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Getting Started Ensure that you have your URL, login name and password

provided by VIA Egencia. 1. Launch your Internet browser. 2. Enter the URL and press Enter

3. Enter your login name and password. The first time you log in, the profile page appears:

Update your profile details, then click on Save. 4. When you have successfully saved your profile, click

on. The home page is described opposite.

Online Help Read the online help to learn how to make your bookings.

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VIA AeTM Home Page You are now ready to use VIA AeTM. An example of a typical Home page is shown below, but the actual layout you see depends on the configuration chosen by your company together with VIA Egencia.

Click on the tabs to:

Display the

home page (currently selected)

Make a travel

booking

View, modify or

delete bookings for planned trips, or display past and received trips

Make a travel booking for

other/guest traveler. Here you can also view/search arranged trips.

Create or edit other user

profiles. Requires Travel Arranger rights.

Click

on ? to display online help.

Click on these

options to access more travel information.

Make changes to your profile (for ex. your travel preferences.

These are alternative ways of using tabs

Pending Trips shows the future trips you have booked (depending on setup). Select a trip to view, modify or delete it. You can also do this from the Travel Review tab.

You can also use the Quick Start panel as a shortcut to search flights rather than using the Book tab.

Enter your VIA

AeTM URL.

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The fields marked with an asterisk (*) are mandatory.

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Making a Booking You can make a booking from the Quick Start panel on the Home page, or from the Book tab. You can enter more options to define your travel requirements from the Book tab. Here is an example. Note that Actual screens and options depend

on setup. Click on if you need help. 1. Click on. 2. Select the type of booking you want to make. In this system you can make air, car and hotel bookings. The

following steps show an air booking. 3. Provide the details of the trip you want to book.

a. Select the trip type. Round Trip is selected by default.

b. You can also select one-way or multi-destination trips.

c. Enter your starting point and destination. Enter the city or airport name, or click here to search for one.

d. Select the date and time for your departure and return. Use the drop-down lists to select the date or click here

for the calendar.

4. According to system setup you can also choose only to see Direct Flights and change the Acceptable Time Window – this can be useful on overseas trips. Click Search when ready.

5. In the list of available flights, select the one you want. Both

traditional and low cost flights are shown with the cheapest fares in the different fare groups. When outbound trip has been selected the inbound flights will appear. The fares shown are based on one-way fares or half the lowest possible round-trip combination. You can combine different airlines and fare

groups. Use See other fares to change and recalculate when combining different fare groups.

6. Follow the on-screen guidelines to complete the booking and

to add car or hotel. Remember to always read Purchase conditions.VIvel Online booking tool, AeTM 5

Symbols indicate web fares, in & out of policy fares, your companies preferred

vendors etc…

Each column represents a

different fare group.

Click here to expand the filtering panel to narrow down your search

Expand to

see more flight information.

Screens explaining further. Display may vary from Europe to overseas search

The FareAnalyzer table is displayed before the list of itinerary solutions (typically on overseas search) It is a

summary of all the itinerary solutions available to you, sorted by different

criteria. FareAnalyzer allows you to dynamically categorize, sort and filter air search results proposed by the system.

Use the table to quickly identify the best possible itinerary and fare for your trip.

You can change the format of the FareAnalyzer table. By default the table

is sorted by fare in the columns, and by airlines in the rows. (Depend on setup)

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VIA Egencia Booking tool, VIA AeTM

Modify your search.

Making a hotel booking.

- Together with a flight booking: After adding your flight to your trip plan, click on Add Hotel (note: before you click on Finalise Trip). - If a hotel reservation only: On your home page, click on Book tab and then on Hotel.

1. Type destination or select search by “Address or Landmark”.

2. Enter your check-in/out date.

3. If you know hotel type in hotel name – hint: write only part of the name.

4. Select room occupancy – double or single use – default is 1 adult /single room.

5. Select radius to search.

6. Click on search.

VIA Egencia Booking tool, VIA AeTM

Company preferred (optional)

and VIA Egencia hotels (optional) are marked with 3xV or 1xV.

Select hotel by clicking on See Price Details.

Remember to always read Purchase conditions.VIvel

See different information regarding selected hotel

Click on Book continue to trip summary and complete booking.

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Making a car booking.

- Together with a flight booking: After adding your flight to your trip plan, click on Add Car (note: before you click on Finalise Trip). - If a hotel reservation only: On your home page, click on Travel Planner and then on Car.

1. The system always automatically selects the airport location of the city name, you enter in the Location box. If you do not want the rental car at an airport, click in Non-airport location and select another location.

2. If drop-off location is different than pick-up location, remember to

fill in drop-off location.

3. You can choose up to 3 equipments. Note: Confirmation of the equipment is not guaranteed when chosen and will be done at booking time only.

Hint: if you need navigation check NVS.

See more information regarding car type and

transmission. Included km. Extra charge pr km.

Choose the car type and rate, scroll down and click on Add to trip plan to continue to trip summary and complete booking.

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