VICTORIAN BLUE LIGHT YOUTH CAMP RISK ANAYLYSIS · Camps and excursions are an important and enjoyable part of school life. Away from the daily classroom routine teachers and students

Page 1 Victorian Blue Light Youth Camp – Maldon VIC www.bluelightcamp.com.au

VICTORIAN BLUE LIGHT YOUTH CAMP – RISK ANAYLYSIS

www.bluelightcamp.com.au


Table of Contents Introduction

Purpose of this Document



Introduction

Camps and excursions are an important and enjoyable part of school life. Away from the daily classroom routine

teachers and students have the opportunity to engage in new experiences and master new skills.

Camps and excursions are also by their very nature risky activities. Camps, in particular those involving adventure activities, entail a very high degree of risk, however it is through their involvement in these inherently risky activities that young people learn valuable life lessons.

It would be impossible to completely eliminate risk on a camp or excursion. Instead, the goal is to strike a balance between acceptable risks, those with clear educational benefits which may be managed or controlled through risk management, and unacceptable risks, which should wherever possible be eliminated.

Is a risky activity an acceptable activity? Often this will depend on whether a school can adequately explain its educational benefits and how it relates to the school’s curriculum. It will also rely heavily on whether a school can effectively manage the risk.

As part of the planning process for all camps and excursions schools must conduct a risk assessment and implement a risk treatment plan. This publication has been developed to help everyone involved meet his or her obligations.

Duty of care

A school’s duty of care to its students exists whenever the school ought reasonably to exercise control over students, including when they are on school camps or excursions.

Under workplace health and safety legislation, the term “workplace” will be interpreted quite broadly to include out of school environments. This means that the school’s duty to provide a safe place of work for its employees, volunteers and students extends to camps and excursions.

A school’s duty of care is non-delegable. This means whilst

all parties involved in camps and excursions including

teachers, service providers and venue operators owe a

duty of care to participants, a school cannot delegate its

responsibility to another individual or body. Schools must

conduct a risk assessment and develop a risk treatment

plan even if camp or activity operators have their own risk

management plans in place.



Purpose of the Document

This risk analysis document for the Victorian Blue Light Youth has been created to identify all possible risks involved at

the Victorian Blue Light Youth Camp in Maldon, Victoria.

Along with risk identification, this document will provide information on our ‘existing controls’ for each risk as well as the

risk rating and treatment procedure in the event of a ‘near miss or injury.

Should you need further clarification, please do not hesitate to email us here, or ring us on 03 5475 2033.


http://www.bluelightcamp.com.au/contact-us/


Risk Treatment Priority Table Use the table below to decide the overall risk rating and represent the priority of the each risk for treatment.



Risks for Students, Teachers and Guests

The following tables will list each activity’s risk, existing controls, risk rating and treatment recommendation. These

activities are listed in order of ‘most common activity’ to ‘the least common activity’.

Risk Analysis – Bike Riding (both on the camp track and off-site on the roads)

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk

Effectiveness Consequence Likelihood

TREATMENT

Bike structural or brake failure

causing a crash

Every bike is checked twice per week

for defects by staff and removed from

the fleet for repair by our bike

mechanic

Satisfactory

Moderate

Rare

Camp support vehicles carry

first aid kits. There are also

kits located throughout the

camp (see this page for

location). Call 000 if

ambulance needed

Bike rider struck by vehicle on the

roads

Two staff members will assess &

instruct all riders on road safety

before riding on the road. Riders

deemed ‘dangerous’ or ‘low skilled’

will not ride and become a passenger

in the support vehicles during road

rides

Satisfactory

Major

Rare

(never)




camp (see page this page

for location). Call 000 if

ambulance needed



Bike Rider collides with other rider or

other object

Two staff members will assess &

instruct all riders on road safety

before riding on the road. Riders

deemed ‘dangerous’ or ‘low skilled’

will not ride and become a passenger

in the support vehicles during road

rides

Satisfactory

Moderate

Rare




camp (see page this page

for location). Call 000 if

ambulance needed

Sunburn / Sun Stroke The camp follows the Sun Smart

Policy. Cold water is also supplied on

all rides and rides may be cancelled in

extreme heat

Satisfactory

Moderate

Unlikely

Rider is put in shade and

assessed. Cold water is

given and call 000 if

ambulance is needed

Rider gets lost We ride on the road as a single file

group and take several breaks to

allow riders to catch up. All adult

riders and guides use camp Walkie-

Talkies to stay in contact

Satisfactory

Insignificant

Unlikely

Use Walkie Talkie to contact

support vehicles if lost. Use

mobile phone to look at

Google Maps



Risk Analysis – Outdoor Play at Camp

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Sunburn / Sun Stroke / Dehydration The camp follows the Sun Smart

Policy. Cold water and drink bottles

are supplied to all guests. Outdoor

play may be cancelled in extreme

heat.

Satisfactory

Moderate

Unlikely

Person is put in shade and



ambulance is needed

Snake Bite The camp is patrolled daily for snakes

in the warmer months. A ranger is

called if a snake if found.

Satisfactory

Moderate

Rare

(never)

Keep person calm and

immobile, apply a pressure

bandage from first aid kit

(see page this page for

location) and ring 000 for an

ambulance

Insect Bite/ Sting Camp is patrolled on a weekly basis

for hives and nests. Exterminators

are contracted when nests are found

for removal

Satisfactory

Minor

Unlikely

Keep person calm and apply

ice or bandage from first aid

kit (see page this page for


ambulance if there is a life

threatening reaction



Tree/ Branch falls on Guest Camp is inspected weekly for

dangerous trees, inspected annually

and certified by an arborist.

Dangerous trees are felled

Satisfactory

Major

Rare

(never)






threatening symptoms

Trip / Fall Over/ Roll an Ankle Camp is inspected on a daily basis for

any trip hazards and dealt with

accordingly or cordoned off

Satisfactory

Minor

Unlikely

Ice or bandage from first aid


location).

Severe weather injury: lightning

strike, tornado, hypothermia, flood

Weather is monitored by staff and

activities / bike rides will be

cancelled/ postponed in the event of

severe weather. The camp sits in an

elevated position and is not prone to

flooding. Storm water drains are

checked routinely for blockages.

Satisfactory

Minor

Rare

(never)

Call 000 ambulance or SES



Risk Analysis – Eating Meals (Dining Room & On-Site)

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Food Contamination All students are told to wash their

hands before coming to meals, hand

soap is supplied in all units

Satisfactory

Minor

Rare

Monitor sick person for life

threatening reaction, call

000 for ambulance if

needed

Food Poisoning All kitchen staff have their food

handlers certificate, wash hands with

soap and wear rubber gloves when

working with food

Satisfactory

Minor

Rare




needed

Special Diet Poisoning All kitchen staff has their food

handler’s certificate. School was

asked for all information on all special

diet requirements prior to arrival.

Meal changed for an individual with a

non-disclosed food allergy if needed.

Satisfactory

Minor

Rare




needed

Choking All staff are level 2 first aid trained

Satisfactory

Major

Rare


threatening symptoms, call


needed



Risk Analysis – Bubble Soccer

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)





location) ring 000 for an

ambulance




for removal

Satisfactory

Minor

Unlikely









Student risk of concussion Helmets must be worn during Bubble

Soccer, match is refereed by camp

staff

Satisfactory

Minor

Rare






threatening symptoms

Risk Analysis – Rock Wall / Bouldering

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)






ambulance






for removal

Satisfactory

Minor

Unlikely







Trip / Fall Over/ Roll an Ankle Camp is inspected on a daily basis for

any trip hazards and dealt with

accordingly or cordoned off

Satisfactory

Minor

Unlikely

Ice or bandage from first aid


location).

Rock wall Equipment Failure / Fault

resulting in a fall

Rock wall equipment and harnesses

inspected before each use. All camp

staff have their Rock Wall Ticket and

a first aid kit is on-site

Satisfactory

Moderate

Rare

(never)









Risk Analysis – Archery

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Bow fails and snaps in user’s hand Bows and arrows inspected before

use. This activity is ran by a camp

staff member at all times

Satisfactory

Insignificant

Rare

(never)

Apply ice or bandage from

first aid kit (see page X for

location)

Large inflatable archery targets

affected by strong winds and can be

blown over onto a guest

Targets are secured at all time with

rope to ground anchor points and 2

(5000 litre) water tanks

Satisfactory

Insignificant

Rare

(never)

N/A

Student Struck by an arrow We now use the ‘Safe Archery’

system. Arrows are foam tipped with

zero chance of penetrating skin

Satisfactory

N/A

N/A

N/A





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)






ambulance






for removal

Satisfactory

Minor

Unlikely







Risk Analysis – Mini Golf

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)






ambulance






for removal

Satisfactory

Minor

Unlikely







Guest Struck by Golf Ball Students instructed not to swing club

higher than ankles. The area must be

supervised by all times by an adult

Satisfactory

Minor

Unlikely









Risk Analysis – Obstacle Course / Low Ropes Course

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Student falls off obstacle course / low

ropes course in wet weather

During the camp introduction, all

students are told that the obstacle

course is a ‘dry weather’ activity only.

Teacher/ Adult supervision is

required and it will be their

responsibility to leave the area if it

starts to rain

Satisfactory

Minor

Unlikely











heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)






ambulance






for removal

Satisfactory

Minor

Unlikely







Risk Analysis – Camp Fire

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Student falls into fire / gets burned Adult supervision is needed at all

times around the camp fire. A

garden hose is within the camp fire

area hooked to a tap.

Satisfactory

Major

Unlikely









Student affected by smoke / asthma

attack

Adult supervision is needed at all

times around the camp fire. It will be

the adults’ responsibility to keep

students away from smoke and be

aware of asthmatic students.

Satisfactory

Major

Unlikely

Keep person calm

administer their asthma

puffer. (see page this page

for location) and ring 000

for an ambulance if there is

a life threatening reaction





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed




Satisfactory

Moderate

Rare

(never)






ambulance

Insect Bite/ Sting

Camp is patrolled on a weekly basis



for removal

Satisfactory

Minor

Unlikely









Risk Analysis – Nerf Gun Battle

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Student affected by smoke / asthma

attack

The smoke machine used does not

administer ‘smoke’. It is a haze made

up of ‘soapy suds’. This will be

explained to all participants by the

Blue Light Staff Member. However if

there are still concerns, the smoke

machine will not be used.

Satisfactory

Major

Unlikely

Keep person calm

administer their asthma

puffer. (see page this page

for location) and ring 000

for an ambulance if there is

a life threatening reaction

Student shot in eye by nerf gun A Victorian Blue Light Staff member is

on-site at all times, umpiring this

activity. The students will be supplied

with safety goggles and it will be

explained that they are NOT allowed

to remove them at any time.

Satisfactory

Minor

Unlikely





ambulance if the injury is

deemed severe.

Student affected by strobe / flashing

lights – epileptic fit

The Blue Light Staff member umpiring

this activity will check will all students

for anyone diagnosed with epilepsy

before running the battle. Strobe /

flashing lights will NOT be used if

anyone claims the lights will affect

them.

Satisfactory

Minor

Unlikely

Keep person calm and give

them space, laying them flat

on the floor. Ring 000 for

an ambulance if the fit is

on-going or the person is

choking or experiencing any

other life threatening

symptoms.



First Aid Kits Location Map

A. Under southern bench inside rock wall

area

B. In a signed lower cupboard in the self-

Catering kitchen

C. In the commercial kitchen

D. Downstairs in the in the laundry

E. Inside the work shed

F. Inside the bike shed (work bench area)



Risk Analysis – for Victorian Blue Light Staff Members ONLY

Risk Analysis – Power Tool Injury (saw, drill)

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Injury from using any power tool All staff members will be trained and

documentation signed on all power

tools before use. Safety goggles are

supplied and MUST be worn.

Satisfactory

Major

Rare






deemed severe.

Electrical shock All electrical tools are tested and

tagged per industry requirements

Satisfactory

Major

Rare






deemed severe.



Risk Analysis – Chain Saw

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Injury from using the chain saw Any staff member using the chainsaw

must have their chain saw ticket.

Satisfactory

Major

Rare






deemed severe.



Risk Analysis – Whipper Snipper

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Injury / cut from using the whipper

snipper / debris in eyes

All staff members will be trained and

documentation signed on all power

tools before use. Safety goggles are


Satisfactory

Minor

Rare






deemed severe.



Risk Analysis – Riding Lawnmower

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Injury from using the riding

lawnmower

All staff members will be trained and

documentation signed on using the

lawn mower. Safety goggles are


Satisfactory

Major

Rare






deemed severe.

Riding lawnmower tip over All staff members will be trained and


lawn mower. Staff will NOT be

permitted to ride / mow any grassy

sloped areas.

Satisfactory

Major

Rare






deemed severe.



Risk Analysis – Camp Vehicle Accident / Collision

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Collision / near miss All staff members will be trained and


camp vehicles. All drivers MUST

have a full license and all drivers will

ALWAYS be .00 Blood Alcohol

Content. Injury Report / Near Miss

form will be filled out in an accident.

Satisfactory

Major

Rare






deemed severe.

Running out of fuel / stranded Staff use the Blue Light Phone App to

report daily on ‘low fuel alerts’ or

other vehicle faults which are

immediately attended to by

management.

Satisfactory

Insignificant

Rare

Use mobile phone / walkie

talkie to call camp office for

assistance



Risk Analysis – Chemical Burn / Poisoning

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Chemical burn, poisoning or ingestion All staff members will be trained and


camp vehicles. Material Safety Data

Sheets are on-site for all chemicals.

These are located both in the office,

work shed and laundry.

Satisfactory

Major

Rare


review the Material Safety

Data Sheet. Ring 000 for an


deemed severe.



Risk Analysis – Electrical Shock

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Electrical shock All electrical tools are tested and

tagged per industry requirements

Satisfactory

Major

Rare






deemed severe.

Risk Analysis – Severe Weather Injury

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Severe weather injury: lightning

strike, tornado, hypothermia, flood

Weather is monitored by staff and

activities / bike rides will be

cancelled/ postponed in the event of

severe weather. The camp sits in an

elevated position and is not prone to

flooding. Storm water drains are

checked routinely for blockages.

Satisfactory

Minor

Rare

(never)

Call 000 ambulance or SES



Risk Analysis – Heavy Lifting Injury

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT

Back / knee / joint or other injury

acquired from heavy lifting

OHS instruction sheets are in camp

work areas giving tips on proper

lifting. This is also discussed during

new employee induction

Satisfactory

Minor

Rare

Ring 000 for an ambulance

if the injury is deemed

severe.

Risk Analysis – Working Outdoors on the Grounds

RISK DESCRIPTION

EXISTING CONTROLS

RISK RATING

Control Risk Risk


TREATMENT





heat.

Satisfactory

Moderate

Unlikely




ambulance is needed






Satisfactory

Moderate

Rare

(never)






ambulance




for removal

Satisfactory

Minor

Unlikely








Documents

VICTORIAN BLUE LIGHT YOUTH CAMP RISK ANAYLYSIS · Camps and excursions are an important and enjoyable part of school life. Away from the daily classroom routine teachers and students