View an Export Letter of Credit - Westpac · PDF fileView an Export Letter of Credit ... Select from the drop down list the account number the charges are to be debited from and

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the Westpac reference link.

The ‘Party information’ screen appears.

02. View this screen, clicking the following to view the relevant details: ‘Correspondence’, ‘Comments’, and ‘Print preview’.

03. Click the Payment or Continue to Part 2 > link. The ‘Payment information’ screen appears.

04. View details on this screen. If necessary, click ‘Document presentation period (text)’ to view the relevant details.

05. Click the Shipment or Continue to Part 3 > link. The ‘Shipment information’ screen appears.

View an Export Letter of Credit

Export Letters of Credit > View an Export Letter of Credit

06. View this screen, clicking the following if required to view the relevant details: ‘Shipment period’, ‘Description of goods’, ‘Documents required’, and ‘Additional conditions’.

07. Click ‘Cancel’. The ‘Manage Export LCs’ screen appears again.

View an Export Letter of Credit – (cont’d)

Export Letters of Credit > View an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC, then click ‘Remittance’. The ‘Generate remittance letter’ screen appears.

02. Complete the ‘Generate remittance letter’ section of the screen.

03. In the ‘List of documents’ section of the screen, select the documents required in the LC you prepared, indicating the numbers of originals and copies of each.

04. In the ‘Instructions to Westpac’ section of the screen, select the required options for crediting proceeds and/or negotiate documents.

05. In the ‘Additional instructions’ section of the screen, type any further instructions if required.

06. Click ‘Save’. The ‘Manage Export LCs’ screen appears again.

07. To view/print the remittance letter, from the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC, then ‘Remittance’. The ‘Generate remittance letter’ screen appears.

08. View the Remittance letter. To print it, click ‘Print’. The ‘Remittance letter – Microsoft Internet Explorer’ window appears.

Create a Remittance Letter

Export Letters of Credit > Create a Remittance Letter

09. To print the letter on your default printer, click the ‘Printer’ icon.

10. Click the close button to return to the ‘Generate remittance letter’ screen.


Create a Remittance Letter – (cont’d)

Export Letters of Credit > Create a Remittance Letter

Export Letters of Credit > Transfer an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC, then ‘Transfer LC’. The ‘Transfer information’ screen appears.

02. Select the ‘Full transfer’ or ‘Partial transfer’ radio button as appropriate, then complete the screen. Click ‘Save’ when completed.

03. A message saying the transaction has been saved will appear. Click ‘OK’.

04. The transaction must now be approved before it will be sent to Westpac.Following is the approval process.

05. Click the radio button in front of the transfer transaction, then click ‘Edit’. The ‘Transfer information’ screen appears.

06. Review this screen.If the transfer is satisfactory, click ‘Approve’. (If the transfer is not satisfactory, click ‘Cancel’ and edit accordingly.)The ‘Approve’ window appears.

Transfer an Export Letter of Credit

07. Enter your password using the screen keyboard, then click ‘Submit’. A message saying the transaction is approved appears. Click ‘OK’.

08. The transaction will appear on the ‘Manage Export LCs’ screen and the status will change from Approved to Sent to bank. The transaction has been completed and sent to Westpac.

Transfer an Export Letter of Credit – (cont’d)

Export Letters of Credit > Transfer an Export Letter of Credit

Export Letters of Credit > Assign Proceeds of an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC, then ‘Assign proceeds’. The ‘Assignment of proceeds information’ screen appears.

02. Select the ‘Full assignment’ or ‘Partial assignment’ radio button as appropriate, then complete the screen.Click ‘Save’ when completed.

03. A message saying the transaction has been saved will appear. Click ‘OK’.If an error message appears, you will be required to fix prior to saving.


05. From the ‘Manage Export LCs’ screen, click the radio button in front of the Export LC, then ‘Edit’.The ‘Assignment of proceeds information’ screen appears.

Assign Proceeds of an Export Letter of Credit

06. Review this screen.If the assignment of proceeds is satisfactory, click ‘Approve’. (If the assignment of proceeds is not satisfactory, click ‘Cancel’ and edit accordingly.)The ‘Approve’ window appears.

07. Enter your password using the screen keyboard, then click ‘Submit’. A message saying the transaction is approved appears. Click ‘OK’.

08. The transaction will appear on the ‘Manage Export LCs’ screen and the status will change from Approved to Sent to bank. The transaction has been completed and sent to Westpac.

Assign Proceeds of an Export Letter of Credit – (cont’d)

Export Letters of Credit > Assign Proceeds of an Export Letter of Credit

Export Letters of Credit > Export Data from an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC, then ‘Export XML’. A ‘File Download’ window appears.

02. Click ‘Save’. The ‘Save As’ window appears.

03. Select the folder you wish to save the file in from the ‘Save in’ field and type the file name with the extension .xml in the ‘File name’ field.

04. Click ‘Save’. A ‘Download complete’ window appears.

05. Click ‘Close’. The ‘Manage Export LCs’ screen appears again.

06. The data has been exported to the folder selected in Step 3.

Export Data from an Export Letter of Credit

Export Letters of Credit > Provide Disbursement Instructions for an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC Drawing, then ‘Edit’. The ‘Summary information’ screen appears.

02. Review this screen, then click the Charges or Continue to Part 2 > link. The ‘Charges’ screen appears.

03. Select from the drop down list the account number the charges are to be debited from and enter any additional instructions required.Click the Payment or Continue to Part 3 > link. The ‘Payment instructions’ screen appears.

04. Click ‘New’ below the List of accounts table. The ‘Account details’ screen appears.

05. Select from the drop down list the account number the money is to be paid in to and enter the amount in the relevant field.Note: The amount is in the currency of the account, not the transaction currency of the Export LC.

06. Click ‘Save’. The ‘Payment instructions’ screen appears again.

07. Repeat Steps 4 to 6 for each account the money is to be paid in to.

Provide Disbursement Instructions for an Export Letter of Credit

Provide Disbursement Instructions for an Export Letter of Credit – (cont’d)


08. If currency conversion is required, click ‘New’ below the list of foreign exchange instructions table.The ‘Foreign exchange instruction details’ screen appears. Enter the foreign exchange details in this screen.


10. Repeat Steps 8 and 9 for each foreign exchange instruction.

11. Click ‘Save’. A message saying the transaction has been saved will appear. Click ‘OK’.If an error message appears, you will be required to fix prior to saving.

12. The transaction will appear on the ‘Manage Export LCs’ screen with the status In process.


14. From the ‘Manage Export LCs’ screen, click the ‘Westpac reference’ link.The ‘Summary information’ screen appears.


16. Review this screen, then click the Payment or Continue to Part 3 > link. The ‘Payment instructions’ screen appears.

Provide Disbursement Instructions for an Export Letter of Credit – (cont’d)


17. Review this screen.If the disbursement is satisfactory, click ‘Approve’. (If the disbursement is not satisfactory, click ‘Cancel’ and edit accordingly.)The ‘Approve’ window appears.

18. Enter your password using the screen keyboard, then click ‘Submit’.A message saying the transaction is approved appears. Click ‘OK’.

19. The transaction will appear on the ‘Manage Export LCs’ screen and the status will change from Approved to Sent to bank. The disbursement has been completed.

Export Letters of Credit > Negotiate a Drawing In Process for an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC Drawing “In process”, then ‘Edit’. The ‘Summary information’ screen appears.


03. Select the Negotiate documents/Settlement instructions radio button.Select from the drop down list the account number the charges are to be debited from and enter any additional instructions required.Click the Payment or Continue to Part 3 > link. The ‘Payment instructions’ screen appears.

04. Click ‘New’ below the List of accounts table. The ‘Account details’ screen appears.




Negotiate a Drawing In Process for an Export Letter of Credit

Negotiate a Drawing In Process for an Export Letter of Credit – (cont’d)






12. The Export LC drawing will appear on the ‘Manage Export LCs’ screen with the status In process.





Negotiate a Drawing In Process for an Export Letter of Credit – (cont’d)


17. Review this screen.If the drawing negotiation is satisfactory, click ‘Approve’. (If the drawing negotiation is not satisfactory, click ‘Cancel’ and edit accordingly.)The ‘Approve’ window appears.


19. The transaction will appear on the ‘Manage Export LCs’ screen and the status will change from Approved to Sent to bank. The drawing negotiation has been completed.

Export Letters of Credit > Negotiate a Drawing Partially Released for an Export Letter of Credit

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the radio button in front of the Export LC Drawing “Partially released”, then ‘Negotiate’. The ‘Summary information’ screen appears.


03. Select from the drop down list the account number the charges are to be debited from and enter any additional instructions required.Click the Payment or Continue to Part 3 > link. The ‘Payment instructions’ screen appears.

04. Click ‘New’ below the list of accounts table. The ‘Account details’ screen appears.




Negotiate a Drawing Partially Released for an Export Letter of Credit

Negotiate a Drawing Partially Released for an Export Letter of Credit – (cont’d)






12. The transaction will appear on the ‘Manage Export LCs’ screen with the status Partially released.





Negotiate a Drawing Partially Released for an Export Letter of Credit – (cont’d)


17. Review this screen.If the drawing negotiation is satisfactory, click ‘Approve’. (If the drawing negotiation is not satisfactory, click ‘Cancel’ and edit accordingly.)The ‘Approve’ window appears.


19. The transaction will appear on the ‘Manage Export LCs’ screen and the status will change from Approved to Sent to bank. The drawing negotiation has been completed.

Export Letters of Credit > View a Negotiation Repayment

01. From the ‘Manage Export LCs’ screen with the ‘Transactions’ tab selected, click the Westpac reference link of the Export LC Negotiation Payment “Released”. The ‘Summary information’ screen appears.

02. Click ‘Correspondence’. The ‘Correspondence’ window appears.

03. View the customer advice from Westpac, then click ‘Cancel’. The ‘Summary information’ screen appears again.


View a Negotiation Repayment