Elementary HandbookHopewell City Schools

2015-16

Dupont Elementary School Harry E. James Elementary School

Patrick Copeland Elementary Schoolwww.hopewell.k12.va.us

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TABLE OF CONTENTS

Page(s)Hopewell City Schools Mission Statement…………………………...……………..... 3

Message From The Administration ………………………………………………....….4

Elementary School Directory.……………………..…….…………………….…5

Qualifications of Instructional Personnel ...…………...……………………..….6

School Curriculum ………………………………………………………..…..7-10 Special Education Services Title 1 Schoolwide Program Gifted Program Remedial Instruction Program Media Program English Language Proficiency Services Grade Reporting System/ Parent Connection

Expectations of Elementary School Students ……..………………...……..10-15 Attendance Expectations Achievement and Work Habits Expectations Behavior Expectations

Health and Food Services.......................................................................15-18 Health Services Information Food Services

Student Protection Procedures …………………………….......……...…...18-19 Visitors to the School Policy General School Safety Information

General Information...…………………………………………….........……20-22

Reminders ……………………………………………………………………23-24Student Code of Conduct ……………...……………………………….........25-45Communication Devices........................................................................................45SOL Tests...............................................................................................................46School Calendar for 2015-16…………………………….....…………….....…..47

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HOPEWELL PUBLIC SCHOOLS MISSION STATEMENT

The mission of Hopewell Public Schools is to develop students who achieve at their highest ability in pursuing life and career choices that will enable them to become productive and contributing members of the community and society.

Each elementary school has developed a mission statement based on the school system’s mission and has written goals and objectives to meet its mission.

School Board OfficeDr. Melody Hackney, Interim Superintendent

103 North 12th AvenueHopewell, Virginia 23860

Phone: 804-541-6400Office hours: 7:30 AM –4:30 PM

The Hopewell City Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. Melody F. Bage, Director of Personnel has been designated to handle inquiries regarding non-discrimination policies. Her contact information is as follows: 103 North 12th Ave., Hopewell, Virginia 23860.

Email: mbage@hopewell.k12.va.us Phone: 804-541-6400

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A MESSAGE FROM THE ADMINISTRATION SEPTEMBER 2015

We welcome all students and families to Hopewell City Public Schools. We look forward to working with you and your child. The family and school must be a TEAM so each student can have a successful year. We want the best for your child so please work with us.

Please begin by taking the time to read our handbook. It will help you understand day-to-day procedures and programs we offer. Keep this important handbook and use it to help you throughout the year.

We need your support, become involved!

Support the school, the PTO Program and all of its’ activities Volunteer… be visible Make time for reading and mathematics practice at home everyday Make sure all homework is completed, help when possible Have consequences at home for discipline problems at school Communicate with your child’s teacher and visit the school as

needed Visit the school and division website to learn about events, updated

school information, and resources.

Children whose parents are involved in school activities perform better in school. They are motivated to do well when they know you think school is important. Feel free to contact teachers, administrators and guidance counselors with questions or concerns about your child.

Sincerely,Elementary Administration Team

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ELEMENTARY TEAM DIRECTORY

Dupont Elementary School300 S 18th Avenue Phone: 804-541-6406 Fax:804- 541-6407Ms. Carla Fizer, PrincipalMiss Patricia Lobo, Assistant PrincipalMs. Rhindra Gilliam, Guidance CounselorStudent Hours: 8:00-3:00 Early Release Hours: 8:00-12:00

Harry E. James Elementary School1807 Arlington RoadPhone: 804-541-6408 Fax:804- 541-6409Ms. Judy C. Barnes, PrincipalMr. Keith Crews, Assistant PrincipalMs. Annessa Jones, Guidance CounselorStudent Hours: 7:30-2:30 Early Release Hours: 7:30-11:30

Patrick Copeland Elementary School400 Westhill DrivePhone: 804-541-6410 Fax: 804-541-6411Mr. Byron Davis, PrincipalMrs Carnell Myrick, Assistant PrincipalMrs. Dana Clemons, Guidance CounselorStudent Hours: 7:30-2:30 Early Release Hours: 7:30-11:30

Transportation Department (Buses)Phone: 804-541-6418Allen Buford, Division Transportation Manager

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Qualifications of Instructional PersonnelOur instructional personnel meet state and federal endorsement requirements. You, as a parent, have the right to know the professional qualifications of the teachers who instruct your child. Federal law allows you to ask schools for information about your child’s teachers and paraprofessionals. Schools are required to provide this information in a timely manner. Specifically, you have the right to know:

Whether the Virginia Department of Education has licensed/qualified teachers for the grades and/or subjects he/she teaches.

Whether the Virginia Department of Education has decided the teacher can teach in a classroom without being licensed or qualified under state regulations due to special circumstances.

The teacher's college major; and if the teacher has any advanced degrees. Whether any teacher assistant (paraprofessional) provides services to your

child and their qualifications. If a nonqualified teacher or paraprofessional is assigned to your child’s

classroom for more than four weeks, you will receive written notification.

Call your child’s principal to request this information.

Federal No Child Left Behind Regulations

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SCHOOL CURRICULUM

The curriculum of our schools is based on the Virginia Standards of Learning (SOL) objectives. The majority of the instructional day must be spent studying the four core subjects of English (reading, writing and other language arts), mathematics, history, and science. Students are regularly assessed to measure their growth and mastery of the SOL content and skills, (See the Standards of Learning for Virginia on the Hopewell Public Schools website under Elementary Curriculum Maps.)

The content on SOL Tests is taught through the identified Standards of Learning objectives. Parents are encouraged to be aware of these learning goals and to help their child (ren) at home in acquiring the skills and knowledge they need.

SOL Tests are administered online each spring in grades three through five. These tests were designed by the State of Virginia to measure student learning in English (reading and writing), mathematics, science, and history courses. Locally developed benchmark tests (also administered online) are given to assist our staff in monitoring student progress toward mastering the SOL objectives. Passing SOL scores (set by the state) are: 400-499 (Pass/Proficient) and 500 -600 (Pass/ Advance with 600 being a perfect score). All scores below 400 are failing. The results of these tests will be used as one criterion to determine promotion or retention. Other state and local assessments are administered to students to measure their progress in meeting state Standards.

Each year, the Virginia Department of Education provides detailed information regarding student achievement on each school in the state. It is referred to as the school report card and provides data on key indicators of school quality. To access this document, parents can visit the Hopewell City Schools website at www.hopewell.k12.va.us.

1. Go to Hopewell web page2. Click on Division (left hand tab)3. Select Division Report CardsYou may also access the report cards through the Virginia Department of Education’s

website at http://www.doe.virginia.gov. Once there, you can locate the documents in two ways.

1. Select “Parents and Students” tab on the left side.2. Scroll to the middle of the page and click the link for school report cards.

OR1. From the home screen, select “Statistics and Reports” tab.2. Select the tab on the right, titled, “School, Division, and State Report Cards.”3. From the drop down boxes, choose Hopewell City Schools and select the specific school in Hopewell. You will receive notification each fall when school report cards have been updated and published.

Technology is an important tool for the delivery of the curriculum. Each school has Internet access all over the building. Students may use the computers and the Internet to research subjects and increase their knowledge of a variety of topics. The computer labs and computer carts in the schools are used to provide computer literacy, remediation, and enrichment activities.

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Students also spend time in health and physical education, library, and fine arts instruction.

Special Education Services

Students who are determined eligible for special education services may receive services for emotional disturbances, intellectual disabilities, learning disabilities, developmental delays, health related handicaps, and speech/language problems. Call your child’s principal or Dr. Sheila Bailey at the School Board Office (804-541-6400) for information about this process.

Due Process

Procedures are in place for ensuring the rights of children with disabilities and their parents are protected in decisions affecting them. Parents are involved in the identification, evaluation and educational placement of all children with disabilities. Due process is afforded to all students.

Title 1 Schoolwide Program

Each school has selected this program option for serving students with the Federal No Child Left Behind funds. We believe the Schoolwide Program focuses on integrating services assisting our schools in overcoming the effects research has shown poverty can have on student performance.

One of the goals at each school is to increase parent/family/community involvement in the education of all children. A survey to identify your interests and needs will be sent home during the year.

Gifted Program

Identification of students eligible to participate in the Gifted Program will be ongoing. Parents, teachers, or administrators can make recommendations for students to be tested for this program. Each school has a gifted coordinator. In grades 3-5, identified students have the option of attending the Central Pull-Out (CPO) Program at Dupont or receiving differentiated instruction in cluster groups at their home school. Questions about the Gifted Program should be directed to the Gifted Coordinator, Dr. Sheila Bailey, at the School Board Office (804-541-6400) or a school administrator.

Advanced Placement in Mathematics

Students in grades 3-5 have an opportunity to study advanced curriculum in mathematics. Math data, along with other information, is used to guide the recommendations of candidates. Questions regarding this placement can be directed to the principal or Supervisor of Mathematics (Dr. Tina Barringer) at the School Board Office (804-541-6400). Remedial Instruction Program

An important goal for all students is to read on grade level. Each school has implemented prevention, intervention and remediation programs for students who are educationally at risk. This includes students identified as needing additional academic support by the Phonological Awareness Literacy Screening (PALS) in grades K-3, local benchmark tests and Standards of

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Learning tests in grades three, four, and five.English Language Proficiency Services

The Virginia Board of Education adopted English Language Proficiency (ELP) Standards in November 2002. With parent permission, each school will annually administer the English Language Proficiency Test to identify their language needs in learning to speak English. Schools are responsible for providing assistance to students based on their needs. Call your child's school for more information on this program.

Grade Reporting System

A report card is sent home four (4) times during the school year to keep parents informed of their child's progress. Also, an interim report will be sent home in the middle of each nine weeks period. Interim reports and report cards are sent home for parents to keep. Parents are required to sign the envelope containing these reports and return only the envelope to school.

Grading Periods 2015-2016

Report Period DatesNumber of Days Per Reporting

PeriodFirst Nine Weeks September 8 – November 13 47 daysSecond Nine Weeks November 16 - January 29 42 daysThird Nine Weeks February 2 -April 15 47daysFourth Nine Weeks April 8- June 16 44 days

TOTAL 180 days

Report Card and Interim Distribution ScheduleReporting Period Interim Report Home Report Card Home

1 October 19, 2015 November 23, 20152 December 17, 2015 February 16, 20163 March 10 , 2016 April 26, 20164 May 19, 2016 June 16, 2016*

*Elementary report cards will be distributed on the last day of school.

Parents are urged to come to school and confer with their child's teacher whenever there is a need. Teachers will request conferences with all parents during Parent Conference days. It is helpful if both parents can attend the conference. Try to follow the schedule. Check with the teacher to arrange a time if you are unable to meet as scheduled.

Grade Scale

A 93-100B 85-92C 77-84D 70-76F 69 and Lower

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Recognition of Student Achievement

Alpha Honor RollStudents in grades 2-5 are placed on this roll

if they earn all “A's” in all graded subjects. First grade students will become eligible second semester

Beta Honor RollStudents in grades 2-5 are placed on this roll if they earn all “A's and B's” in all graded subjects. First grade students will become eligible second semester. Students are also recognized by the schools for meeting attendance criteria, citizenship and work habits.

Parent Connection Hopewell City Schools have a method of communicating your child(ren)’s progress and sharing of information on a daily basis. Parent Connection is an Internet based school-to-home connection tool. As a parent you will be able to access information about:

Attendance Current class averages Messages from your child’s teachers Assignments Receive emails when a grade average falls below a level you set and when an absence or

tardy occurs.

STUDENT SERVICESGuidance Services

The elementary school guidance and counseling program is a developmental, sequential program for all elementary school students, not just for those experiencing serious difficulties. The program is designed to help all students develop their educational, social, career, and personal strengths and become responsible and productive citizens. There are objectives, activities and expected outcomes with emphasis on helping students learn more effectively. The counseling program is an integral part of our school’s total educational program. (See Policy for School Guidance in appendix for more information page 42).

EXPECTATIONS FOR ELEMENTARY STUDENTS

ATTENDANCE EXPECTATIONS Students must come to school daily, on time, and ready to learn

It is the responsibility of the parent to contact the school when his/her child is absent. When a student is absent or tardy, the school should be notified by phone and a note sent to school when the student returns.

School Attendance Policy and Procedures

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Student attendance is closely monitored. The School Board has appointed two Attendance Officers to monitor and investigate student attendance and truancy. If a child has three unexcused absences, a letter will be sent from the school. After six (6) unexcused absences, an attendance officer will contact the parent to determine the cause of the absenteeism. Ten unexcused tardies will result in notification of the attendance officer. Legal action may be taken if parents fail to comply with attendance procedures. Doctor’s excuses will be required for students with excessive absences. An automated calling system will contact parents when students are absent and tardy. If you are called by mistake or you have questions about a call, call your child (ren)’s school attendance secretary.

ACHIEVEMENT AND WORK HABIT EXPECTATIONS Students must work hard and do their best at all times.

Student learning is the chief priority in elementary school. Students are more successful when they accept responsibility for their own learning. In order for students to complete grade level requirements, parents need to review all progress reports, interim reports, and report cards throughout the year. Decisions about promotion are based on School Board policies, (Promotion and Retention Procedures -Appendix page 37).

Homework

Homework is assigned to extend and reinforce what has been taught in class. It is expected that all assignments be completed by the students and returned when due. Reading is considered a standard homework assignment for every student. Let your child (ren) know you think reading is important. Make sure they spend some time reading a book every day. Listen to them read. Read to them. Read with them.

The following times are suggested as daily homework guides:Grade Homework Reading

K 20 minutes 20 minutes (with parents)1 25 minutes 25 minutes (with parents)2 25 minutes 25 minutes3 30 minutes 30 minutes4 45 minutes 30 minutes5 60 minutes 30 minutes

Make-up Work

Parents wishing to pick-up work must give the teacher 24 hours to get work ready for pick up. If you need to pick up more than one day’s work, please allow more time. Students who need to make-up assignments due to absences need to follow this procedure:1. Get work from the teacher when he/she returns to school. (Preferred by teachers)2. Complete a day’s missed work within 2 school days.3. Assignments for planned absences (vacation, etc) will be given according

to policy set by the school. Call the school to find out about this policy.

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BEHAVIOR EXPECTATIONS

All students must: show respect for others and themselves show respect for school property control their behavior so learning can take place follow school rules for acceptable behavior

Teaching and learning cannot and will not be hindered by unacceptable behavior. We strive to help students develop social skills, build self-esteem, self- control, respect for the rights of others, and a sense of responsibility for their own actions. Parents are partners in our efforts to create a school climate that is conducive to learning.

Code of Conduct

Elementary Code of Conduct information is contained in this handbook on pages (pages 25-31). Please read over this information with your child so you both have a clear understanding of the behavior expected at school, on the school bus, and at school-sponsored activities. Each child will bring home copies of his/her schoolwide and classroom discipline plans. Please read/ discuss the plans with your child, sign the acknowledgement form and return it to school.

Some Consequences for Misbehavior

Time-Out Procedure

Establishing an atmosphere throughout the school in which children will feel safe, secure, happy, and have a maximum opportunity to learn is our goal. In our efforts to accomplish this goal, each school has developed a "Time-Out" program. The time-out program will be used when a student is causing a disruption during class time. Time-out away from his/her class will be provided with the proper supervision. In time-out, your child will be performing his/her assignments in a quiet environment.

More serious consequences for repeated misbehavior and/or severe misbehavior will result in in-school suspension / Positive Behavior Intervention Support or out- of-school suspension (OSS), which can be up to ten days. Principals use this action when other consequences are not successful in stopping inappropriate behavior in the school environment.

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Parents are sent a suspension notice from school when OSS is assigned

The principals use the consequences mentioned above when students receive discipline office referrals for repeated poor behaviors.

An alternative school program for continuously disruptive elementary students is operated at the Woodlawn Learning Center. Parents are involved in the process of removal of students from their home school and placement in the alternative school.

Students must dress appropriately and follow the school dress guidelines.

Student Dress Guidelines

Students' personal appearance should promote their health and safety. Shoes appropriate for school, physical education and recess must be worn to school each day (no flip flops, high heels, open toe sandals or shoes with wheels). Clothing that bears pictures or language of an offensive nature and/or designer ripped pants (jeans, shorts, etc.), are not acceptable. Hats are not worn in the building. Undershirts, see-thru shirts and shirts that expose bare shoulders or the midriff are not appropriate for school. Shorts and skirts must not be more than four inches above the knee. All pants and jeans must be worn at the waist level. Belts should be worn if needed to keep pants at the waist. Big heavy coats are to be worn on the outside and not inside of the school. Please check your child(ren)'s attire each morning to make sure he/she is dressed according to

dress code guidelines. Parents may be asked to bring a change of clothing to school, if the need arises. School administrators have the final authority to determine when student dress does not meet school standards.

Important NoticeRemember to put your child's name in sweaters, jackets, coats, hats and book bags for easy

identification. If your child loses an article of clothing, check the Lost and Found. Due to lack of storage space these items can only be kept for a limited time.

Bus Transportation Rules and Regulations

The Code of Virginia, Section 22.1-176, permits school boards to provide transportation for students but, does not require them to do so. Hopewell City Schools daily transportation service is provided for all in zoned students who reside outside the current walk zone for a given school. Please read these rules and procedures carefully and discuss them with your child so that all students arrive to school and home safely each day.

Meeting the Bus

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Parent(s) or their designees are requested to accompany their young child(ren) to and from the bus stop each day. Children whose parents are not at the stop to meet them will be returned to school. Repeated instances of a child being returned to school will result in loss of bus privileges. Parents will be responsible for transporting their child to and from school.

Students should report to their assigned bus stop, unless given permission by the School or the Transportation Department to report to another stop. Students should arrive at their assigned bus stop at least 5 minutes prior to their regular pick up time. Students should stand away from the road. Students should maintain proper conduct and respect the property of others. Students must wait until the bus has come to a complete stop and the door has opened before moving toward the bus. Students should board the bus in an orderly manner. Students should never run along the side of a moving bus.

All kindergarten and first grade students must be met by an adult at the bus stop each afternoon. If not, the student will be transferred to another bus at Dupont or Hopewell High School and brought back to Harry E. James. Wait time for students returning to Harry E. James could be 30 minutes or more.

Bus ExpectationsStudents must obey the instructions of the bus driver and/or bus attendant. No item larger than the student’s lap is permitted on the bus. Large projects and equipment must be transported by the parent to school.

Students MUST Follow the directions of the bus driver at all times Keep hands and all body parts to themselves Remain seated at all times Use appropriate and respectful language

The privilege of riding a school bus may be revoked at anytime for a violation of the rules listed above, violation(s) of the Standards of Student Conduct, and/or violation(s) of any local, state or federal law.

Leaving the BusStudents must remain seated until the bus comes to a complete stop. Students should exit the bus in an orderly manner. Students who need to cross the street should do so only by the direction of the driver and must cross at least 10 feet in front of the bus. Students are not permitted to loiter around the bus stop.

Transportation Changes

A written request must be submitted to your child’s school main office (at least two hours before the end of the school day) for a transportation change. Parents are requested to only make permanent or emergency changes (no more than two per semester). A parent who wishes to have a permanent change of transportation (2 weeks or longer or change of address) must fill out another Transportation Form.

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Emergency transportation changes that are faxed must be submitted at least two hours before dismissal time. If a parent sends a fax about a transportation change, that parent must call the school office to confirm the fax is received. Permission to change busses must be approved or denied by an administrator. The change request must contain the student’s name, teacher’s name, drop-off location, and a contact number that the parent to confirm the information if needed. Transportation changes cannot be made by phone.

Students Left at School at the End of the School Day

If a student(s) is not picked up at the end of the day and a parent cannot be reached, Hopewell Police Department and/or Social Services will be contacted.

Trespassing on the Bus

Only authorized persons are permitted aboard a school bus (school property). “It shall be unlawful for any person, whether or not a student, to enter upon or remain upon any school property after having been directed to vacate the property by a person authorized to give such direction.” (Code of Virginia 18.2-128)

Health Services Information

Student IllnessChildren should not come to school when they are ill. They should be kept at home after an illness until they are FEVER/VOMIT/DIARRHIA FREE for 24 hours .

IT IS ESSENTIAL FOR THE SCHOOL TO HAVE AN UPDATED PHONE NUMBER IN CASE OF AN EMERGENCY. THIS INFORMATION MUST BE KEPT UP- TO- DATE THROUGHOUT THE SCHOOL YEAR.

Nursing Services

Each school has a full- time nurse. The nurse’s responsibilities are to treat minor injuries, administer medication, and notify parents when their child becomes ill, has an accident or other health problems. If the nurse contacts you concerning a health problem, please be cooperative and follow her recommendations. If your child does not have medical insurance, contact the school nurse for information on obtaining medical insurance. (Information on FAMIS: Virginia‘s Health Insurance for Children that will be sent home to you during the first month of school).

First Aid Treatment at School

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Various topical creams and ointments are used to treat students in the clinic. If you do not want your child to be treated with topical creams and ointments, contact the school nurse to opt-out by September 30, 2015.

Procedures for Medication Administration

Medication will be administered in compliance with established Hopewell School Board policy and procedures. Please read the procedures carefully. If you have any questions, contact the school nurse. This procedure is followed in each school.

1. Only prescription medication for long-term conditions will be administered by school personnel. (Long term refers to asthma, diabetes, cystic fibrosis, arthritis, ADD, etc.)

2. The medication must be in the originally labeled prescription bottle that clearly indicates name of medication, hours to be given, dosage, and the name of physician. The written doctor's order must accompany the medication if it is to be given at school.

3. The Authorization and Parental Consent form MUST be signed by the parent or guardian prior to administration of the medicine. A copy of this form is available in the school office.

4. Parents MUST bring the medicine to the school in a proper medicine container. Medication transported by a student will not be administered by school personnel. (Medication will be confiscated and the parent will be notified.)

5. Medicine will be kept in a locked, secure storage cabinet6. The school nurse will administer all medication. In his/her absence, school

personnel chosen by the principal will administer medication and will observe the student taking the medication.

7. A logbook shall be used by the nurse indicating date, time, and the initials of the person administering and supervising the student.

8. Leftover medication will not be sent home with the student. An adult MUST pick up the leftover medicine, or it will be discarded by the last student day of the school year.

9. Parents may give medication to their child during the school day if they so desire. Parents should check in at the school office first when coming to school for this purpose.

Points for Clarification

1. Medications prescribed 2 or 3 times a day can be administered at home before school, after school and at bedtime. For antibiotics prescribed 4 times a day, one dose will be given at school during lunchtime.

2. Self-administration of non-prescription medication (aspirin, cough medicines, antihistamines, nose drops. etc) is prohibited for grades K-8.

Self-Administration of Asthma and Anaphylactic Medication Grades K-12

Students with a diagnosis of asthma and/or anaphylactic reaction are permitted to possess and self-administer inhaled asthma medications and/or auto-injectable epinephrine during the school day, at school –sponsored activities, or while on a school bus or other property under the

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following conditions: Written consent of the parent is received and indicates that the student has demonstrated the ability to safely and effectively administer such medication and written notice from the student’s doctor has been received identifying the student, states the diagnosis, states that the student has approval to self-administer prescribed medication. A consultation between the parent and school nurse is required before permission will be granted for one year only. The student’s right to possess and self-administer medication may be limited or revoked after appropriate consul with the student’s parents. Sharing, borrowing, distributing, manufacturing or selling any medication prohibited.

Safety for all children is our ultimate concern where medication is involved. We feel these procedures will insure the safety of all students.

Food Service

Our food service program makes it possible for every child to have an adequate breakfast and lunch, whether free or purchased. Free and reduced priced lunch is available for children those qualifying. Parents must apply for free or reduced priced lunch each school year. Application forms will be distributed to students at the beginning of the year and may also be obtained in the school office. It may take up to 10 days for your application to be processed and during this time you are responsible for the payment for lunch and breakfast. If you need assistance with this process, please see the principal or cafeteria manager.

The Meal Application Process

The following procedures must be used for submitting meal applications. Return this application to your child’s school.

Families will submit only one household family application to determine eligibility for free or reduced price meals. Although each child will be given an application, only one application per family should be completed and returned.

Every child in grades kindergarten through 12 and all other family members living in the household must be listed on one application.

Families receiving food stamps/TANF do not need to apply if they received an approval letter for each child in the household by August 30, 2014.

Families with foster children in the household must still file an application for each foster child.

Eligibility to receive free meals will be determined by the Food Service department for homeless, migrant and runaway youths who meet the federal definition of homeless, migrant, or runaway. If you have questions about this process, please call Paula Johnson at 804-541-6400.

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Students Without Lunch Money

Students not having lunch money will be given a cheese sandwich and milk. School offices do not loan money for lunch. The cafeteria can issue a limited number of lunch charges. It’s the parents’ responsibility to call the cafeteria to check on the status of students' accounts as needed.

Cafeteria PricesMeal Daily Weekly

Breakfast No cost No costLunch No cost No costMilk .60 N/AIce Cream & other snacks .60 N/A

Adult meal prices are based on an a-la-carte system.

When sending money to school for breakfast/lunch put the money in a labeled envelope. Put your child's name and the amount of money enclosed on the outside of the envelope. Fieldtrip money should be put in a separate envelope and labeled "fieldtrip."

Meals Offered Daily

1. Chef Salads2. Healthy Choice (Yogurt, Milk, Cheese Stick, Fruit, and Vegetable)3. Peanut Butter and Jelly Sandwich4. Grilled Cheese Sandwich5. Main Entree

Unless checks written to the cafeteria indicate money may be used for snacks on the memo line, the money will be used for meals only.

Students may buy ice cream and other treats when available. (This option is subject to restriction by grade level.)

Policy for Accommodating Students Special Dietary Needs is located in the Appendix on page 44

Hopewell City Schools Visitor Regulations and Procedures File: KK-R

SCHOOL VISITORS

In order to protect the educational program of the schools from undue disturbance, each principal shall establish regulations and procedures for visitors which shall include the following:

A. Persons wishing to visit one or more schools are to make arrangement in advance through the school office of each school to be visited.

B. Every visitor to a school must register at the school office. Sign-in lists showing name, time, person visiting, and time departing shall be maintained by the office. Any

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person who does not register with the school office is on school property without authorization and should be asked to identify himself / herself properly and obtain permission or to leave the school grounds. If the visitor refuses to leave the school grounds or creates any disturbance, the building principal should request aid from the Hopewell Bureau of Police.

C. No visitor may see a student in school unless it is with the specific approval of the principal. If an emergency situation requires that a student be called to the office to meet with a visitor, a member of the administrative staff must be present during the conference. A student is never to be permitted to leave the school with anyone who is not clearly identified as his/her parent or an appropriately authorized person.

D. Students may not bring guests to school unless permission to do so has been granted by the principal.

E. Parents, other than those who have been asked by a teacher to be in the classroom, who wish to observe learning activities taking place in their child's classroom are to confer, in advance, with the principal and the teacher and state the purpose of the visitation.

It is important that each parent understands that because classroomvisitations can be distractive to the students, the following regulation havebeen established:

1. Visitations will not be allowed during examinations and independent study periods.

2. A visitation should be no longer than sixty (60) minutes or one (1) class period.3. The number of visitors at any one (1) time shall not exceed the parents of one

(1) student.4. The frequency of visits for any student's parents should be no more than one

(1) unit every two (2) weeks. The principal, under unusual circumstances, may permit addition visits.

5. Parents are to be silent observers and are not to create any type of disturbance or disruption to the learning process.

6. Copies of instructional materials being used by the students or teacher may not always be immediately available during the visitation.

7. Any comments made by individual students are to be maintained in confidence by the visitor to the activity.

8. Use of audio or visual equipment to record classroom activities must be approved by the principal. No visitor shall be allowed to videotape students in the classroom, without the prior consent of the principal, as it may violate the privacy rights of students unrelated to the visitor. Recording of other school activities to which the public is invited will be in accordance with Regulation KGB-R, Public Conduct on School Property.

9. If the nature and instructional purpose of any activity calls for students to be segregated by gender for purposes of privacy, only visitors of the same gender may observe those groups in the privacy areas.

10. Any comments or concerns are to be discussed with the teacherbefore or after the school day when students are not present.

11. If a parent or other visitor wishes to tape record a conversation with a teacher

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or the principal, she/he should request permission from the principal. If the teacher or principal wishes to record a conversation with a parent or other visitor, she/he is to inform that person that the conversation is being recorded before the conversation begins.A copy of these regulations (KK-R) is to be given to and signed by each non-staff visitor to a classroom as an indication that s/he understands the regulations.Visitors are to be encouraged to meet with the principal and teacher during non-instructional hours to discuss the observation and to obtain answers to their questions. If a parent has a concern about what may be transpiring in his/her child's classroom, s/he should follow the Board's policy KL which states that a complaint involving a particular school or department shall be handled first within the school through the chain of command; the parent is to address the matter first with the teacher and, if not rectified, to then meet with the principal.

F. No staff member is to transact business with a visitor who does not have visitor's pass and/or has not duly registered at the school office and received authorization to be present for the purpose of conducting business.

“Upon request to the Principal or Superintendent, the School Division shall make reasonable accommodation for a disabled person to be able to participate in this activity.”

Each principal shall post in a conspicuous place at each entrance, the regulations and procedures to be followed by visitors.

Approved by Superintendent: September 15, 2011

GENERAL INFORMATION

Custodial (Parental) RightsThe school must have a copy of a court order if the non-custodial parent is not allowed to see his/her child. State law allows natural parents access school records and have contact with the school and the child at school unless legal documentation is filed at the school stating otherwise.

Birth CertificateVirginia State Law, Section 22.1-4, states an official birth certificate must be presented upon registration. Hospital certificates are not acceptable.

Immunization RecordsVirginia State Law requires that each child entering Virginia schools for the first time have a physical examination by a physician and must be immunized for the following: 4 DPT, 4 Polio, 2 Measles/Rubella/Mumps, 2 Varicella, and 3 Hepatitis B.

Important Notice to Fifth Grade Parents:According to the Code of Virginia, #32.1-46, all 6th grade students are required to have tetanus, diphtheria, pertussis (Tdap) booster shot prior to entry into 6th grade, if at least five years have passed since that last shot. Hopewell Public School System is requesting that all 5th

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grade students get the Tdap shot by the end of the school year (June 11, 2015). The school nurse with be contacting you about this shot during the school year.

School Safety InformationEach school has developed a crisis plan addressing various situations that could occur. Please help us keep our students safe by supporting our effort.

Student Identification NumbersStudents attending our schools will be assigned two identication numbers. One number will be assigned by the school system and one by the state. The state ten digit number (required by the state of Virginia) will follow the student throughout their school career to any school in Virginia.

Students New to Hopewell City Public SchoolsAll students new to the Hopewell Public Schools must have a birth certificate and comply with provisions regarding immunizations and physical examinations.

Emergency ProceduresParents are to complete the emergency procedure information form sent home the first week of school. It is VERY IMPORTANT the school receive the information requested in the event your child should become ill or have an accident at school. Parents must keep this information up-to-date! If you do not have a telephone, please provide the telephone number of a family member, neighbor, friend or your employer. Cell phone and email addresses will also help us communicate with you.

Fire Drills and Bomb ThreatsFire drills are held weekly during the first

month of school and once a month thereafter. All children are required to participate in fire drills. Talking is not permitted during fire drills.

If a bomb threat is received, the building will be evacuated following fire drill procedures.

Weather Condition PrecautionsThe school is equipped with a weather warning radio system. Dismissal procedures are modified to help prevent prolonged exposure to rainy condition. Please be patient on these days. Severe weather drills are conducted at all schools during the year.

Chemical EmergenciesThe school has direct contact by radio with officials at local industries. Should a chemical spill occur, safety procedures are in place.

Potentially Dangerous or Violent SituationsWe have worked with local law enforcement officers and our central office in developing responses to protect our students and staff in the event of unexpected intruders. Lock-down procedures are practiced with the students.

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TextbooksTextbooks are provided to all students. A fee is charged for damaged or lost textbooks. As part of our reading program, paperback books are often used as a source of reading material. A replacement fee will be charged for lost or damaged books

Field TripsEach grade level plans field trips during the school year to extend classroom learning. Information about each trip is sent home with the students. The cost of each trip is determined by the cost of bus and admission fee. Each child participating in the field trip must have a permission slip signed by his/her parent or guardian prior to the date of the trip. Phone calls will not be accepted as a means of granting permission for field trips. Field trip fees must be paid by the due date given. Please don’t mix fieldtrip money with lunch money. Sometimes only cash will be accepted. The fees paid for field trips cannot be refunded unless the school cancels the trip. For safety reasons, special requests may be made for a parent to accompany his/her child on a field trip.

Parents may be selected as chaperones and must follow Chaperone Guidelines provided by the school. (See page 39)

Notes From SchoolPlease be sure to read the letters and announcements your child brings home from school. Please share with your child the content of the message if appropriate. Younger students may bring their notes home pinned to their clothing or in folders. Be sure to check your child's book bag or folder each day.

Management of Student RecordsAn accurate and complete individual cumulative record is maintained for each student. These records are confidential and accessible only to professional personnel who have legitimate educational interests in the students. Parents wishing to view their child’s records must submit a written request to the principal. The policy established by the School Board will be used to grant requests.

Authorization/ Release Form For Pictures To Be Published and Film, Video, Web PresentationsWe are very excited about our students' interest in learning and their many talents demonstrated throughout the year. Therefore, we are eager to share these experiences with you and the other residents of Hopewell in local newspapers, school websites, and educational publications. Student artwork may also be displayed in the community at local businesses, colleges, and other organizations. In these instances only the student’s first name, grade, age and/or school will be posted on their work.

If you do not wish for your child’s name, picture, or work appear in publications or media please make sure you sign the Media Release Form sent home during the first week of school or when you register your child in school. *

*Please note if you say no to this request your child will not be in the school yearbook or class pictures unless you give permission on an additional form.

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Internet/Computer Safeguards All students must follow the Hopewell City Public Schools Acceptable Use Policy for using the computer and internet. Cyberbulling (this refers to any online threats by one student toward another, typically through e-mails or on websites(e.g., blogs, social networking sites) is prohibited. If this occurs, the student (cyberbully) involved will be subjected to disciplinary actions. If someone sends inappropriate messages or images to your child(ren), report it to your Internet Service Provider. You may also report to the following agencies:

Virginia State Police Cyber Crimes Unit at 804-553-3413 CyberTipline of the National Center for Missing and Exploited Children by calling 

1-800-843-5678 Submitting an online report at www.missingkids.com/cybertip.

 Door-To-Door SolicitationElementary students are prohibited from going door-to-door for fund raising activities. This is for your child’s safety.

Student Insurance ProtectionThe school does not carry insurance to cover student accidents. Parents must use their own insurance if a child is injured or has an accident at school.

REMINDERS

1. Emergency School Closings If it is necessary to close school due to inclement weather or for any other reason, the

closing will be announced on local television stations, radio stations, and Hopewell City Public Schools website. (These are the fastest and easiest ways to receive emergency school closings.) Please do not call the school or news stations. If phone numbers are accurate, families should receive a phone call about the closing through the Parent Alert System.

2. Checks Please contact your child's school regarding payments made by checks.

3. Lost and Found Please put your child's name on his/her clothing, lunch box, school supplies, etc. Valuables and other items found by students should be turned in to the school office. These items will be kept for only approximately (30) days in lost and found boxes.

4. Early Dismissal If any student leaves school early, the parent or permitted adult picking-up the student must come to the main school office to sign-out the child (picture ID required). Please Note: Parents will be requested to provide written documentation regarding their child being picked-up early if early dismissals are impacting student learning.

5. Parking and Speed Zones23

All cars MUST be parked in the parking area before entering school. All speed zones must be observed. Exercise caution when picking-up and dropping-off students. Do not park in the bus zone or drop-off/pick-up zone.

6. Emergency Phone Numbers and AddressesIt is imperative the school has an accurate phone number and address to contact you in case of an emergency. If either changes during the school year, please notify the office immediately.

7. Students arriving to school before start time Any parent needing to drop-off their child (ren) prior to the start of the school day must submit a request in writing to the principal. Please be aware the school may not grant the request due to lack of supervision. We thank you for your cooperation.

8. Interim ReportsThis report (which parents keep) will be sent home to update parents on their child’s performance in the middle of each nine weeks grading period.

9. Student Birthdays Birthday treats for students are subject to approval by the principal. Please call your child's teacher beforehand.

10. Safety Guidelines (NO BALLOONS) To preserve instructional time and ensure safety, please DO NOT bring/deliver balloons

to students at school. These cause safety hazards on school buses. Please do not bring balloons into the school for special occasions. You will be asked to remove balloons from the building.

11. Late School Start Breakfast will not be served when school starts two hours late.

12. Lunch with Students Parents are invited to eat lunch with their child (ren) in the school cafeteria. Other family members or friends joining students for lunch must have written permission

13. Picking up StudentsPicture identification is required for individuals picking-up students from school. If the individual is not a parent or guardian, written permission (signed by parent/guardian) is required. The student’s Emergency Form will not be used for permission to pick-up unless the school calls for an emergency situation. Students must be picked up on time at assigned dismissal time. Parents will be notified in writing if this becomes an issue.

14. Parent Alert SystemKeeping parents informed and involved helps to assure student safety and improve

student success. The Parent Alert System is an essential tool for notification and

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communication. We utilize the system to notify parents of absences, emergencies, school closings, and school activities. The message is sent to parents or guardians by telephone.It is vital the school has the correct information on file as the system uses the information to contact parents.

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CODE OF STUDENT CONDUCT

Philosophy

Learning is the first priority at school and requires a focused effort. To educate our children effectively, we must establish, teach, and enforce standards of acceptable student behavior in our schools. These standards must be fair to students, parents, teachers, and administrators, and help create and maintain a safe school atmosphere where learning can take place.

One of the main goals in an elementary school is to teach children self-discipline. This involves parents and the school staff working together to help the child to make appropriate choices regarding behavior. In an effort to approach discipline in a positive manner, each elementary school has developed a school-wide discipline plan. The following guidelines have been written with a necessary degree of flexibility to meet individual student needs.

SPECIAL EDUCATIONStudents with disabilities have the same responsibility for good citizenship, as do all members of the school community. All students with disabilities will abide by the standards of conduct required of other students, unless the nature and/or severity of their disability precludes this. In such an event, the student will be expected to meet the behavioral expectations identified in the current Individualized Educational Plan (IEP). If a student with a disability is suspended by terms of the Code of Student Conduct, it shall be done in accordance with the Individuals with Disabilities Education Act (IDEA ’04).

Student Rights and Responsibilities

Every student has guaranteed rights. Rights cannot be taken away without due process. You are expected to use these rights in a constructive way. At school, individual rights do not supercede the collective rights of all students to receive an education.

If a student feels his/her rights are being taken away unfairly, he/she has the responsibility to discuss this with parents, teachers, counselors and principals.

The following responsibilities come with these rights:26

1. The right to be free from discrimination. It is your responsibility to treat everyone as you expect to be treated. This means boys and girls in school should work, play, and share without being teased.

2. The right to be safe and protected. It is your responsibility to help make school safe and orderly. No one should hurt or threaten you. You should not say or do anything that may hurt anyone else. According to the website, stopbullying.gov, bullying is unwanted, aggressive behavior among school aged children that involves a real or perceived power imbalance. The behavior is repeated, or has the potential to be repeated, over time. Both kids who are bullied and who bully others may have serious, lasting problems. Bullying is not acceptable behavior in Hopewell Public Schools. There is a zero-tolerance for bullying.

3. The right to be treated fairly and with kindness. It is your responsibility not to laugh at others’ mistakes or hurt the feelings of another person. No one should laugh at, make fun of or deliberately hurt anyone’s feelings. Each person is expected to be respectful and honest to all members of the school community.

4. The right to learn and know what teachers and parents expect of you. It is your responsibility to finish assigned work and return it to your teacher on time. All assignments must be completed to the best of your ability. It is the student’s responsibility to ask for assistance when needed.

5. The right to a clean, healthy environment in which to learn. It is your responsibility to take care of school property and keep it clean.

6. The right to receive an education. It is your responsibility to obey school rules. Students should control themselves to maximize instructional time.

ALL STUDENTS ARE EXPECTED TO......

1. Attend school daily.

2. Be on time for school.

3. Obey all school rules and follow directions given by school personnel.

4. Cooperate with school staff in disciplinary matters.

5. Complete in-class and homework assignments and meet deadlines.

6. Respect public and private property. Carefully use and return all materials and equipment.

7. Come to class with necessary books and materials.

8. Protect the rights of others to study and learn.

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9. Control behavior so teachers can teach and other students can learn.

10. Take all school correspondences to parents.

11. Report unsafe actions, events or dangerous items to an adult.

12. Respect the rights and feelings of others in the school community.

What Happens If Rules Are Broken

Listed below are some of the important rules everyone needs to know. It is also important to understand what happens if rules are broken. Read this section carefully. The principal and teacher discipline options are located on pages 30 and 31.

1. STUDENTS MUST ATTEND CLASS DAILY ARRIVE ON TIMEWhat this means:Students must attend school every day. A parent/guardian is required by law to notify the school (by calling or sending in a note) when you are absent or tardy. Excessive absences are defined as ten absences without valid excuses. These absences may be non-consecutive. Excessive tardies are defined as ten tardies or more without valid excuses.

If the rule is broken: The school will call and/or send letters to tell your parents you were absent without

notification. Parents will be notified daily by phone and by mail after three unexcused absences.

If you are absent or tardy without notification, your parent must verify it by providing a written explanation.

If the rule continues to be broken: The school may make an individual request for written verification. The attendance officers may call your parents to determine the cause of absenteeism

and/or tardiness. They may be required to sign a contract. Your parents may be contacted by the Hopewell Department of Social Services. Your parents may have to appear in court to explain your excessive absences and tardies. You may have to repeat your grade next year. Police officers may assist with enforcing the truancy policy.

2. STUDENTS MUST SHOW RESPECT FOR OTHERS AND THEIR PROPERTYWhat this means:You should not laugh at, make fun of, threaten or hurt the feelings of others. You must use good manners and positive body language. You must not take or ruin things which belong to others.

If the rule is broken: Your teacher will address with the behavior with you. You will replace damaged or lost items and your parents will be notified.

If the rule continues to be broken:28

Your principal will enforce consequences. 3. STUDENTS MUST TO OBEY ADULT DIRECTIONS

What this means:While at school, you are to respect to each person and follow adult directions.

If the rule is broken: Your teacher will address with the behavior with you. Your parents will be notified.

If the rule continues to be broken: Your principal will enforce consequences.

4. STUDENTS MUST BE HONEST IN WORD AND DEED What this means: You are always expected to tell the truth. You are expected to do your own work. We must trust you to take notes home and to school.

If the rule is broken: Your teacher will address with the behavior with you. Your parents will be notified.

If the rule continues to be broken: Your principal will enforce consequences.

5. STUDENTS MUST MAKE SCHOOL WORK A PRIORITY What this means: When your teacher gives an assignment, you are expected to do your best and complete it on time. You must ask for help when you do not understand.

If the rule is broken: Your teacher will address with the behavior with you.

If the rule continues to be broken: Your parents will be notified. Your principal will enforce consequences.

6. STUDENTS MUST TAKE CARE OF SCHOOL PROPERTY What this means:

You are expected to take care of school property.

If this rule is broken:You will have to talk with your teacher. He/she will decide what needs to be done. Your parents may be notified. You may be expected to pay for the damage. Your principal will enforce consequences.

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7. STUDENTS MUST KEEP THEIR HANDS AND WHOLE BODY TO THEMSELVES What this means:

Fighting is not allowed at school, on the bus, or going to/from school. Physically hurting someone is not allowed. Parents should encourage you not to fight back, but to report the incident immediately to the nearest adult. Even though you may not have started the fight, you are equally guilty if you fight back. Bystanders must not encourage students to fight but report the problem to an adult. Putting your hands on another person with the intent to cause harm is not permitted.

If the rule is broken: Students involved will receive consequences from the teacher and/or the principal.

If the rule continues to be broken or in more serious cases: Your principal will enforce consequences.

8. STUDENTS MUST ONLY BRING ITEMS REQUIRED FOR LEARNING TO SCHOOL What this means:

There are items you must never bring to school. There are other things which interfere with the right of others to learn. Some of the things you must never bring include: sharp objects, matches, lighters, tobacco/alcohol, medicine, drugs, guns, knives. Any explosive materials such as caps, firecrackers, and bullets are strictly forbidden. Cell phones are not allowed on school property in elementary school. Fake or look-alikes for any of the items mentioned are also not allowed on school property.

If the rule is broken: Items will be confiscated. Your parents will be notified. Dangerous items may result in police notification. Possession of any weapon, alcohol, or explosives will result in police notification.

If the rule continues to be broken: Your parents will be notified. Your principal will follow school division policies and the Code of Virginia. Your parents will be notified and proper authorities will be contacted.

9. STUDENTS MUST DO THEIR OWN WORK What this means:

You are expected to do your own work. Copying the work of others and/or submitting it as your own (plagiarism) or providing answers will not be accepted. This includes presenting work as your own from the internet.

If the rule is broken: You will be assigned a grade of an "F" and your parents will be notified.

10. STUDENTS MUST USE APPROPRIAT E AND RESPECTFUL LANGUAGEWhat this means:Profanity, vulgar expressions, and name calling are not allowed. You may not speak or act

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in ways that threaten, harass, intimidate, tease, put down or in any way intend to hurt anyone on school property. Threats of physical harm to school personnel or other students may result in suspension or expulsion.

If the rule is broken: Your teacher will address with the behavior with you. Your parents will be notified.

If the rule is broken: Your principal will enforce consequences.

11. STUDENTS MUST DRESS APPROPRIATELYWhat this means:Personal appearance should promote health and safety while complying with school rules.

The following are not permitted: Distracting, offensive, violent, provocative or obscene images or language. Shirts not covering shoulders, back and midriff. Shorts and skirts four or more inches above the knee. Headgear or sunglasses. Pants worn below the waist and underwear showing. Designer ripped pants, shorts, or cropped pants.

The Principal and/or Assistant Principal has the authority to determine when personal appearance and dress style do not meet school standards.

If the rule is broken: Your parents will be notified to bring appropriate clothing to school.

TEACHER’S DISCIPLINE OPTIONS

The teacher may choose to do one or more of the following:

1. Conference with the student.2. Deny a privilege.3. Assign a time-out location. 4. Refer to the counselor5. Telephone the parents or guardian.6. Schedule a conference with the parent.7. Remove students from class for a short period of time8. Complete a Behavior Reporting Form and involve a principal.

Written referrals and incident reports will be provided for parents for continuous and/or severe behavior.

PRINCIPAL’S DISCIPLINE OPTIONS

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Students continually breaking a rule will be sent to the principal’s office. The following actions will be taken by the principal:

1. Verbally reprimand2. Conference with the student3. Telephone or meet with parents4. Assign in-school or out-of-school suspension5. Place the child in a time-out location.6. Request assistance from the guidance counselor.7. Request a child Study.8. Refer the child to a community agency for professional assistance.9. Require the child’s parents to come to school with the child.10. Require the parent to sign a contract to improve the child’s behavior.11. Refer the student for placement in an alternative education program.12. Recommend long-term suspension and/or expulsion.13. Report the incident to the proper authorities..

BUS RULES AND CONSEQUENCES

Follow directions the first time they are given by the bus driver. Keep hands, feet and objects to yourself. Stay in your seat. Keep all parts of your body—and all objects—inside the bus. No loud talking, fighting, or eating. Use appropriate and respectful language. Follow rules and directions given by us driver

CONSEQUENCES

Bus Driver Actions: Driver warns student. First referral written and submitted to principal.

School Administration Actions:1. First Referral is a warning that results in conference with parent and administrator

and written report filed.2. Second Referral results in a 1 day bus suspension.3. Third Referral results in a 3 day bus suspension.4. Fourth Referral results in a 10 day bus suspension.5. Fifth Referral results in a 28 day bus suspension.6. Sixth Referral results in suspension off the bus for the Remainder of the Year .

SEVERE CLAUSE:Some behaviors may result in immediate severe consequences i.e., suspension and or expulsion depending on situation and age of student. The following are examples of such behaviors:

Hitting the Driver, Fighting, Biting Bringing dangerous items on bus Throwing objects out or on of bus

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HOPEWELL SCHOOL BOARD TECHNOLOGY REGULATIONS

The following School Board Regulations will be enforced by the Superintendent of Schools:

1. An Acceptable Use Policy was developed and approved by the School Board on January 17, 2007 (pages 63-65). This policy shall list the guidelines for proper use of the Internet and technology supplied by the School Board. The Technology Committee shall review the policy annually.

2. In September of each year, prior to student access to the Internet, parents will be sent a letter and a copy of the Acceptable Use Policy. Parents are required to sign the policy, granting permission for their child(ren) to have access to the Internet. Parents may request alternative activities that do not require Internet access for their children if they are available.

3. The principal of each school will be responsible for obtaining the signed forms and for the enforcement of the Acceptable Use Policy. Employees and/or students may lose the right to access the Internet if the policies are violated.

4. The principal of each school will distribute a list of students and/or employees who will not be allowed access to the Internet.

5. The Acceptable Use Policy will be placed in the student and teacher handbook each year and will be read by the teachers to the students during the first two weeks of school each year.

School Parent Involvement Policy

Hopewell City School Board recognizes that the education of each student is a responsibility shared by the school and the student’s family. In keeping with this belief, it is the intention of the schools to cultivate and support active parent involvement in student learning. The school policy complies with Section 1118(b) of the ESEA and describes the means for carrying out the requirements of subsections (c) through (f).

SCHOOL AND PARENT INVOLVEMENT POLICY

Parental involvement means the participation of parents in regular, two-way, and meaningful communication involving student academic learning and other school activities, including ensuring—(A) that parents play an integral role in assisting their child’s learning;(B) that parents are encouraged to be actively involved in their child’s education at school;(C) that parents are full partners in their child’s education and are included, as appropriate, in decision-making and on advisory committees to assist in the education of their child;(D) the carrying out of other activities, such as those described in section 1118 of the ESEA.The school will:

(1) Convene annual school-wide meetings to which all parents of participating children shall be invited and encouraged to attend, to inform parents of their school's participation in

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Title I, and to explain the requirements of Title I, and the right of the parents to be involved;

(2) Provide workshops, materials, and training during the school year offered at flexible times to assist parents with strategies to increase student achievement.

(3) Involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of the school’s Title I program, including the planning, review, and improvement of the school parental involvement policy and the joint development of the school-wide program plan;

(4) Provide a description and explanation of the curriculum and forms of assessment used to measure student progress and the proficiency levels they are expected to meet. Information will be discussed at parent workshops, included in the student handbook, and posted on the website.

(5) Provide parents with academic reports to keep parents informed about student achievement and behavior.

(6) Provide two parent conference days each year.(7) Maintain open lines of communication to schedule additional conferences.(8) Provide parents the opportunity to support their children’s education through

volunteering and at home, through the use of strategies and DVDs to connect school to home.

(9) Conduct parent surveys at least once a year to evaluate the Title I program, to evaluate parent involvement policies, and to provide parents with an opportunity for feedback. All information will be used to support student achievement and develop plans to increase the home and school connection.

(10) Post school report cards on the website. To access this document, parents can visit the Hopewell City Schools website at www.hopewell.k12.va.us.

Go to Hopewell web page Click on Division (left hand tab) Select Division Report Cards

You may also access the report cards through the Virginia Department of Education’s website at http://www.doe.virginia.gov. Once there, you can locate the documents in two ways.

Select “Parents and Students” tab on the left side. Scroll to the middle of the page and click the link for school report cards.

Or From the home screen, select “Statistics and Reports” tab. Select the tab on the right, titled, “School, Division, and State Report

Cards”.(11) Distribute and discuss division-wide discipline intervention plans to encourage

positive behaviors, thus increasing academic achievement.(12) Involve parents in workshops to support achievement. Topics will include

reading, math, technology, and other areas as assessed in the Title I evaluations.

(13) Training parents and community members to assist with mentoring and tutoring students in the schools.

(14) Update the school website containing important information and links to resources that parents can use with children at home.

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SCHOOL-PARENT COMPACT

The elementary schools and the parents of the students participating in activities, services, and programs funded by Title I, Part A, of the Elementary and Secondary Education Act (ESEA) agree that this compact outlines how the parents, the school staff, and students will share the responsibility for improved student academic achievement. Also, the means by which the school and parents will build and develop a partnership that will help children achieve the state’s high standards.

This school-parent compact is in effect during school year 2015-2016.Please sign and return the school-parent compact to your child’s teacher.

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SCHOOL-PARENT COMPACT PROVISIONS

School Responsibilities

Hopewell City Public Schools under Section 1118(b) of the ESEA will: Provide high-quality curriculum and instruction in a supportive and effective learning environment that enables the participating children to meet the state’s student academic achievement standards as follows:

(A) Ensuring that curriculum maps and resources align with state standards.(B) Providing district personnel with staff development opportunities to enhance

lesson design.(C) Providing essential personnel with guidelines associated with state testing

regulations.(D)Notifying parents concerning academic indicators, testing dates, and other

related activities.(E) Providing students intervention and enrichment activities based on individual

needs.(F) Providing accommodations for students with IEPs and for non-English

speaking students as determined by individualized plans.1. Hold parent-teacher conferences twice a year during which this compact will be

discussed as it relates to the individual child’s achievement.

2. Provide parents with frequent reports on their children’s progress. Specifically, the school will provide reports as follows:

(A) Schools will provide parents with interim and nine week reports at a minimum.

3. Provide parents reasonable access to staff. Specifically, staff will be available for consultation with parents as follows:

(A) Division personnel will be available to discuss student achievement and associated needs at school orientations, school and outreach parent workshops, parent conference days, and any other time that a parent schedules a meeting.

4. Provide parents opportunities to volunteer and participate in their child’s class, and to observe classroom activities, as follows:

(A) Parents and community members may volunteer at any of the elementary schools as deemed necessary by the Principal.

(B) Parents and volunteers can assist with reading and math tutoring, and PBIS (Positive Behavior Interventions and Support) incentives.

5. Provide parents with the following information in a timely manner as requested by the parent:

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(A) Whether a teacher meets the state qualifications and licensing criteria for the grades and subjects he or she teaches,

(B) Whether the teacher is teaching under emergency or provisional status because of special circumstances,

(C) Whether the teacher has any advanced degrees, his or her college majors, certifications, and degrees,

(D)And whether paraprofessionals provide services to your child and, if so, their qualifications.

Parent Responsibilities

We, as parents, will support our children’s learning in the following ways:

Monitoring attendance. Reading at least 30 minutes daily to children Making sure that homework is completed. Monitoring amount of television their children watch. Volunteering in my child’s classroom. Participating, as appropriate, in decisions relating to my children’s education. Promoting positive use of my child’s extracurricular time. Staying informed about my child’s education and communicating with the school

by promptly reading all notices from the school or the school district either received by my child or by mail and responding, as appropriate.

Serving, to the extent possible, on policy advisory groups, such as being the Title I, Part A, parent representative on the school’s school improvement team, the Title I Policy Advisory Committee, or other school advisory or policy groups.

Student Responsibilities

We, as students, will share the responsibility to improve our academic achievement and achieve the State’s high standards. Specifically, we will:

Do my homework every day and ask for help when I need to. Read at least 30 minutes every day outside of school time. Give to my parents or the adult who is responsible for my welfare all notices

and information received by me from my school every day. Respect other’s right to learn, as well as my own. Be Kind To Others Expect to be successful Attend school daily

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School Promotion and Retention ProceduresThe Hopewell School Board recognizes that the personal, social, physical, and educational growth of children will vary and that they should be placed in the educational setting most appropriate to their needs at the vary stages of their growth. It shall be the policy of the Board that each student is moved forward in a continuous pattern of achievement and growth that is in harmony with his/her own development.

In arriving at a decision about grade placement, the following will be considered:

Completion of the course requirements at the presently assigned grade* Achievement of the instructional objectives set for the present grade* Demonstration of the sufficient proficiency to permit student to move ahead in the

educational program for the next grade Demonstration of the degree of social, emotional, and physical maturation necessary for a

successful learning experience in the next grade Attendance

Promotion will be based on the following guidelines:

Successful completion of and passing grades (C or above) in reading, English, mathematics, science, and social studies.

Successful completion of and passing grade level benchmarks in reading math, science and history. STAR Reading and Math diagnostic tests are also used. See chart below for expectations.*

Where Standards of Learning tests are administered, results shall be used as one of several criteria to determine promotion (400 -600 passing scores).

Good Attendance- (absent- 10 days or less)

*Grade Level Expectations

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Expected reading and math level by grade level

2nd

Grade3rd

Grade4th

Grade5th

Grade

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Elementary School Field Trip Guidelines for Chaperones40

Thank You for Your Support!

Hopewell Public Schools believes field trips provide a valuable educational experience for students. The students connect their current learning to past and future experiences. Field trips increase student knowledge and understanding of a subject and add realism to the topic of study. Without the help of volunteer chaperones, most field trips would not be possible. Thank you very much for giving your time and support to these important activities.

In order to help ensure school-sponsored field trips are a safe and rewarding experiences for all participants, we have prepared guidelines to provide information about volunteering as a field trip chaperone.

Guidelines for Volunteer Chaperones

1. All school rules apply on school sponsored field trips. Chaperones are expected to comply with school policies, follow the directions given by the coordinating teacher, work cooperatively with

other volunteers and school staff members, and model appropriate behaviors for students. The chaperone will follow the trip plan developed by the teacher.

2. In order to comply with school policy, before or during the field trip, chaperones:• may not use or possess alcohol or other drugs• may not use tobacco in the presence of, or

within the sight of, students• may not administer any medications,

prescription or nonprescription, to students.3. Students must be supervised at all times while at a school sponsored event. As a chaperone, you will

supervise a small group of students, helping them learn and make sure they behave appropriately. Students must stay with you, their chaperone, at all times. Account for all participants

regularly and before changing activities. Be sure you know when and where to meet the rest of your group at the end of the visit. Chaperones must be readily available, be mindful of safety concerns, and respond to students’ needs. Do not use your cell phone for non-emergency or non-trip related purposes. It is not acceptable for outside work or reading to be completed while you are supervising students.

4. School rules related to student behavior apply on field trips. Go over rules, safety rules, and any site specific rules with students. Ensure students do not get involved in any extra activities not approved by the teacher. While you are responsible for student behavior, it is the responsibility of the teacher to discipline a student.

5. Eating and drinking are not permitted outside of designated areas and predetermined times.6. For the protection of both the student and the chaperone, chaperones should not place themselves in

situations in which they are alone with a student.7. Siblings and family members may not participate in a school sponsored field trip unless prior

written permission is granted by an administrator. (Young children can easily distract you from your primary responsibility of supervising your group of students.)

8. Stay with the group, do not make unauthorized stops unless there is an emergency, do not skip-planned stops.

9. Chaperones must be at least 18 years old.10. Do not purchase items for the students. ______________________________________________________________________________

I acknowledge I have received the “Field Trip Guidelines for Guidelines,” have read these guidelines, and agree to comply

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with the guidelines. Please complete the information below and return it to school. You may keep the ten Guidelines for your records.

Student Name _______________________________________ Teacher____________________Chaperone Printed Name _________________________________________________________Chaperone Signature ____________________________________________________________Date: ______

Hopewell Public SchoolsAcceptable Use Policy for Students

Policy IIBEA

Hopewell Public Schools is pleased to be able to make the use of computers, networks, and the Internet available to the students and faculty in each of Hopewell's schools. The use of these tools will enhance both teaching and learning by providing access to educational information and communications networks around the world using text, graphics, electronic mail and other online services.

Along with the privilege of access to these tools and information sources is the requirement to use them in a responsible and considerate manner within the guidelines of the Hopewell Public Schools' educational mission. Users of the schools' electronic networks are encouraged to take advantage of the unique capabilities and resources available to meet individual teaching and learning needs. Internet safety K-12 guidelines and lessons will be provided to students through the division’s instructional program.

The following regulations are meant to make proper use of electronic networks clear to the student. Violations of these guidelines or of the intent in providing these tools for student use will result in restriction or canceling of student computer, network and Internet use without warning if this is necessary to maintain the rights and accessibility of other students. Other disciplinary action may also be taken at the discretion of the school administration. Faculty and school administrators will decide what is appropriate and inappropriate use of school computers and network at the school site. Their decision is final.

Students shall follow Internet safety guidelines provided through the division’s instructional program.

Students shall maintain anonymity in all network and Internet communication, and shall never reveal or post last names, addresses, telephone numbers, credit card numbers, or any other personal information on the computers or networks.

Students shall access the computers and electronic resources for school-related assignments and projects only.

Students’ pictures and the students’ likeness will sometimes appear on school websites internet/intranet, but only after parental permission is given by signing the Hopewell Public School Media Release Form each year.

Only school-provided and school-related software, programs, and hardware shall be used on the schools' systems.

Students shall not deface or vandalize computer equipment or school software.

Students shall not tamper with the default setting on any hardware or software.

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Electronic communication shall be brief, school-related, and polite; illegal information, defamation or criticism of other users, profanity, obscenity, harassment, discriminatory remarks, chain letters and vulgarity will be avoided at all times.

The privacy of others users' disks, files, and communication must be maintained; students may not read, modify, or remove the work of others at any time.

All passwords shall be kept confidential and must not be exchanged, changed, broken into, or used by any student not entitled to them.

Students will respect the rights of others by leaving computer workstations neat, logging off of the network properly, and leaving the computers ready for the next user.

Students will report equipment and software that is not working properly to the appropriate teacher or laboratory manager.

Copyright regulations shall be observed for all software on all networks both in transmitting and receiving data; copyrighted material will not be copied or borrowed from the school.

Students will keep all food, drink, and chewing gum away from the computer hardware and software.

Students should remember that email, network postings, and Internet communications are not private.

The purchase or sale of any item or any business transaction shall not be made using school equipment.

Students shall not sign up for any service that requires a fee to be paid or for any lists, services, or mailings.

Students shall not download, install, or upload any software that will damage school software or hardware or will change their settings in any way.

Students shall not access, download, or upload any network or Internet information or sites that are of an illegal, obscene, or vulgar nature; if a student inadvertently accesses such information, he/she shall immediately disclose the inadvertent access to a faculty member. This will protect the student against an allegation that he/she has intentionally violated the acceptable use policy.

Faculty and school officials will monitor student files and supervise computer/network use.

Hopewell Public Schools make no warranties of any kind, whether expressed or implied, for the service it is providing. Hopewell Public Schools will not be responsible for any damages suffered. This includes loss of data resulting from delays, non-deliveries, mis-deliveries, or service interruptions caused by negligence, errors, or omissions. Use of any information obtained via the Internet is at the user's own risk. Hopewell Public Schools specifically denies any responsibility for the accuracy or quality of information obtained through its services.

Please complete the Acceptable Use Policy for Student form sent home during the first week of school and return to the student's homeroom teacher. Any student wishing to use the computers at school must have a newly signed form on file each school year. A copy of this form must be on file before taking online assessments.

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Updated June 25, 2008

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POLICY FOR SCHOOL GUIDANCEAND COUNSELING PROGRAMS IN THE

HOPEWELL CITY PUBLIC SCHOOLS

1. Pursuant to the Standards of Quality, each school shall make reasonably available to all students the following guidance and counseling services;

a. Academic guidance, which assists students and their parents to acquire knowledge of the curriculum choices available to students, to plan a program of studies, to arrange and interpret academic testing, and to seek post-secondary academic opportunities;

b. Career guidance, which helps students to acquire information and plan action about work, jobs, apprenticeships, and post-secondary educational and career opportunities.

c. Personal / social counseling, which assists a student to develop an understanding of themselves, the rights and needs of others, how to resolve conflict and to define individual goals, reflecting their interests, abilities and aptitudes. Such counseling may be provided either (i) in groups (e.g., all fifth graders) in which generic issues of social development are addressed or (ii) through structured individual or small group multi-session counseling which focuses on the specific concerns of the participant(s) (e.g., divorce, abuse or aggressive behavior).

2. Parents have the right to review the materials used in the guidance program. Parents may limit their child's participation in the guidance program by sending a written statement to the principal or guidance counselor.

The school counselor's work schedule is organized around the following basic interventions:

Individual Counseling: Individual counseling is a personal and private interaction between a counselor and a student in which they work together on a problem or topic of interest. Topics are related to personal and academic development.

Small Group Counseling : Small group counseling involves a counselor working with group sizes generally ranging from 4 to 8 members. Group discussions may be relatively unstructured or may be based on structured learning activities. Students have an opportunity to learn from each other. They can share ideas, gain knowledge, practice skills, think about their goals and actions. Group discussions may be problem-centered, where attention is given to a particular concern or problem. Discussion may be growth centered, where topics are related to personal /academic growth.

Small counseling groups at the school may focus on the following concerns:

1. self-esteem2. getting along with others/ anger control3. coping with attention deficit disorders4. grief (death of a loved one)5. separation or divorce of parents6. adjusting to step-families7. adjusting to a new baby in the family8. coping with alcohol or other drug addiction in the family

9. latchkey issues (skills for being home alone before or after school)10. bullying and/or sexual Harassment11. other (any issue of concern of two or more students)

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Students may be referred for small group counseling by themselves, teachers, parents or outside agencies. Parental permission form is sought before the student begins small group counseling.

Classroom Guidance: These lessons are taught using traditional teaching methods. The guidance units foster students' academic, personal-social, and career development by including such topics as study skills, preparation for standardized tests, getting along with others, and developing good character traits.Consultation: The counselor works as a consultant with parents, teachers, school administrators and outside agencies. Parents frequently notify the counselor of a special family event that may affect a child's school performance. Brief counseling (one or two sessions) is available to the student. Consultation helps individuals think through problems or concerns and acquire more knowledge.Coordination: The counselor and school guidance committee coordinate school-wide activities, such as Career Day, and the Character Education program. Any parent who would like to participate on the school guidance committee may contact the school counselor. The school counselor also coordinates "The Guidance Connection", a monthly guidance newsletter for parents.

"Count on Character"-Each nine weeks one positive character trait will be the focus of our school-wide character education program called "Count on Character". These will be sent home in the newsletter.

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Policy for Accommodating Students with Special Dietary Needs

Adopted by the board October 12, 2000

The Board believes all students, through necessary accommodations where required, shall have the opportunity to participate fully in all school programs and activities. In some cases, a student's disability may prevent him/her from eating meals prepared for the general school population.

Substitutions to the regular meal will be made for students who are unable to eat school meals because of their disabilities, when that need is certified in writing by a physician. Meal service shall be provided in the most integrated setting appropriate to the needs of the disabled student at no additional cost to the student.

The nature of the student's disability, the reason the disability prevents the student from eating the regular school meals, including foods to be omitted from the student's diet; indication of the major life activity affected by the disability, the specific diet prescription along with the substitution(s) needed must be specifically described in a statement signed by a licensed physician. The District, in compliance with USDA Child Nutrition Division guidelines, will provide substitute meals to food-allergic students based upon the physician's signed statement.

The Board recognizes that students with documented life-threatening food allergies are considered disabled and are covered by the Americans with Disabilities Act, Public Law 93-112, and Section 504 of the Rehabilitation Act of 1973. A clearly defined "504 Accommodation Plan" shall be developed and implemented for all such identified students in which necessary accommodations are made to ensure full participation of identified students in student activities. The appropriate staff, the parent/guardian of the student, and the student’s physician, shall sign such plans.

In compliance with this policy and in order to properly implement the policy pertaining to management of food allergies, parents with allergic children must provide the school with an individualized action plan (Form 5342-Emergency Health Care Plan) prepared by the student's physician. Please call the school's nurse to get copies of the forms needed.

If you have any questions/concerns dealing with this policy, call Mr. Patrick Barnes, Food Service Division Manager (804-541-6400).

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Hopewell City Public SchoolsCommunication Devices

Students may possess a beeper, cellular telephone, smart phone, tablet, Personal Digital Assistant (PDA) or other communication device on school property, including school buses, provided the device must remain off and out of sight during instructional time unless it is being used for instructional purposes at the direction of the student's teacher.

Students may NOT possess a beeper, cellular telephone, smart phone, tablet, Personal Digital Assistant (PDA) or other communication device during state mandated test administrations.

At no time may any device be used with an unfiltered connection to the Internet.

The division is not liable for devices brought to school or school activities.

If a student possesses or uses such a device other than as permitted in this policy, in addition to other disciplinary sanctions which may be imposed, the device may be confiscated from the student and returned only to the student's parent.

Standards of Learning (SOL) Tests

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The Standards of Learning (SOL), which are state objectives for English, mathematics, science, and history, are tested each spring. These tests are mandated by the state of Virginia through the Virginia Department of Education.

Students in third, fourth, and fifth grade will take SOL tests. The tests will be administered online and are untimed. Any tool needed to take the tests will be provided.

These tests are very important and will indicate your child’s academic progress. The possession of a cell phone or any other electronic device is strictly prohibited during the test administration. Please make sure your child follows the guidelines set by his/her school.

Teachers and school counselors will be conduct classroom lessons to discuss cheating and completing work independently. Students cannot retake their SOL tests once cheating has been determined. In the event, a student cheats on an SOL test, the following consequence may be enforced:

Loss of privilege Assigned task by a principal Referral to school counselor Parent notification

It is very important for students to do their best and be prepared to take their tests each spring.

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SCHOOL CALENDAR2015-16

September 8 First Day of SchoolOctober 19 Interim Report IssuedOctober 22 Parent Conference Day (No students)November 3 Election Day/Staff Development (No students)November 13 End of 1st Nine Weeks (early release)November 23 Report Cards IssuedNovember 25 Early Release DayNovember 26-2 Thanksgiving Holiday (Schools Closed)December 17 Interim Report IssuedDecember 18 Early Release DayDecember 21-January 1 Christmas Holiday (Schools Closed)January 18 Martin Luther King Day (Schools Closed)January 28-29 Early Release DaysFebruary 1 End of Semester (Staff Development)February 15 President’s Day (School Closed)February 16 Report Cards IssuedMarch 10 Interim Report IssuedMarch 17 Parent Teacher Conference/Early ReleaseMarch 25 Early ReleaseMarch 28-April Spring Break (Schools Closed)April 15 End of 3rd Nine Weeks

Early Release DayApril 26 Report Card IssuedMay 19 Interim Report IssuedMay 30 Memorial Day Holiday (Schools Closed)June 16 End of 4th Nine Weeks/ Report Card Issued

Early Release Day/Last Day of School

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