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Village of ClintonProposed Sanitary Sewer System
December 11, 20176:30 P.M.
December 16, 201710:00 A.M.
WHY ?• “Hot Spot” Areas
• Health Concerns
• EPA Involvement
• EPA Findings & Orders ($$)
• Keep Local Control
• Village / County
• Alternative: EPA
Public Meetings to Date
• Meeting 1 – March 9th, 2016• Introduction and Background
• Meeting 2 – April 19th, 2016• Information Investigation and Preliminary Analysis
• Meeting 3 – May 17th, 2016• Sewer Type Comparison and Preliminary Cost Estimate
• Meeting 4 – September 6th, 2016• Narrowed System Types and Assessment Method Comparisons
• Meeting 5 – November 15th, 2016• Provided Engineer’s recommendation for System Type, Assessment Method and Project
Cost Estimate
Village of ClintonSanitary Sewer Collection Study
Sewer Meeting #1 - March 9th, 2016Introduction and Background
Project History• 2010-2011
• Summit County Department of Sanitary Sewer Services: • Southwest Summit County Wastewater Study (Nov. 2010)• Southwest Summit County Sanitary Sewer Master Plan (Dec. 2010)• Southwest Summit County Wastewater Action Plan (Oct. 2011)
• “Hot Spot” Areas Delineated• Analyzed Gravity Sewer vs. Vacuum Sewers
• Vacuum Sewers - $3.95 Million Assessment Cost
• 2014• Design for Vacuum sewer is mostly completed
• Public meeting presents the Construction Estimate at $8.06 Million
• 2015• Village Interviews firms and hires OHM • Attended SCEIG to review funding options• Decision made to work cooperatively with the County to find
a fair & equitable solution
• 2016• Began re-engagement with 5 public meetings
throughout the year
• Reviewed alternative sanitary sewer designs
• Reviewed alternate assessment methods
• Discussed findings with the Village, DSSS, and citizens
• 2017• Negotiated with Summit County DSSS to finalize
assessment method and discuss DSSS participation
• NOW• Village & County Councils: Legislation to Proceed
Village of ClintonSanitary Sewer Collection Study
Sewer Meeting #2 – April 19th, 2016Information Investigation and Preliminary Analysis
Service Areas Selection• Service Areas were
divided based on many factors: • Geography (Land
features, Hills and Valleys, etc.)
• Land Use (i.e. future development)
• Natural Divides (e.g. River, Railroad, etc.)
• Project Priority Areas (i.e. phases)
• Settled on 22 Sections
SERVICE AREATOTAL AREA
(AC)EXISTING PARCELS
FUTURE PARCELS
TOTAL FUTURE PARCELS
EXISTING ZONING
ELEVATION (FT.)POSSIBLE
SEWER DESIGNLOW HIGH
A 217 35 54 89 R1/CON 1000 1185 P,G
B 219 45 66 111 R1/CON 955 1005 G,P,V
C 213 26 123 149 CON 955 1170 G (P,V)
D 200 11 27 38 R1 1000 1085 P
E 79 16 6 22 R1/R2 995 1101 G (P,V)
F 57 6 30 36 R1 1065 1101 P
G 68 16 26 42 CON/R3 990 1017 G (P,V)
H 33 19 12 31 R3 955 990 G (P,V)
I 83 76 128 204 R3 960 1012 G (P,V)
J 35 30 42 72 R3 950 960 G (P,V)
K 60 23 4 27 I 948 958 P,V
L 31 29 19 48 C1/C2/R3 949 959 P,V
M 32 43 5 48 CR/R3 1001 962 G,P,V
N 17 18 0 18 R2 973 999 G (P,V)
O 27 2 14 16 R2 960 961 G (P,V)
P 157 24 83 107 CON/R1 980 1031 P,V
Q 14 22 1 23 R3 946 960 P,V
R 35 18 1 19 R2 957 962 G,P,V
S 122 69 10 79 CON 945 957 P,V
T 161 26 26 52 R2/CON 950 960 P,V (G)
U 73 5 40 45 CON 954 1005 P
V 38 15 11 26 CON 950 999 G,P,V
TOTAL 1971 574 728 1302
POPULATION 1219 1546 2765
Village of ClintonSanitary Sewer Collection Study
Sewer Meeting #3 – May 17th, 2016Sewer Type Comparison and Preliminary Cost Estimate
PUBLIC AGENCY COSTS• Sewer System Costs
• Underground collection system• Piping, valves, vaults, manholes, pumps, etc.
• Restoration Costs• Surface repairs and infrastructure repairs• Yards, driveways, sidewalks, streets, utilities, etc.
• General Contract Costs• Mobilization, bonding, traffic control, contingencies, etc.
• Long-Term Operation and Maintenance• Cleaning, jetting, repairs, replacements, power, permitting, etc.
Private Property Owner Costs• Private Sewer Connection Costs
• Demo and Abandon Existing System• Connect House System to Public System (at the right-of-way)
• Long-Term Operation and Maintenance costs• Cleaning, jetting, repairs, replacements, power, etc.
SYSTEM COMPARISONS
VACUUM GRAVITY STEPLOW
PRESS.
DEPTH OF MAIN VARIES VARIES 5’ 5’
SIZE OF MAIN(Approximate Size)
VARIES(4”-10”)
VARIES(8”-24”)
VARIES(2”-10”)
VARIES(3”-10”)
VAULT REQUIRED YES NO YES YES
OWNER OF VAULT PUBLIC N/A PUBLIC PUBLIC
VALVE/PUMP REQUIRED YES NO YES YES
OWNER OF VALVE/PUMP PUBLIC N/A PRIVATE PRIVATE
POWER REQUIRED NO NO YES YES
OWNER OF POWER N/A N/A PRIVATE PRIVATE
Service Areas Public Costs
PRIMARY
SECONDARY
FUTURE
NOT FEASIBLE
Note: Service Area H is included in the primary subtotal for Vac Sewers.Service Areas H and T are included in the primary subtotal for Pressure Sewer.
TOTAL CONNECTION TOTAL CONNECTION TOTAL CONNECTION TOTAL CONNECTION
A 40 $ 730,427.20 $ 18,260.68 $ 723,747.20 $ 18,093.68 $ 730,427.20 $ 18,260.68
B 36 $ 564,708.80 $ 15,686.36 $ 587,302.00 $ 16,313.94 $ 591,152.00 $ 16,420.89 $ 587,302.00 $ 16,313.94
C 24 $ 663,752.00 $ 27,656.33 $ 639,168.80 $ 26,632.03 $ 490,068.80 $ 20,419.53 $ 502,488.80 $ 20,937.03
D 12 $ 537,820.00 $ 44,818.33 $ 438,520.00 $ 36,543.33 $ 537,820.00 $ 44,818.33
E 18 $ 339,224.00 $ 18,845.78 $ 353,124.00 $ 19,618.00 $ 305,024.00 $ 16,945.78 $ 304,024.00 $ 16,890.22
F 7 $ 114,400.00 $ 16,342.86 $ 115,400.00 $ 16,485.71 $ 114,400.00 $ 16,342.86
G 21 $ 579,195.80 $ 27,580.75 $ 469,103.80 $ 22,338.28 $ 364,740.80 $ 17,368.61 $ 362,760.80 $ 17,274.32
H 15 $ 579,195.80 $ 38,613.05 $ 248,436.00 $ 16,562.40 $ 270,924.00 $ 18,061.60 $ 267,524.00 $ 17,834.93
I 78 $ 1,178,872.40 $ 15,113.75 $ 1,473,209.20 $ 18,887.30 $ 1,247,568.00 $ 15,994.46 $ 1,230,068.00 $ 15,770.10
J 26 $ 442,737.80 $ 17,028.38 $ 559,802.00 $ 21,530.85 $ 397,694.40 $ 15,295.94 $ 390,604.40 $ 15,023.25
K 19 $ 408,768.40 $ 21,514.13 $ 409,985.60 $ 21,578.19 $ 289,385.60 $ 15,230.82 $ 280,525.60 $ 14,764.51
L 23 $ 529,476.20 $ 23,020.70 $ 629,127.40 $ 27,353.37 $ 495,414.20 $ 21,539.75 $ 487,724.20 $ 21,205.40
M 45 $ 563,179.00 $ 12,515.09 $ 554,170.80 $ 12,314.91 $ 666,724.80 $ 14,816.11 $ 641,994.80 $ 14,266.55
N 19 $ 153,864.00 $ 8,098.11 $ 157,840.80 $ 8,307.41 $ 204,664.00 $ 10,771.79 $ 185,564.00 $ 9,766.53
O 0 N/A N/A N/A N/A N/A N/A N/A N/A
P 20 $ 303,931.60 $ 15,196.58 $ 311,041.60 $ 15,552.08 $ 303,931.60 $ 15,196.58
Q 16 $ 117,868.00 $ 7,366.75 $ 200,668.00 $ 12,541.75 $ 166,168.00 $ 10,385.50 $ 148,968.00 $ 9,310.50
R 16 $ 242,181.60 $ 15,136.35 $ 211,302.40 $ 13,206.40 $ 196,662.40 $ 12,291.40 $ 185,022.40 $ 11,563.90
S 68 $ 684,762.40 $ 10,070.04 $ 808,596.00 $ 11,891.12 $ 859,196.00 $ 12,635.24 $ 808,596.00 $ 11,891.12
T 17 $ 470,431.00 $ 27,672.41 $ 515,744.60 $ 30,337.92 $ 416,929.20 $ 24,525.25 $ 389,729.20 $ 22,925.25
U 7 $ 18,000.00 $ 2,571.43 $ 227,038.40 $ 32,434.06 $ 244,698.40 $ 34,956.91
V
$ 8,240,926.40 $ 23,817.71 $ 7,752,131.00 $ 23,420.34 $ 6,158,137.40 $ 16,964.57 $ 5,961,147.40 $ 16,421.89
$ 1,567,684.80 $ 20,098.52 $ 2,637,620.80 $ 19,394.27 $ 1,322,617.60 $ 16,328.61 $ 1,309,657.60 $ 16,168.61
$ 470,431.00 $ 27,672.41 $ 1,710,733.40 $ 28,512.22 $ 1,879,374.40 $ 22,643.07 $ 2,015,434.40 $ 24,282.34
$ 9,808,611.20 $ 23,133.52 $ 10,389,751.80 $ 22,247.86 $ 7,480,755.00 $ 16,848.55 $ 7,270,805.00 $ 16,375.69
$ 10,279,042.20 $ 23,308.49 $ 12,100,485.20 $ 22,961.07 $ 9,360,129.40 $ 17,761.16 $ 9,286,239.40 $ 17,620.95
PRIMARY SUBTOTAL
SECONDARY SUBTOTAL
FUTURE SUBTOTAL
P.S. & F.M.
PRIMARY + SECONDARY
VILLAGE TOTAL
Service Area ConnectionsGRAVITY SEWER STEP SEWER LOW PRESSURE SEWER
N/A
N/A
N/A
N/A
N/A
N/A
VACUUM SEWER
PROPOSED SERVICE AREAS
$ 2,760,825.00 $ 2,578,325.00 $ 582,066.00 $ 582,066.00
N/A N/A N/A
CAUTION:
• Preliminary cost estimate prior to detailed design
• These costs are subject to change• Based upon engineering assumptions
• Prices could go down:• Commercial/Industrial Connections• Sharing Connections• Trench relocations/Installation method
• Prices could go up:• Upsizing pipes for future flows• Material & Labor Costs/Inflation• Unforeseen Conditions/Underground Issues
Village of ClintonSanitary Sewer Collection Study
Sewer Meeting #4 – September 6th, 2016Narrowed System Types and Assessment Method Comparisons
Narrowing the System Types
VACUUM GRAVITY STEPLOW
PRESS.
DEPTH OF MAIN VARIES VARIES 5’ 5’
SIZE OF MAIN(Approximate Size)
VARIES(4”-10”)
VARIES(8”-24”)
VARIES(2”-10”)
VARIES(3”-10”)
VAULT REQUIRED YES NO YES YES
OWNER OF VAULT PUBLIC N/A PUBLIC PUBLIC
VALVE/PUMP REQUIRED
YES NO YES YES
OWNER OF VALVE/PUMP
PUBLIC N/A PRIVATE PRIVATE
POWER REQUIRED NO NO YES YES
OWNER OF POWER N/A N/A PRIVATE PRIVATE
WHY REMOVE STEP AND GRAVITY?
Gravity
• Expensive
• Topography Issues• Deep Pipe (increased
disturbance)• Need for lift stations• Still need Low Pressure in
some areas
• Future Development• Upsizing now might not
meet existing requirements (i.e. pipe velocity)
• Extra cost for upsizing that may not be needed
STEP
• County does not want to maintain the system• Filter Cleaning• Septic Tank Pumping• Pump Replacement
• Cleaning filter is not environmentally friendly
• Some people may require additional pumping from the house to the R/W.
• Extra storage capacity is not as important on well water systems
Vacuum Sewers
Pros
• Already Designed
• Completely maintained by the County
• Continues working during power outage
• Don’t pay for electrical
• Vacuum station can be split and moved away from downtown
Cons
• Higher Construction Cost
• Must be installed at right-of-way• May require pumping
from house
• Higher Sewer Rates
Low Pressure SewerPros
• Can be located anywhere on the Property
• Cheaper Construction Cost
• Lower Sewer Rates
• No need for utility stations in town
Cons• Will need to pay for
redesign• Existing Design
Modification
• All equipment maintained by the homeowner• Pump (5-10 yrs)• Tank (30+ yrs)• Electrical Panel
• Will not work without power
Service Areas Public Costs
TOTAL CONNECTION TOTAL CONNECTION
G 15 $ 223,344.80 $ 14,889.65 $ 331,160.80 $ 22,077.39
H 21 $ 603,595.80 $ 28,742.66 $ 299,124.00 $ 14,244.00
I 75 $ 1,216,172.40 $ 16,215.63 $ 1,214,268.00 $ 16,190.24
J32 $ 473,787.80 $ 14,805.87 $ 423,004.40 $ 13,218.89
K 24 $ 402,518.40 $ 16,771.60 $ 307,325.60 $ 12,805.23
L27 $ 541,576.20 $ 20,058.38 $ 508,924.20 $ 18,849.04
M 44 $ 551,079.00 $ 12,524.52 $ 637,194.80 $ 14,481.70
N19 $ 153,864.00 $ 8,098.11 $ 185,564.00 $ 9,766.53
Q 17 $ 124,118.00 $ 7,301.06 $ 154,368.00 $ 9,080.47
R 23 $ 229,481.60 $ 9,977.46 $ 221,422.40 $ 9,627.06
S68 $ 684,762.40 $ 10,070.04 $ 808,596.00 $ 11,891.12
T 29 $ 463,981.00 $ 15,999.34 $ 453,129.20 $ 15,625.14
$ 8,429,106.40 $ 21,393.67 $ 6,126,147.40 $ 15,548.60 PRIMARY SUBTOTAL (389 Services)
P.S. & F.M.
VACUUM SEWER
PROPOSED SERVICE AREAS
$ 2,760,825.00 $ 582,066.00
Service Area ConnectionsLOW PRESSURE SEWER
Gravity Lateral to Vacuum
Grinder Lat to Vacuum
Low Pressure Private
Assessment $21,394 $21,394 $15,549
Lateral $3,5002,3 $3,0002 $2,000
Electrical Installation $0 $1,000 $1,000
Electricity (.5hr/day)1 $0 $544 $544
Pump REPLACEMENT $0 $1,0004 $7504
TOTAL $24,894 $26,938 $19,843
ESTIMATED 20 YEAR COST
1. All pumps run 1/2 hour per day @ $0.10 per kWh
2. Vacuum laterals cost more due to added length needed to run lateral to the intersection of the property line and R/W.
3. Gravity Laterals cost more due to increased lateral diameter.
4. Grinder Pumps are 2 HP, $250, and 5 yr lifespan (first pump included in assessment).
CHOOSING THE RIGHT ASSESSMENT FOR CLINTON• What makes a good assessment?
• Is it fair?• Ensure that everyone being assessed is pay the proper share of
their project.
• Is it defendable?• The method should be able to stand up in court.
• Does it account for unusual circumstances?• People with unique properties (e.g. flag lots, shared parcels,
HOA ownership, etc.) should pay a fair portion of the assessment.
• Does it account for future development?• People building after sewer construction should still pay for
their portion of the project.
THE CHALLENGES…
• Clinton has VERY unique and diverse property ownership.• Flag Lots
• Lots of area, very little frontage
• Shallow Lots• Lots of frontage, very little area
• Paper Streets• Very small parcels (many are shared by one home)
• Many parcels are unlikely to develop
• Luna Lake• One Parcel, many houses, very little frontage
The Original Assessment
• Based and weighted on 5 criteria• Frontage (5%)
• Area (5%)
• Land Value (25%)
• Parcel Connection (60%)
• Zoning (5%)
• Vacant lots were assessed as if they were developed
Method Analysis
• Chose a small representative group of properties
• Ran multiple scenarios to see change across properties• Fair distribution was more significant than actual cost
• 4 Scenarios were run and modified• Modified Summit County Assessment (land value and
zoning) removed
• Stark County Codified Ordinance
• Stark County modified for acreage instead of frontage
• Land Value Appreciation with connection
Summary of Assessment Methods
No. ParcelOriginal Summit
CountyModified Summit
County Stark CountyModified Stark
CountyLand Value
Only
1 2701096 $25,194 $23,012 $47,377 $23,905 $22,237
2 2701084 $14,538 $20,102 $14,993 $21,344 $20,422
3 2701665 $42,497 $8,381 $2,699 $35,004 $6,780
4 2700107 $17,615 $20,572 $22,189 $21,344 $21,157
5 2700348
$15,956 $20,599 $14,993 $34,150 $20,698 6 2700349
7 2700350
8 2700351
9 2700129 $18,580 $21,616 $38,382 $21,344 $21,202
10 2701425 $23,515 $8,924 $18,441 $22,198 $2,418
11 2700175 $20,267 $24,486 $97,753 $21,344 $21,067
12 2701832 $15,732 $20,599 $23,988 $21,344 $20,632
13 2700563$1,025,790 $1,364,791 $1,019,510 $1,316,489 $1,385,362
($13,862) ($20,070) ($14,993) ($17,790) ($20,373)
14 2701550 $29,413 $32,720 $261,474 $21,344 $23,702
15 2701537 $20,154 $21,578 $16,792 $23,905 $21,037
Recommendations• A land value based approach appears to work best
• Does not single out unique properties• Frontage/acreage doesn’t matter
• Vacant land is still accounted for (through value appreciation) but not charged extra for a connection they may never get• Future development can be incorporated into Connection Cost
(i.e. tap-in fees)
• Majority of cost is in the connection
Challenges• Estimating property appreciation
• May need to hire appraiser (defendable)
• County must assume a portion of upfront cost in order to make future tap-in fees balance over time• A good compromise (residents can get a discount and
the county can return on investment)
• Clinton must estimate future growth over the next 20 years to a confident degree of accuracy
• Actual numbers have yet to be negotiated with the county
Village of ClintonSanitary Sewer Collection Study
Meeting #5 – November 15th, 2016Provided Engineer’s recommendation for System Type, Assessment
Method and Project Cost Estimate
Engineer’s Recommendation: Low Pressure Sewer
Project Cost Estimate
Low Pressure Sewer Vacuum Sewer
Construction Cost $6,330,664 $8,671,000
Estimated Design Cost 7% 7%
Inspection & Testing 5% 5%
Bidding/Legal/Interest 3% 3%
AVERAGE OWNER COST $15,500 $18,500
What is included in construction?
What is the property owner responsibility?
TOTAL PROJECT COST PER PROPERTY
• GOAL:• Affordable
• Fair & Equitable
• Two Part Assessment Criteria
1. Land Value• 10% of Land Value (Vacant
or Occupied)
2. Connection Cost• Connecting to the Public
Sewer
Engineer’s Recommendation:
AssessmentAssessment Cost
A Construction Cost $6,330,664
B Design Cost (7%) $443,147
C County Share (-2%) $135,476
D Assessment Cost A+B-C $6,638,335
Land Value Cost (LVC)
E LVC Rate 10.00%
F Total LVC Cost $864,272
G Remaining Cost D - F $5,774,063
Connection Cost
H Total Connection Cost G $5,774,063
I Present Non-exempt Connections 393
JFuture Growth Rate (± 3 Homes per Yr) 15%
K Future Non-exempt Connections I + J 452
L Unit Connection Cost G ÷ K $12,774
M Present Total Connection cost I * L $5,020,369
N Cost to Present Owners M + F $5,884,641
P Outstanding Balance (County?) D - N $753,694
What’s Changed?
Primary Area Assessment Cost
475 Future Connections
A Construction Cost (2017 Cost) $6,377,235
B Design Cost $446,406
C Construction Administration (6%) $382,634
D Legal (2%) $127,545
E Assessment Cost $7,333,820
Outside Funding
F Summit County DSSS Contribution $922,869
Land Value Charge (LVC)
G LVC Rate 10.00%
H Total LVC Charge $887,306
I Remaining Cost E-F-H $5,523,645
Tap Charge
J Total Tap Charge I $5,523,645
K Present Non-exempt Taps 407
L Future Growth Rate (20Yr) 17%
M Future Non-exempt Taps K + L 475
N Unit Tap-in Charge J ÷ M $11,628.73
PROJECT COSTS2017 DOLLARS SHOWNADD +/- 3%/YEAR FOR INFLATION.
$7,333,820 TOTAL COSTS$ (922,869) COUNTY FUNDING$6,410,951 TOTAL ASSESSED
$6,410,951 TOTAL ASSESSED$ (887,306) 10% LAND VALUE$5,523,645 TOTAL TAP CHARGE
@ 475 CONNECTIONS (TAPS)$ 11,629 PER CONNECTION$ LAND VALUE CHARGE (10%)$ SEE MAP TOTAL TAP CHARGE
INTERACTIVE GIS MAP http://arcg.is/0my8ay
FACT SHEETPROJECT SCHEDULE2017 PUBLIC MEETINGS @ VILLAGE2018 VILLAGE & COUNTY LEGISLATION
2018 ENGINEERING DESIGN2019 CONSTRUCTION2020 CONSTRUCTION2021 ASSESSMENT TO TAXES (20 YRS)
CONNECTION SCHEDULE2020 - 2022 VOLUNTARY CONNECTIONS2023 HEALTH DEPT INSPECTIONS2025 MANDATORY CONNECTIONS
VOLUNTARY CONNECTIONS WILL BE ABLE TO ASSESS PRIVATE CONNECTION COSTS TO THEIR TAXES – PAYABLE OVER 10 YEARS.HEALTH DEPT INSPECTIONS WILL ALLOW GOOD WORKING HSTS TO REMAIN.