Village of Ashland · Office Supplies 1,400.00 USPS 230.00 •Estimated penalites for calendar Yr 2011,2012, 2013, 2014, 2015 2300.11 Insurance Bonds LMA Miscellaneous Maintenance

/<? Affidavit and Revenue Certification

The Village of Ashland

Natchttoches Parish

Ashland. Louisiana

ANNUAL SWORN FINANCIAL STATEMENTS AND CERTiPiCATIGN OF REVENUES $75,000 OR LESS (if applicable)

The annual sworn financial statements are required by Louisiana Revised Statute 24:514 to be filed with the Legislative Auditor within 90 days after the close of the fiscal year. The certification of revenues of $75,000 or less, if applicable, is required by Louisiana Revised Statute 24:513(J)(1)(c)(i)(aa).

Personally came and appeared before the undersigned authority, W. Gahaaan Lee, who. duly sworn, deposes and says that the finandal statements herewith given present fairly the financial position of

U vi V (enter entity name) as of June 30. 2017 (entity's year-end), and the results of operations for the year then ended, in accordance with the basis of accounting described within the accompanying financial statements.

(Complete if applicable) In addition IAJ. U,X L

The Vlllaoe of Ashland ended June 30. 2017 previously mentioned year.

, (officer name), who, duly swom, deposes and says that received $75,000 or less in revenues and other sources for the year

, and accordingly, is not required to have an audit for the

Officer's Signature ^

Swom to and subscribed fctefore me this day of K . 20/9.

Tresha StanflU Notary Public

State of Louisiana Notary ID No, 62755

For Office Use Only Under provisions cA state law, this report will become a public document on the

Monday following the release date. A copy of the report will be submitted to

appropriate public offidals and be available for public Inspection at the Baton

Rouge office of the Louisiana Legislative Auditor and, where appropriate, at the

office of the parish dark of court

Release Date OCT 11 2017

Please Complete This Section Officer's Name W. Gahaqan Lee Officer's Title Mayor Address P.O.Box 327 City. Zip Ashland. 71002 Ph: Cell/Land 318-544-0044 E-mail villaaeofashlandfaihuahes.net

retum the completed form within 90 davs of vour entity's vear-end to Louisiana Legislative Auditor - Local Govemment Services: Post Office Box 94397. Baton Rouge. LA 70804-9397 - updated 8/3/10

statement A Page 3

PLEASE SEE ATTACHMENT A

The Villaae Of Ashland (Agency Name)

Statement of Cash Receipts and Disbursements For the Year Ended June 30, 2017 (Year-End)

General Other Fund Fund Total

RECEIPTS (Provide Brief Description): 1. $ $ $ 2. 3. 4. 5. 6. Total receipts (add lines 1-5) $ $ $

DISBURSEMENTS (Provide Brief Description): 7. $ $ $ 8. 9. 10. 11. 12. 13. Total Disbursements (add lines 7-12) $ $ $

14. Change in fund balance (Unes 6 minus 13) $ $ $ 15. Fund Balance at beginning of year $ $ $ 16. Fund balance (deficit) at end of year (Add lines 14-15)

-This amount also goes on line 12, Statement B $ $ $

PLEASE RETAIN A COPY OF THE COMPLETED FINANCIAL STATEMENTS FOR YOUR RECORDS

Please return the completed form within 90 days of your entity's vear-end to Louisiana Legislative Auditor - Local Government Services: Post Office Box 94397. Baton Rouge. LA 70804-9397 - updated a/3/i6

DETACHMENT A

Village of Ashland Receipts and Expenditures

General Fund July 1, 2016-June 30, 2017

Beginning Balance; Revenues:

USPS

15,512.67

IPT

BUDGETED

2,160.00 19145.10

ACTUAL

2340.00

0= over budget

DIFFERENCE

26418.94 180.00 7273.84

Traffic Violations 6,300.00 6350.50 50.50 Entergy 4,000.00 2994.74 1005.26 Road Haul Permit 800.00 600.00 200.00 Occupational License 500.00 500.00 0 Interest Earned 15.00 32.89 17.89 LGAP 18650.00 18650.00 Mayors Court 2LQa nnn;)tinn 17.00 17,00

Total Revenues: Total Combined: Expenditures;

UTILITIES: Water

57904.07 73416.74

Flectricity 243.90 275.80 31-90

342^28. 326.22 Phone 1,040.00 1203.03 163.03 Internet 630.00 630.36 .36

LAW ENFORCEMENT: Salary Fuel Maintenance

6,649.20 500.00

6649.20 348.29 151.71

300.00 ADMINISTRATION:

Clerk Salary (prnratpH) 2.625.00 2493.44 131.56

Office Supplies USPS

386.61 213.33 173.28 230.00 281.00 51.00

LA Workforce Commission Part-Time Clerk Employee

188.00 70.90 180.00

117.10 180.00

Insurance Plural Social Security/Medicare

2,000.00 1639.90 360.10

payment Hue to error of omission calendar vears 2011.2012.2013,2014,2015* 7454.92 7092.42 362.50

Estimated Penalties for 2011,2012,2013, 2014,2015** 2300.11 Quarterly Tax Payment 367,20 367.20 *«* Interest Payment yrs 2011,2012,2013,2014, 2015 758.15 758.15

.J ir'ia^ir"rft rilBlit'T

JJTACHMENTA^

Lawn Care


General Fund July 1, 2016-June 30,2017

BUDGETED

800.00 Bonds 500.00

ACTUAL

392.50

0= over budget

DIFFERENCE

500.00 407.50

LMA 155.00 0 Miscellaneous 505.00 91.84 413.16 MaintPnancg 400.00 266.52 133.48 Reimbursement LGAP 0 18650.00 18650.00 Advertising 319.00 192.00 127.00

Total Expenditures: Ending Balance:

•Amendment 1

47150.26 26266.48^^^^

Amendment 2

Specially Approved

••••Reconciled Bank Statement as June 27,2017 26967.62, +700.58$ discrepancy still under review

v. t'

As of July 2017 Budget meeting a discrepancy of-t-1595.46 was found when the checkbook was

reconciled with the bank statement. After careful examination of completed checkbooks, 8/11/lS-

8/15/17, two deposits were found to be not entered, one for 394.57 on 12/11/15 and one for 335.00 on

9/9/16. Bringing the balance of the checkbook to 24281.46, with a discrepancy of +865.89.

As of 8/17/17 we accept the balance of 25147.35, shown on reconciled bank statement, as true and

correct.

statement A Page 3

PLEASE SEE ATTACHMENT B

The Village of Ashland (Agency Name)

Statement of Cash Receipts and Disbursements For the Year Ended June 30. 2017 (Year-End)

General Other Fund Fund Totat

RECEIPTS (Provide Brief Description): 1. $ $ $ 2. 3. 4. 5. 6. Total receipts (add lines 1 - 5) $ $ $

DISBURSEIMENTS (Provide Brief Description): 7. $ $ $ 8. 9. 10. 11. 12. 13. Total Disbursements (add lines 7-12) $ $ $

14. Change in fund balance (Unas 6 minus 13) $ $ $ 15. Fund Balance at beginning of year $ $ $ 16. Fund balance (deficit) at end of year (Add lines 14-15)

-This amount also goes on line 12, Statement B $ $ $


Please retum the completed form within 90 days of vour entity's vear-end to Louisiana Legislative Auditor - Local Government Services: Post Office Box 94397. Baton Rouge. LA 70804-9397 - updated a/3/i6

ATT^HMENTBh


July 1, 2016-June 30, 2017 Community Center Fund

'(]= over budget

Beginning Balance; 2331.19

Revenues:

Facility Rental

BUDGETED

800.00

ACTUAL

1300.00

DIFFERENCE

500.00

Donation 0 0

Spring Festival & Carnival 4,000.00 5990.00 1990.00

Total Revenues: 7290.00

Total Combined: 9621.19

Expenses:

Utilities:

Water 245.00 275.60 30.60

Lawn Service:

Labor 1,000.00 1157.50 157.50

Fuel Expense 250.00 115.50 134.50

Maintenance:

General 200.00 380.00 180.00

Supplies & Labor 850.00 443.90 406.10

Spring Festival;

Advertising 500.00 82.56 417.44

Supplies 500.00 2112.21 1612.21

Entertainment 1,000.00 1915.00 915.00

Fall Carnival 200.00 0

USPS 55.00 0

Total Expenses: 6482.27

Ending Balance: •3192.92

•Ending balance for bank statement S 3334.12. Discrepancy yet to be found.

Village of Ashland PURPOSED OPERATING BUDGET

Community Center Fund Fiscal Year 2017-2018

Beginning Balance: 3,192.90

Revenues:

Facilities Rental

Festival and Carnival

1,000.00

5,990.00

Total Revenues:

Total Combined:

6,990.00

10,182.90

Expenses:

Utilities:

Water 250.00

Lawn Service:

Labor 1,000.00

Fuel Expense 250.00

Maintenance:

General 250.00

Supplies & Labor 850.00

Spring Festival:

Advertising 500.00

Supplies 1,500.00

Entertainment 2,190.00

Fall Carnival 200.00

Total Expenses:

Ending Balance:

6,990,00

3,192.90

Village of Ashland PURPOSED OPERATING BUDGET

General Fund Fiscal year 2017-2018

Beginning Balance: Revenues:

USPS IPT Traffic Violations Entergy Road Haul Permit Occupational License Interest Earned Mayors Court

15,512.67

2400.00 18000.00 6,300.00 4,000.00 1000.00 500.00 15.00 12.50

Total Revenues: Total Combined:

32227.50 47740.17

Expenditures: UTILITIES:

Water 265.00 Electricity 3,800.00 Phone 1,040.00 Internet 630.00

LAW ENFORCEMENT: Salary 6,649.20 Fuel 500.00 Maintenance 1000.00 Equipment 300.00

ADMINISTRATION: Salary 2496.84 Payroll Withholdings 1514.70 Office Supplies 1,400.00 USPS 230.00

•Estimated penalites for calendar Yr 2011,2012, 2013, 2014, 2015 2300.11 Insurance Bonds LMA Miscellaneous Maintenance Lawn Care Specially Approved Elections Advertising Janitorial

2,000.00 500.00 125.00 926.53 4000.00 1300.12 0 500.00 500.00 250.00

Total Expenditures: 32227.50 Ending Balance: 15512.67

statement C Pages

The Village Of Ashland (Agency Name)

Schedule of Compensation, Benefits and Other Payments to Agency Head or Chief Executive Officer (Required Form - Please Submit Completed Form Per Attached Instructions)

For the Year Ended 2017

Agency Head Name and Title W. Gahaqan Lee. Mayor

Purpose Dollar Amount 1. Salary 1, 0

2. Benefits-insurance 2.0

3. Benefits-retirement 3,0

4. Benefits-other (describe) 4.0



7. Car allowance 7.0

8. Vehicle provided by government reported on yourw-2} 8. no 9. Per diem 9.0

10. Reimbursements 10.00

11. Travel 11.0

12. Registration fees 12.0

13. Conference travel 13.0

14. Housing 14.0

15. Unvouchered expenses (example: travel advances, etc.) 15.0

16. Special meals 16.0

17. Other 17.0

18. TOTAL (enter total of line 1-17) 18.0

/ Please check here if the Agency Head does not receive any compensation, benefits, and other payments. (Act 462 of the 2016 Legislative Session allows nongovernmental entities or not-for-profit (quasi-public) entities to report on the Act 706 schedule only those payments to the agency head that are derived from the public funds.)


Please return the completed form within 90 davs of vour entity's vear-end to Louisiana Legislative Auditor - Local Government Sen/ices; Post Office Box 94397. Baton Rouge. LA 70804-9397 - updated ara/ie

Village of Ashland

Ordinance #1-2017

Introduced by Donna Horn. Donna Horn offered a motion to adopt Ordinance #1-2017, duly seconded by Juanita Calhoun.

Amendment #2 to Ordinance #5-2016

An Ordinance to amend Ordinance #5-2016, the operating budget for the Village of Ashland Genera! Fund and Community Center Fund for fiscal year July 1,2017 through June 30,2018.

Ordinance #1-2017 provides for approval of certain variances in revenue and/or expenses which resulted in variances of S% or more.

This ordinance having been submitted to a Roll Call vote thereon was as follows:

YEAS: 2 NAYS: 0 ABSENT: 1

And the ordinance was declared adopted on the 30th day of June, after having been read in full and open legal session.

Sent to the Mayor on June 30,2017. Delivered and received from the Mayor June 30,2017.

This Ordinance is declared effective as of June 30,2017.

Mayor- Gahagan Lee

Clerk- Amanda Sullivan

Documents

Village of Ashland · Office Supplies 1,400.00 USPS 230.00 •Estimated penalites for calendar Yr 2011,2012, 2013, 2014, 2015 2300.11 Insurance Bonds LMA Miscellaneous Maintenance