Embed Size (px)
Citation preview
________________________________________________________________________ Notice is hereby given that the Bellevue Village Board may take action on any item listed within this agenda.
CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
A. AGENDA APPROVAL B. CONSENT AGENDA
1. Approval of the Bills 2. Approval of Village Board Meeting Minutes 6/28/17 3. Engineer’s Report, July 2017
a) Contract B17-2017 Sanitary Sewer/Roadway Reconstruction, Approve Pay Request No. 2 ($119,903.15), Approve Change Order No. 2 (decrease $8,539.00)
b) Contract A17-2017 Paving Construction Rebid, Approve Pay Request No. 1 ($302,263.18)
4. Operator’s Licenses 5. Temporary Class B License Application – Prince of Peace Parish 6. Liquor License Applications (Effective July 13, 2017 – June 30,
2018) All items listed under “Consent Agenda” are considered to be routine and/or non-controversial by the Village Board and will be approved by one motion. There will be no separate discussion. If discussion is desired by members, that item will be removed from the consent agenda and discussed separately immediately after consent agenda approval. C. PRESENTATIONS
1. Presentation/Possible Action: Village Law Enforcement Staffing Review and 2018 Budget Prioritization.
D. PUBLIC HEARINGS: NONE E. PUBLIC COMMENT
Public comments must be limited to items NOT on the agenda; Comments will be limited to five minutes in length. Commentators must state name and address for the record. The Board’s role is to listen and not discuss/debate comments nor take action of those comments at the meeting.
F. BROWN COUNTY REPORT G. OLD BUSINESS
Village Board Steve Soukup, President Dave Kaster, Trustee Tom Katers, Trustee Adam Gauthier, Trustee David Daul, Trustee Administration Angela Gorall Village Administrator Karen Simons, Director Finance/Clerk-Treasurer Andrew Vissers, Director Community Development Vacant, Director Public Works Jack Mlnarik, Fire Chief Stephanie Schlag, Director Parks, Recreation and Forestry
Village of Bellevue Board of Trustees MEETING AGENDA
July 12, 2017 6:30 P.M.
3100 Eaton Road - Bellevue, WI 54311
Page 2 Village Board Agenda – July 12, 2017
1. Discussion/Possible Action: Continued Review of Commercial Way On-Street Parking Restrictions.
H. NEW BUSINESS
1. Discussion/Possible Action: Staff Report on Emerald Ash Borer (EAB) Update and Budget Planning.
2. Discussion/Possible Action: Staff Report and Update on CTH EA (South Huron
Road) 2019 Construction Project. I. STAFF REPORTS
1. Other Reports: Administrator, Other Staff Updates and Board Comments a) Proposed 2018 Budget Review Schedule
J. MATTERS TO BE PLACED ON NEXT AGENDA K. CLOSED SESSION
1. Update/Discussion – TIF Districts/Development Negotiations. Per Wisconsin State Statutes 19.85(1)(e), the Board may move to Closed Session when deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session.
L. ADJOURNMENT
NEXT REGULAR MEETING: WEDNESDAY – JULY 26, 2017
Posted and notified: July 7, 2017 Karen M. Simons, Director of Finance /Clerk-Treasurer, Village of Bellevue
Any person wishing to attend who, because of disability, requires special accommodations should contact the Clerk/Treasurer at (920) 468-5225, 2828 Allouez Avenue, at least 48 hours prior to the meeting so arrangements can be made. Attachments or other documents referenced in this agenda are available for view or copying at the Bellevue Village Office, 2828 Allouez Avenue, during normal business hours; on the Village website; or by contacting the Clerk/Treasurer at (920) 468-5225.
VILLAGE OF BELLEVUE Check Register - Board Derail Report Page: 1
Check Issue Dates: 6/28/2017 - 7/1412017 Jul 08, 2017 10:48AM
Report Criteria: Report type: GL detatt (Report].Check Number= 12421-12425, 12410,55715-55730
Payee Invoice Number Description Invoice GL Account Check Issue Date Check Number Amount
HEAL TH & SAFETY INSTITUTE
HEAL TH & SAFETY INSTITUTE 833612 247-EMS CE COURSE ACCESS-1yr. (20) 100-52200-331-000 06/26/2017 12410 1,000.00-HEALTH & SAFETY INSTITUTE 833612 247-EMS CE COURSE ACCESS-1yr. (20) 1 00-52200-331-000 08/30/2017 12410 1,000.00
Total HEALTH & SAFETY INSTITUTE: .00
CENTRAL BROWN COUNTY WATER AUTHORITY
CENTRAL BROWN COUNTY WATER A 2773 Charges for May 600-56020-290-000 07/10/2017 12421 178,096.00
Total CENTRAL BROWN COUNTY WATER AUTHORITY: 178,096.00 ---
GREEN BAY METROPOLITAN SEWERAGE
GREEN BAY METROPOLITAN SEWER 113739 Sewerage Services for May 700-58201-225-000 07110/2017 12422 153,956.31 ---
Total GREEN BAY METROPOLITAN SEWERAGE: 153,956.31 ---
AIS MARKETING INC
AIS MARKETING INC 16144 Clothing allowance - Morrow 100-52200-135-000 07/1412017 12423 23.00 AIS MARKETING INC 16146 Clothing allowance - S Schaefer 1 00-52200-135-000 07/14/2017 12423 102.44 AIS MARKETING INC 16147 Clothing allowance - J Schueller 100-52200-135-000 07/14/2017 12423 15.35
Total AIS MARKETING INC: 140.79
BUBRICK'S COMPLETE OFFICE OF WI INC
BUBRICK'S COMPLETE OFFICE OF WI 96655 INDEX TABS 5 TAB 1 00-5141 0-310-000 07114/2017 12424 50.37 BUBRICK'S COMPLETE OFFICE OF W1 96655 TIME CARDS 100-51410-310-000 07/14/2017 12424 24.71
Total BU BRICK'S COMPLETE OFFICE OF WI INC: 75.08
CHIEF SUPPLY CORPORATION
CHIEF SUPPLY CORPORATION 154698 Scott Polomis 9" shorts, cargo pkt, black 1 00-52200-135-000 07/14/2017 12425 30.02
Total CHIEF SUPPLY CORPORATION; 30.02
HEALTH & SAFETY INSmUTE
HEAL TH & SAFETY INSTITUTE 833612 247-EMS CE COURSE ACCESS-1yr. (20) 100-52200-331-000 06129/2017 55715 1,000.00
VILLAGE OF BELLEVUE Check Register - Board Detail Report Page: 2 Check Issue Dates: 6/2612017 - 7/14/2017 Jul 06, 2017 10:48AM
Payee Invoice Number Description Invoice GL Account Check Issue Date Check Number Amount
Total HEAL TH & SAFETY INSTITUTE: 1,000.00 ---
GOT PROPERTIES LLC GOT PROPERTIES LLC 06/1312017 Refund for (2) Mr. Drain Air Gap Devices 600-56010-290--000 06127/2017 55716 31.50
Total GOT PROPERTIES LLC: 31.50
GENERAL CODE LLC
GENERAL CODE LLC PG000011958 Zoning Code 100-56900-290-000 06/2712017 55717 2,407.58
Total GENERAL CODE LLC: 2,407.58 ---
AT&T AT&T 06/08/2017 Internet connection for Sensus Water Meters 600-59030-224-000 06/27/2017 55718 60.00
Total AT & T: 60.00
CELLCOM GREEN BAY MSA
CELLCOM GREEN BAY MSA 648140 Telephone charges 100-53311-223--000 06127/2017 55719 788.34
CELLCOM GREEN BAY MSA 646140 Telephone charges 100-51440-223-000 06/27/2017 55719 23.16
CELLCOMGREEN BAYMSA 648140 Telephone charges 100-51510-223-000 06/27/2017 55719 23.16 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-56900-223-000 06/27/2017 55719 46.32 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-52400-223-000 0612712017 55719 5.50 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-51410-223-000 06127/2017 55719 46.32 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-55100-223-000 06127/2017 55719 145.58 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-52100-223-000 06/27/2017 55719 174.48 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-52200-223-000 06/27/2017 55719 254.12 CELLCOM GREEN BAY MSA 648140 Telephone charges 100-51600-223-000 06/27/2017 55719 6.17
Total CELLCOM GREEN BAY MSA: 1,513.15 ---
HEYN, JARED
HEYN, JARED 06/2712017 Reimburse for conference lodging & meals 1 00-5141 0-330-000 06127/2017 55720 270.49
Total HEYN, JARED: 270.49
THE LINCOLN NATIONAL LIFE INSURANCE CO THE LINCOLN NATIONAL LIFE INSUR JUL 2017 Life Insurance & Short Term Disability 100-21532-000-000 06/2712017 55721 983.53
VILLAGE OF BELLEVUE Check Register - Board Detail Report Page: 3
Check Issue Dates: 6/26/2017 - 7/14/2017 Jul 08, 2017 10:48AM
Payee Invoice Number Descr1ptlon Invoice GL Account Check Issue Date Check Number Amount
Total THE LINCOLN NATIONAL LIFE INSURANCE CO: 983.53
BRIGGS, MICHAEL
BRIGGS, MICHAEL 06/27/2017 Rockin in Josten Concert 7/24117 - Cat 5 100-55300-290-000 07/13/2017 55722 1,000.00 - - -
Total BRIGGS, MICHAEL: 1,000.00 - - -
FASTSIGNS - GREEN BAY
FASTSIGNS - GREEN BAY GB42104 National Night Out signs 100-52100-340-000 07/13/2017 55723 225.50
Total FASTSIGNS - GREEN BAY: 225.50
FINKLE, BETIY
FINKLE, BETIY 06/21/2017 Overpayment on final utility bill - 1570 River Pines Dr 600-11005-000-000 07/1312017 55724 22.10
Total FINKLE, BETTY: 22.10
TIME WARNER CABLE
TIME WARNER CABLE 06118/2017 Internet Service 100-51450-224-000 07/13/2017 55725 8.80
Total TIME WARNER CABLE: 8.80
UNIFORM SHOPPE OF GREEN BAY INC
UNIFORM SHOPPE OF GREEN BAY IN 267500 Safety shoes - J Tease 100-52200-135-000 07/13/2017 55726 35.00 UNIFORM SHOPPE OF GREEN BAY IN 267519 Uniform shirt - J Minarik 100-52200-135-000 07/13/2017 55726 5.00
Total UNIFORM SHOPPE OF GREEN BAY INC: 40.00
UNITED PARCEL SERVICE
UNITED PARCEL SERVICE 80X05V257 Postage 100-51410-311-000 07/13/2017 55727 7.67
Total UNITED PARCEL SERVICE: 7.67
WISCONSIN SUPREME COURT
WISCONSIN SUPREME COURT 06/27/2017 Municipal Court Clerk Seminar-D Kreuser 100-51200-331-000 07/13/2017 55728 40.00
Total WISCONSIN SUPREME COURT: 40.00
BROWN COUNTY HIGHWAY COMMISSION
BROWN COUNTY HIGHWAY COMMIS PERMrT ROW Permit for 3100 Eaton Road 100-52200-810-001 06/28/2017 55729 75.00
VILLAGE OF BELLEVUE
Payee Invoice Number
Total BROWN COUNTY HIGHWAY COMMISSION:
POSTMASTER
POSTMASTER
POSTMASTER
POSTMASTER
POSTMASTER
Total POSTMASTER:
Grand Totals:
Report Criteria:
Report type: GL detail
JUNE2017
JUNE2017 JUNE2017
JUNE2017
[Report).Check Number= 12421-12425, 12410,55715-55730
Check Register - Board Detail Report
Check Issue Dales: 6/26/2017 - 7/14/2017
Postage for June Utility Bills
Postage for June Utility Bills Postage for June Utility Bills
Postage for June Utility Bills
Description
Page: 4
Jul 06, 2017 10:48AM
Invoice GL Account Check Issue Date Check Number Amount
75.00
620-51411-311-000 06/30/2017 55730 289.68
700-58400-311-000 06/3012017 55730 289.68
250-53635-311-000 06/30/2017 55730 289.68 600-59030-311-000 06130/2017 55730 289.68
---1,158.72 --
341,142.24
Page | 1
MEMORANDUM Date: July 6, 2017
Please review the following for approval for an operator’s license within the Village of
Bellevue:
Buboltz, Bryce D.
DeMoulin, Rhonda R.
McClain, Dominic J.
Nimmer, Emily D.
White, Thomas M.
KMS
To: Angela Gorall, Village Administrator
Cc: Village Board
Fm: Karen Simons, Director of Finance/Clerk-Treasurer
Re: OPERATOR’S LICENSES
Page | 1
MEMORANDUM Date: July 6, 2017
I am submitting the following liquor license applications for your approval for the period beginning
July 13, 2017 through June 30, 2018. All publications and criminal checks have been completed.
COMBINATION “CLASS A” INTOXICATING LIQUOR AND CLASS “A” BEER
1. GV Petro, 2409 Monroe Road, Basudev Adhikari, Agent
CLASS “B” BEER & CLASS “C” WINE
1. American Lodge & Suites, 2628 Manitowoc Road, Amanda Reseburg, Agent
2. Country Express Family Restaurant, 2601 Monroe Road, Rebecca Morales, Agent
KMS
To: Angela Gorall, Village Administrator
Cc: Village Board
Fm: Karen M. Simons, Director of Finance/Clerk-Treasurer
Re: LIQUOR LICENSE APPLICATIONS (JULY 13, 2017 - JUNE 30, 2018)
Page | 1
MEMORANDUM Date: June 23, 2017
BACKGROUND INFORMATION
As staff proceeds with the development of the 2018 Proposed Budget, understanding the commitment and prioritization of increasing law enforcement staffing by the Village Board is necessary. This discussion and review is best held at this early stage of budget development so that your staff can effectively do their best to meet expectations.
Therefore, provided briefly in this memo are some of the basics on our law enforcement staffing as well as the serious issues the Village is facing. Sheriff Gossage is also scheduled to attend our meeting and provide comments and answer questions on the staffing issue facing the Village.
At the conclusion of our review and discussion, staff is requesting guidance from the Board on how to proceed. If there is any additional information the Village Board would require to complete this discussion, please let us know as soon as feasible, preferably prior to the meeting.
POLICE SERVICES CONTRACT
The Village’s current contract with the Sheriff’s Office is through 2018. For 2018, the total contracted amount is $1,105,085.72. The PDF of the Village’s existing contract can be provided upon request. The Sheriff’s Office has been and is agreeable to amend our contract at any time to best meet the needs of the Village. As was proposed for the 2017 Budget, the addition of a full-time patrol officer is estimated to be approximately $110,000.
CURRENT PATROL STAFFING
The Village currently has seven full-time officers assigned to the Village. Coverage is provided to the Village generally as shown below. Officers work eight hour shifts from 6:00 a.m.-2:00 p.m., 2:00 p.m.-10:00 p.m. and 10:00 p.m.-6:00 a.m. to provide necessary 24/7 coverage. Officers work a six days on and three days off rotation. The following is a summary of the Village of Bellevue schedule.
To: Village Board
Cc: John Gossage, Brown County Sheriff
Fm: Angela Gorall, Village Administrator; Deputy Trevor Bilgo, Village DEO
Re: VILLAGE LAW ENFORCEMENT STAFFING REVIEW & 2018 BUDGET PRIORITIZATION
Page | 2
Officers Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 6:00-2:00 6:00-2:00 6:00-2:00 6:00-2:00 6:00-
2:00 6:00-2:00 OFF
2 OFF 2:00-10:00
2:00-10:00 2:00-10:00
2:00-10:00
2:00-10:00
2:00-10:00
3 OFF OFF 10:00-6:00 10:00-6:00
10:00-6:00
10:00-6:00
10:00-6:00
4 Provides Relief for 6:00 am – 10:00 pm shifts 5 Provides Relief for 10:00 pm – 6:00 am shift only 6 Directed Enforcement Officer (DEO-Omdahl) 7 Directed Enforcement Officer (DEO-Bilgo)
Officers that are assigned for “relief” (#4-5) provide the necessary manpower to cover regular off days of other officers (#1-3). In additional to regular days off, officers also have other absences such as vacation, sick time, mandatory training, etc. Relief officers will also cover these absences and as necessary the Sheriff’s Office may be required to assign a non-Bellevue officer to ensure 24/7 coverage. The Village is typically served by only one officer during a shift. The only time the Village is served with regular double coverage is when the DEO officers are on. However, the purpose of a DEO is not to provide coverage for regular patrol duties. As a comparison, the Village of Howard is staffed with the following schedule.
Officers Monday Tuesday Wednesday Thursday Friday Saturday Sunday 1 5A-1P 5A-1P 5A-1P 5A-1P 5A-1P 5A-1P OFF 2 11a-7P 11a-7P 11a-7P 11a-7P 11a-7P 11a-7P 3 1P-9P 1P-9P 1P-9P 1P-9P 1P-9P 1P-9P 4 7P-3A 7P-3A 7P-3A 7P-3A 7P-3A 7P-3A 5 9P-5A 9P-5A 9P-5A 9P-5A 9P-5A 9P-5A 6 Provides Relief for 5a-1P & 11A-7P 7 Provides Relief for 7P-3a & 9P-5a 8 Directed Enforcement Officer traffic enforcement 9 Directed Enforcement Officer M-F 10 Directed Enforcement Officer II
2015 LAW ENFORCEMENT STAFFING ANALYSIS & CURRENT STAFFING ISSUES
In May, 2015 the Board was presented a detailed analysis of our law enforcement staffing including details on current services, calls analysis, workload analysis, and recommendations. The PDF of this report can be provided again upon request. This report was created to provide the Board unbiased detailed facts and analysis on our staffing situation with the goal of answering the policy question, “How much law enforcement staffing, particularly patrol staffing, does the Village of Bellevue need to meet our mandatory and desired level of service for our community?”. The primary conclusion of the study is expressed in the following chart.
Page | 3
Officer Utilization Percentage, For February Sample Period Including Reporting Writing Estimates, by Day of Week, 2014
The red bars show the call data (for a two week sample period) plus adding in additional time estimated for report writing. As shown, the result is a significant number of days which exceed the “60% rule”. An accepted principle is that no more than 60% of patrol time should be utilized by workload demands such as responding to calls and reports. In general, once officers reach this 60% level of utilization they cease to offer proactive policing and work in a reactionary mode.
The Village has been provided feedback from the County that our staffing situation has led to the need to provide officer relief to other County shifts. Meaning, not having our officers just work Bellevue due to potential for burn-out and essentially needing some downtime working other County shifts. Turnover of officers is also a major concern. Having consistency in long-serving officers to our community can greatly improve addressing longer term issues. Finally, the Village is continuing to pull services from the County as a whole to address our needs. This is becoming unsustainable and impacting countywide services and other municipalities. The following chart helps illustrate this issue when again comparing Bellevue to the Village of Howard.
2016 Village of Bellevue Village of Howard Incidents (calls) 9,292 11,382 Village Deputy as Primary Deputy 6,056 (65%) 9,527 (83%) Brown County Deputy as Primary Deputy 3,236 (34%) 2,435 (17%) Brown County Deputy as Backup Deputy(s) 48% 21% % Time County cars on call in the Village 82% 38%
81.6%
65.0%
126.0%
76.7% 71.1%
60.7%
90.5%
69.9% 59.1%
91.3%
109.0% 99.0%
54.7%
99.3%
81.6% 87.1% 82.7%
67.0% 59.5%
98.4%
68.9%
0.0%
20.0%
40.0%
60.0%
80.0%
100.0%
120.0%
140.0%
Page | 4
In conclusion, we would ask the Board to consider these issues as if this was a Village department. We view our officers as our own staff in many ways and their focus is on serving our citizens in the same way as our Fire Department, Public Works, etc. If our Police Chief was bringing forward similar information for our own Police Department, how would we address them and how urgently? We would encourage the Board to contact staff, DEO’s or the Sheriff if you have questions or would like specific information prior to this meeting.
FISCAL IMPACT
REQUESTED MOTION
“This Agenda Item is for PRESENTATION & DISCUSSION ONLY, no formal action is required.”
Staff is requesting clear guidance and prioritization from the Village Board on funding for additional law enforcement staffing in the Proposed 2018 Budget.
1. Is There a Fiscal Impact? YES
2. Is it Currently Budgeted? NO; Would be proposed for 2018 Budget
3. If Budgeted, Which Line? NA
4. Amount: Approximately $110,000 for one full-time patrol officer (approx. $0.09 to the current tax rate). Initially would not require an additional squad vehicle, but over time may require the Village adding to its squad fleet.
Page | 1
MEMORANDUM Date: June 29, 2017
BACKGROUND INFORMATION
As requested, the Village Board will continue discussion on potential Commercial Way on-street parking restrictions.
Any new updates or information available on this topic will be provided by staff at the meeting. DEO Bilgo is scheduled to be in attendance at the meeting and can provide any law enforcement updates.
OFFICIAL TRAFFIC MAP
Staff has completed the development of an Official Traffic Map as required by Municipal Code §443-2. The map is provided; however please note that due to the scale you will need to zoom in to clearly identify many features. Signs are only identified as dot features on the map. The Village does maintain a detailed sign inventory with photos indicating exactly why type of sign each dot on the map actually is. As shown by the black dots on the map, the Village does have several areas where we have on-street parking restrictions. Note that any amendments to the Official Traffic Map should be completed via resolution.
COMMUNICATION PLAN
REQUESTED MOTION
“This Agenda Item is for DISCUSSION ONLY, no action is required.”
ATTACHMENTS
Village of Bellevue Official Traffic Map
To: Village Board
Fm: Angela Gorall, Village Administrator
Re: CONTINUED REVIEW OF COMMERCIAL WAY ON-STREET PARKING RESTRICTIONS
1. Will there be Additional Resident Communication? NO
Should the Board more formally move forward with parking restrictions, then a mailing will be sent to property owners affected allowing for public comment.
2. Others (employees, other jurisdictions, media, etc.)? NO
!.
!?!.
!?
!?
!?
!?
!?
!.
!.
!.
!.
!?
!?
!?
!.
Village of BellevueOfficial Traffic Map
Village of Bellevue, Brown County, WI5Sheet No.
Drawn By: Tim Hennig, GIS/IT Manager
File:
Date:
Official Traffic Map
1 of 1
Revisions1.0 Village Official Traffic Map 06/28/17 DRAFT
Scale:
0 4,0002,000 Feet
1 inch = 1,105 feetJune 28, 2017
Q:\Public Works\Official Traffic Map\Official Street Map.mxd
Official Final Approved Copy: DRAFT
RoundaboutTraffic SignalNo Parking SignSpeed Limit 25Speed Limit 30
Speed Limit 35Speed Limit 45Stop SignYield Sign
Railroad
Principal ArterialCollectorMinor ArterialLocal
!.
!?
Page | 1
MEMORANDUM Date: June 22, 2017
BACKGROUND INFORMATION
Emerald Ash Borer (EAB) was discovered in the Village of Bellevue in April 2017. The Village currently has 1,064 ash trees in its park and street tree inventory. The number of private ash trees in the Village has not been inventoried. Once infested, an untreated ash tree can start displaying indications of infestation and decline in as little as 1-2 seasons.
POLICY ISSUE
Staff is requesting direction from the Board on their desire of how they would like to see this problem best addressed so staff is able to prepare and build the annual operating budget each year to mirror the directive given.
PRIOR ACTION/REVIEW
An EAB Readiness Plan was adopted by the Village Board in August, 2015. This document is intended to be a resource to help the Board and staff best mitigate the known devastation EAB will cause to the ash trees in the Village.
The EAB Readiness Plan was reviewed by the Park Commission at the May 8, 2017 meeting. Recommendations from the Park Commission are as follows (as listed in the 5-8-17 Park Commission Minutes):
Recommendations from Tree Board to Village Board to address EAB:
Remove and replace ash trees with a combination of services which are most beneficial for Village, utilizing staff and contracted services.
Recommend to look at several locations for a potential nursery as a cost saving measure for future tree plantings.
Recommend a dual purchase with Public Works department for a bucket truck as a capital investment for Village rather than purchasing an aerial lift.
Continue to budget, hire and utilize seasonal staff and interns specific to forestry.
Continue to treat heritage and specimen trees that were previously treated starting in 2015 and 2016, but do not recommend treating any additional ash trees.
To: Angela Gorall, Village Administrator
Cc: Village Board
Fm: Stephanie Schlag, Parks, Recreation and Forestry Director
Re: STAFF REPORT ON EAB UPDATE/BUDGET PLANNING
Page | 2
OPTIONS & ANALYSIS
As requested by the Board, staff has included in this memo a summary of how our neighboring municipalities are addressing EAB. The Village’s options to address EAB are to:
1) Conduct all tree removals through contractors, or
2) Conduct all tree removals through staff, or
3) Combination of both
Page 30 in the EAB Readiness Plan (as shown below) outlines the cost difference over a 5 year period for Option 1 vs. Option 2.
RESIDENT & EDUCATION IMPACTS
Trees that already show signs of decline/infestation are more costly to remove than trees that are perceived to be healthy (no visible signs of decline or infestation). Due to the nature and properties of ash trees, they become extremely dry and brittle very quickly once infested or in a state of decline. When these trees are cut down and they fall to the ground, the wood shatters (think of spilling a box of toothpicks) which is much more costly to clean up than a tree that is healthy. It is more cost effective, regardless removal via contractors or in-house with staff, to remove trees while they are still green and do not have excess signs of decay, rather than wait until a tree “looks dead”, falls, and shatters, leaving a large mess to be cleaned up. With this cost effectiveness comes a negative perception that “healthy trees” are being cut down. Therefore, making the decision to be proactive will more than likely come with a negative perception from the public and require the Village to be very proactive with public education.
FISCAL IMPACT
The current budget for 2017 for tree removal is split between the general operating budget and the stormwater utility. Tree removal and replacement can cost anywhere from $350-$1,100 per tree. $350 is the cost for one tree with staff doing the complete
Page | 3
removal. While this is a high cost for a tree, depending upon demand and time of year we have received quotes for $350/tree. The bids for 2016 were $250/tree ($100/inch for 2.5” trees). Some municipalities are choosing not to purchase trees until nurseries have built up their stock so the supply can meet the demand and the pricing and availability is more competitive and reasonable. $1,100 is for the purchase of the tree and the cost for contracting removal.
The table below outlines the current 2017 budget and our anticipated work to be completed. Please note that these funds are for any/all trees, not specifically ash trees. For example, the Village recently lost 3 street trees in the June 14 storm, none of which were ash trees.
Forestry Contractual Services 100-56910-290 General Operating Budget
Forestry Contractual Services 620-56910-290 Stormwater Utility Estimated Number of
Trees to be Removed Emergency Tree Removal and Pruning $3,325 $4,000 6-21
Street Tree Removals & Lift Rental
$4,350 4-12
The following table outlines the ash tree inventory as of 2016.
Inventory Removed Remaining 2016 1,068 4 1,064 2017 1,064 50 confirmed buddy trees 1,014 2018 1,014 50 confirmed buddy trees 964
The 50 buddy trees planned for removal in 2017 and 2018 are ash trees alongside grant-funded buddy trees, which are currently planted. These 100 trees are planned to be removed with current staff and equipment, and replacement trees are not needed as the buddy trees have already been planted.
1. Is There a Fiscal Impact? YES
2. Is it Currently Budgeted? YES
3. If Budgeted, Which Line?
Forestry Contractual Services (100-56910-290) General Operating Budget
Emergency Tree Removal and Pruning $3,325 (3-10 trees a year)
Forestry Contractual Services (620-56910-290) Stormwater Utility
Street Tree Removals and Lift Rental $4,350 (4-12 trees a year)
Emergency Tree Removal and Pruning $4,000 (3-11 trees a year)
Page | 4
COMMUNICATION PLAN
REQUESTED MOTION
“This Agenda Item is for DISCUSSION ONLY, no action is required.”
Guidance is needed from the Board in order to develop a 2018 Proposed and future budgets.
ATTACHMENTS
EAB Municipality Summary EAB Readiness Plan Update Summary EAB Readiness Plan (Adopted 2015)
o PDF can be provided upon request, 55 page plan
1. Will there be Additional Resident Communication? YES
Continual education will be necessary to help mitigate negative perception of the public of removal of green/leafy trees. Staff will use social media, the LIFE guide, direct mail and other methods as appropriate.
2. Others (employees, other jurisdictions, media, etc.)? YES
Just like educating the public, it will be imperative that staff know and understand the process of tree removal and what is being done so they are able to answer questions appropriately.
Municipality Number of Public/Street Ash Trees PRIOR to EAB
Number of Public/Street Ash Trees Now
How are you addressing EAB? Work done by staff or contracted
How many ash trees are you treating?
What is annual budget?
Other
Allouez 647 Removal and replace as time and staff allow, will be developing a plan this summer
Work completed by staff and contractors
None to this point, homeowners can treat public trees if they pay for it
$5,000
Ashwaubenon 1650 along streets and in parks
1206 Have been doing preemptive removals for 5-6 years, removing trees beneath power lines, lowing standard for ash removals, removal/replacement on smaller trees. Have been reducing ash population by 5-6% annually through the above management activities. Increasing species diversity in heavily planted ash areas.
Removals all done in house. Contracting stump removal then Village follows up to do cleanup and restoration. Removals are done in winter, utilizing DPW staff.
250 park ash trees in 2015 through DNR grant
Nothing specifically for EAB. A funding request for $20,000 was removed from this year’s budget, Overall budget including salaries, benefits, trees, shrubs, equipment, etc. is $177,000.
Bellevue 1068 1064 Anticipated removal and replacement of all trees with the exception of 20 treated as part of DNR grant, and any that residents are committing to treat
Staff and contractors
24 park trees, residents are currently treating about 24 street trees
$11,675 specifically for tree removals and planting of any tree—nothing specific to ash/EAB
De Pere 17% of inventory initially in 2005, down to 10% of inventory
Less than 1,000 in street terrace
Stopped planting ash in 2005 and began removing ash in poor health. Since that time we have been systematically removing trees in parks and any in the street that have any kind of conflict. Can’t give you a straight timeline, but now that EAB is in the City, we likely will be removing most of them (dead or dying) within the next 10-15 years.
All in house 5 in front of City Hall
Nothing specifically for EAB, but budget can be used for any needs, as EAB takes hold, will use more resources for the removals
Green Bay 7,200 street 1,800 park
6,300 street 1,600 park
Have been removing 200-300 a year for past 5 years, will keep removing until have about 5-10% ash population (1,800-3,700 trees), have about 3000 more to remove to reach goal population, and will take about 10 more years, will treat marginal trees to buy time before needing to remove, to keep removal process more manageable
All work done by staff
1,750 annually $70,000 for chemical treatment product and materials
Focus on removal of ash in winter to try to slow spread of moving adult EAB in brush and wood
Howard 1000 Removed 30 since inventory has been updated (so 970)
Remove and replace as long as replacements are available in nurseries, hope to remove 150 a year to be complete in 6-7 years, but will depend upon replacement options, if not, will scale back numbers and extend number of years to replace all trees
All in house no treatment of any trees, however a few residents are treating 14 trees and if others want to treat trees they have that option
“large” tree budget, so no additional funds have been requested for EAB
Most ash trees are young so removal costs are minimal
EAB Readiness Plan Update:
Comparison EAB Plan Adoption July 2015 Current as of Summer 2017 EAB Identified Locations In Area Green Bay Green Bay, De Pere,
Glenmore, Ashwaubenon, Morrison, Allouez, Bellevue, Howard
Number of Village Ash Trees
1068 1064
Equipment Needed/Recommended/ purchased/budgeted to be purchased
• Stump Grinder • Aerial Lift • Nursery/Missouri Gravel Bed
• Aerial Lift • Nursery/Missouri Gravel Bed
Number of trees planted (buddy and other)
100 Buddies 50 in 2015 50 in 2016
Number of trees treated 2016: 14 through AAT* (14 park trees,--4 treated through private donations) 2017, 10 park trees (for a total of 24 trees) 15 residents treating street trees as of 2017
Trees removed/stump grind etc. 2016 = 4 2017 = 50 buddy trees
Page | 1
MEMORANDUM Date: June 30, 2017
BACKGROUND INFORMATION
Staff is proceeding in working with Brown County on the implementation of the CTH EA improvement project scheduled for 2019. Provided are meeting notes and details on this project as current planned.
The project’s design and implementation is at a critical point where input from the Village is necessary to ensure a successful result that also meets the Board’s expectations. Therefore, the purpose of this agenda item is to further update the Board on the progress of this project and answer any questions.
COMMUNICATION PLAN
REQUESTED MOTION
“This Agenda Item is for DISCUSSION/UPDATE ONLY, no action is required.” Guidance from the Board may be requested as necessary on design features.
ATTACHMENTS
Cedar Project Meeting Summary from 6/22/17 Brown County Meeting
To: Village Board
Fm: Thad Majkowski, P.E., Village Engineer; Angela Gorall, Village Administrator
Re: STAFF REPORT AND UPDATE ON CTH EA (SOUTH HURON ROAD) 2019 CONSTRUCTION PROJECT
1. Will there be Additional Resident Communication? YES
As the project proceeds, there will be requirements for public informational meetings.
2. Others (employees, other jurisdictions, media, etc.)? YES (as necessary)
Page | 1
MEMORANDUM Date: June 20, 2017
The following is a proposed schedule for the Village’s review and approval of our 2018 Budget. Commitment is necessary from the Village Board on dates presented so that staff can meet the Village Board’s expectations.
PROPOSED SCHEDULE Wednesday, August 2 (CONFIRMED) – Special Village Board Meeting
o Review of the Draft Proposed 2018-2022 Capital Improvement Plan
August 9 - Regular Village Board meeting
o Closed Session – Review of 2018 wage/salary recommendation for inclusion in proposed 2018 budget
August 23 - Regular Village Board meeting
Friday, September 1
o All final edits due be staff for the 2018 Proposed Budget
Friday, September 8 o Proposed 2018 Budget binders created and available for distribution
September 13 - Regular Village Board meeting
o Review of Proposed 2018 Budgets for TIF Districts and some special funds
September 27 - Regular Village Board meeting
o Review of Proposed 2018 Budgets for Village utilities (water, sewer, stormwater)
Week of October 2-5 and/or October 7th (FINAL DATE(S) TBD – FULL DAY SESSION RECOMMENDED)
o Special Village Board meeting to review Proposed 2018 Budget October 11 - Regular Village Board meeting
o Continued Proposed 2018 Budget review (as necessary), approval to proceed to Public Hearing
o Final version of 2018 Budget is then created by staff
To: Village Board
Fm: Angela Gorall, Village Administrator
Re: PROPOSED 2018 BUDGET REVIEW SCHEDULE
Page | 2
Friday, October 20
o Final 2018 Budget document & binders created, distributed and made available for public review
October 25 - Regular Village Board meeting
o As needed, continued budget discussion (no formal edits accepted until public hearing)
November 8 - Regular Village Board meeting o Public Hearing and Village Board adoption of 2018 Budget, including the
2018-2022 CIP
REQUESTED MOTION
This Agenda Item is for DISCUSSION/AGREEMENT ONLY, no formal action is required.
