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Using the WCMICSVideo Conferencing
Equipment
Video Conferencing and Collaboration
VSX7400 Video Conference Unit
Also known as a CODEC
Visual Concert VSX Device
VTX1000 Device
Video Conference Microphones
ELMO Document Camera
ELMO 7600SX
Point-to-Point Conferences
Multi-Point Conferences
Video Conference Handset
Call/Hang Up
Adjust camera angle
Adjust volume
Access the directory
Access the Home screen
Zoom camera in/out
Mute
Video Conference Set Up
Turn the plasma screen on and select the correct channel
Check that the CODEC is switched on
Check that the ELMO is switched on
Do a self-check of the room
Ensure the microphones are within range
Turn the projector on if data is being shown
What If I’m Presenting?
If initiating, have external site details at hand
Ensure you are comfortable using the equipment
Be prepared
Familiarize yourself with camera presets
Ensure all sites can hear you clearly
Involve external sites as well as your own
Using the Document Camera
ELMO 7600SX
Sharing DataStop
Send
In-Room PresentationHow do I set the equipment up?
How can I utilise different data sources?
Can other participants join via audio?
VTX1000 Device
Soft Keys
Volume ControlPhone Button
Let’s Give It A Go… Initiating a point-to-point conference
Initiating a multi-site conference
Using data sources during a Video conference
Switching over to an in-room presentation
Using data sources during an in-room presentation
Initiating an audio only conference
Some Dos and Don’ts
Do not mix IP and ISDN connections in a multi site conference
Do not unplug any connections
Do not switch the ELMO document camera off
Do leave equipment as you found it
Do remember there is a slight delay with audio
Do adjust the camera angle to best suit your conference
Video Conference Tips
Avoid rustling papers and tapping pens.
Try to limit side conversations.
Close drapes on windows facing the camera.
Do not place mobile phones on the table.
Housekeeping
Return settings to default if altered
Turn off the plasma screen
Turn off the projector
Turn off the lamps on the ELMO
Return all remotes to the cupboard
Tidy up the table and push chairs in
Basic Troubleshooting
There’s no picture! Is the equipment turned on? Is the monitor on the correct channel?
I can see the other site but they can’t see me! Check that you are sending your image from the main camera (perhaps “document camera” has been selected instead)
There is a horrendous echo throughout the conference! One of the sites may have their volume up too loud. One of the sites may have their microphone too close to their
speaker/s.
Rebooting your Video Conference equipment
On/Off switch
Switch off, wait 15 to 20 seconds and switch back on.
AssistanceFor video-conferencing calling and equipment, contact
Telstra Conferencing on 1800 011 080 Option 3,3, i.e Codec or Video Camera
Visual ConcertThe Visual Conference
Plasma Screen and CartDocument Camera or ELMO
Conference Phone
For all other equipment , contact the Anatomy Pathology Department next door, i.e.
PCMicroscope & Camera
Projector and Projector ScreenOther room equipment