HARYANA GOVERNMENT

MEDICAL EDUCATION AND RESEARCH DEPARTMENT

NOTIFICATION

POLICY FOR ISSUANCE OF NOC/EC FOR ESTABLISHMENT OF NEW

AYURVEDIC COLLEGES IN THE STATE OF HARYANA-2016

The Governor of Haryana is pleased to frame a Policy for issuance of No Objection

Certificate for Establishment of new Private Institutions offering Ayurveda

Education in the State of Haryana.

1. AIMS AND OBJECTIVES-

The policy aims at providing quality Ayurveda Education in the State of Haryana by way of

prescribing comprehensive procedure and regulation in the field of Ayurveda Education as per

the CCIM Norms to ensure uniformity and standards of Education.

2. PROCEDURE FOR APPLICATION-

A. Eligibility

a) Applications for establishment of new Ayurveda Colleges/Institutes in the state of

Haryana will be invited by the Directorate of Medical Education and Research

through Public Advertisement on the Department website and newspapers.

b) Applications received in response to the public advertisement issued by the

department will only be considered for scrutiny and issuance of NOC.

c) The Private Self Financing Educational Trust/Charitable Trust/Society hereafter

will be referred as applicant which is registered under relevant act and proposes to

open unaided self financing Ayurveda college alone should be considered for

granting NOC for permission to Ayurveda Courses before applying to Central

Council of Indian Medicine.

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d) A copy of the Registered Trust Deed or Registration under societies Act should

be furnished.

e) An Endowment/Bank Guarantee as fixed by the State Government should be

provided by the Private Self-financing Educational Trust by Registration in the

joint name of the Trust/ Society and pledged in favor of the Director of Medical

Education, Haryana in his/her official capacity. This amount should be deposited

in a Nationalized Bank/ Government undertakings at least for a period of

minimum 5 years. On failure to comply this condition, the Government is

empowered to cancel the Government NOC issued for the course.

f) Solvency Certificate for Rs. 30/- lacs for a period of five years obtained from the

revenue authority should be furnished and proof should be furnished.

g) The Application form shall be submitted by the Applicant along with the

following details -

(i) Self attested copy of Registration Certificate of

Society/Trust/Private University alongwith the constitution

and memorandum of association/article.

(ii) Background detail with reference to experience in promoting

managing and operating medical educational institutions and

other details like activities in the social, charitable and

education spheres since its inception.

(iii) Personal and professional details of office-bearers of the

organization.

(iv) Bio data of each member of organization and the individual

in the prescribed form.

B. Documents :-

i. Copy of Registration Certificate of

Society/Trust/Company/Private University along with

details of constitution, memorandum of association and

other relevant details of company.

ii. Bank account Name and details.

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iii. Copy of letter from Revenue Authority for area of land, its

classification and location etc.

iv. Copy of registered deed/lease gift deed in the name of the

applicant.

v. Copy of building plan of the proposed institution prepared

by any Architect and approved from Competent

Authority as designed by State Government.

vi. Copy of the resolution of the application organization

earmarking specified land and building for the proposed

institution(s)

vii. Copy of land use certificate from Competent Revenue

Authority as designated by State Government.

viii. Details of latest fund position along with photocopies of

FDRs, and relevant Bank account available with the

applicant for this proposal.

ix. All documents should be self attested.

C. Mode of application

Application Form and Fees: A sum of Rupees Fifty Thousand as Non-refundable

Scrutinizing fee of application for each course shall be paid to the office of the

Director of Medical Education in the form of Demand Draft drawn in favour of

Director of Medical Education, Panchkula or by challan along with completed

application form and all and supporting documents. The Payment of scrutinisation

fee will not confirm issuance of NOC by Government.

3. NO OBJECTION CERTIFICATE (NOC)

The Private Ayurvedic Institutions (self financing) shall be started, and additions

of new courses or programmes in Ayurveda education and increase/variation of number

of seats shall be effected with the prior approval of the State Government.

NOC would be renewable after five years provided that it has not been

suspended/Cancelled by the Government or it has not been surrendered under the Exit

(3)

Policy by the Applicant. Admissions can be made by the institution only after the

institution gets all the relevant permissions from Central Council of Indian Medicine

(CCIM)/Affiliating University.

The Society/Trust/Company will not sub-let/lease out the LOI/NOC further and

will themselves use the same for establishing and running the Ayurveda Institution.

4. ESSENTIAL REQUIRMENTS

(A) Financial Status:-

i) An amount of Rs. 3.00 Crore should be available with the Applicant at the time of

submission of application as per their bank deposit/FDs.

ii) Details of latest fund position along with photocopy of FDRs, and details of Bank

account, detail of income and expenditure of last three years.

iii) Resource projections and its utilization schedule.

iv) Sources of financing of capital and operating expenditure, besides projection of

funds generated through student fees.

v) Proof of adequate working capital (Funds), in the form of either Fixed Deposits in

the Bank or latest bank Statement of Account maintained by the Applicant.

(B) Land Requirement

The applicant must have a contiguous piece of land as under:-

i) Not less than 3 acre for intake capacity upto 60 seats.

ii) Not less than 5 acres for intake capacity from 61 to 100 seats, the land shall not be

less than 5 acre and in not more than 2 plots at a distance not exceeding 2 Kms.

iii) Applicant should own the land in the name of the applicant or possessed on lease

in the name of college for not less than 99 years.

iv) The land should be free from all encumbrances.

v) The proposed institution shall operate only from the land described in the

Application Form. The piece of land and the constructed building should not be

two separate entities.

(C) Constructed Area:-

(4)

i) The College and attached hospital should have constructed area of 2000 square

meter for intake capacity upto 60 and 3500 square meter for intake capacity for 61

to 100 seats.

ii) College and Hospital should be constructed in separate buildings as per CCIM

Norms.

iii) The building must confirm to the following:-

a) The building must conform to the bye-laws of the concerned competent

Local Body/Municipal Body/HUDA, as also environmental norms.

b) The building should be planned, designed and constructed with earthquake

resistant structure, energy and green building compliance.

c) Structure/Building should be disabled friendly and barrier free.

d) Provisions for the safety measures against fire have to be followed as the

National Building code of India (SP-7 Part IV Fire Protection).

g) The building of Administrative Block, Departmental Area, Departmental

library, Departmental Blocks and Hostel Block should be as per Central

Council for Indian Medicine norms.

iv) The building plan of the College and Hospital should have been prepared by an

Architect and approved from Competent Authority of State Government.

v) The building of the Institution must be constructed on the land that has been

earmarked for the purpose of the Ayurveda Institution. The building must be

constructed as the CCIM norms as amended from time to time.

vi) Architectural master plan indicating the land use pattern, for the proposed

institution.

5. REQUIREMENTS OF TEACHING HOSPITAL

The teaching hospital should fulfill all statutory requirements of the State

Government to establish and run the hospital and shall have updated certified copies of

all permissions/clearances.

a. *Constructed area of the hospital :

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Particulars Upto 60 intake(in square meter)

From 61 to 100 intake(in square meter)

Hospital Administration Block 100 150 Out Patient Department 300 500In Patient Departments 900 1650Operation Theatre Block 150 250Panchkarma Block 200 350Physiotherapy Unit 75 150Central Laboratory 100 150Radiology or Sonography Section 50 100Hospital Kitchen& Canteen 100 150Stores 15 30Mortuary 10 20Total constructed area 1900 3350

* Details are annexed at Annexure ‘A’. This may change as per CCIM norms amended from time to time.

.

b. Requirement of beds, bed occupancy and Out Patients Department attendance:

The ratio of students with number of beds, bed occupancy and Out Patient

Department attendance shall be 1:1, 1:1 and 1:2, respectively for under graduate course,

as given in Table-1. Distance between two beds in General Ward should not be less than

one and a half meter.

Table-1.

(6)

Intake capacity

per year

Minimum

number of

beds in In

Patient

Department on

the 1:1

student-bed

ratio

Minimum per day

average number of

patients in In Patient

Department during last

one calendar year (365

days) (40% bed

occupancy)

Minimum per day average

number of patients in Out

Patient Department

during last one calendar

year (365 days) (1:2

student-patient bed ratio)

60 students 60 beds 24 120

61 to 100

students

100 beds 40 200

(c) Maintenance of Record of attendance of Out Patient Department/In Patient Department patients:

i. The College and hospital shall maintain the computerized central registration

system for maintaining the records of patients in Out Patient Department and In

Patient Department.

ii. The college shall also maintain the Department wise Out Patient Department and

in Patient Department records alongwith laboratory and radiological investigation

reports, medicines dispensing register, diet register for In Patient Department

patients, duty roster of hospital staff, birth and death certificates etc to

substantiate the claim of genuine functional Ayurveda hospital fulfilling the

norms

(d) Space requirement:

The hospital shall be suitably spacious to accommodate Out Patient Department

and In Patient Department and wards in addition to reception, patients’ waiting area,

dispensing room, dressing room, clinical laboratory, radiology section, side pharmacy,

kitchen, service rooms, medical record-room, Pancharkarma therapy section, Ksharsutra

therapy section, Operation Theatre, Labour Room, Store Rooms, separate wards for male

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and female, Duty rooms for Doctors, Nurses and other staff etc. required for a fully

functional hospital. The specification of built up area in the attached hospital shall be as

per CCIM norms.

(e) Outdoor Patient Department:

The hospital shall have minimum eight following Out Patient Departments-

(i) Kayachikitsa

(ii) Panchakarma

(iii) Shalya Tantra

(iv) Shalakya Tantra (two rooms for Out Patient Departments)

(a) Netra Roga Vibhaga

(b) Karna-Nasa-Mukha evam Danta Roga Vibhaga Prasooti evum Striroga

(v) Kaumara Bhritya (Balaroga)

(vi) Swasthavritta evum Yoga

(vii) Aatyayika (Emergency)

(f) *In-Patient Department:

The indoor department of the hospital shall have separate male and female wards

and distribution of beds shall be as under –

In Patient Departments Distribution 60 beds 100 bedsKayachikitsa

(Panchakarma, Rasayana and Manas Roga etc)

40% beds 24 40

Shalya Tantra 20% beds 12 20Shalakya Tantra 10% beds 6 10

Prasooti evum Striroga 20% beds 12 20Kaumara Bhritya(Balaroga) 10% beds 6 10

*This may change as per CCIM norms amended from time to time.

(g) Rog Nidan avum Prayogshaliya Parikshan Prayogshala (Clinical Laboratory

for clinical diagnosis and investigations):

(8)

A clinical laboratory with proper infrastructure and manpower and as per CCIM

norms should be maintained in the hospital complex for carrying out routine,

pathological, biochemical and hematological investigations and Ayurvedic diagnostic

techniques on the patients referred from outdoor and indoor departments of the hospital.

(h) Hospital Staff:

The minimum staff required for a sixty bedded hospital shall be as per CCIM

norms and it shall be liable to be increased proportionately in accordance with the

increase in required bed strength. The detail as per CCIM norms is attached as

Annexure-‘B’.

(i) Allied Infrastructure Requirements of an Ayurvedic College*

Sl. Particulars Built up area (in square meter)No.(1) (2) Up to 60 61-100

(3) (4)(1) Herbal garden: A well-developed medicinal

plant garden with two hundred fifty species of medicinal plants and a demonstration room of twenty five to fifty square meter area shall exist with the college.

2500 4000

* This may change as per CCIM norms amended from time to time.

a. The above indicated area may vary within + 20% within the total area of

Ayurvedic College as specified at regulation 4.

b. At the time of inspection/visitation, at least hundred fifty species of medicinal

plants should be available.

6. REQUIREMENTS OF COLLEGE.-

(i) Teaching Staff:

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There shall be minimum thirty full time teachers and forty five full time teachers

appointed on regular basis for intake capacity of up to sixty students and sixty one to

hundred respectively with the addition of nine part time teachers (eight teachers of

Modern Medicine and one Yoga teacher) as per CCIM norms. The detail as per CCIM

norms is attached as Annexure-‘C’.

(ii) Requirement of technical and other staff :

Technical and other staff in various units and departments of the college shall be

as per CCIM norms from time to time. The detail as per CCIM norms is attached as

Annexure-‘D’.

7. MISCELLANEOUS REQUIREMENTS.

(1) College Website:-

Each and every college or institute shall have its own website with complete

information uploaded.

(2) Biometric Attendance:-

Provisions of Biometric Attendance should be made supported with web camera

based computerized attendance system for teaching, non teaching college staff and

hospital staff.

(3) Equipments and machinery:-

The institute shall possess minimum 90% of requirement equipment, machinery

etc. in the Teaching Department, Hospitals, Laboratories and the Dissection Hall,

Library, Pharmacy and other units of the institute in sufficient numbers.

8. INSPECTION PROCEDURE:

a. After verification of the application form and the supporting documents submitted by

the applicant institution, and after due satisfaction the Directorate of Medical

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Education & Research, the said institution shall be inspected as per the inspection

procedure approved by the Government of Haryana and as per the CCIM Norms.

b. The inspection will be carried out by the inspection committee as per the inspection

proforma duly approved by the Government.

c. The inspection will be conducted within two months of receipt of application and

fees.

d. Thereafter based on the satisfactory Inspection Report the case of the institute will be

submitted to the Government for issuance of No Objection Certificate

(NOC)/Essentiality Certificate.

e. Any other requirements stipulated by the Central Council of Indian Medicine/

Government of India, Ministry of AYUSH, New Delhi should be fulfilled by the

institution.

f. The institution should get full recognition of the Central Council of Indian

Medicine/Affiliating University before the admission of students in their Institute.

9. RENEWAL OF NOC:-

To ensure quality education, safety and security of the students the State

Government will periodically review every Ayurveda College to whom NOC

has been issued.

The Applicant will submit application /representation to the State Government

for its detailed inspection before two months of its renewal.

If the institution is found running as per CCIM norms and guidelines of the

State Government, a further approval/permission will be granted to the

applicant for another five years.

10. CANCELLATION/ WITHDRAW OF NOC

(11)

In case of any violation of any of the provision of Haryana Private Health Sciences

Educational Institutional (Regulation of Admission, Fixation of Fee and

Maintenance of Educational Standards) Act, 2012/Contravention/Misrepresentation/

Misconduct/mismanagement/Non compliance of Government directions by the applicant,

NOC is liable to be suspended/cancelled after giving an opportunity of being heard. The

FDRs deposited with the Government shall consequently be encashed.

11. EXIT POLICY-CLOSURE OF INSTITUTE:-

In case, the applicant does not want to continue to run the Ayurveda College for

any reason, the Applicant can submit application in the prescribed form( Annexure-7) to

State Government along with a copy of resolution passed by the organization:-

The Applicant has to justify the reason for closing the Ayurveda college.

The Applicant will stop admissions from the next academic session and carry

through the already admitted students till they complete the ongoing course or

make suitable alternative arrangement so that studies of the students do not

suffer till the completion of the Course.

In case the institution is found not able to run/sustain itself, the NOC shall be

cancelled and the amount of the FDR submitted by the applicant shall be

encashed to continue the studies of the enrolled students/payment of the salary

of the staff and other costs of running the institute and just in case the funds

available in the Institutions are not sufficient, the balance amount shall be

recovered from the other resources of Appellant.

The Institution/organization will give due notice to staff and students.

The applicant will have to surrender the original NOC to the Government and

will intimate to all concerned bodies.

12. MISCELLANEOUS CONDITIONS:

NOC will be valid for five years initially, and will be reviewed by the Government

for continuation of another five years. A letter of NOC will be issued alongwith the

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certificate after checking the case as per CCIM/State Government norms applicable from

time to time with the following conditions:-

i) NOC is not a letter of permission for admitting students. The applicant has to

apply for permission letter, for starting any Degree course and admitting

students in the School/College, to CCIM/University concerned as per

requirements.

ii) No financial assistance/grant in any case, in any form will be given by the

State Government. The institution will have to bear all the recurring and non

recurring expenditure for all times to come from its own resources.

iii) The building intended for Ayurveda education will not be used for any other

purpose.

iv) The Institution shall, at its own level, seek affiliation from the University in

the State of Haryana/CCIM before making admission and provide copy of the

affiliation/approval so granted to the DMER, Panchkula.

v) All the conditions of affiliation prescribed by the affiliating University/CCIM

will have to be met by the applicant. The applicant will recruit the staff as per

Government/ University/CCIM guidelines and pay the salary to the staff

through Cheque or RTGS.

vi. Tuition fee and other charges to be taken from the Students will be as per the

norms of the affiliating University/CCIM/State Government.

vii. Before admitting the student, the applicant will deposit the amount of Bank

Guarantee as fixed by the State Government.

viii. The FDR shall be renewed at the time of renewal of the NOC or well before

the expiry date whichever is earlier.

ix. In case the institution is not found to run/sustain itself, the NOC is liable to be

withdrawn after hearing the Institution and FDR submitted by the applicant

shall be forfeited so as to continue the studies of the enrolled

students/payment of the salary of the staff and other costs of running the

institute. In case the funds available in the School/College are not sufficient,

(13)

the balance amount shall be recovered from the other resources of applicant,

promoters and organizations.

x. Any contravention of the above stated conditions shall result in withdrawal of

the NOC and legal action against the defaulting Trust/Institution/Promoters

would also be initiated.

xi. The Applicant is further directed to apply for renewal of NOC well before

expiry of five years as per the conditions explained in the policy failed which

the NOC will be withdrawn by the Govt. and the same will be informed to all

the concerned authorities.

xii. The institute has to comply with the provisions of Haryana Private Health

Sciences Educational Institutional Act, 2012.

xiii. The Government can impose any other conditions at any time, which shall be

binding on the Institution/applicant.

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