mywcsa.commywcsa.com/.../2016/12/NovemberBoardPackage1.docxWeb viewMeeting of the Board of the Directors of . Woodsworth College Students Association . Thursday, November 24th, 2016

Meeting of the Board of the Directors of

Woodsworth College Students Association

Thursday, November 24th, 2016

119 St. George Street

1. Agenda2. Previous Executive Meeting Minutes 3. Previous Board of Directors Meeting Minutes 4. Board Reports

Agenda

1. Call to Order 4:52pMoved: Khan Seconded: LambaMotion passes.

2. Land Acknowledgement

3. Approval of the AgendaMoved: Khan Seconded: LambaNote: WCSA BoD approve amendments to the agenda.Motion passes.

4. Approval of Previous Executive Meeting MinutesMoved: Khan Seconded: LambaMotion passes.

5. Approval of Previous Board of Directors Meeting MinutesMoved: Khan Seconded: LambaMotion passes.

6. Approval of Board ReportsMoved: Khan Seconded: LambaMotion passes.

7. SGSA By-laws

8. Policy Review CommitteeBIRT that the WCSA BoD appoint Sharma, Standish , Bear & Lamba to the Policy Review

Committee chaired by Khan.Moved: Khan Seconded: LambaMotion passes.

9. Ratification of the Equity ChairBIRT that the WCSA BoD appoint Aakanksha John as the Equity Chair.Moved: Khan Seconded: BearMotion passes.

10. WCSA Charging Stations

11. Mental Health Commission Updates

12. Winterfest Updates

13. PR Guidelines

14. Exec-Directors Mentorship Program

15. Other Business

16. Adjournment 6:02pMoved: Forgas Seconded: Munro

Previous Executive Meeting Minutes

Meeting of the Executive of the

Woodsworth College Students’ Association

Tuesday, November 22nd, 2016


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) Dylan Forgas (Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Miranda Li (Vice-President of Athletics)

Regrets:Kristine Medrero (Vice-President of Social Affairs)

Agenda1. Call to Order 2. Updates3. Orientation Deposits4. Orientation 20175. Other Business6. Adjournment

1. Call to Order 8:01p

2. UpdatesMedrero via Jeong: The social portfolio has been busy with promoting our upcoming events. We have been promoting the paint night event happening this Friday November 25th from 7-9 PM, the wine & cheese event happening Monday November 28th at 4p at the Duke of Somerset, and Red Party which will be happening on Friday December 2nd from 8p-12a at L’Espresso Mercurio. Please push for sales on all of these events. Red party is almost sold out which is exciting. The Upper Year portfolio, Part-Time portfolio, & the Off-Campus portfolio are collaborating in various ways for Red Party. I will keep everyone updated about Winterfest as there is a meeting this Friday. A location and date has been picked for the semi-formal happening in January; it will be on January 26th, 2017. At our next meeting, I will be informing you on my idea for a name for the Semi-Formal as well. Additionally, I will be having a meeting with 2 students about potential collaborations and I will inform you all about this in greater detail.

Jeong: I met with Michael about the new club he wants to form at Woodsworth, the American Sign Language Club. From what I hear, it will require collaboration with administration, UTSU, the Dean’s Office and more because it is a large scale idea. Essentially, we want this club at Woodsworth but we want to reach out to the whole U of T population. We will be meeting with Christina to discuss this further. The Bangladesh Students Association collaboration is set to go. I am still waiting on UTJJ to get back to me so that we can get working on our collaboration with them. I will be closing applications for the Howl on November 30th. I have 2 candidates who have applied for the position of Editor in Chief which is exciting. The Movie Club president has resigned because he will no longer be attending U of T so I will be working on new recruitment for this club as well. I have also been working on my ad-hoc external committee.

Bear: The PR portfolio has been very busy promoting all of the upcoming events. Julia and I met with a lady who sells gear for schools and we were thinking about getting hats. Also, this lady could be our new potential WCSA wear supplier. Julia and I have been having some issues with PR requests because people leave out information and this leads to delays and miscommunications. So we were thinking that there should be a consequence for sending in late or incomplete PR requests, if they don’t submit it on time or submit it incomplete then they have to do it on their own and we will repost it.

Khan: It hasn’t been too busy this week for my portfolio. I attended the SGRT meeting. We also hired our equity chair, Aakanksha John, and we will be ratifying her at the board meeting this week. Dylan and I also have a meeting this week with Barbara to discuss the Woodsworth endowment.

Li: It has been relatively slow for athletics. I replied to emails and directed most questions to captains. We added a new team, the men’s lacrosse team and this is a collaboration with pharmacy. Russell also sent in a request to MoveU for a yoga instructor for our Wellness Week. Hopefully we will hear from them soon. We are hoping to provide snacks and what not after the yoga session as well.

Forgas: Not much has been happening with finance. At the board meeting, we want to pass the motion for charging stations. This company provides charging stations to schools and businesses for free, the only catch is that they provide their own advertisements on the screen. WCSA can include some advertisements too but they will have their own sponsored ads that they have to include too. Also, Novera and I have a meeting with Barbara on Friday about the WCSA endowment.

Lamba: I did a survey of the basement. Liza and Christina helped me earlier today. We have things down there that we are keeping, things we are throwing out and some things that will be donated. There is a big box of lug-a-mugs so I was thinking we can leave it in the student lounge for people to take. We also have lanyards that I will leave in the office for people to take. We have other things that I have brought up and I am going to be organizing upstairs as well. I sent you all an email about the Holiday card and the photo shoot is tomorrow at 4 PM. I will update you about how much the printing of the card will cost. I am waiting for Russell to give me info back on the yoga instructor, hopefully by tomorrow morning MoveU will get back to us. We can book off the space as well for just in case it is good to go. I have made the Wellness Week posters and I am just waiting to add one addition. I will print them and

bring them here. I have been monitoring Red Party ticket sales. Further, I will be meeting with Christina soon to discuss my portfolio. It is encouraged that everyone comes out to the upcoming events we have. Exec-director mentorship initiative names and allocations will be sent out tonight and announced at the board meeting as well. Finally, the gala coordinators, may change their committee application deadline date because they want a bit more applications. Overall though, they have been working on venues, etc.

3. Orientation DepositsForgas: I just need a yes or no for the allocation of the orientation deposits to go to Sick Kids U of T.

Li: This is from leader deposits correct?

Forgas: Yes. All of the executives approve that the Orientation deposits shall be donated to Sick Kids U of T.

Forgas: I will work on this and work out logistics. I just have one question. Should be donate to Sick Kids U of T and have them give it to Sick Kids or directly to Sick Kids?

Lamba: I can help connect you to the President of the club so you can talk to them about what would be best.

4. Orientation 2017Khan: As you all know, the Faculty of Arts and Science did a referendum & we will be having a fall reading week next year. The only catch is that now orientation week will only be 3 days. We thought that the UTSU would have the 1 day within the 3 but then they decided that they will be having a week of events a week later. So they will not interfere with us. We were thinking of making the social aspects of O-Week on the 4th, 5th, & 6th then the 8th would be for WOLF as classes would have started. At the SGRT meeting, all presidents except 1, were not in agreement with this system but they want to ask the Faculty why it wasn’t stated clearly that this would happen when students voted on this about this.

Forgas: I like the idea of a separation between the social aspect and academic aspect of Orientation.

Lamba: I think it is divided equally. In addition to it, there is also a fall reading week. Since we have been doing orientation for so long like this, it’ll be a good change and we are still keeping the boat cruise which is a Woodsworth tradition.

Jeong: I think it is a creative way to divide up Orientation. 3 days for social is solid.

Khan: This is the catch. This structure is a suggestion by WCSA to the Dean’s Office & admin. Before it was split up between the social and the academic and they wanted WOLF incorporated with O-Week. Also, move in day would still be Monday so that could be the potential of a loss of a day; it depends on how the Residence and Orientation Coordinators want to go about it. If the majority view goes against

it, then a statement will go out against the Faculty’s decision and we will be included in this. This also leaves the potential for exams on Saturdays and Sundays.

Lamba: From hearing all of this, what is the guarantee if they will separate it. I am uncomfortable saying yes or no because it is very uncertain. It is unclear for us to make this decision because we don’t know how the OCs will work around this, or the residence or the admin.

Forgas: Why do the other colleges not agree with it?

Khan: They believe that the reading week is important for their students’ mental health and they also believe that Orientation week is an important time for students to get integrated in their communities and they don’t want to cut back. Also, there was no warning and they believe that the referendum was misleading for not including this clause.

Forgas: I believe they have known for a while so I don’t see the issue.

Khan: Our Dean was the only one who informed us beforehand. The other colleges didn’t have the same warning.

Forgas: If we send out a statement, can we still do the 3-day structure?

Khan: Yes, but at the same time it is not up to us, there are other factors that could impede on our ideal structure.

Forgas: I just want to note that we are the only university in Ontario who has a week of Orientation. 3 days works for everyone else so I believe we can make it work here as well.

Khan: They believe that people agreed to this because people thought it was just for a November break not a November break and a cut of Orientation.

Lamba: I don’t know why we have to decide on the structure of Orientation. Let everything get settled then we can go from there.

Khan: I just want to inform you that if a petition goes out, since we are a part of the SGRT, we will be included if it is passed to send it out.

Lamba: The whole issue is that no one knew about the Orientation week cut back part.

Khan: The whole point of the petition will be for us to ask for the break to stay but to include a full week of Orientation.

Bear: As Dylan pointed out, every other university has a week-long reading week in the fall and winter terms and a 3-day Orientation so it is basic knowledge that people should’ve known this would happen.

Khan: I agree that it can work here but with policy, to infer things is an issue because inferring things can lead to a lot of loopholes and drawbacks. Everything needs to be stated clearly to make informed decisions.

Bear: Now this fall reading week has been handed down by Arts and Science, do they think it’ll get pushed back if a petition goes out? Would this make a difference?

Khan: The schedule has not been finalized yet so there is a chance for change. Since, everyone is the heads of their colleges and faculties, we do have a strong voice.

Forgas: I think this is weird and the only people it would affect are the councils because of programming. If you’re a new student, you don’t know so it wouldn’t be an issue. Should this be approved, would this go into the hiring of OCs? So would this become an issue for their planning purposes?

Khan: We have 6 days Orientation; a lot of colleges believe that their programming is important to have involvement within the community. Coming from being a WOLF coordinator and my involvement, I think it won’t affect us as much and could help us cut off programming that isn’t necessary or that receives poor attendance. We will hire everyone like usual and Arts and Science has to have a calendar by March so we can go forward.

Jeong: I don’t think these colleges can argue for the first years because it was second years, third years, fourth years and fifth years who were in majority of the vote.

Khan: If I am an OC and I think this will be something to help firsties, it is the same mindset as these leaders in their colleges. We are thinking about what will benefit the first years even if they don’t know. However, your argument is fair.

Forgas: Is this up for a vote?

Khan: Yes. If a petition is passed within the SGRT, will we want to be a part of this?

Bear: Can we have time to think about it?

Motion was tabled till the next executive meeting.

5. Other BusinessLamba: Reminders, we have our photo shoot tomorrow at 4 PM. Please be on time and let’s keep it short & sweet. I got everyone’s preferences for the executive mentor program and we will be discussing

more how that will be structured. We will decide at the board meeting where to donate the items from the basement.

Forgas: Reminder to make it out to the upcoming events. It would be really nice if we make it out and show our faces. For example, the first year social is after our board meeting and I will be attending.

Bear: The WCSA wear photo shoot will be happening this Friday from 12-1p. You don’t have to come but some having some execs there would be nice. The photo shoot is winter themed so bring scarves and whatnot.

Khan: The President of New College will be attending our board meeting this Thursday. He planned a big role in the development of the SGSA by-laws so he will be there to answer any questions. I will be sending everyone the SGSA by-laws by tonight, please read over carefully them.

Danika, I am going to ask that after each executive meeting if you could please send the meeting minutes to all execs within a max of 2 days after each meeting. For the board meeting minutes, if you could please send the meeting minutes to Radha & myself within a max of 2 days as well post meeting.

Finally, I will not be in the office next week as it is a busy time for school for myself. I will also be responding to emails slower than usual next week. However, if it is an emergency, you can still call me and I will answer.

6. Adjournment 8:44p



Tuesday, November 15th, 2016


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)Miranda Li (Vice-President of Athletics)

Regrets:Dylan Forgas (Vice-President of Financial Affairs)

Agenda1. Call to Order 2. Updates3. Winterfest4. WCSA Semi-Formal5. StudyBuddy6. UTSU Vacancies7. Other Business8. Adjournment


2. UpdatesLi: Last week I submitted 8 team entry forms for the winter season and I attended a ballot meeting for the men’s soccer team. I am going to send emails to all the captains and I will let them know what time is the captain’s meeting to make sure that they attend on time; there is a $35 fine is we don’t show up. At the captain’s meeting, they will be updated with the playoff schedule as well. Also I replaced the ultimate Frisbee captain because they weren’t responding to me. Finally, I am planning on having yoga sessions in November for the get well with WCSA event. I am thinking of getting Russell to contact an instructor to collaboration with MoveU. We have collaborated with them before at Orientation and as well as last year.

Khan: Been a lot of meetings for me. Sarah attended the Senior’s lunch for me last week. I unfortunately had to miss convocation but I attended meetings regarding the Vice President appointment, attended the Space committee meeting yesterday, and just before this meeting Sarah & I attended the Alumni Association meeting. We have interviews for Equity Chair beginning Thursday morning and we should have a chair to be ratified at the Board meeting on the 24th.

Bear: So this month has been very busy for the PR portfolio. We have had a lot of events and we are still getting people who want to promote events like WCSA Wellness and what not. I am really excited and I hope that people actually turnout to these events because we have a lot of stuff going on this month that I hope gets equal promotion. Also getting my PR committee schedule posts because I want them to do their own thing opposed to me doing it for them. I went to the Senior’s lunch and I gave a little speak on behalf of Novera and us. We got our

WCSA wear in and I think I am going to make a post on the Board of Directors page because I think I want to have a mini photo-shoot with people outside of the execs. I want to promote it in the December newsletter so hopefully people see it and “oh, think of Holiday presents”.

Medrero: In terms of me, it has been really really busy for the social portfolio. First, we reworked the plan for Wine & Tasting. It was originally suppose to have happened this week, actually tomorrow but now we reworked that so it will be on November 28th a Monday from 4-7p in the Duke of Somerset so hopefully at least a couple of you can come. Secondly, I submitted that beverage forms for the Social Committee for an event that is happening on the 25th from 7-9p in Waters Lounge. We also confirmed a location for the art showcase in March, it is going to be in the East Commons Room in Hart House from 7-midnight on March 25th so we are looking to collaborate with New College & Innis College for that and possibly Music as well. We have also begun planning for the semi-formal and we did decide on 99 Sudbury so now I am just waiting for their response. We also had a lot of Winterfest planning so we’ll talk about that later. We had another meeting with New College in regards to events. We are thinking of having a CN Tower tour or Friday Night Lights and the collaboration with the art showcase. Finally, Red Party is on its way to being promoted so I hope all of you come out to that one; I know it is a very busy time but it would be nice if you showed up even for a couple of minutes.

Lamba: The internal portfolio has been busy for the past 2 weeks. We had our board retreat 2 weeks ago and it was a great time. I have been working on WCSA Wellness Week which is set to kick off September 28th to December 2nd which will lead up to Red Party. Other than that, I have been working on other administrative tasks and having meeting with people who are willing to do sessions for Wellness Week. I’ve been responding to emails by board members or just any general inquiries that come about. I moved the microwave outside and I thought a change of space might be better. I tried to contact caretaking but they haven’t responded back to our office. I am going to call them again to come in to reset the fuse because now the fuses are working in the student lounge. I have also been working towards the exec-mentor program so I would appreciate it if you all could send me your preferences, just top 3 and I can make a list of who everyone gets. Also Miranda if you want to do the yoga event during Wellness Week just let me know what day because I want to send Sarah the PR request.

Jeong: The external portfolio has been busy as well. First off, applications for the Howl have begun and I am going to try to keep it open for about 2-3 weeks which I think is ample time for our students to apply for the various positions that are available. I am aiming to have the team ready to go by January 2017 for the new year. So our collaboration with the Bangladeshi Students Association (BSA) is in it’s final stages so all we have to do is confirm the booking; I gave all the necessary documents to Christina so that should be good to go. The same goes for

the UTTJ which is a Japanese Association for them we are just trying to figure out some logistics like using hot plates and stuff. I have also met with the WINDS general Manager, Shaq to discuss our relations with them and how to make it better; also how to make it improve the lives of students here at Woodsworth. They are currently looking for some spaces for bookings for auditions and I spoke to Radha about that. I will be meeting with our colleague Michael to set up the logistics in establishing an American Sign Language Club here at Woodsworth which I think is a fantastic initiative, it will be taking place on Monday. I met with the StudyBuddy co-founder Nitish last week and I will be talking about that in further detail soon. I think we already know this but UTSU is looking for another Woodsworth Director to represent Woodsworth College so please spread the word. I am also looking to collaborate with the Community Outreach Director for one of the upcoming events. Finally, U of T’s Queer Fashion show will be taking place tomorrow, Wednesday the 16th, from 7p-9p at Kruger Hall so if you can check that out please do, I think it’s going to be a phenomenal event. We have so many fantastic models trying to walk down the runway.

3. WinterfestMedrero: So when it comes to Winterfest, there are a bit of disagreements when it comes to signing the contract so I haven’t seen it yet but Novera if you want to talk about it.

Khan: Sure so within the contract, it is a generic contract except for one clause that says if a college makes a profit they share it and it is proportional to what you contributed. The controversial clause for some executives is that within this clause it says that yes you share the profits but you also share the deficits in case something goes wrong with an event. Everyone can share their views about this but as I stated before this is an event organized by a hierarchy of colleges or not by a separate entity. All colleges have 1 vote in Winterfest no matter how many students we house, so it is only fair that if we are sharing profits, we also share the deficit. Please keep in mind that this is an event organized by us, not an event organized by a separate entity which is why I don’t think this is a controversial clause at all and personally, I don’t think that there will be a deficit. Correct me if I am wrong but last year, we received a revenue of 19% and I understand that our goal is not to make a profit. With Red Party, we sell tickets, with Gala, we sell tickets without the purpose to make a profit but it is the same thing happening in Winterfest. We are selling tickets and we are making a profit, regardless of our intention to make a profit or not. So, personally, I think this isn’t a controversial clause. I am open to you all sharing your views and if majority of the exec members think that this is controversial, I can go and chat with the co-chairs with Kristine. Does anyone how any opinions about this?

Lamba: Just to be clear, we all settled that we are giving them a $1000?

Medrero: It is already allocated in my budget since the beginning.

Lamba: Okay, so I really don’t see why we have to fight over the clause because as Novera said it is a profit & loss kind of thing and if we are giving $1000 to contribute to all of these events, I think we should be taking some responsibility in case these events don’t go well. I get that the whole idea that we are hesitating because we are not spearheading an event but I feel like the fact that we have contributed to it should amount to something and should factor into our decision of signing the contract. It is going to become a bigger deal than it has to be. Other than that, did they say you could create an event or something?

Medrero: Yes, so what we had decided at the meeting, what Novera and I talked about, is essentially, they are open to me to collaborate with any of the other spearheading members and I get to choose whoever I want to go up to. It’s just up to the other members to decide if they want me to but they’re open to me collaborating and if they say no, I can just go up to other spearheading member. Also all of us are working together for pub-crawl. All of the Winterfest committee members will be responsible for contacting a bar. I already called dibs on the Duke of York because of our relationship with them. That’s in part how our collaboration will work. Also for club night too, Sam & I will also have to be there as it is a mandatory thing. So we are taking part in it, just not spearheading one.

Lamba: Just to finish it off, my idea that would be to just sign the contract because technically we are a part of the event and just because we are not spearheading something doesn’t mean we shouldn’t be taking part. Also we will be involved so we should just be a part of it.

Jeong: I completely agree; this is something of a communal interest so I don’t see anything wrong with the clause. Not that the profits matter but since everything is proportional to whatever amount that we are contributing, I am fine with it.

Khan: Just to wrap that up, unless Miranda or Sarah have anything to say, I appreciate the concern coming from you about the deficits. I know it is going to be hard on us if there is a deficit, obviously, we would have to go into our funds but hopefully, that won’t be the case and we will make a profit like we did last year and the year before. Just to clarify how this works, if we are for example to spearhead an event with UC, understand that we are giving $1000 and that goes into a communal budget that’s used to fund the events for the entire week. If for instance, we are collaborating with Battle of the Bands, we have to give more money; so if the event is $5000 and we are co-spearheading it, we give $2500 plus our contribution of the $1000. So please keep that in mind if you are interested in co-spearheading an event as WCSA, that would mean more money. We are giving $1000 for sure, that was budgeted in Kristine’s portfolio but if Kristine does decide to get involved with other events, please be prepared to

pitch in more money and we can discuss that after. Does anyone have any questions regarding involvement, collaboration, the financial process, anything?

Li: Just for clarification, are we entitled for the extra expenses? Let’s say we decide on the $1000 for now but in the future we need more money. Are we entitled to give more?

Medrero: So the minimum right now is $500. A couple colleges are giving $500, some are giving $750 but I think it’s just us and 2 others that are giving $1000. Just because we can and this is what was done historically. But we do have the option of giving less and if we want to give more, we can. But it’s not in my budget to do that, I don’t think., The $500 minimum goes back to the whole pot thing, we are all giving at least $500 so that we have some sort of buffer when it comes to that and to get back our money as well. Maybe not all of our money but some. Again it depends on how many things we sell. At the end of the day, we shouldn’t expect it but we will get come return.

Khan: Also by giving the $500, we are acknowledging that our students will attend and by acknowledging this, we are taking responsibility of their costs. We are still contributing to Winterfest, we are still making sure our events are accessible to all students. Even though, we may not be directly spearheading an event but by being a part of the Winterfest committee, we are having an “event-at-large” if that makes sense. So our contributions, aren’t just going in the dump if that makes sense. They are going to something. Does anyone any other questions, concerns, or comments?

Medrero: Just one more thing, when it comes to the spearheading of events, as Novera said, all of these colleges are providing additional funds. So for UC, they are providing extra funds for the Drag Show & Battle of the Bands, which in total will be at least $7000 or more and they have already allocated that inside their budget because they have historically done it. For the open mic night, they are having it in the Cat’s Eye at Victoria College so that’s why they are spearheading it. Pub Crawl is everyone combined as well. That was a misunderstanding at first because we thought that they just called it beforehand but these are the reasons behind it.

4. WCSA Semi-FormalMedrero: So when it comes to Semi-Formal, as I put in the group and group chat, we all decided that it would be 99 Sudbury. Now I have contacted them and they have responded back but they have not gotten back to me confirming that we can book the place on the propose date; I provided them with extra dates too. I just wanted to get an idea to see if any of you are open to any of the other venues as well. I am leaning more towards Second Floor because they said a) the date was available and b) it’s almost the same feel as 99 Sudbury too. They are significantly cheaper than what we had for the Glass Factory because the one that you had picked was the

most expensive. Second Floor was only $2500 which gives us a little more of a leeway to allocate for food, for bar service, decorations, things like that. Again, if you’re open to anything, let me know.

Jeong: Just a quick question, I was just wondering if all the venues are accessible?

Medrero: Yes.

Lamba: I am okay with Second Floor as well in case 99 Sudbury doesn’t work out because it is pretty similar to 99 Sudbury and I think it looks pretty decent.

Medrero: One more thing I want to know, do you guys want open bar or not?

Bear: Can we afford open bar?

Medrero: If we can, would you prefer to have that? Again, if we go with Second Floor we would have a little more of a leeway because as it stands we have around $8000-9000 between Novera & I’s budget so we could afford to have that.

Bear: Just a question because you know about other colleges and their semi-formals, do they have open bars? I know they may for end year type events but do they for semis?

Khan: I am not sure; I think the one for the college that we were invited to does have an open bar but I can double check.

Medrero: When I was having my meeting with a rep from New, they are providing drink tickets then it is a cash bar for the rest of it.

Bear: Okay, I mean that sounds fine to me. As long as we would be under budget or at budget with it, I would be fine.

Khan: Otherwise, we know you know what you are doing and we trust you and Sam’s vision for the event; it doesn't matter if it is at the other venue. I am really optimistic about this event, it is going to be great!

5. Study-BuddyJeong: Last week, I met with the co-founder of Study-Buddy, Nitish. The other co-founder is Karn. They are both Woodsworth students in their second year studying computer science. Let me begin by explaining what StudyBuddy is. Essentially, StudyBuddy is an application and platform which students can find mentors on campus. So let’s say that Novera was looking for a

tutor, then she could go ahead on the application, do some searching then she could find a tutor from the University of Toronto. That’s essentially the application. What they are looking for is having promotional means through WCSA, having their company promoted through WCSA platforms. Personally, I think this would be a great way to support the innovations that are being driven by Woodsworth students. In terms of what they are offering us in turn for the promotions, they were talking about providing us with 200 cups of coffee at WSCA Wednesdays so that students can have coffee along with their pancakes. Also the first few Woodsworth students who sign up for the StudyBuddy system, when I say few I do not know an exact number yet, will get a promotional code where they can get a discount on their first tutors on campus. Additionally, they said that they could give out some of their StudyBuddy sweaters and we could raffle it off at a WCSA Wednesday. They were really interested in WCSA Wednesday because it is one of our biggest events. Now, why I think this a good opportunity for us to collaborate with them, first, I already mentioned this one, they are Woodsworth students and we are the backbone of supporting them. Secondly, it is exam season, this is the time where people look for tutors and if they are giving promo codes to the first few Woodsworth students, I think this is a good thing.

Li: I just have 2 questions. How much is it for Woodsworth students to sign up for this platform? Also, how long has this platform been established? I feel like these apps have a networking effect so the more people that sign up the better, however, if they just started and one Woodsworth student signs up, they wouldn’t be able to find a tutor immediately because there is not enough user on the app. But I agree with you, it is a good way to support them, especially at WCSA Wednesdays. They could even simply go to the WCSA Wednesdays and help cook the pancakes and talk to people about their app.

Jeong: Great questions. With regards to the cost of the application, it is free for downloading. They offer for both Android and iOS. However, they will have to play the tutors the necessary fees depending on course, student, and tutor. In terms of users, they established this at the beginning of the school year, it seems like they have pretty good traction going. I don’t think finding a tutor would be a concern because already so many people are signed up.

Bear: I was just wondering if the app has to be paid for?

Jeong: Nope, the application is free.

Bear: So you would just pay for the tutoring?

Jeong: Yes

Bear: How much are those?

Jeong: Generally, around $30 an hour. That again would depend on the tutor and course.

Bear: Well then, I don’t have a problem with promoting it, I think it’s great.

Medrero: My only concern is that it seems in a way what we did last year with the writing app. I know it’s not the same and this one is from Woodsworth students so that is why I am more inclined to do this one. However, I feel like people may think back to the old one and think “oh they are doing this again for another private company”.

Khan: In terms of that, what I think was offered last year was more seminars and sessions which requires a lot of physical bodies to attend which I think hasn’t been working for WCSA anyways. I think this, I agree is being initiated by our students, it does not require bodies to congregate anywhere; it is just people signing up and an app being offered to students. We have been promoting external clubs during WCSA Wednesdays this year but this could even be promoted at Cram Jam this year because it is somewhat related. The only issue I have is that if something goes wrong with that app, I do not what WCSA to be liable for that or held accountable for that. So maybe promoting that in a way that this is something being launched by our students and we support them but we ourselves are not involved within this program, it is something that we are promoting for our students. If that could be incorporated somehow if everyone is okay with that. Otherwise, I think it is a great idea and I have no issues with them coming to WCSA Wednesdays and just asking them how they would like to be promoted. If they would like to be in the newsletter, or just one post on Facebook so just asking them the terms of that.

Bear: I mean we already promote stuff with the Princeton Review and they are totally external from WCSA. They even host events not on the U of T campus and I still have to promote them which is fine, it is in the contract but I am just saying these are Woodsworth students. I would prefer to promote them and the initiatives they are doing just to show Woodsworth students what they can also achieve. Basically, I have no problem with it. Maybe even write up a contract. I know I have one with the Princeton Review like any external organization, even though they are Woodsworth students, we know guidelines. Like you said if anything goes wrong with the app, we can write that in the contract to say we are not liable for that.

Li: I just want to add on to Novera’s concern and I feel like we should not be promoting them officially on the newsletter because we do not know anything and have not tested it yet. However, what WCSA can do is to provide a platform through WCSA Wednesdays for them to come over and take to people about it or they can leave their flyers, opposed to WCSA being

their mouth and talking for them. That could be risky for us. I think we should not be promoting them on posters or on the newsletter.

Jeong: Very valid concerns. I know some people might say why are they promoting a private company but like Sarah said, we promote the Princeton Review which is a well known company. Additionally, the Western company that we promoted last year, we supported them and I believe they were in the newsletter. I think the best part of this thing is that we are not telling our students to use this application but rather giving them an opportunity to know that this app does exist. Like I said, this is something that Woodsworth students are doing which is why I brought it up and i think one thing to prevent your concern is to draft up a contract and say that WCSA is not liable. For the development, i seems like these guys are very dedicated to this. Seeing Nitish, the application is very successful and Nitish actually dropped a few courses to fully commit to this.

Khan: Just to add on to what you said by promoting this, we are not endorsing it and saying WCSA says you have to use this but rather saying our students developed a program and it is a really good opportunity. I think this is a good thing and if something does go wrong we can back out but like Sarah said just drafting a contract. Again just to clarify, I know there are Woodsworth students but I am assuming they are financially well-off to be so established but you can tell them about the Student Initiative Grants and if ever they need more money, they could send us an application and we could grant that to them.

Bear: Maybe let’s see how this goes before we offer money to them.

Jeong: Yes. I think the extra cash would help but I think and I am not sure but I think right now they are profiting from the company.

Khan: I just remembered we put their brochures in the Orientation packages so if we are promoting them through that platform, we can promote them through the WCSA platform. Any other questions, concerns or thoughts? Okay great.

6. UTSU VacanciesKhan: So as you know Sebastian was one of our Woodsworth UTSU Directors and he accepted the position as a Woodsworth Residence Don in the summer so we currently have 1 vacancy. Again we do not have any part in the process, it is the UTSU who is in charge of applications and the appointing process. I think we should promote this to our board and Woodsworth students so we have a good turnout. Going forward, is this still something we would like the UTSU to be in charge of? I know we brought this up before but we never formalized this. Would you be more comfortable with hosting an internal election for UTSU Directors with our fall election? So

that the Woodsworth Directors are elected within Woodsworth but then they also go and represent Woodsworth within the UTSU. My reasoning behind this is because I know right now we are trying to reach out to the UTSU Directors and they have been very kind to attend our meetings but if they are elected with the whole board that connects them better to not only WCSA but to Woodsworth too. I feel like this would be better and I know this is a system that happens on New College for example so I just want to get your opinions on that. If yes then we are amending the by-laws anyways and I would like to contact the UTSU and change that within our constitution so that moving forward we’re in charge of electing the Woodsworth Directors directly. Any comments?

Li: I just have 1 question. Do we absolutely need another Woodsworth Director? We currently have 2 and I feel like there isn’t enough work for the 3 of them to do together. I agree with the process but I just want to know if we have to have a 3rd representative.

Jeong: Personally, I think it would be necessary for us to have another UTSU director just because Woodsworth is a college that houses over 7000 students which is the largest student body on campus. So I believe that the more representatives we have at the UTSU representing Woodsworth, the better. My thoughts on the process, I completely agree.

Lamba: The UTSU Directors that are now representing Woodsworth are elected by Woodsworth constituents right?

Khan: Yes.

Lamba: Then if it is something we can create to get a third representative or something for us to implement, I think it is great.

Medrero: Considering, it is something that is already done by other colleges, then if they don't have problems with it, it shouldn’t be a problem for us as well.

Khan: Just to clarify, for us to have this process in Woodsworth does not mean that we would get to elect the third Woodsworth Director because we would have to pass this within our AGM. Even with our 2 Woodsworth Directors now who were elected by Woodsworth students, it’s the UTSU who is in charge of the process of advertising and slates. Again, my whole point is why not just elect them here where they can address the Woodsworth population while the other members are running with them. Then to answer your question and it was also one of my concerns, right now, I should be in a position where I know what the Directors are doing but I am not being informed, which is really disappointing for me because I should know. If they were in Woodsworth, I would have a greater chance to interact with them. I do know that the

UTSU Directors may not take up a lot here in Woodsworth but they take on a lot of roles within the UTSU and electing a third Director is important just like our organization, if we have position that are open, we need to fill them.

Bear: I just have a question. I know we were talking about the UTSU Directors holding office hours but what happened with that? You mentioned how you don’t know what is going on because they are never really involved with Woodsworth but I thought the whole point of office hours was so that we would know what is happening.

Jeong: I actually had a meeting with them a while ago before our last board meeting. Essentially, we came to the point that they would still like to hold office hours but now we just have to figure out the logistics behind it which I can get done with Radha this week.

Khan: Maybe we can ask them to start next semester with their office hours? Ryan and Radha, you can get that done. I want to get them more involved because I don’t like being a college that is left out of these important decisions on campus and I would like our students to be more involved not only with external organizations but with the internal organizations they represent. I will table a formal motion for now until I get in touch with the UTSU to see what the process is to go about this. The bring it the policy committee and then the board. Does anyone have any comments or concerns about this? Okay thank you!

7. Other BusinessBear: As you all know we have a lot of clothing just laying around that we cannot sell so Barbara Track has mentioned to me that we should donate these items. I want to get this done ASAP, I know last year Community Outreach did a clothing drive for the Syrian refugees, I don't know if that will happen this year but I think it would be nice. Also this could be another way to bring the board together. I think college-wide would be nice then we could donate it together. Should we let Community Outreach do it or should we do it as a board?

Jeong: Community Outreach is doing something similar to last year but is collaborating with a group that helps homelessness so just so that you all know.

Lamba: This week, I am going to be clearing out the basement so I can make sure what we can donate and what we cannot donate. I think we should do a donation thing; I am not sure about the logistics but we can open it up to the board. By the end of the weekend, we will have a better idea of what we can donate.

Khan: I agree with Sarah; I think we should do it more as a board thing.

Let’s vote on whether we want to give this to community outreach or do this as a board bonding like event.The executives unanimously decided to donate as a board.

Lamba: I will be sending you, Sarah, the WCSA Wellness week dates and what not tomorrow, I am just waiting on a few portfolios to send me in dates and info but I will send what I have thus far.

Khan: Firstly, the SPC Cards, we are getting are 30 of them and they cost $271.20 and we agreed that this would be coming out of the Internal portfolio budget. The executives agreed that the funds would come from the Internal portfolio budget.

Secondly, going forward, whenever we have board meeting and executives meetings, minutes must be send 2 days after the meeting to all necessary people. If it is an exec meeting on Tuesday, minutes must be sent to all executives by Thursday. Executives will not be able to edit the document but if there are any discrepancies please let Danika know. We need to ensure the quality of the reports going on the website are fair moving forward.




Tuesday, November 1st, 2016


In Attendance:Radha Lamba (Vice-President of Internal Affairs) Dylan Forgas (Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)Miranda Li (Vice-President of Athletics)

Regrets:Novera Khan (President)

Agenda1. Call to Order2. Updates3. Internal Elections4. Semi-Formal in January5. Other Business6. Adjournment


2. UpdatesLi: Biggest thing I’ve been working on is intramurals. I need to find a new captain for ultimate Frisbee team so if you know anybody who would be interested please contact me. For the rest of the intramural teams, captains will continue as the same for the winter season. For inner tube water polo, I need a captain. Also we will need to pay our winter season fee soon so Dylan, I will let you know how much it is 2 weeks in advance. I will also be sending a PR request for players for the winter season.

Jeong: This has been the quietest time for my portfolio. I will be now working really close with the Howl to revamp it. Lastly, a tentative date for the All-Clubs’ Presidents meeting is set for this Thursday.

Bear: Not much is new with PR. I have just been handling with pr requests and I will be hopefully sending out the newsletter by this weekend. If you have anything that you want included in the newsletter, please send that to me as soon as possible. Finally, I need the official proof for WCSA wear then our order will be processed.

Lamba: The board retreat should be fun. I sent out the board briefing package. As you will notice, I made it a folder with everything necessary and I will continue to add things as we see fit and the year progresses. I am currently working on the WCSA Wellness week so if anyone wants to collaboration please send me an email. I also ordered office supplies and been addressing any questions that anyone may have. I sent out emails to all directors about getting started with their positions and setting goals. As we turn to November, it will be busy for everything. Now our focus is working on a great year. We will also be talking about internal elections as we have 2 positions available.

Medrero: The social committee meeting has a meeting on Friday. We decided on November 25th from 7-9 as the paint night. We had a wine tasting meeting with the Duke of Somerset and they will plan everything for the wine tasting event. That event will be on the 17th. For both events, I will send in a PR request soon. I also met with the WRC about our collaboration on an event. Finally, I picked up the sober leader shirts and since they specify no dates, the shirts can be reused if the pubcrawl happens in the future.

Forgas: It has been quiet for finance. We are purchasing a new mac mini and we are still trying to save the hard drive on the old one. I also wrote out a bunch of cheques today.

3. Internal ElectionsLamba: So we still have 2 spots available after our by-elections. We have 1 Woodsworth Residence Director position available and 1 more Mature Students’ Director position. What will happen is we will do a call out and if someone is interested, they will send in a personal statement on themselves and why they want the position. Following that, they are invited to the board meeting and we vote on who gets elected onto the board.

4. Semi-Formal In JanuaryMedrero: As you know pubcrawl is canceled so we are having an event in January to balance it out. I spoke to Novera and some colleges have 1 semi where they invite other colleges so I was thinking we could invite other colleges to this one. Does anyone have any ideas that they want to see for this event or any things to remind us to keep in mind?

Lamba: Is it more of a sit down party with dancing or a semi?

Medrero: Not so much of a sit down aspect but more similar to Red Party with a chill, fun vibe. Just because it is at the beginning of the semester, we want it to be like a welcome back to Woodsworth event.

Lamba: Is it there going to be a theme to it?

Medrero: Not necessarily.

Li: What is your budget?

Medrero: Basically all the money from pubcrawl (minus t-shirt costs and partial payment of the streetcar) and some funds from Novera’s budget that she was going to use for carnival. She would rather see a semi-formal happen than a carnival so that is why she’s collaborating with social. Also, I was thinking that Hart House is a venue option.

Bear: I think a newer semi-formal on campus at Hart House is a great idea. People already go off-campus for gala so having another semi on-campus would be ideal for turnout.

5. Other BusinessLamba: Where do we want to have dinner at for the board retreat?

Forgas: Where is the venue for the archery attack?

Bear: It’s by Downsview.

Forgas: Is there anything around there we can eat?

Lamba: We want to have dinner around here/on campus area.

Li: What’s the budget?

Lamba: I don’t think Novera has outlined how much she wants to spend for the dinner portion yet. There’s 15/16 people with about $15-$20 per person. We can go to Duke of York because they give us discounts and what not then we can save on money and have more to put towards the bigger retreat.

The execs decided that Duke of York will be the board retreat dinner location.

Lamba: For the exec-director mentorship thing, it will be split so that 3 directors are under each exec. If you have an associate, you will only take 2 more people. Does anyone have any questions?

Li: Will it be like a mentor just for WCSA or more?

Lamba: The idea is to mentor someone in a WCSA capacity and to bridge the gap between execs and BoD so that they can feel more involved. You will check in on them with bi-weekly emails and in-person monthly meetings.

Forgas: What is our ultimate goal of the mentorship?

Lamba: This is to make our board more cohesive and the end goal is to have the directors feel like the execs have their backs and so that they feel involved. It is flexible so the goal can change and we can narrow down on other things. I will make a google doc and we will see who wants which directors.

Forgas: Could we let them pick a mentor?

Lamba: I think it is messier that way because it would be hard to pick correctly and match people off. I think it should be okay with execs picking and them being assigned.

Medrero: I know that a lot of mentorship programs allow mentees to slot mentors. I think it would be nice for them to choose instead of us picking.

Lamba: My thing is that the associates don’t get to choose so it wouldn’t be fair if everyone else did.

Li: I think it depends on how much time you can put into it. I see your point but I also agree with Dylan because it is for them so it would be nice for them to choose.

Lamba: That is a good point. The entire point is to narrow the gap so I will let you all know what I end up deciding.

Medrero: Winterfest has not yet responded to my email. I CC’d Novera in it and I think I might ask her to reach out to them and see if she gets a response. This is just for all of you to know.




Tuesday, October 25th, 2016


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs) via SkypeRyan Minki Jeong (Vice-President of External Affairs)Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)

Regrets:Dylan Forgas (Vice-President of Financial Affairs)Miranda Li (Vice-President of Athletics)

Agenda1. Call to Order2. Updates3. Streetcar Pubcrawl4. Board Retreat5. Board Wear6. Other Business7. Adjournment


2. UpdatesBear: Not much is new with the PR team. We have just been promoting events and now we will be taking away the promotions for pubcrawl. I am also in contact with the person at Impact to get the WCSA wear order processed.

Medrero: Sam & I had to make the decision to cancel pubcrawl due to low sales. We have to cancel everything. We will put our budget and energy into a semi-formal event in January. With our social committee, November 25th will be the paint night they are putting together. Wine & food will be available too. I also attended the Winterfest meeting.

Jeong: Good evening everyone, it has been pretty quiet for the External portfolio. Thank you Radha for forwarding me information on a student who wants to start a new club. So this student that I have been in talks with wants to implement an ASL club. It is an amazing idea and we will be meeting soon to discuss this further so I will keep you all posted. Finally, an All-Clubs’ Presidents’ meeting will be coming up so that’s great.

Lamba: I have been getting acquainted with the newly elected board members. I have also reached out to gala coordinators and I am working with them on the structure of their committee and meetings; mainly, I am getting them ready in the process. I have also been approving expensify reports, etc. I have been working on the board briefing package, which will be going out soon. Sorry about the delay with the board briefing package but if you want to include anything in the brief package please let me know. It will have the details and contacts of the whole board, a message from Christina, WCSA guidelines, policies, etc.

Khan: It has not been that busy for myself. I had a meeting with Liza & Christina. We have been getting Equity Chair application. I attended the Woodsworth College Council meeting. Just some updates, the Dean’s Office has been working with the city about the biking lines surrounding Woodsworth and potential amendments to it. Sandra the Learning Strategist in the Registrar’s Office has retired so they are in the process of hiring a new one. Woodsworth is also introducing 2 new minors Pop Culture and Digital Humanities. With the Study Abroad program that is run out of Woodsworth, we know that 23% of Woodsworth students have participated in the study abroad program and this year, they will be adding a new Ireland opportunity with no pre-requisites necessary.

3. Streetcar PubcrawlMedrero: As I said earlier, we made the executive decision to cancel pubcrawl today. When it comes to the pubs, we are just going to say that we are canceling it; there shouldn’t be any fee. For the streetcar, we may still have to pay a portion of the funds. As for the t-shirts, we will be picking them up so in the future we will have it to use. Sam & I have been talking to Novera and we want to have a semi-formal in January. We were thinking in the Mod Club and are looking for potential different venues as well. We are looking to have possible collabs within the board as well.

Jeong: How much did we lose or save?

Medrero: We budgeted $4000. We didn’t have to spend anything on the bars, we may have to pay a bit of the streetcar fee and we already bought the t-shirts for sober leaders. So we don’t have an exact number yet but it should be a small price in comparison.

Khan: I have some funds in my budget that I am willing to put for this semi-formal as well.

Jeong: I just want to say that we all acknowledge & appreciate all of your & Sam’s hard work and energy you put into this event!

4. WinterfestMedrero: Yesterday, I attended the Winterfest meeting. So because we get back to U of T from winter break in a Thursday, winterfest will start the following week. Monday will be open mic night spearheaded by VIC, Tuesday will be pubcrawl spearheaded by SMC, Wednesday will be battle of the bands spearheaded by UC, Thursday will be club night spearheaded by Innis, and Friday will be a drag show spearheaded by UC. For the pub crawl, there will a new route as the The Brunswick House has closed. We will be having pancake wednesday. We’re also giving $1000 which has been budgeted in my portfolio.

Lamba: Since they gave assignments before, what are we in charge of?

Medrero: Making pancakes on Wednesday.

Lamba: How was it decided?

Medrero: Not positive.

Jeong: How much are all the colleges contributing?

Medrero: Between $500-$1000 amongst all colleges but we are one of the few colleges contributing on the higher end.

Jeong: I think we should say something; it would be nice for us to have something more than just pancakes on Wednesday.

Bear: Since we are only doing pancakes, I don’t think it’s fair that we are paying $1000 towards Winterfest.

Khan: Please email them & CC me in the email. I don’t think it’s fair for us to pay one of the highest funds but not get a better event or at least more options.

Bear: So we give them money and they buy supplies but we aren’t the only ones having pancakes?

Medrero: Correct.

Lamba: At this point, I think you should email them to express that you were capable of these events. Maybe, we can create an event during the week. Now though, I don’t think we can ask them to re-assign.

Medrero: For the club night, they were thinking of doing alternatives. SMC already got it but they are thinking about additional alternatives.

Khan: If you and Sam can think of a great event to add then we can still give $1000. If we are giving more money, I think there should be a Woodsworth event.

Bear: Can we ask to collaborate with a college on one of the bigger events? So we can be more than just pancakes and our money is going somewhere.

Lamba: When you see an event in Woodsworth college more people will come out. The point of contributing to Winterfest is to have Woodsworth be seen. We could also reduce the amount we give but I do think it is important to either spearhead an event or co-spearhead an event.

Khan: So our options now are potentially co-spearheading an event or not contributing the large amount for a small scale event. Kristine as I said before if you can please email the coordinators and CC myself. We will take it from there and decide how much to give once we receive a response.

5. Board RetreatKhan: We are not going to overnight retreat. We will still be having a one day retreat event. I am struggling to find a place. We could do an outdoor team building place, an indoor bowling or games place, indoor escape-room or archery. We need to make plans concrete for the 5th. Wherever we go will be followed up by dinner. Any suggestions or anything? I need help making a decision.

Bear: Is the dinner covered?

Khan: Yes.

Bear: Narrow it the options to downtown so moving to dinner will be a lot easier.

Medrero: Going far away wouldn’t be ideal to just spend the day.

Jeong: Escape room would be good team building place/activity.

Lamba: Escape room would be too packed. I want us all together and to not split into little groups.

Bear: Lazer tag would be nice. Only thing is you wouldn’t really talk to each other.

Medrero: I know for me, if I do something like laser tag with people, it would bring me closer.

Lamba: What about the trampoline place?

Khan: Please no.

Jeong: That could be fun though.

Khan: If we are planning teambuilding activities, I don’t want to do activities like Spin from the past or lazer tag because there isn’t a lot of talking.

Jeong: What if we do a treasure hunt? Like we break them up into groups and something like this.

Bear: I think it’s a good idea but if we plan something for them, it could create a divide. If we could do something like team building activities, it would be nice so we’re mixed in with them.

Medrero: I think it would be good for execs, old board members and new board members to get mixed in together.

Execs decided to do an outdoor activity. Tree Top Treking was majority & 1 voted for Cedar Glen.

Khan: Okay I am going to try to book this place and a bus.

6. Board WearKhan: Are we okay with crewnecks?Crewnecks were chosen.

Khan: What colour?

Bear: I think we should do the blue & yellow which would be colours special to our board.

Jeong: I agree.

Lamba: Instead of the big WW, we can have WCSA (2 lines) with our names & portfolios on the back

Khan: Sarah will help me design this so we should have it before winter break. Execs decided that the board wear will have wcsa. with a paw print.

7. Other Business


Previous Board of Directors Meeting Minutes

Meeting of the Board of Directors of the


Friday, October 21st 2016


In Attendance:Novera Khan (President)Radha Lamba (Vice-President of Internal Affairs)Dylan Forgas ( Vice-President of Financial Affairs)Ryan Minki Jeong (Vice-President of External Affairs) Sarah Bear (Vice-President of Public Relations)Kristine Medrero (Vice-President of Social Affairs)Miranda Li (Vice-President of Athletics) Rohan Shah (Associate Director of Financial Affairs)Samantha Davis (Associate Director of Social Affairs)Julia Standish (Associate Director of Public Relations)Haya Adil Sheikh (Off-Campus Students’ Director)Valerie Dos Santos (Off-Campus Students’ Director)Ashley Lall (Upper-Year Students’ Director)Bhavroop Kaur Riar (Upper-Year Students’ Director)Akshika Dave (Full-Time Students’ Director) Justin Zelnicker (Full-Time Students’ Director)Kerry Munro (Part-Time Students’ Director)Asad Jamal (Mature Students’ Director)Victoria Mohan (First Year Students’ Director)Shekhar Sharma (First Year Students’ Director)Erica Jeong (Professional Development Director)

Nicole Derricott (Academic Bridging Students’ Director)Darby Lowe (Community Outreach Director)Zainab Yahya (89 Chestnut Residence Director)

Ex-Officio:Melika Gonelallai (Chair of the Board)Danika Baljak (Secretary of the Board)Chloe Lau (Gala Coordinator)Arshiya Sehgal (Gala Coordinator)Ahmed Illyas (UTSU Woodsworth Director)Christina Badiola (UTSU Woodsworth Director)

Regrets:Christina Alcena (CRO/Student Life Coordinator - Dean’s Office of Student Life)Russell Canceran (Associate Director of Athletics)

1. Call to Order 6:11pMoved: Khan Seconded: Lamba

2. Land Acknowledgement

3. Approval of the AgendaMoved: Khan Seconded: Li

Khan: Can we please move agenda item 20 to 7? Also can we move agenda item 16 to 8?Jeong: Can we please add an agenda item? Approval of External ad-hoc Committee.Motion & amendments pass.

4. Approval of the Previous Executive Meeting MinutesMoved: Medrero Seconded: BearMotion passes.

5. Approval of the Previous Board of Directors Meeting MinutesMoved: Forgas Seconded: StandishMotion passes.

6. Approval of Board ReportsMoved: Lamba Seconded: Standish

Khan: If you didn’t submit a board report, if you could please update the board on your month.

UTSU Directors: Sebastian the other Woodsworth Director resigned because he is a Don. A week from today, there will be a call out for a new Director. We will be and have been working with Ryan. There was a by-election this week and a vote on clubs funding. The club funding motion failed but an Innis Director was voted in. The AGM is Thursday the 27th at 5:30p, everyone is invited & welcome to come. Also on utsu.ca. It would be great if we had some WCSA people there. There will be a presidential address, financial presentation, and more.

Forgas: I have been working on the audit. 30% of it is done. I also met with Christina to discuss updates for finance.

Li: I was emailed from the athletics person 30 years ago at WCSA and they claim to have coined the term Wolfpack. If this turns out to be true, I am hoping to have an acknowledgement event and/or add it in the newsletter. Winter registration starts November 9th for intramurals and I will be submitting a PR request for a call out of athletes. Also, I have an upcoming meeting with Christina about updates.

Bear: October has been busy promoting events. I sent out our first newsletter and have been continuing to receive PR requests. Also I had a meeting with my PR committee.

Davis: I met with my social committee and we are good to go for November events. I took part in the hiring process for the Gala coordinators. Finally, streetcar pub crawl is on the 27th!

Shah: Expensify has slowed down a bit but it will begin to pick up again. Also I have been helping with some tasks for the audit.

Standish:PR has been busy and we have also been busy training our committee members.

Full-Time: A week before final exams, there will be puppy therapy. We are also in talks about planning an event for November.Motion passes.

7. WCSA Goal SettingKhan: I know everyone has an idea of their portfolio but I want everyone to set goals. I will ask you your role, 1-3 quantifiable goals, and challenges or resources needed to achieve these goals. Please make goals that will help! So for myself, my role is not in charge of but making sure that all portfolios are working. I am to make sure we have good relations externally, make sure I can provide resources to the board. I want to make sure that I am approachable, accountable, inclusive. Also, making sure I have monthly check-ins with execs. In terms of inclusivity, our constitution is not the best. By the end of the year, am hoping to revise the

constitution. Some challenges, as an exec, I may not know what the students want from the board.

Forgas: For my role, it is important for me to be fully knowledgeable about the budget of any internal/external entity. I am to work professionally with other individuals. My personal role is that all of our processes are transparent and simplified. My goals are to complete the audit by January 21st, 2017, review the financial policy, keep people informed on finance, know teh budget, create a sustainable budget, and make sure that my associate is always busy, guided, and informed. I believe that an honest, ethical approach with strong values will help this. Also being a mentor to my associate and vice versa. Some challenges include hard drive failure that may slow down the audit and expensify but getting back on track from that and working on it. Also making sure no fraud occurs and staying within the 10 day reimbursement process.

Khan: Does anyone have any questions for Dylan? How would you define sustainable budget?

Forgas: Making sure that in the long term that budget can be held and used in a similar fashion. Also, having it modelled in a way that helps future boards use the budget model. Yes fees might change and expenses might change but in the long run, this budget should be applicable to future years.

PR: As VP PR, my goals are running all promotional material whether it be posters, social media, etc. and making sure our students are aware of our events. As associate PR, I do the same, helping Sarah with whatever she needs as well as managing our committee to the best of my ability. Our goals for the year are to continue to run promotions smoothly as well as involving our PR committee with WCSA as it is open to all Woodsworth students. We want to give them more opportunities to give us feedback and see what it is like to be on a student association. Ensuring that the 2 of us have the best communication possible and best communication with our committee. Also teamwork and being approachable. Another goal is having a WCSA wear contest so that students can be more involved. Some challenges we have are that PR is not a 9-5 job with promotions so staying on track with it is important. Also sometimes people don’t submit PR requests on time so we have issues there promoting events well. Also managing our time in promoting events equally.

Khan: Any questions for PR?

Zelnicker: What is a good time line? Like how far in advance do you want the forms?

Bear: It says on the form a minimum of 15 days.

Lamba: As internal, my role is very broad. It is the board, it is the outside public and it is admin. It is also answering questions, monitoring, keeping good attitude with the board and helping maintain a strong board. I am responsible for running the WCSA office, assisting the employees hired by the association and being a support system to the board. Some goals I have for this year is making WCSA more accessible, and to get the elevator working. We got 2 work study students to keep the office open longer. Also, getting the execs to be more approachable to the board, especially with the exec mentorship program. More information about this will come out in an email. I think that mental health is super important so with WCSA Wellness week as I will talk about more we will be reaching out to the community. Also, keeping effective communication, and ensuring that no obstacles occur but if they do occur, we will deal with it in a very professional & appropriate way. One challenge will be time management so I will have to balance all of that.

Khan: Any questions for Internal? Okay External.

Jeong, R: Hello everybody, so as the VP External there are 2 parts to my role. Firstly, ensuring that all Woodsworth clubs are running smoothly and efficiently. Secondly, that WCSA is portrayed as professional to all external entities. In terms of my goals this year, for part one of my role, continue to updating our clubs and affiliated clubs policy on a monthly basis, I am going to work closely with all Woodsworth clubs to make sure that their constitution is in line with WCSA’s. Expansion of the number of clubs because this is a way for our students to be actively involved in the Woodsworth community and working closely with PR for this. One of the most important things is ensuring our students know what’s out there. Also making the process of creating or joining clubs more convenient for our students. Finally, promoting transparency and accountability. I, personally believe that this would apply to every single member of the board. For my portfolio, I will be achieving this by revamping our student periodical. With The Howl, I want them to not only right about U of T but also about our board and WCSA. I want to build a strong foundation for the next WCSA Board and generations of WCSA so that they can see what the past BoD has done and if we have made any mistakes, they can learn from them and rectify them. There are many challenges dealing with clubs; sometimes response is hard. My hope to overcome this is to build good relationships moving forward.

Khan: Any questions for external? I am just going to ask you to get more specific with the goal so when you say expansion of clubs, do you have a specific goal?

Jeong,R: 3=Ideally, at least 3 more clubs by the end of the year but given, it is a lot.

Jamal: What sort of clubs would you want? Would you want clubs to have their own chapters in WCSA?

Jeong,R: It is not necessarily about what club do I want to see but what clubs do the students what to create? We are in an open environment here so moving forward I want to see what what student body wants, as long as they are Woodsworth students.

Li: For the athletics portfolio, I think my role is 3 parts. My role’s largest part is structuring/managing intramurals. I am the contact point for all Woodsworth students in finding out about intramural programs. We have 3 seasons, summer, fall & winter. I help recruit players, make sure we register on time and recruit captains. We have to make sure we pay and not default. Second part is ticket sales for various sporting events like raptors games, blue jays, etc. The purpose of these events are to subsidize tickets for Woodsworth students so they are more accessible. The third part is the general athletics events like the Ski trip and the Frisbee frenzy or the yoga sessions. My goals generally are for this portfolio to be as inclusive as possible and have these benefits reach as many Woodsworth students as possible. Some challenges include people who reserve tickets but don’t buy them/pick them up so those are wasted tickets. Also people joining intramural teams can be tough so I want to increase this.

Khan: Any questions for Miranda? Okay Social.

Medrero: The main thing for social is to hold really large scale events throughout the year like pubcrawl and allow students to relax themselves outside of the classroom. Some goals I have are planning these events ahead of time so it's spread out, planning events that students want, de-stressing students, collaborating with more WCSA portfolios and improving my team-working skills. I am hoping that some events can serve as my own legacy as a way and get more people involved. Some challenges include that some groups don’t respond, timing can be off to appeal to students, and managing everything/finding a balance.

Khan: Any questions for Kristine? Okay thank you. For the interest of time, please just say your goal really briefly and 1-2 challenges. Academic Bridging.

Derricott: My goals are to be approachable, accountable, to continue to build a community for bridging students, and become a face for bridging students. Some challenges I may face include people not coming out to events.

Khan:Any questions for Nicole or regarding academic bridging? Okay, Kerry.

Munro: My goals are to be the face of part-time students, plan events for part-time students that are time friendly and look for more grants and bursaries to support the part-time students. Some challenges I might face are that no one has held this position for some time now so I am starting from the ground up. Also my portfolio needs to re-establish connections with APUS & MATSU.

Khan: Any questions for Kerry or about the part-time portfolio? Thank you, okay Justin & Akshika.

Full-Time: Some of our goals are to create a fun element to the student population. Organize fun events to get Woodsworth students to de-stress, take initiative and throw our own events while still leaving room for collaborations, show students that student government is fun and make us more known. Some challenges are time management, collaborating with external groups like CIE for this upcoming event, energy of our events, and bringing students together because everyone is so busy.

Khan: Any questions for Justin or Akshika? Okay thank you, Erica.

Jeong, E: My role as professional development director is to build professional skills to students to prepare for future careers. My goal is to organize events that are meaningful and useful.

This is why I included interview workshops in addition to the leadership aspects. My challenges include getting more people involved for example with the Are you Woodsworthy Leadership Conference 50 people signed up but only 20 showed up so hopefully with time changes, etc I can improve

Khan: Any questions for Erica. Okay, AJ.

Jamal: My role is to be a Woodsworth voice, be the mature students’ voice and get their needs. My goals are to get MATSA re-established and maintain office hours. I don’t have challenges yet but I hope to be a big contributor and help whenever.

Khan: Any questions for AJ? Okay thank you.

First Year: Our roles are to be the strong connection and support system for first year. Our goals are to be accommodating, queer friendly, commuter friendly, communicate, and get first years involved. Some challenges may include time, accommodating everyone’s wants, and the fact that we don’t have experience on WCSA or being a university student.

Khan: Any questions for Victoria or Shekhar? Thank you.

Off-Campus: Our role is to plan events for the commuter population to make sure that they are more engaged within the Woodsworth community. Our goals are to have a variety, be accountability, have commuter resources made known, have leadership roles and be commuter directors that students know. Challenges include attendance.

Khan: Any questions for off-campus?

Jamal: Have you considered having events outside?

Sheikh: Yes but we want to have events at Woodsworth to tie them back into Woodsworth but we are open to suggestions and more ideas.

Khan: Okay any other questions? If not then, Upper Year.

Upper Year: Our role is to be more approachable to upper years and first years as well so we can be mentors and prepare them. Our goals are to bring more people to events, collab with more portfolios, incorporate a “pie in the face” event to Pie Day and build up on our events. Some challenges we have are huge sign ups but poor attendance, promotions by word of mouth needs to be stepped up and we need more volunteers. We also also always open to more ideas and suggestions.

Khan: Any questions for them? If not, then Darby.

Lowe: My goals are to expose the community to Woodsworth, having engaging events, creating a platform to help students get more involved, and to collaborate with other portfolios & colleges. Some challenges I have are that this is my first time on WCSA and event planning.

Khan: Any questions for Darby or the Community outreach portfolio? If there are no questions, go ahead Rohan.

Shah: My role is to expensify and assist Dylan with the audit. My goals are to finish the audit by the suggested date and learn more from Dylan about VP Finance. My main challenge will be the hardware failure and getting back on track from that.

Khan: Any questions for the Associate of Financial Affairs? If not then, Sam.

Davis: My role is to serve the community and fostering events that are welcoming and inclusive. My goals are to attract more people to events, meeting our PR targets, creating events where students don’t feel like they are choosing between studying and the events. I hope to remain approachable and one main challenge will be staying on top of everything and balancing

everything but working with resources like Christina and WCSA itself along with Kristine & the social committee will help the process.

Khan: Any questions for Sam? Okay and Zainab.

Yahya: My role is to bridge the gap between chestnut and Woodsworth. My goals are to get students to actually come out to Woodsworth & it’s events and to be more accessible. I have never been on WCSA before so I don’t know what challenges I will face but being calm and professional.

Khan: Any questions Zainab or the chestnut portfolio? Okay, I know this was long but the purpose was for all of you to know what each other’s roles are and kind also if you want to collaborate with a portfolio, you know what to expect.

8. Ratification of the 2016 Fall By-Elections BIRT the WCSA BoD ratify the results from the 2016 Fall by-elections as outlined in the CRO report. Moved: Khan Seconded: LambaMotion passes.

9. Equity Interview PanelBIRT that the WCSA BoD appoint Liza Nassim, Christina Alcena, Novera Khan, Nasra

Mahad, and Sarah Bear to the Equity Interview Panel 2016-17.Moved: Khan Seconded: Lamba

Khan: Just to give you context, we will be hiring our equity chair this month and it should be ratified sometime in November. So on the panel is the Dean, the Student Life Coordinator, myself and the Equity outreach director within the dean’s office and what we need is one director to sit on the panel. Is anyone interested on being on the panel? Please note that anyone interested must give a motivation why they want to be on the panel and why equity is important to them.

Bear: Firstly, I was on the equity committee last year and I was one of the first members so I have experience from being on the committee. I am also Indigenous and the reason why the Land Acknowledgement is said before every board meeting. Equity is very important to me and I think it is very important for indigenous people to have a voice.

Khan: Any questions for Sarah or does anyone what to be considered?Bear is appointed to the interview panel. Motion passes.

10. Elections and Referenda CommitteeBIRT the WCSA BoD appoint Lamba, Bear, Dave, and Derricott to the Elections and

Referenda Committee to be chaired by Khan.Moved: Khan Seconded: Lamba

Khan: this committee is to ensure that while elections are going on all candidates are expressing fair conduct. If you plan for running for a WCSA position next year, you cannot be on this committee.Motion passes.

11. Executive Review CommitteeBIRT the WCSA BoD appoint Davis, Jeong, E., Sharma, and Zelnicker to the Executive Review Committee to be chaired by Riar.Moved: Khan Seconded: Sharma

Khan: This committee is to hold executives accountable.Motion passes.

12. External CommitteeBIRT the WCSA BoD appoint Medrero, Lowe, Sheikh, and Shah to the External

Committee to be chaired by Ryan Jeong. Moved: Khan Seconded: Lamba

Jeong,R: So essentially this committee deals with club recognition and granting club recognition. In addition to that, reviewing all the policies of clubs and WCSA clubs policies.

Jamal: I think I would prove as a good asset from my experience with clubs and I would like to work more with Ryan.

Sheikh: I would like be be on this committee because I believe that I have great experience from working with external clubs. I think I know a lot of clubs and since I am not involved with Woodsworth clubs it will be very confidential and unbiased.

Lowe: I would like be on this community for my general mission of making Woodsworth more external and learning from Ryan from his experiences.

Shah: Similar to Haya, I am involved with clubs but not Woodsworth clubs and I would like to help Ryan with the policies that he is working on.

Medrero: I would like to be a part of this committee because of my involvement inside and outside Woodsworth so I have a perspective of both. Also I was in the policy review committee in the summer so I can offer a lot of knowledge and insight.The BoD appoint Medrero, Lowe, Sheikh & Shah.

Khan: Anyone have any questions or objections to the procedures?Motion passes.

13. Social Committee BIRT the WCSA BoD appoint Davis, Mohan, Munroe, and Lamba to the Social Committee to be chaired by Kristine Sarah Medrero. Moved: Khan Seconded: Lamba

Medrero: So we do have a social committee that is ad-hoc but with this committee, it helps us with logistics and looking over what we do just in case we miss anything.

Sharma: Interested in the social committee and since i am a first year, I can bring that view point in.

Mohan: We can understand the needs of younger students and allow us to know how to make improvements.

Munro: I want to be on the social committee because in the past I have been a part of executives where we plan events and I want to get involved.

Lamba: I want to contribute to the planning process.

Yahya: I was a part of the social committee last year and I had a lot of fun so I believe that I would be a good addition because I understand how it works.

Davis: I would like to be on the social committee because it is my committee and I think that I have a pretty good understanding of how it works and what we need to achieve this year. I also think it would be beneficial to have myself and Kristine on this committee together working with the group.The BoD appoint Davis, Mohan, Munro and Lamba.

Motion passes.

14. Editorial Review CommitteeBIRT the WCSA BoD appoint Lall, Yahya, Lowe, and Mohan to the Editorial Review Committee to be chaired by Ryan Jeong. Moved: Khan Seconded: LambaMotion passes.

15. Athletics CommitteeBIRT the WCSA BoD appoint Dos Santos, Jeong, E., Zelnicker, and Munroe to the Athletics Committee to be chaired by Miranda Li. Moved: Khan Seconded: LambaMotion passes.

16. PR CommitteeMotion that the WCSA BoD create an ad-hoc PR committee for the year of 2016-2017. Moved: Bear Seconded: Lamba

Bear: Comprised of Woodsworth students with various roles and tasks assigned to it. It helps us promote events.

Khan: Again, this committee, you do not need to sign up for this committee, this is just an ad-hoc committee. However, you can contact Julia and Sarah at any point if you want to join and you are welcome to join. Any questions?

Motion passes.

17. Approval of the CRO ReportBIRT the WCSA BoD approve the Chief Returning Office Report on the 2016 WCSA Fall By-Elections. Moved: Alcena Seconded: Lamba

Khan: Christina could not be here but on behalf of her, I will read some of her report. Please read the report found in the appendix.

Motion passes.

18. 2016 Gala Coordinators BIRT the WCSA BoD ratify the hiring of Chloe Lau and Arshiya Sehgal as the 2016-2017 Gala Coordinators. Moved: Lamba Seconded: Munroe

Lau: We are very excited and we hope to reach out to people who aren’t as involved with WCSA and reach out to all pockets of people to make it including and welcome. Again, we are very excited to reach out to everyone!

Lamba: Just quickly, thank you to everyone who helped out with the interviews! It was really great to see a lot of people come in. They will be our Gala coordinators and they will be doing office hours starting November in WW103.

Motion passes.

19. Gala Committee Motion the WCSA BoD create an ad-hoc Gala Committee for the 2016-2017 academic year. Moved: Medrero Seconded: Lamba

Lamba: The gala committee if for the gala coordinators to organize and this is just for them to get started straight away.

Motion passes.

20. WCSA Wellness WeekLamba: Super quickly, I just wanted to inform you all that I will be doing a WCSA Wellness Week which is more than just my portfolio. I ask that all the portfolios contact me if you want to plan events during that week. It will be a week-long set of activities. If you have any questions, please ask me.

21. External CommitteeMotion that the WCSA BoD create an ad-hoc External Committee for the year of 2016-

2017.Moved: Jeong Seconded: Sharma

Jeong: This is an extended version of the external committee within the board. I want to give Woodsworth students more of a chance to be involved.

Motion passes.

22. Other BusinessMedrero: Please promote streetcar pub crawl because we want a high turn out for it. Secondly, if you want to collab for Red Party, please contact Sam & myself.

Badiola: I know last year there was issue with the streetcar pub crawl but publically, I think it would help if everyone knew the safety precautions you were taking to make the vent more safe.

Khan: Since we don't get to spend a lot of time together, for our board retreat we will be doing team building activities. So I wanted to see who would want to do an overnight retreat or a day-long retreat? Okay thank you! If you have any ideas please let me know and we will have our board retreat on the November 5th or 6th. The executives will finalize this.

23. Adjournment 7:56pMoved: Lamba Seconded: Sharma

Board Reports

PresidentOn behalf of the Woodsworth College Students’ Association, I would like to extend a huge congratulation to all students who graduated last week. We wish you the best of luck with your future endeavors.

Over the past month I have attended the Space Committee Meeting, the Vice Provost Meeting and the SGRT Meeting, as well, I attended the Remembrance Day ceremony with our Principal, Joe Desloges, and other Woodsworth College students. It was an absolute honor to be a part of the event.

Lastly, we hired the Equity Chair for Woodsworth College last week, who will be ratified at the Board Meeting in November.

As always, please let me know if you have any questions or concerns.

Best,

Novera

Vice-President of Internal AffairsHey Woodsworth!

I hope you’re all having a wonderful semester! For the Internal portfolio, I have been working with the members of the board in accompanying them if they have any questions. I have also been planning WCSA Wellness Week, the holiday card photo-shoot, the exec-director mentorship initiative! I also cleaned up the basement a bit and we are planning on donating them. The issues in the student lounge have been fixed and everything is good to go. Further, I’ve just been making sure everything works fine and we have a lot of events coming up so that’s very exciting as well!

Best, Radha

Vice-President of Financial Affairs This month, we have re-established faster operations with the replacement of our old mac mini. Reimbursement will now happen faster. With that said, the rest of the month has been quiet due to midterms. A significant deposit of $6,180.00 was made from past board revenues that were never cashed. We are also contributing up to $1,000 to the Winterfest events held in early January. Expect the Financial Policy to be reviewed for the January board meeting.

Vice-President of Social AffairsHey Woodsworth!

As we reach the final push of the first semester, I hope you’re all making sure to find some time to relax amidst the midterm season.

Since our last board meeting, the Social Portfolio has been extremely busy, both hosting and planning events for this and the upcoming months.

First and foremost, in collaboration with all the other divisions on campus, planning for Winterfest has begun and I have been attending meetings for that. This year, Winterfest is occurring from January 9th - January 13th. The schedule will go as follows: Monday: Open Mic Night at The Cat’s Eye; Pancake Brunch Crawl at St. Michael and TrinityTuesday: Pub Crawl; Pancake Brunch Crawl at Music and InnisWednesday: Battle of the Bands; Pancake Brunch Crawl at Woodsworth and VictoriaThursday: Club Night and St. Michael’s Alternate Event; Pancake Brunch Crawl at UC and NewFriday: Drag Show; Possible UTSU Pancake Brunch Crawl Collaboration

I hope to see all of you participating in as many Winterfest events once we get back from the Winter Break, especially when we are hosting the Pancake Brunch Crawl on the Wednesday! The Social Portfolio has also been working very hard with the Social Committee to bring you their first event, Paint Night, being held on Friday, November 25th, from 7-9PM in Water’s Lounge. Make sure to come out as not only will we have an instructor to teach you how to paint, but we’ll also have free food and beverages for you!

Sam and I have also planned a Wine and Cheese Tasting event as well. This is happening on Monday, November 28th from 4-6 in the Duke of Somerset on Bay Street. Make sure you come out - and it’s only $5 too!

I’ve also met with the Social Convenor of the WRC, and I can confirm that we will be having our Taco Burrito Night in collaboration with them on Wednesday, January 18th, from 7-9PM in Water’s Lounge. Additionally, Sam and I have met with Anusheh, one of the Social Convenors at New College and we’re planning on collaborating with a number of different events. Some possible events that came up include a trip to the CN Tower, a Friday Night Live at the ROM event, and skating, so make sure to keep an eye out for those!

The location for the Art Showcase/Coffee House has been confirmed. It will be occurring in the East Common Room in Hart House on Saturday, March 25th from 7-Midnight. We’ll be having a call-out for students from Innis, New and Woodsworth College for pieces that they would like to display. If they would like to perform during the event, then they can do that as well! There will also be a lot of food and beverages, catered by Hart House catering, so make sure to stop by or submit pieces to be displayed!Planning has also begun for a new semi-formal that we would like to have towards the end of January. As of now, we are waiting for confirmation from two locations: 99 Sudbury, and 2nd Floor. Both are located in Downtown Toronto and are fairly easy to get to. We are also looking into having an open bar, a DJ, a dancefloor and lots of food! Make sure to keep an eye out for that event!

Finally, Red Party is happening on Friday, December 2nd from 7:30-Midnight in L’espresso Bar Mercurio. The Social Portfolio is collaborating with the Upper-Year, Off-Campus, and Full Time portfolios. Tickets are $5 for Woodsworth students and $10 for Non-Woodsworth students. Make sure you come out to

that! We’re having a photobooth with mistletoe, a raffle, music, a cash bar, and really good food - ALL ON CAMPUS! I hope to see as many of you there!

As per usual, if you have any comments, concerns or suggestions, please feel free to contact both myself and my associate, Sam Davis, at [email protected] and [email protected].

Best wishes,Kristine Sarah Medrero

Vice-President of External Affairs No Report Submitted.

Vice-President of Athletic AffairsNo Report Submitted.

Vice-President of Public Relations Hey Woodsworth!

November has been a super busy month for the PR portfolio, as we and our committee have been working to promote all of the awesome events and initiatives happening within the college. We've also been working hard to promote Red Party, one of WCSA's classic events and are happy to say that most of the tickets have sold out, hope to see most of you there! This month, we also received a shipment of some of our new WCSA wear, and we will begin promotions to students sometime in December, perfect for any holiday gift-giving. We're hoping to send the newsletter out sometime during the second week of December so be sure to keep your eyes on that.

Best,Sarah Bear

Associate Director of Athletic Affairs No Report Submitted.

Associate Director of Financial Affairs Hey Woodsworth!

Hope you're not letting UofT stress you out too much! Just wanted to give you all an update about my work as your Associate Director of Financial Affairs.

The Finance Portfolio is on track right now. Tracking expenses and work for the 2015-16 Audit are going well and we hope to complete the audit by the end of January 2017.

Associate Director of Public Relations No Report Submitted.

Associate Director of Social AffairsHey Woodsworth!

I hope everyone is well as we are quickly approaching the end of the semester.

There is a lot going on for the social portfolio in November. First, we have our PAINT night even on the 25! You can sign up for it on our eventbrite page that will be released shortly. Our social committee has been working really hard on it and we are really excited for them. Next, we have our wine and cheese event not the 28 at the Duke of Somerset, which is going to be really fun! So, again please join us!. Finally, Red Party is coming up on December 2. We will be collaborating with several portfolios for that event which is great.

As far as other news, Kristine and I met with the VP social from New College a few weeks ago to brainstorm upcoming events for the winter semester that we can work on together. More news to come with that shortly. Kristine and I will also be hosting a semi-formal event in January with the money that is left over from the cancellation of the streetcar pub crawl.

Thank you! Sam

Professional Development DirectorNo Report Submitted.

Off-Campus Students’ Directors Hey Woodsworth!

We hope that your studies are going well! The Off-Campus portfolio has many exciting events taking place at the end of this month!

During WCSA’s Wellness Week, the Off-Campus portfolio will be hosting events that promote health and wellness. On November 29th, we will be taking a group of commuter students to enjoy Hart House’s $5 Lunch. The lunch theme is Movember/physical activity and we will have an interactive activity for students during the lunch. On December 1st, we will be collaborating with Sick Kids U of T to host a Gingerbread House event. Students who attend this event can build gingerbread houses with friends, play board games, and even win prizes. All ticket sales will be donated to the Sick Kids Foundation. Moreover, on December 2nd, we will be going to the Distillery District with the First Year Mentorship Program (FYMP) to explore the Christmas Market and get some warm drinks. We will also be raffling tokens and other exciting things at the Red Party later that day.

We have also continued working with different campus groups during WCSA Wednesdays to promote resources available to students. Our Rainbow Pancakes event with WiNC was a success and allowed students to enjoy some crafts and games while learning more about resources. We will have the Dean’s Office, Centre for Community Partnerships (CCP) and HealthyU table at our upcoming WCSA Wednesdays. The last WCSA Wednesday for the fall semester is on November 30th and will also be Christmas-themed. We will have more prizes to raffle at our WCSA Wednesdays for commuter students. We appreciate all the suggestions we have received from students who have attended our events. We are always looking to improve our events and reach out to as many commuter students.

Lastly, we had our second OCC meeting on November 17th and discussed ideas for upcoming events. We look forward to working more closely with members of our OCC, especially those who were recently appointed to specific roles within the committee.

If you have any questions or concerns, please email us at [email protected] or [email protected]. You may also visit us in Room 105 during our office hours.

Best,

Valerie and Haya

Full-Time Students’ Directors

It’s been a productive month for the full time students, collaborating with the VP internal regarding the wellness week, we are hosting a Brazilian dance class as a great way for students to destress. The dance class is in collaboration with Forro Club which is organized by the CIE. There will be snacks and beverages provided and this will be a great way to introduce woodsworth students to this club which is right one Campus. In addition, a week before exams, along with the Upper Year Students’ Directors, we will be organizing puppy therapy.

Upper Year Students’ DirectorsHi folks,

November has been a pretty calm month for us.

Coffee Crawl happened on the day of our last board meeting, so we’ll recap it here. It rained all day, so we unfortunately did not have the turnout we expected. On the plus side, the few people that did come out to our event were able to get extra coffee and ice cream. To increase turnout next year, we would consider pushing the event an entire month back to September, when the weather is a bit nicer and our workloads are a little lighter. We’d like to thank everyone who came out despite the weather, as well as all the board members who helped make the event run as smoothly as possible.

In the past month, we’ve also promoted a couple events for The Princeton Review. We promoted an Mock MCAT event and a Mock DAT event, which took place at the beginning of November. We released the TPR discount code via WCSA’s November e-newsletter, sent out at the beginning of the month. If you’re interested in attending grad school and need to write a standardized admission test (LSAT, MCAT, GMAT, GRE, or DAT), you’ll be able to get $400 off of a preparation course with TPR using our discount code.

We have a couple of events coming up in December as well. We’ve teamed up with the Social portfolio on their Red Party event, happening on Friday December 2nd. Like last year, the Upper-Year portfolio will be supplying props for the photo booth for the night.

And, finally, we’ll be hosting our second Cram Jam of the year on Thursday December 8 th during the study break before exams officially start. If you need a quiet place to study, drop by Kruger Hall between 9:00am and 5:00pm for some snacks.

And that’s it for November.

Until next month,

Ashley and Bhavroop

UTSU Woodsworth Students’ DirectorsThis past month has been a very busy time for the UTSU and a lot has happened.

For starters and most importantly, we have board vacancies! The UTSU is now accepting applications from all full time undergraduate students at UofT to fill the board seats, as well as our empty VP seat. We are looking to hire another Woodsworth Director, a Humanities Director, a Math and Physical Science Director, and a Vice President External. So it would be greatly appreciated if we could all share this information with our friends and constituents, application information can be found at utsu.ca/jobs and applications are due this Friday!

From the week of November 14th to November 21st, our President, Jasmine Denike, has been an integral part of ADVOCAN, which is a lobby week where a group of student union leaders from the U15 universities go to Ottawa and meet with Parliament to lobby the national Government on student issues.

Lastly, this past weekend, both Ahmad and myself (Christina) were delegates at the Canadian Federation of Students' National General Meeting, in Gatineau, Quebec. Out of the UTSU delegates who were there, every single one was elected to a committee to represent their constituents. I was elected to Policy as Women's Constituency Representative, and Ahmad was elected to Organization Services and Development as Ontario Representative. This was a huge victory for us and source of pride for all of us to have been elected out of the hundreds of students in attendance. Unfortunately at the time that this is being written, the conference has not ended and the Closing Plenary Meeting is still in progress, so I am unable to report back on the results of the meeting at this time.

Documents

mywcsa.commywcsa.com/.../2016/12/NovemberBoardPackage1.docxWeb viewMeeting of the Board of the Directors of . Woodsworth College Students Association . Thursday, November 24th, 2016