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High Afghanistan Rehabilitation Organization (HARO)
ITB Title: HARO-AFG-ITB-008-Qala-e-Pacha School Construction- 017
Date of Issue: 10/08/2017
Project Location Chahar Bagh Village (Qala-e-Pacha)Qarghai District, Laghman Province
Closing Date: 15 HRS 22 August 2017
Dear Vendor;Enclosed is an Invitation to Bid for the construction of Qalai Pacha school in Laghman ITB Ref# of HARO-AFG-ITB-008-Qala Pacha School Construction- 017 . Through this bid, HARO invites firms to submit a best-offer for subject ITB .
HARO will award a Firm Fixed Price Purchase Order, Firm Blanket Purchase Agreement
Resulting from this solicitation to the responsible Vendor whose quotation conforming to this
solicitation will be most advantageous to the project.
Quotations Submission Date:The quote must be in English, comprised of one hard-copy indicating the ITB number, title, and closing date. The quote must be delivered in a sealed envelope to the address below by no later than 22/08/2017 (15:00 hrs) Kabul, Afghanistan local time) to:
High Afghanistan Rehabilitation OrganizationReceptionist Mohsinullah FazliAttention: Eng, Aziz Ahmad HaiderAddress: Zone NO 4 beyond of new Deramsal Regi Shah Murad Khan Jalalabad city -AfghanistanPhone: +93773746756
The quote (see Appendices A through E) shall be placed in a sealed envelope (signed and stamped) clearly marked “ITB numbers as shown above and marked “To only be opened in the presence of the HARO Evaluation Committee.
a. Email Submission.Quotation submitted by email will not be considered.
b. Please do not submit quotations to any location other than mentioned above. Quotes received after the deadline and not adhering to the instructions will not be entertained.
Question Asking Date:Questions may be submitted no later than 19/08/2017(2:00PM). Kabul, Afghanistan local time) Vendors are invited to address questions to the Procurement Unit via email [email protected]
No questions will be answered over the phone or in person; all questions must be submitted in writing. All questions received will be compiled into one list, answered, and emailed to all vendors who have confirmed interest in bidding. Vendors must insert in the subject line of their email the full (ITB Number and Name ( ITB)
I. Vendor’s Agreement with Terms and Conditions – The completion of all ITB requirements in accordance with the instructions in this ITB and submission to HARO of a quote will constitute an offer and indicate the Vendor’s agreement to the terms and conditions in this ITB and any attachments hereto. HARO reserves the right to award a purchase order without discussion and/or negotiation; however, HARO also reserves the right to conduct discussions and/or negotiations, which among other things may require a Vendor(s) to revise its quote (technical and/or price. Issuance of this ITB in no way obligates HARO to award a purchase order, nor does it commit HARO to pay any costs incurred by the Vendor in preparing and submitting the quote.
II. Index of ITB – This ITB is comprised in its entirety of the following sections and appendices:
Sections of ITBSection 1 Quotation InstructionsSection 2 Description of GoodsSection 3 Special ProvisionsSection 4 Evaluation Criteria
AppendicesAppendix A: Cover LetterAppendix B: Detailed Cost Breakdown/Bill of Quantities FormAppendix C: Drawings Appendix D: Summary of Relevant Capability, Experience and Past PerformanceAppendix E: Copy of business certificateAppendix F Firm/Company profile
III. This ITB will result in a single award to a single Vendor; however, HARO reserves the right to make multiple awards, if it is in the best interest of the project.
Composition of Quote:Vendors shall submit his quote for items detailed in Appendix B Detailed Cost Breakdown/Bill of Quantities. The quote will consist of Appendix A through D (see above).
SECTION 1 – QUOTATION INSTRUCTIONS / ADDITIONAL INFORMATIONThe Vendor shall submit its best price offer/quotation as per the following requirements:
1. Quotation Cover Letter signed by a person authorized to sign on behalf of the Vendor. Use the template in Appendix A.
2. All Prices shall be quoted in USD currency only
3. Vendor shall submit quotes in prescribed Format of Appendix B. And should fill complete ITB format,
other format(s) will not be considered.
4. In case of price discrepancy between unit price and SUBTOTAL/GRAND TOTLA, the unit price shall prevail.
5. The rates quoted shall be for complete service inclusive of all taxes all charges for service contingent to the work.
6. HARO has the rights to increase or decrease the goods and services mentioned in this ITB
7. HARO Payment term: Net 30 days.
8. Bid validity: Net 5 month from date of submission
9. Company profile should be submitted
10. HARO will not award a subcontract or purchase order to an organization without AISA/Ministry of
Commerce Business license. A valid AISA/Ministry of Commerce Business License must be attached to the quotation.
11. Open envelope quote is not acceptable.
12. Envelope must clearly marked “Quote for ITB numbers as shown above” and marked “To only be opened in
the presence of the HARO Evaluation Committee” if not marked will not be acceptable.
13. Companies are requested to disclose if they have knowledge of relatives working for HARO
14. Each vendor must attach a properly completed and signed Certification Regarding Fraud and Corruption with each RFP/ITB in order to have a complete package.
SECTION 2 – DESCRIPTION OF GOODS OR SERVICES REQUESTEDPlease refer to Appendix B for a list and specifications of items required.
SECTION 3 – SPECIAL PROVISIONSThe below provisions will be incorporated into any purchase order issued by HARO
Credited to the firm's TIN. Records of payments to the MOF shall be maintained on file with HARO
3.2 Penalty ChargesIf the Vendor fails to supply the specified Goods/Services within the date stipulated, HARO shall, without prejudice to its other remedies under the Purchase Order/Contract price, as liquidated damages, deduct a sum equivalent to five percent (5%) of the delivered price of the delayed Goods/Services for each week of the delay until actual delivery, up to a maximum deduction of Ten Percent (10%) of the Purchase Order/Contract/Contract value.
3.3 InspectionHARO shall have time to time responsibility, after delivery, to inspect the service and goods, and to reject acceptance in not conforming to the specifications of this Purchase Order and offer. Recovery of the rejected item (s) shall be the sole responsibility of the supplier.
SECTION 4 - EVALUATION CRITERIA
Technical evaluation will look into the following:
- Management (05 Points)- Management structure and human resource- Quality of management (Qualifications and experience)- Delivery capability and experience (15 Points)- Completed and current contracts (Nature, value and practical completion certificates)- Plant and equipment ownership ( Log books and age )- Proposed methods of execution and completion time (Work plan)- Relationships (10 Points)- Relevant gov’t offices other national and international organizations;
- Occupational health and safety - Company ethics- Claims and dispute history- Financial evaluation (10 Points)- Ability to manage a contract of similar nature- Companies records management systems- Unit prices and payment terms- Technical resources (10 Points)- Quality assurance- Current workload and availability- Relevant experience
Local experience and knowledge
Key assets/equipment that the bidder shall demonstrate adequate ownership of, or access to:
No. Name of Equipment Number of Pieces Required
1 Vibrating Plate Compactor 22 Falsework / Formwork Support System 1500m23 Water Tanks / Bowser 5000L 24 Concrete vibrator (50 / 75 mm dia) 25 Scaffold System 800m26 Concrete Mixer (1 Cum) 1
7 Material Lifter (0.15 Cum) 1
Annex
HARO-AFG-ITB-008-Qala Pacha School Construction- 017
The Bidder shall be required to provide copies of ownership/rental/lease, documents proving the belonging of the equipment to the Bidder or a copy of a valid undertaking from the owner(s) of the equipment confirming that their equipment shall be made available for the implementation of these works, if contract is awarded to the Bidder.*HARO reserves the right to conduct site visits to verify that all the proposed equipment exists and is in working condition.
Implementation/Quality Management System
The bidder’s quality or implementation manual and preliminary plan demonstrate the bidder’s capacity to consistently be able to construct works to the required quality.
Health and Safety Management System
The bidder’s health and safety manual and preliminary plan demonstrate the bidder’s capacity to consistently construct the works in a suitably safe manner
2 Financial Evaluation /Cost
Cost - HARO will consider the total cost of the bid compared to the deliverables and with the bids received from other Vendors and market prices. An analysis of cost reasonableness and competitiveness will be conducted on all bids received.
III.1 The minimum average annual turnover of the company for the last 3 years shall be at least USD 500,000.00 Bidder must submit supporting documents such as balance sheets or audited financial statements for the last three years.
III.2 The minimum amount of liquid assets and/or credit facilities net of other contractual commitments and exclusive of any advance payments which may be made under the contract, of not less than the amount USD 35,000.00The company’s bank balance shall be accepted as proof of liquid asset.
SECTION 5 – NOTICE TO THE VENDOR
1. No employee of HARO, except as provided for in this ITB, may be contacted in regard to this ITB and procurement. A Vendor, who attempts to contact or contacts other staff, may have its proposal disqualified.
2. If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. Vendors shall acknowledge receipt of any amendment to this solicitation by identifying the ITB and amendment number(s) and date(s) in the submittal letter accompanying the offer.
3. No offer, payment, consideration, or benefit of any kind shall be made, either directly or indirectly, as an inducement or reward for the award of a purchase order. Any such practice constitutes an illegal or corrupt practice and will be grounds for canceling the procurement, terminating a Vendors’ consideration for award, or terminating the award of the purchase order for such other additional actions, civil and/or criminal, as may be applicable.
Page 5 of 16
APPENDIX A<Date: ______________
TO: High Afghanistan Rehabilitation Organization Procurement Department
Dear Sir,
We, the undersigned, offer to provide the HARO-AFG-ITB-008-Qala Pacha School Construction- 017 in accordance with your Invitation to Bid dated <10/08/2017-20/08/2017> and our Proposal (Technical and Financial). Our attached quotation is for the sum of < (__________USD) >.
Our quotation shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the quotation
We understand you are not bound to accept any quotation you receive.
Yours sincerely,
_______________
Authorized Signature:
Name and Title of Signatory:
Name of Firm: _________________________
E-Mail: ________________________________
Phone Number: _________________________
Page 6 of 16
Appendix B
Bill of Quantity of Qala Pacha 6 Class rooms School with Burnt Bricks RCC concret roof , Laghman Province
S/ No. Description of Work
Unit واحد
Qty مقدار
Unit Cost (USD)قیمت
واحد فی Total Cost (USD)
قیمتمجموعی
1Leveling of area from additional materials and shift to the fair place with all necessary work L.S
This part of the BOQ will covered by HARO itself and shall not be quoted during submitting of financial proposal
2Excavation of foundation, Walkways and column in Grad3 land with all necessary work Cu.m
This part of the BOQ will covered by HARO itself and shall not be quoted during submitting of financial proposal
3PCC (1:2:4) Under RCC columns (Shifta) with all necessary works Cu.m
This part of the BOQ will covered by HARO itself and shall not be quoted during submitting of financial proposal
4RCC Concrete (1:1.5:3) of footing columns up to 0.00 level with all necessary works Cu.m 46.029
5Stone Massonary of foundation with 1:5 mortar with all necessary works Cu.m 137.4
6Supper Stone masonary (Kursy) with 1:5 mortar with all ncessary works Cu.m 37
7Pointing with 1:3 mortor with all necessary works Sq.m 35
8
RCC Concrete (1:1.5:3) of rings on the top of fundation and burant briks masonary with all ncessary works Cu.m 22.2
9RCC concrate (1:1:5:3) columns with fram work and steel work with all necessary works Cu.m 15
10Bricks massonary burnt brick 1:5 cement mortar with all necessary works Cu.m 135.825
11
Brick Masonary burnt bricks for flawer vase with 1:5 cement mortar with all ecessary works Cu.m 4
12Filling of Flor,, with soil including compaction 15cm with all necessary works Cu.m 132
13RCC (1:1.5:3) Beams under slab parapet with all necessary requirements Cu.m 20.51
14RCC (1:1.5:3) for slab parapet with all necessary requirements Cu.m 54
15Filling of floor with gravel including compaction 15cm with all necessary works Cu.m 96
Page 7 of 16
16 PCC (1:1.5:3) concret with a ll necessary work Cu.m 34.7
17
Plaster of In side ceiling and walls, with 1:3.5:6 cement- lime and sand mortar including the cleaning with all ncessary requirement Sq.m 1072.32
183 Coat painting of ceiling with 60% emulsion and all ncessary requirement Sq.m 1072.32
19
Plaster of In side ceiling and walls, with 1:3.5:6 cement- lime and sand mortar including the cleaning with all ncessary requirement Sq.m 274
20
3 Coat painting of side walls with 100% vidersheet plastic emultion with all ncessary works Sq.m 274
21chaps of floor ablution with all necessar requirement Sq.m 415
22Chaps of Skartin work ablution with all necessary requirements Sq.m 38
23Marble of stire wok ablution with all necessary requrment Sq.m 37.8
24Heat insulation with piece bricks places on roof with all ncessary requiremnt Sq.m 424
25PCC (1:1.5:3)concrete 4 thick cm with all ncessary works Sq.m 424
26Making of wooden board thick 3 cm from khar according the map with all necessary works Sq.m 540
27Gutters work (vertical from GH sheet 24 gage 10x12cm) complete M/L 37
28 Carpentery work Making of windows complet Sq.m 82.3
29Carpentery works making of single and doube doors complete Sq.m 39.4
30Installation of Glasses (4mm) best quality Complete Sq.m 62.5
31Oil Painting of Windows and doors (3coats) with all necessary works Sq.m 142
32 Chemeny cover with all necessary works Ea 8
33 Intallation of fly screen with chufti complet Sq.m 51
34Making of blckboard with (1:3) cement sand with all necessary works Sq.m 17.28
35Making of black board frame from khar timber with all ncessary works Sq.m 43.2
36Making of black board for chalk of khar timber with all ncessary works M/L 6
Page 8 of 16
37prepare and installaton of Handrill Nickel with all ncessary requirement Sq.m 5.86
38
Prepare and installation of metal handrail for ramp stairs including anti rust paint and oil paint (3 coats) whith all necessary works M/L 60
39Steel I bem size 140x70x5 with anti rust and oil painting abve stire with all ncessary works M/L 37.62
40
Prepare and installation of wooden board (thick =3cm) abovethe I beam gaders of stair with allncessary requirements M/L 14.6
41
Prepare and installation of plastic sheet above the wooden board (thick=3cm) with all necessary requirement Sq.m 14.6
42
Prepare and installation of mud plaster above the wooden board (thick=7cm) with all necessary requireents Sq.m 14.6
43Mud plster (kagel) 1 coats (3cm) including plaster one layer with all ncessary works Ea 14.6
44making chiar and teable with all ncessary works Seat 120
45
prepare and installation of project signboard sized (0.5x0.7m) from marble stone with all necessary works Sq.m 0.35
46
Cleaning of the area from the additional materials and shift to the fair place with all ncessary works L.S 1
Sub-total
-
Page 9 of 16
Bill of Quantity for electrical equipment for 6 class room school
S/ No. Description of Work
Unit واحد
Qty مقدار
Unit Cost (USD)قیمت
واحد فی Total Cost (USD)
قیمتمجموعی
1Fluorescent light Fixture 2x36 w, 50Hz (130-260)V good quality pcs 28
2Fluorescent light Fixture 1x40w, 50Hz (130-260) good quality pcs 9
3Two pole swatchunder plaster, 10A 1 phase good quality made in Iran pcs 8
4Two way swatc nnder plaster 10A, 1 phase good qulaity made in Iran pcs 7
5Socket outlet, single phase 16Amp good qulaity made in Iran pcs 27
6 Wire 1x2.5mm2 copper made in IranMeter 610
7 PVC conduit 2 inch good qualityMeter 510
8 PVC conduit 1 inch Good qualityMeter 340
9Cable 1x25mm2 copper for Grounding good quality made in Iran
Meter 15
10Cable 1x35mm2 copper for connection of grounding rods quality made in Iran
Meter 9
11
Distibution panel complete with 1x35 Amp main CB, 2x16 automatic fuse+ RCBO and 8x20Amp automatic Fuse+ RCBO. (Residual Current Circuit Breaker with over current). 1=0.03Ma. T= 0.1 Secant pcs 1
12 PVC ceiling joint box smal size pcs 37
13Grounding rod 3 meter length, 20mm diameter made in Turkish pcs 3
14
Cable 1 (2x25mm2) cupper for main feeder +1x16mm2 cupper for grounding good quality made in Turkish
Meter 50
15 PVC conduit 3 inch good quality makde in IranMeter 50
Sub-Total -
Page 10 of 16
Bill of Quantity of 5 Set Latrine ( Qalia pacha primary school ), Laghman Province
S.No Particular of Activities Quantity Unit UnitCost(USD)
Total Cost
1 Excavation of foundation stairs and ramp in Grad 3 land
30.19 Cum. This part of the BOQ will covered by HARO itself and shall not be quoted during submitting of financial proposal
2 Stone Masonry of foundation & Supper stone masonry with 1:6 mortar
64.70 Cum.
3 RCC Concrete (1:11/2:3) of latrine slab 2.40 Cum.
4 Bricks masonry burnt bricks with 1:6 cement mortar 35cm
25.50 Cum.
5 PCC concrete for floor, ramp and Under of I Beam
7.00 Cum.
6 PCC concrete for parapet size(60*40*8)cm 0.70 Cum.
7 RCC Concrete (1:11/2:3) of Top of Bricks masonry
1.90 Cum.
8 I Beam (140*70*5 ) 51.65 M/L
9 Oil painting of I Beam( 3 coats) 51.65 M/L
10 Planking work over wooden beam3 cm thick.
25.00 Sqm.
11 Mat (borya) work over planking 25.00 Sqm.
12 Clay and dry soil (Ghora Gill) and mud platster 2 caots and best quality plastic15cm cm
25.00 Sqm.
13 Gutters work (Vertical from GI sheet 24 gage 10X15 cm) complet with cup
8.00 M/L
14 Inside Plaster work (with 1:2:10 mortor) and smooth finishing (Namad mali)
135.50 Sqm.
15 White wasihing insidside with 30% emulsion
135.50 Sqm.
16 Carpentry work (Making of small Window Complet)
4.80 Sqm.
17 Carpentry work (Making of single doors Complet)
6.72 Sqm.
Page 11 of 16
18 Oil painting of windows and doors( 3 coats)
23.00 Sqm.
19 Out side plaster work (with 1: 2:10 motor) and smooth finishing (Namad mali)
75.00 Sqm.
20 White wasihing with 30 % plastic emulsion (outside)
75.00 Sqm.
21 Pointing with 1:3 mortar 30.00 Sqm.
22 Installation of fly screen with chufti complet
2.00 Sqm.
23 Handrail of ramp 9.95 M/L
24 Filling of floor & ramp with gravel 6.10 Cum.
Sub-total
Page 12 of 16
Bill of Quantity Bore Well Qala-e- Pacha Primary School , Laghman ProvinceC Description unit QTY unit Price Total Price
1 Borewell drilling using (12 - 18)" bit m 50
2 Supply and installation of the temporary casings if applicable
m 50
3 Dismantling Shifting the rig to next site No 1
4 Supply and Installation of class C, 6" diameter. Plain PVC casing
m 36
5 Supply and Installation of class C, 6" diameter. screen PVC casing
m 15
6 Supply and installation of gravel pack M3 1
7 Installation of inert backfill m 35
8 Casting of 6m sanitary seal m 6
9 Well development( Borewell cleaning) Hour 12
10 Moving and Instalaltion of Test Pumping machines
Ls 1
11 Test Pumping for yield determination Hr 24
12 Well treatment (Chlorination) No 1
13 Construction of the Apron as per the RWSSP manual
No 1
14 Supply and Installation of the Pedestal and Hand pump(Pamir)
set 1
15 Supply and installation of2' PVC pipes m 48
16 Supply and installation of Centralizer and Rods
m 48
17 Installation of UNHCR and donor sign board No 1
Sub –Total -
Page 13 of 16
Bill of Quantity of Boundary Wall ( Qalia pacha primary school ), Laghman Province
S.No Particular of Activities Quantity Unit UnitCost(USD) Total Cost Remarks
1 Excavation of foundation in Grad 3 land
95.06 Cum. This part of the BOQ will covered by HARO itself and shall not be quoted during submitting of financial proposal
2 Stone Masonry of foundation & Supper stone masonrywith 1:6 mortar
163.62 Cum.
3 Bricks masonry burnt bricks with 1:6 cement mortar 35cm
100.24 Cum.
4 Plaster work of the wall (1:2:10) mortar with smoothingfinishing (namad mali)
772.00 Sqm.
5 PCC on top of wall (1:2:4) 14.40 Cum.6 Pointing with (1:3) mortar 231.60 Sqm.7 Weather sheet painting 772.00 Sqm. 8 Vehicle gate 3m 1.00 No 9 personal Gate 1.2 1.00 NoSub –Total -
Page 14 of 16
SUB-TOTAL ___________USDSUB-TOTALSUB-TOTALSUB-TOTAL
GRAND-TOTAL
Additional Required InformationNo Description / Question Response1.00 Validity of Bid Price: 4 Month2.00 Delivery Period: As per Agreement3.00 Payment terms: Bank T-T4:00 Warranty: NO
Drawings of the project:As it is MoE standard design the drawings are available at MoE site. Required drawings (School building 6 classroom brunt brick with RCC roof, 5 set latrine chowka roof and standard boundary wall design).
Appendix D
SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE Vendors Capacity and Business background
NOName of the Company
Items Supplied/Service to Provide
Business Background TIN NO Contact No
1
…..
….. ….. ….. …..
Page 15 of 16
HARO-AFG-ITB-008-Qala Pacha School Construction- 017
APPENDIX EBUSINESS LICENSE/CERTIFICATE
Please Attach a Valid AISA or Ministry of Commerce Business license
Page 16 of 16
