VII JOINT REVIEW MEETING-TEQIP College of Engineering Perumon

IDP- Targets and Deliverables

Current Status and Revised IDP

Sl. No

Item Initial IDP Revised IDP

Target (At the end of 2 years)

Current Status

Target (At Closing)

1 Number of students registered for MTech

72 72 108

2 Revenue from externally funded R&D projects and consultancies

1 lakh nil 1 lakh

3 Number of publications in refereed journals(a) National

5 0 5

(b) International 2 36 72

4 RG as % of total annual recurring expenditure

100 %

Sl. No

Item Initial IDP Revised IDP

Target (At the end of 2 years)

Current Status Target (At Closing)

5Number of co-authored publications(a) National

3 0 3

(b) International 2 9 18

6

Student credentials(a) campus placement rate of(b) UG students

70%

64/230 eligible (27.82%) 70

PG students 50% (1st batch)

1/18 (5% through campus recruitment). Other students secured teaching jobs

50%

(b) average salary of placement package for (Rs. in lakh)UG students

3 lakhs 2.5-3.5 5

PG students 3.5 lakhs 2.5-3.5 6

Sl. No

Item Initial IDP Revised IDP

Target (At the end of 2 years)

Current Status

Target (At Closing)

7 Number of collaborative programmes with Industry 2

0 2

8 Accreditation status (obtained and applied for)

Minimum 60% ofUG + PG

Applied for all eligible pgms

Obtain Accreditation

9 Vacancy position for faculty and staff

Vacancyreduced to 10% or less

10 Percentage of regular faculty havinga Masters Degree or a Doctorate Degreein Engineering disciplines

Increased by 20% and 10% respectively over base line (20%)

Total:62Doctorate:1(1.61%)MTech: 41(66.13%)BTech: 20

Doctorate :5%MTech 90%

Sl. No Item Initial IDP Revised IDP

Target (At the end of 2 years)

Current Status Target (At Closing)

11 Transit rate from 1st to 2nd year for the following:• All Students

As per university norms all students will be promoted to higher semester

All students : 45.79%

70%

SC and ST Students 5.88% 10%

OBC Students

42.73% 65%

Women Students 59.31% 70%

12 Autonomy status To be obtained Applied for Achieve Autonomy

13 Enrolment of faculty with onlyBachelorDegree for qualification Upgradation

At least 50% at the parent institution or 25% at otherinstitution

% of MTech enrolment : 70%

100%

Governance Development Plan

PRIMARY ACCOUNTABILITIES

Plan for Development Target Date Outcome

Redefine Vision, mission and formulate goals, objectives and strategies to achieve themA strategic plan is to be formulated and placed before the BoG for approval

Redefined in VIIIth BoG meeting dated 18.07.2014

Redifined Vision and Mission

Formulate clear procedures to ensure financial sustainability and for managing physical and human resourcesSystems and processes is to be reviewed periodically for further improvement

December 2014

Financial sustainability

Reviews in Department Advisory Committee meetings, Students feed backs, PTA meetings etc

March 2015 Improvement of quality in teaching and other academic activities

1. Formulate plan to achieve accreditation   2.Formulate a plan to achieve ISO certification3. Establish and adopt processes for monitoring the institutes performance using performance indicators w.r.to results/placements etc

Accreditation by July 2015 ISO certification by July 2015

NBA Accreditted Institution ISO certified institution

Well reputed institution

Monitor head of the institution’s performance through feed back from staff, students, PTA and BoG

December 2014

Good leadership

OPENNESS & TRANSPERENCY IN THE OPERATION OF GOVERNING BODIESPlan for Development Target Date Outcome

Publish an annual report on Institutional Performance covering strategic performance, academic performance, financial performance, Learning and Training performance etc.

July 2015 Provide a relevant information to students, faculty and general public in all aspects of institutional activity

Minutes of BoG meeting are circulated, approved , published and maintained

Every time, a month after the BoG meeting.

A well documented register of interest based on which institution can take policy decisions

Include on a regular basis institutional activities, academic performance, finance management , department activities, notices etc on web site

December 2014 More transparency and information dissemination to all.

KEY ATTRIBUTES OF GOVERNING BODIESPlan Target Date OutcomeConduct review annually regarding size, skill, competencies of BoG members

December 2014

A well formed Governing Body which is able to carry out its primary accountabilities effectively and also to ensure the confidence of its stakeholders

Nominations done as per Govt. norms. Nominations from Government agencies are sought as per prescribed procedures. Teachers are nominated as per seniority.

Already formed

An institution free from direct political interference to ensure academic freedom and focus on long-term educational objectives

Bring out a document containing roles and responsibilities of BoG Chairman, Principal and members

June 2015

1. Plan meetings well in advance and inform the members

2.Circulate agenda notes to the members atleast 10 days prior to the meeting

3. Convene BoG meetings at least 4 times a year

August 2014

Better Governance

EFFECTIVNESS & PERFORMANCE REVIEW OF GOVERNING BODIES

Proposed to formulate a system for reviewing performance of governing body. Increase frequency of meetings, review the action taken on previous meetings, plan to improve further by more interactions with members through emails.

December 2015

Improvement in the governance for achieving institutions performance indicators

Formulate guidelines and policies regarding induction of new members

December 2015

Discharge their individual and collective responsibilities effectively

Current practices of ensuring regulatory compliance with regulating bodies like AICTE will be sustained.

_There wont be any favoritism in admission, recruitment etc as AICTE and Government norms are strictly followed.

The-not–for profit character 

of the organization will be maintained.

_ Education on the basis of merit and not on the basis of money

Aims to achieve NBA accreditation

Aims to achieve ISO certification

December 2015

Achieve NBA accreditation

And ISO certification

Accreditation• Proposed Date of Visit: July 2015

Branch Self Review Score

Strength Weakness

CSE 635Modernized class rooms

State of the art laboratoriesWiFi with 100 Mbps internet

connectionCo Curricular and Extra curricular

activities of students

Faculty Cadre Ratio No PhD holders

Insufficient Research and Consultancy

ECE 695

EEE 721

IT 682

Performance Audit Report Score

PIP

REFINSTITUTIONAL PERFORMANCE PROFILE

Score

I Audit II Audit III Audit

COMPONENT 1: IMPROVING THE QUALITY OF EDUCATION IN SELECTED INSTITUTIONS

1.1STRENGTHENING INSTITUTIONS TO IMPROVE LEARNING OUTCOMES AND EMPLOYABILITY OF GRADUATES

1

1.2 SCALING-UP POSTGRADUATE EDUCATION AND

DEMAND-DRIVEN RESEARCH AND

DEVELOPMENT AND INNOVATION

1

1.2.1ESTABLISHING CENTRES OF EXCELLENCE

NA

1.3FACULTY DEVELOPMENT FOR EFFECTIVE TEACHING (PEDAGOGICAL TRAINING)

3

COMPONENT 2: IMPROVING SYSTEM MANAGEMENT

2.1 CAPACITY BUILDING 1

2.1.1 IMPLEMENTATION OF GOOD GOVERNANCE 1

2.2PROJECT MANAGEMENT, MONITORING AND EVALUATION

1

Statutory Audit Report

FACULTY AND STAFF DEVELOPMENT

The college sanctioned for the participation in the following training programmes which were not in the nature of “training in functional area” :a. “Travelling Allowance Rules” by Mr.Sujith

(Office staff) b. “Right to Service rules and Right to

information Act” at TVM by Mr.Gopakumar, Administrative Officer

c. "public sector auditing” at TVM attended by Assistant grade 1.

d. “Personality development” at Cochin participated by 5 Tradesman

If it is not related to “training in functional area” which will result in disallowance of such expenditure?

A to C: Office staff are deputed for their functional area trainings only

D: The workshop on personality development includes modules like communicative English, soft skill training etc which are very much required for the tradesman to give instructions effectively to students in laboratories. Hence they have been deputed for this workshop. Also as per guidelines of TNA in PIP, personality development training are permissible for tradesman

Honorarium paid to own faculty is not permissible.

Amount recovered

The college accounted TA for TEQIP meeting at Trivandrum Rs 5,860/- in FSD. It should be classified under Operation and Maintenance?

As per clause 20 of table 18, PIP, it is permissible under IOC

The college conducted campus recruitment and incurred an expenditure of Rs 25,263.50/-. Which includes Rs 7,000/- as Petrol cost and Bata. Which seems to be non permissible.

The campus interview has been conducted at College of Engineering Adoor which is about 80km from Perumon. Students have been transported to Adoor in 3 college buses. Only petrol cost and bata for drivers have been met from this fund and it does not come under non-permissible category either.

The college procured “DSO machine” through DC. But Proprietary Certificate not available for our verification.

DSO is procured under DGS&D rate contract and not under direct contract

As per TEQIP rules Maximum permissible honorarium is 3,000/-. The excess honorarium of Rs 2,000/- seems to be non permissible.

As per a G.O honorarium payable for SRA is Rs.5000/-

Institution paid Teaching Assistantships to non gate students without satisfactory attendance that will lead to disallowance of amount paid to that students amounting to Rs 42,000/-.

 Excess amount recovered

Incurred Rs 13,000/- as expense for shifting furniture from Lab for TEQIP civil work “laying tiles in Lab”. Which is not an allowable expense because expense for shifting the furniture should meet from Civil works amount.During the year the college paid the following advertisement charges without deducting TDS :a. Rs 38,954/- for NCB (desktop) paid to Chakra

communications Trivandrum (Accounted on 13.09.2013).

This has been noted and tax will be deducted in all similar activities in future

Rs 11,078/- paid as expenses for reduction of door height in lab which is not an allowable expense

Reduction of door height also comes under refurbishment work which is permissible as per PIP

Honorarium paid to Chairman for one day amounting to Rs 5,000 which is Rs 2,000/- paid in excess of the amount prescribed

Rs.2000/- remitted back

During the year the institution incurred Rs 10,800/- as expenses for curtain works at Seminar Hall. As per Teqip rules expense incurred for the operation and maintenance of Teqip Activities are allowable as expense under this head?

Incurred Performance Audit Expense Rs 30,968/- and debited it to Operation and maintenance. As per the information received from SPFU the Performance audit expenses are reimbursed by the SPFU to respective colleges. So it can’t be allowed as an expense of Institutions.

Expenditure for honorarium to performance and data auditors, their TA/DA etc are met from SPFU. However expenditure for internal arrangements, refreshments, local conveyance arrangements, honorarium to BoG members attended during performance audit etc are met from institutions TEQIP fund. This is permissible.

During the year the college paid Rs 1,57,258/- as Professional charges to MIS Officer but TDS not deducted for It.

This amount comes under the category of salary and not under professional charges. If her income exceeds tax slab limit income tax will be deducted.

During the course of audit it was observed that the college maintains “four funds” but annual contributions are not made. The college accounted EMD/security deposit in this account and withdrawals are also made from this account. These are violations from the rules of TEQIP.

Requested CAPE to make annual contributions. EMD has been transferred to main account

Difference between Bank confirmation & TallyEMD and security deposit transferred from ERF to main account not entered in tally. This has been corrected.

TDS, VAT, KCWWF etc. deducted from Civil work are not properly accounted in books. So we can’t identify the details of the above mentioned items from tally.

Detailed descriptions are made in cash book and short descriptions in Tally. In future this will be corrected

Expenditure Sl. No Head Allotted Spent Balance

Amount1 Procurement 550 507.91 42.092 Assistantship 76 17.43 58.573 R&D 62 0.01 61.994 FSD 86 33.95 52.055 IIIC 36 5.55 30.456 Capacity Development 20 0 207 Reforms 15 10.67 4.338 Student Support 40 7.74 32.269 IOC 95 32.09 62.91

Thank You