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Creating a New Position Description Instructions for Student SupervisorsStudent Employment Contacts
Main Line: 812-237-8887Marilyn Heaton, Adminstrative Assistant, [email protected] 812-237-2482Brittney Gilman, Student Employment Programs Coordinator, [email protected] 812-237-8754Tradara McLaurine, Assistant Director, [email protected] 812-237-2584
1. Login using your Novell log in and password. https://jobs.indstate.edu/hr/sessions/new
2. Make sure that you are on the Position Management side (orange header) of the Applicant Tracking System.
3. Select Student Supervisor and select the Refresh button. 4. Click on the Position Descriptions side and select Student.
a. If you would like to review the titles that are available prior to creating your position description select the Job Titles tab.
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5. Select Create New Position Description.
6. Select New Position Description.
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7. The Organizational Unit information will be populated based your user information. 8. If you would like to Clone an existing Position Description you may do so by selecting the job
description you would like to use. 9. After you have entered all of your information select Start Position Description Request
10. Select your job title. If there is not a job title that addresses your need select Listed Job Titles Does Not Meet Need.Then select Next.
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11. Complete all required fields on the Position Details Information page, then select Next.
12. The job duties will be pulled over from the title selected in step 11, so select Next.
13. Select the supervisory responsibilities for this position, then select Next.
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14. Complete the ADA Checklist Working Environment field. The remainder is optional; however it is recommended that you complete this section. Then select Next.
15. Select Add Budget Summary Entry.
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16. Complete all required fields on the Position Budget Information page, then select Next.a. If position is not 100% funded select add Budget Summary Entry to add additional funding
sources.
17. Student Position Review Form will be completed by Student Employment, Select Next. 18. Review your position description and make any corrections as needed. If the position looks correct
select Take Action On Position Description Request. 19. Select Submit to Student Employment. If you are not ready to submit your position description request
you can select Keep working on this Position Description Request. If you change your mind and do not want to create a position description request you can select Canceled.
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20. If you have any comments you would like to add regarding this position description request for student employment you may write comments in the comments box. Keep in mind that these comments because part of this position request’s history and is a legal record.
a. Add this position description request to your watch list will automatically be selected for you. This allows you to see where your position description is in the progress.
21. Select Submit. This will send your position description request to Student Employment Programs. Please allow a minimum of two business days prior to following up on the status of your request.
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