGIN’s strategic process,

including what has been accomplished to date and what is to come

• An understanding of the GIS information that has been gathered during the strategic planning process

• Reactions, input and validation from the Board• Guidance from the Board on how VGIN can

implement the strategic plan

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• Overview of the Strategic Planning Process

• Presentation and Discussion: Our Findings of GIS in the Commonwealth ◦ Current Snapshot of GIS in the Commonwealth

Interview and Town Hall MeetingsSurvey results

◦ GIS Vision Statements ◦ Stakeholder Expectations of VGIN ◦ Priorities for VGIN

• Discussion: Guidance from the Board on how VGIN can Implement the Strategic Plan

• Wrap up and Next Steps


Today’s Agenda

• Data Gathering – Aug to Oct 2009• Stakeholder Interviews• Online Survey• Regional Town Hall Meetings→ Board Input

• Data Analysis• Draft Strategic Plan – Oct to Nov 2009• Feedback on Draft Strategic Plan – Nov to Dec 2009

• Board to provide input on strategic plan• Meeting and survey participants to comment online

• Final Strategic Plan – Dec 2009 to Jan 2010• Board Endorsement – January Board Meeting


Strategic Planning Process

Virginia Geographic Information Network

VGIN’s Approach to the Strategic Planning Process

• To gain diverse participation resulting in early buy-in and big-picture perspective of GIS in Virginia

Intent

Results

Interviews and Survey

Facilitated Town HallMeetings

• Consensus on the big-picture perspective of GIS

• Clear expectations and priorities for VGIN

• Ideas for a future vision were proposed

• GIS stakeholders from local, state and federal government, private industry, NGOs, Academia, 9-1-1, PDCs, and the VGIN Board were interviewed

Strategic Plan


VGIN Staff and Board

VITA Management Team

Local Government

State Government

Federal Government

Planning District Commissions (PDCs)

Non Governmental Organizations (NGOs)

Public Safety

Academia

Private Sector

Who did we Interview?


Which Stakeholders Have Attended the Town Hall Meetings?

Culpeper Richmond Roanoke Tidewater

Local Government 11 8 27 19

State Government 3 30 4 2

Federal Government 1 2 0 5

Planning District Commissions (PDCs) 1 2 2 2

Non Governmental Organizations 1 0 0 2

Academia 1 3 3 0

Private Sector 4 5 2 4

Other 0 0 1 0


Current Snapshot: Organizations are Doing Good Work but Efforts are Fragmented

In many aspects, GIS is meeting the needs of Virginia

• Technology has improved• Quality of data has improved • GIS has the talent and capability• GIS has some strong champions• GIS Education has improved


Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)

Although there is a strong commitment to improve GIS, considerable fragmentation exists

• There are Many Different Virginias• Lack of Coordination

– Lack of standards– Duplication of efforts– Ownership of data

• Difficult to Access Data• Lack of Trust that Data is Accurate and Reliable• Lack of Outreach & Education • Lack of Funding


Key Findings of GIS in the Commonwealth (From Interviews and Town Hall Meetings)

• Can’t Keep Up with Rapidly Changing GIS Technology 60.8%

• Lack of Money in Budgets for GIS 82.5%

• Experience with VGIN has been Positive 95.4%

• Interest in the Development of Geospatial Data Standards 95.9%

• Understand the Value in Collaboration 98.6%


Key Findings of GIS in the Commonwealth (From Online Stakeholder Survey)


Future State: Collaborating towards a Common Vision


Culpeper• To enhance Virginia’s common wealth and knowledge through geographic

solutions

Richmond• Using geographic knowledge to create a better Virginia

Roanoke• Comprehensive mapping for today, for clarity and accessibility tomorrow

Hampton Roads• We make GIS as easy as a phone call, allowing people to communicate and

collaborate to answer the questions that relate to the spatial components of their lives

Stakeholder Visions For GIS in Virginia



• Geospatial Data Management (60%)

• Geospatial Coordination (30%)

• Application Services (5%)• Policy (5%)

To "foster the creative utilization of geographic information and oversee the development of a catalog of GIS data available in the Commonwealth"

VGIN’s WorkVGIN’s Mandate

• VGIN has excellent professional personnel and has earned a great deal of respect

• VGIN has built and improved relationships

• “VGIN has done a lot with a little”

• VGIN has received praise for its products and services– Orthoimagery– Road Centerline– Developing the Metadata Portal


Stakeholder Feedback: VGIN’s Strengths

VGIN should step up to the plate and take the lead

Provide more of the right services– Continue to provide products and services – Focus more on strategy instead of project work – Serve as a GIS clearinghouse– Facilitate the establishment of standards and guidelines– Promote the value of GIS– Provide best practices

Eliminate VGIN’s cost recovery model

Advisory Board should become more interactive, engaged and diversified– More local and federal representation– More public champions

Establish working groups to move everyone in the same direction


Stakeholder Feedback: VGIN Shortcomings


Prioritizing VGIN’s ServicesCulpeper

Maintain a statewide road centerline (RCL)

Provide state of the art orthoimagery

Expand the frequency and the diversity of data products offered (example: LIDAR, Hydrography, parcel data, orthoimagery)

Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)

Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government

Coordinate regional cooperative efforts (including application development)

Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia

Develop and maintain geospatial standards

Host and serve more ARCGIS services

Generate and maintain a statewide geospatial strategic plan


Prioritizing VGIN’s ServicesRichmond




Coordinate or maintain a statewide road centerline


Develop Common Applications (such as the geocoder) to support agencies that cannot develop their own applications

Coordinate regional cooperative efforts (including application development)

Provide recommendations and standards for implementing state and federal government mandates related to GIS

Act as the liaison between VITA / Northrop Grumman and state agencies regarding the technological needs of GIS



Prioritizing VGIN’s ServicesRoanoke




Coordinate or maintain a statewide road centerline


Provide a standard statewide hydrography layer

Provide a statewide LIDAR base map

Identify and share best practices

Facilitate Communication between Virginia’s agencies, agencies from other states, and the federal government


Common Priorities (from Culpeper, Roanoke and Richmond)

1. Provide state of the art orthoimagery

2. Coordinate or maintain a statewide road centerline

3. Develop and maintain geospatial standards

4. Oversee the development of a Commonwealth-wide geospatial data inventory that spans all levels of government

5. Provide marketing and advocacy for GIS by acting as the primary champion of GIS in Virginia

6. Provide education programs to train state agencies and localities on specific areas of GIS (example: metadata, orthoimagery, road centerline, etc.)


Stakeholder Feedback: VGIN Should Reprioritize its Services

Similarities– Develop and maintain geospatial standards– Oversee the development of a Commonwealth-wide geospatial data

inventory

Differences

• Local stakeholders want more services– Expand the frequency and the diversity of data products offered

(Examples: LIDAR, Hydrography)

• State stakeholders are more interested in coordination– Act as the liaison between VITA / Northrop Grumman and state

agencies regarding the technological needs of GIS– Provide recommendations and standards for implementing state and

federal government mandates related to GIS– Develop Common applications (such as the geocoder) to support

agencies that cannot develop their own applications


Stakeholder Feedback: Similarities and Differences Between the Regions’ Priorities


Additional Questions or Comments?

Our Findings of GIS in the Commonwealth

Current:• Geospatial Data Management

(60%)• Geospatial Coordination (30%)• Application Services (5%)• Policy (5%)

Future:• Geospatial Data Management (?)

– Clearinghouse – Ortho / RCL Maintenance

• Geospatial Coordination (?)– Outreach– Education– Facilitation / Collaboration – Best Practices – Training

• Application Services (?)– Application Hosting – Application Development

• Policy (?)– Standards


In Light of the Feedback, What Does the Board Suggest VGIN Focus On?

What, if anything, should the Board be doing differently from what it is doing now?


Opportunity to Comment on Draft Strategic Plan: Nov - Dec 2009– Public comment period online to board members and all meeting and survey participants

Final Strategic Plan: Dec 2009 – Jan 2010

Formal Board Endorsement of Strategic Plan: January Board Meeting

Implement and Reassess Strategic Plan: Annually


Next Steps

Thank You

Its been our pleasure working with VGIN


Touchstone ConsultingWalt Kaplan [email protected] Mike Larcher [email protected] Laura Kriv [email protected]

mailto:[email protected]



Documents

VGIN Advisory Board Presentation VGIN Strategic Planning for GIS in Virginia Touchstone Consulting Group October 14, 2009 Virginia Geographic Information