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2QQ9JAN-5 AHIM5
VILLAGE OF FISHER, LOUISIANA
ANNUAL FINANCIAL REPORT
For the year endedJune 30, 2008
under provisions of state law, this report is a publicdocument A copy of the report has been submitted tothe entity and other appropriate public officials. Thereport is available for public inspection at the BatonRouge office of the Legislative Auditor and, whereappropriate, at the office of the parish clerk of court.
Release Date
CONTENTSExhibit Schedule Page
ACCOUNTANT'S COMPILATION REPORT - - 1
GENERAL PURPOSE FINANCIAL STATEMENTS(COMBINED STATEMENTS - OVERVIEW)
Combined balance sheet - all fund typesand account group A - 3-4
Statement of revenues,expenditures, and changes in fundbalances - all governmental fund types B 5
Statement of revenues, expenditures,and changes in fund balances - budgetand actual - governmental fund type C - 6
Statement of revenues, expenses, andchanges in retained earnings (deficit) -proprietary fund type D - 7
GENERAL PURPOSE FINANCIAL STATEMENTS(COMBINED STATEMENTS - OVERVIEW) (Continued)
Statement of changes in cash flows -proprietary fund type E - 8
Notes to financial statements - - 9-15
COMPENSATION OF BOARD MEMBERS 1 16
SCHEDULE OF PRIOR YEAR FINDINGS 2 17
MANAGEMENT'S CORRECTIVE ACTION PLAN 3 18
INDEPENDENT ACCOUNTANT'S REPORT ONAPPLYING AGREED-UPON PROCEDURES - - 19-22
LOUISIANA ATTESTATION QUESTIONNAIRE - - 23-24
ELLIOTT & ASSOCIATES, INC.A 'Professional Accounting Corporation
P. O. Box 1287Leesville, Louisiana 71496-1287
Wl MlchiwU Elliotl. CPA(318)239-2535(318)238-5135Fax 239-2295
The Honorable Susan Slay, Mayorand the Members of the Board of AldermenFisher, Louisiana:
I have compiled the accompanying general purpose financial statements, aslisted in the table of contents, of the village of Fisher as of and forthe year ended June 30, 2008, and the accompanying supplementaryinformation, as listed in the table of contents, which is presented forsupplementary analysis purposes, in accordance with the Statements onStandards for Accounting and Review Services issued by the AmericanInstitute of Certified Public Accountants,
A compilation is limited to presenting in the form of financialstatements and supplementary schedules information that is therepresentation of management. I have not audited Dr reviewed theaccompanying financial statements and, accordingly, do not express anopinion or any other form of assurance on them.
In accordance with the Louisiana Audit Guide and the provisions of statelaw, I have issued a report, dated December 3, 2006 on the results of myagreed-upon. procedures.
Management has elected to omit substantially all of the disclosuresrequired by generally accepted accounting principles. If the omitteddisclosures were included in the financial statements, they mightinfluence the user's conclusions about the District's financial position,results of operations, and cash flows. Accordingly, these financialstatements are not designed for those who are not informed about suchmatters.
Leesville, LouisianaDecember 3, 2008
01 =91 6082/80/10
GENERAL PURPOSE FINANCIAL STATEMENTS(COMBINED STATEMENTS - OVERVIEW)
VILLAGE OF FISHERCOMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUP
June 30, 2008
Governmental
ASSETCash (Note 2)Receivables (net) (Notes 3)AccountsTaxesIntergovernmental
Restricted assets (Note 2):CashInvestments
Property, plant,and equipment (Notes 6 and 7'Due from other funds (Note 5)
Total assets
General$21,761
995
1,400
$24.156
LIABILITIES AND FUND EQUITYLiabilities:Accounts payable $ 2,376Taxes payable 820Salaries payable 1,756Customer depositsDue to general fund (Note 5)
Total liabilities 4,942
Fund equity:Investment in general fixed assetsContributed capital (net) (Note 8)
Retained earnings -Reserved for contingencyfunds
UnreservedTotal retained earnings
Fund balances -Unreserved - undesignated 19,214
Total fund balance 19,214
Total fund equity 19,214Total liabilities and
fund equity $24,156
See accompanying notes and accountant's report
GENERAL PURPOSE FINANCIAL STATEMENTS(COMBINED STATEMENTS - OVERVIEW)
VILLAGE OF FISHERCOMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUP
June 30, 2QOQ
Governmenta 3.
General$35, 931
ASSETCash (Note 2}Receivables (net) (Notes 3)AccountsTaxesIntergovernmental
Restricted assets (Note 2):CashInvestments
Property, plant,and equipment (Notes 6 and 7)
Due from other funds (Note 5)
Total assets
LIABILITIES AND FUND EQUITYLiabilities :Accounts payableTaxes payableSalaries payableCustomer depositsDue to general fund (Note 5)
Total liabilities
Fund equity:Investment in general fixed assetsContributed capital (net) (Note 8)
Retained earnings -Reserved for contingencyfunds
UnreservedTotal retained earnings
Fund balances -Unreserved - undesignated
Total fund balance
Total fund equityTotal liabilities and
fund equity 53 8 . 3 5 M|
See accompanying notes and accountant's report.
1,400
538.356
$ 1,179
727
2, 154
4 , 0 6 0
34 ,296
3 4 , 2 9 6
3 4 , 2 9 6
t?0/£0 S31tfIOOSSVdNtf1101113 £002/80/10
Exhibit A
ProprietaryFund TypeEnterprise$ 2,238
4,147
Account GroupGeneral Fixed
AssetsTotals
(Memorandum Only)$ 23,999
5,142
3,085 3,085
866,206
$ 875.676
54,242
$54,242
920,4481,400
$ 954,074
900376
1,1194,2851,400
8,080
3,2761,1962,8754,2851,400
13.022
953,04954,242 54,242
953, 049
(85,453!
(85,453! 185,453:
19,214
19,214
19,214
875,676 54,242 954,074
Exhibit B
VILLAGE OF FISHERSTATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN
FUND BALANCE - ALL GOVERNMENTAL FUND TYPESYear ended June 30, 2008
TOTALS(Memorandum Only)General
Revenues:Taxes $ 2,976Licenses and permits 5,722Intergovernmental 2,135Fines and forfeits 59,664Miscellaneous state revenues 4,050
Total revenues 74,547Expenditures:Current .-General government 41, 809Public safety -Police department 31,125
StreetsCapital outlay
Total expenditures 72,934
Excess (deficiency)o f revenue s ove rexpenditures 1,613
Other financing sources(uses)
Transfers inTransfers out
Excess (deficiency) ofrevenues overexpenditures andother uses 1,613
Fund balances, beginning 17,601
Fund balances, ending $19,214
See accompanying notes and accountant's report
Exhibit CVILLAGE OF FISHER
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES INFUND BALANCE - BUDGET AND ACTUAL - GOVERNMENTAL FUND TYPE
Year ended June 30, 2008
General Fund
Budget ActualRevenues:Taxes (Note 4)Licenses and permitsIntergovernmentalFines and forfeitsMiscellaneous
Total revenues
Expenditures:Current -General governmentPublic safety -Police
StreetsCapital outlay
Total expenditures
Excess (deficiency) of revenuesover expenditures
Other financing sources (uses):Transfers inTransfers out
Total other financing sources (uses)
Excess (deficiency) of revenuesand other sources overexpenditures and other uses
Fund balance, beginning _
$ 2,700 $ 2, 9765,4002,10060,500
70,700
(3,820)
5,7222,13559,6644,050
74,547
40,020 41,809
34,500 31,125
74,520 72,934
!3,820) 1,613
1,613
13,174 13,174
VarianceFavorable
(Unfavorable)
$ 27632235
(836)4,050
3,847
X789!
3,375
1,586
5,433
Fund balance, ending $9,354 $14,787
5,433
5.433
See accompanying notes and accountant's report
Exhibit D
VILLAGE OF FISHERSTATEMENT OF REVENUES, EXPENSES AND CHANGES IN
RETAINED EARNINGS - PROPRIETARY FUND TYPEYear ended June 30, 2008
Operating revenue:
Charges for services -Water and sewer sales $ 39,799
Total operating revenue 39,799Operating expenses:Salaries and wages 4,842Contract labor 3,850Payroll taxes 2,206Sales Tax 1,705Office expense 409Repairs and maintenance 17,092Utilities 6,764Depreciation (Note 7) 40,364Auto expense 643Sewer expense (Note 10) 7,443Rent 2,400Miscellaneous 2,644
Total operating expenses 90,362
Operating income (loss) (50,563)
Nonoperating revenue (expense):Interest income 27Grant income 7,380Other income 550Total nonoperating revenue (expense) 7,957Net income (loss) beforeoperating transfers (42,606)
Operating transfers:Transfers in
Net income (loss) (42,606)Add amortization of contributed capital(Note 9) 31,993
Decrease in retained earnings (10,613)
Retained earnings (deficit), beginning of period (74,840)
Retained earnings (deficit), end of period $ (85,453)See accompanying notes and accountant's report.
Exhibit E
VILLAGE OF FISHER
STATEMENT OF CASH FLOWSPROPRIETARY FUND TYPE
Year ended June 30, 2008
CASH FLOWS FROM OPERATING ACTIVITIESOperating income (loss) $ (50,563)
Adjustments to reconcile operating income tonet cash provided by operating activities:Depreciation 40,363
Changes in assets and liabilities:Accounts receivable (152)Accounts payable (1,196)
Other current liabilities 30Due to other fundsCustomer deposits 250
Net cash provided by operating activities (11,268)
CASH FLOWS FROM NONCAPITAL FINANCINGACTIVITIESOther income 7,930Transfer out
Net cash provided (used) by noncapitalfinancing activities 7,930
CASH FLOWS FROM CAPITAL FINANCING ACTIVITIES
CASH FLOWS FROM INVESTING ACTIVITIESInterest income 27
INCREASE IN CASH (2,031)
CASH, BEGINNING OF YEAR 8,634
CASH, END OF YEAR $ 5.323
CLASSIFIED ASCurrent assets $ 2,238Restricted assets 3,058
Totals $ 5,323See accompanying notes and accountant's report.
VILLAGE OF FISHERNOTES TO FINANCIAL STATEMENTS
June 30, 2008
NOTE 1--SUMMARY OF SIGNIFICANT ACCOUNTING POLICIESThe accounting and reporting policies of the Village of
Fisher conform to generally accepted accounting principles asapplicable to governments. Such accounting and reportingprocedures also conform to the requirements of Louisiana RevisedStatute 24:517 and to the guides set forth in the LouisianaGovernmental Audit Guide, and to the industry audit guide, Auditsof State and Local Government Units.
The following is a summary of certain significant accountingpolicies.
Financial reporting entity. This report includes all fundsand account groups which are controlled by or dependent on theVillage executive and legislative branches (the Mayor and Board ofAldermen). Control by or dependence on the Village was determinedon the basis of budget adoption, taxing authority, authority toissue debt, election or appointment of governing body, and othergeneral oversight responsibility.
Fund accounting. The accounts of the Village of Fisher areorganized on the basis of funds and account groups, each of whichis considered a separate accounting entity. The operations ofeach fund are accounted for with a separate set of self-balancingaccounts that comprise its assets, liabilities, fund equity,revenues, and expenditures, or expenses, as appropriate.Government resources are allocated to and accounted for inindividual funds based upon the purposes for which they are to bespent and the means by which spending activities are controlled.The various funds are grouped, in the financial statements in thisreport, into three generic fund types and one broad fund categoryas follows:
Governmental Funds -
General Fund
The General Fund is the general operating fund of theVillage. It is used to account for all financial resources exceptthose required to be accounted for in another fund.
Special Revenue Fund
There was not any CDBG funding for the year ended June 30,2008, thus there were not any special revenue fund activity.
VILLAGE OF FISHER
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
Proprietary Fund -
Enterprise fundsEnterprise funds are used to account for operations (a) that arefinanced and operated in a manner similar to private businessenterprises - where the intent of the governing body is that thecosts (expenses, including depreciation) of providing goods orservices to the general public on a continuing basis be financedor recovered primarily through user charges; or (b) where thegoverning body has decided the periodic determination of revenuesearned, expenses incurred, and/or net income is appropriate forcapital maintenance, public policy, management control,accountability, or other purposes.
Cash and cash equivalents. Cash includes amounts in pettycash, demand deposits, interest bearing demand deposits, and moneymarket accounts. Cash equivalents include amounts in timedeposits, with maturities of three months or less.
Fixed assets. The accounting and reporting treatment appliedto the fixed assets associated with a fund are determined by itsmeasurement focus.
All governmental fund type operations are accounted for on aspending or "financial flow" measurement focus and only currentassets and current liabilities are generally included on theirbalance sheets.
Fixed assets used in governmental fund type operations(general fixed assets) are accounted for in the General FixedAssets Account Group, and are recorded as expenditures in thegovernmental fund types when purchased. The Village has electedto capitalize public domain ("infrastructure") fixed assetsconsisting of certain improvements other than buildings, includingroads, bridges, sidewalks, and drainage improvements. Nodepreciation has been provided on general fixed assets.
All proprietary funds are accounted for on a cost of serviceor "capital maintenance" measurement focus, and all assets and allliabilities (whether current or noncurrent) associated with theiractivity are included on their balance sheets.
10
VILLAGE OF FISHERNOTES TO FINANCIAL STATEMENTS (CONTINUED)
Depreciation of all exhaustible fixed assets used byproprietary funds is charged as an expense against their operations.Depreciation has been provided over the estimated useful lives
using the straight-line method. The estimated useful lives are asfollows:
Water Utility -Water wells 20 yearsWater system 30 yearsMeters and equipment 10 years
All fixed assets are stated at historical cost or estimatedhistorical cost if actual historical cost is not available. Donatedfixed assets are stated at their estimated fair market value on thedate donated.
Contributed capital. Contributed capital is amortized on astraight-line basis over the respective asset life to which theasset relates.
Basis of accountingBasis of accounting refers to when revenues and expenditures or
expenses are recognized in the accounts and reported in thefinancial statements. Basis of accounting relates to the timing ofthe measurements made, regardless of the measurement focus applied.
All governmental funds are accounted for using the modifiedaccrual basis of accounting. Their revenues are recognized whenthey become measurable and available as net current assets.Taxpayer-assessed income, gross receipts, and sales taxes areconsidered "measurable" when in the hands of collecting governmentsand are recognized as revenue at that time. Anticipated refunds ofsuch taxes are recorded as liabilities and reductions of revenuewhen they are measurable and their validity seems certain.
Expenditures are generally recognized under the modifiedaccrual basis of accounting when the related fund liability isincurred. An exception to this general rule is principal andinterest on long-term debt is recognized when due.
Proprietary funds follow GAAP prescribed by the GovernmentalAccounting Standards Board and all Financial Accounting StandardsBoard's standards issued prior to November 30, 1989. Allproprietary funds are accounted for on a flow of economic resourcesmeasurement focus. With this measurement focus, all assetsassociated with the operation of these funds are included on thebalance sheet. Fund equity, (i.e., net total assets) is segregatedinto contributed capital and retained earnings components.Proprietary fund-type operating statements present increases (e.g.,revenues) and decreases (e.g., expenses in net total assets.
11
VILLAGE OF FISHERNOTES TO FINANCIAL STATEMENTS (CONTINUED)
Those revenues susceptible to accrual are property taxes,franchise taxes, special assessments, licenses, interest revenue andcharges for services. Sales taxes collected and held by the Stateat year end on behalf of the government are also recognized asrevenue. Fines, permits and parking meter revenues are notsusceptible to accrual because generally they are not measurableuntil received in cash.
Total columns on combined statements - overview. Total columnson the combined statements - overview are captioned Memorandum Onlyto indicate that they are presented only to facilitate financialanalysis. Data in these columns do not present financial position,results of operation, or changes in financial position in conformitywith generally accepted accounting principles. Neither is such datacomparable to a consolidation. Interfund eliminations have not beenmade in the aggregation of this data.
NOTE 2--CASH AND INVESTMENT COLLATERAL
At June 30, 2008, the combined bank balance of the Village'scash and cash equivalents (restricted and unrestricted) was $27,084which was covered in full by federal depository insurance. The bookbalance of the unrestricted cash was $23,999 and the restricted bookbalance was $3,085.
NOTE 3--RECEIVABLES
Receivables at June 30, 2008 consist of the following:
Receivables:AccountsTaxesIntergovernmental
Gross receivablesLess: allowance for
uncollectiblesNet total receivables
General Enterprise Total
$ 995 $ 4,147 $ 5,142
995 4,147 5, 142
$ 995 $ 4,147 $ 5,142
Ad valorem taxes attach as an enforceable lien on propertyas of January 1 of each year. Taxes are levied to the taxpayers inNovember. Billed taxes become delinquent on January 1 of thefollowing year. Revenues from ad valorem taxes are budgeted in theyear billed.
12
VILLAGE OF FISHER
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
NOTE 4--AD VALOREM TAXES
The Village bills and collects property taxes using theassessed values determined by the tax assessor of Sabine Parish.For the year ended June 30, 2008 taxes of 7.25 mills were levied onproperty with assessed valuation totaling $419,460 and werededicated as follows:
General corporate purposes 5.00 millsUtility fund 2.25 mills
Total taxes levied for the year ended June 30, 2008 were $3,041, andtotal taxes collected and other adjustments reflected a total advalorem tax revenue of $2,976.
For the year ended June 30, 2008, the Village also collected a1% sales tax that is dedicated to general corporate purposes.
NOTE 5--INTERFUND RECEIVABLES, PAYABLESInterfund InterfundReceivable Payable
General Fund $1,400 $Enterprise Fund 1,400
$ 1,400
13
VILLAGE OF FISHER
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
NOTE 6- -CHANGES IN PROPRIETARY FUND TYPE PROPERTY, PLANT, ANDEQUIPMENT
A summary of proprietary fund type property, plant andequipment at June 30, 2008 follows:
Water UtilityWater systemWater wellMeters and improvementsImprovements to water system and wellsWater line/fire protection improvements
Total water utilitySewer UtilitySewer System- joint ventureLift station
Total sewer utility
Total
Less accumulated depreciation
NetLand
35,09911, 1047,04416,955
492 , 771562, 973
695,06981, 916776, 985
1,339,958
(474, 012)
865,946260
866.206
NOTE 7--GENERAL FIXED ASSETS
The following data represents the changes in investment in generalfixed assets for the fiscal year ended June 30, 2008:
General fixed assets,June 30, 2007Additions
Total balances andAdditionsRetirements
General fixed assets,June 30, 2008
VEHICLESAND
FURNITURE EQUIPMENT
$ 1,853 $ 17,8791,544
3,397 17,879
IMPROVEMENTSAND
BUILDINGS
$ 32,966
32,966
$ 3,397 $ 17.879 $ 32,966
TOTALS
$ 52,6981, 544
54,242
$ 54,242
14
VILLAGE OF FISHER
NOTES TO FINANCIAL STATEMENTS (CONTINUED)
NOTE 8--CONTRIBUTED CAPITAL
Contributed capital at June 30, 2008 consisted of the following:
Balance - June 30, 2007 $985,043
Additions
Amortization of contributed capital (31,994)
Net Balance - June 30, 2008 $ 953,049
NOTE 9--JOINT VENTURE AGREEMENT
The Village of Florien operates with the Village of Fisher on a jointagreement to operate the sewer system for both Villages. The Villageof Florien computes Fisher's net operating cost each month and sendsFisher a monthly bill. The Village of Fisher charges its customers forsewer each month.
NOTE 10-RISK MANAGEMENT
The Village is exposed to various risks of loss related to torts,theft or damage and destruction of assets, errors and omissions,injuries to employees, and natural disasters. The Village carriescommercial insurance.
15
Schedule 1
VILLAGE OF FISHERCOMPENSATION OF BOARD MEMBERS
FOR THE YEAR ENDED June 30, 2008
Neither the Mayor nor the alderpersons for the Village of Fisherreceived any compensation for the fiscal year ended June 30, 2008
See accountant's report.
16
Schedule 2
VILLAGE OF FISHER, LOUISIANA
SCHEDULE OF PRIOR YEAR FINDINGS
FOR THE YEAR ENDED June 30, 2008
SECTION I INTERNAL CONTROL AND COMPLIANCE MATERIAL TO THEFINANCIAL STATEMENTS
There were no internal control and compliance findings material tothe financial statements.
SECTION II INTERNAL CONTROL AND COMPLIANCE MATERIAL TO FEDERALAWARDS
There were no prior year findings relating to internal control andcompliance material to federal awards.
SECTION III MANAGEMENT LETTER
There was no management letter with prior year audit report.
See independents auditor's report.
17
VILLAGE OF FISHER, LOUISIANAMANAGEMENT'S CORRECTIVE ACTION PLANFOR THE YEAR ENDED June 30, 2008
SECTION I INTERNAL CONTROL AND COMPLIANCE MATERIAL TO THEFINANCIAL STATEMENTS
N/A
SECTION II INTERNAL CONTROL AND COMPLIANCE MATERIAL TO FEDERALAWARDS
N/A
SECTION III MANAGEMENT LETTER
N/A
18
ELLIOTT & ASSOCIATES, INC.A Professional Accounting Corporation
P. O. Box 1287Leesville, Louisiana 71496-1287
(337) 239-2535 W. Micheal Elliott, CPA(337)238-5135Fax 239-2295
INDEPENDENT ACCOUNTANT'S REPORTON APPLYING AGREED-UPON PROCEDURES
The Honorable Susan Slay, Mayorand the Members of the Board of AldermenFisher, Louisiana:
I have performed the procedures included in the Louisiana GovernmentAudit Guide and enumerated below, which were agreed to by the managementof the Village of Fisher (the Village) and the Legislative Auditor, Stateof Louisiana, solely to assist the users in evaluating management'sassertions about the Village's compliance with certain laws andregulations during the year ended June 30, 2008 inc luded in theaccompanying Louisiana Attestation Questionnaire. This agreed-uponprocedures engagement was performed in accordance with standardsestablished by the American Institute of Certified Public Accountants.The sufficiency of these procedures is solely the responsibility of thespecified users of the report. Consequently, I make no representationregarding the sufficiency of procedures described below either for thepurpose for which this report has been requested or for any otherpurpose.
PUBLIC BID LAW1. Select all expenditures made during the year for material and
supplies exceeding $15,000, or public works exceeding $100,000 anddetermine whether such purchases were made in accordance with LSA-RS 38:2211-2251 (the public bid law).
There were no such expenditures for the fiscal year.
CODE OF ETHICS FOR PUBLIC OFFICIALSAND PUBLIC EMPLOYEES
2. Obtain from management a list of the immediate family members ofeach board member as defined by LSA-RS 42:1101-1124 (the code ofethics) , and a list of outside business interests of all boardmembers and employees, as well as their immediate families.Management provided me with the required list including the notedinformation.
3. Obtain from management a listing of all employees paid during theperiod under examination.
Management provided me with the required list, including thenoted information.
19
4. Determine whether any of those employees included in the listingobtained from management in agreed-upon procedure (3} were alsoincluded on the listing obtained from management in agreed-uponprocedure (2) as immediate family members.
None of the employees included on the list of employeesprovided by management (agreed-upon procedure (3)) appeared onthe list provided by management in agreed-upon procedure (2).
BUDGETING
5. Obtain a copy of the legally adopted budget and all amendments.
Management provided me with a copy of the original budget andone amendment to the budget during the year.
6. Trace the budget adoption and amendments to the minute book.
I traced the adoption of the original budget to the minutesheld on June 12, 2007 which indicated that the budget had beenadopted by the Board of Aldermen by a vote of 3 in favor and 0opposed. No amendments were made to the budget.
7. Compare the revenues and expenditures of the final budget to actualrevenues and expenditures to determine if actual revenues failed tomeet budgeted revenues by 5% or more or if actual expendituresexceeded amounts by 5% or more.
I compared the revenues and expenditures of the final budgetto actual revenues and expenditures and no negative variancesof greater than 5% of actual revenue and expenditures werenoted.
ACCOUNTING AND REPORTING
8. Randomly select 6 disbursements made during the period underexamination and:
(a) trace payments to supporting documentation as to properamount and payee;
I examined supporting documentation for each of the sixselected disbursements and found that payment was forthe proper amount and made to the correct payee.
(b) determine if payments were properly coded to the correctfund and general ledger account; and
20
All of the payments were properly coded to the correctfund and general ledger account.
(c) determine whether payments received approval from properauthorities.
Inspection of documentation supporting each of the sixselected disbursements indicated approvals from theBoard of Commissioners. In addition, each of thedisbursements were traced to the Village's minute bookwhere they were approved by the full Board of Aldermen.
MEETINGS9. Examine evidence indicating that agendas for meetings recorded in
the minute book were posted or advertised as required by LSA-RS42:1 through 42:12 (the open meetings law).
The Village of Fisher is only required to post a noticeof each meeting and the accompanying agenda on the doorof the Village's office building. Although managementhas asserted that such documents were properly posted, Icould find no evidence supporting such assertion otherthan an unmarked copy of the notices and agendas.
DEBT
10. Examine bank deposits for the period under examination anddetermine whether any such deposits appear to be proceeds of bankloans, bonds, or like indebtedness.
I inspected copies of all bank deposit slips for theperiod under examination and noted no deposits whichappeared to be proceeds of bank loans, bonds, or likeindebtedness.
ADVANCES AND BONUSES
11. Examine payroll records and minutes for the year to determinewhether any payments have been made to employees which mayconstitute bonuses, advances, or gifts.
I inspected payroll records for the year and noted noinstances which would indicate payments to employees whichwould constitute bonuses, advances, or gifts. A review of theminutes also noted no approval for such payments.
21
My prior year report, dated December 8, 2007, did not include any com-ments or unresolved matters.
I was not engaged to, and did not, perform an examination, the objectiveof which would be the expression of an opinion on management'sassertions . Accordingly, I do not express such an opinion. Had Iperformed additional procedures, other matters might have come to myattention that would have been reported to you.
This report is intended solely for the use of management of Village ofFisher and the Legislative Auditor, State of Louisiana, and should notbe used by those who have not agreed to the procedures and takenresponsibility for the sufficiency of the procedures for their purposes.Under Louisiana Revised Statute 24:513, this report is distributed bythe Legislative Auditor as a public document.
Leesville, Louisiana'December 3, 2008
22
LOUISIANA ATTESTATION QUESTIONNAIRE{For Attestation Engagements of Government)
(Date Transmitted)
(Auditors)
in connection with your review of our financial statements as of [date J- and for the year thenended, and as required by Louisiana Revised Statute 24:513 and the Louisiana GovernmentalAudit Guide, we make the following representations to you. We accept full responsibility for ourcompliance with the following laws and regulations and the internal controls over compliance withsuch laws and regulations. We have evaluated our compliance with the following laws andregulations prior to making these representations.
These representations are based on the information available to us as of (date ofcompletion/representations).
Public Bid Law
His true that we have complied with the public bid law, LSA-RS Title 38:2212, and, whereapplicable, the regulations of the Division of Administration, State Purchasing Office.. /
Yes [ uf No [ ]
Code of Ethics for Public Officials and Public Employees
It is true that no employees or officials have accepted anything of value, whether in the form of aservice, loan, or promise, from anyone that would constitute a violation of LSA-RS 42:1101/1124.
It is true that no member of the immediate family of any member of the governing authority, or thechief executive of the governmental entity, has been employed by the governmental entity afterApril 1, 1980, under circumstances that would constitute a violation of LSA-RS 42:1119.
YesM No[ ]
Budgeting
We have complied with the state budgeting requirements of the Local Government Budget Aet(LSA-RS 39:1301-14) or the budget requirements of LSA-RS 39:34.
Accounting and Reporting
All non-exempt governmental records are available as a public record and have been retained forat least three years, as required by LSA-RS 44:1, 44:7, 44:31, and 44:36. /
Yes fvf No [ ]
We have filed our annual financial statements in accordance with LSA-RS 24:514, 33:463, and/or39:92. as applicable.
We have had our financial statements audited or compiled in accordance wirr LSA-RS 24;5;3.Yes [ ̂ ^No [ ]
Meetings
We nave complied with the provisions of the Open Meetings Law, provided in RSi42:l mrough42:12.
Yes|
Debt
It is true we have not incurred any indebtedness, otner man creoit for 90 day:; or less to makepurchases in the ordinary course of administration, nor have we entered into any lease-purchaseagreements, without the approval of ine State Bond Commission, as provided by'Article VH.Section 8 of the 1974 Louisiana Constitution, Article VI. Section 33 of the 19V4 LouisianaConstitution, and LSA-RS 39:1410.60-1410.65.
Advances and Bonuses
It is true we have not advanced wages or salaries to employees or paid bonuses >in violation ofArticle VII. Section 14 of the 1974 Louisiana Constitution. LSA-RS 14:138, and AG opinion 79-729 /
Yes { 1 No [ ]
We have disclosed to you all known noncompiiance of the foregoing laws and regulations, as well
as any contradictions to the foregoing representations. We have made avaiteble'to youdocumentation relating to the foregoing laws and regulations.
We have provided you with any communications from regulatory agencies or other sourcesconcerning any possible noncompiiance with the 'foregoing laws and regulations,.including anycommunications received between the end of the period under examination .-2nd the issuance ofthis report. We acknowledge our responsibility to disclose to you any known noncompiiancewhich may occur subsequent to the issuance of your report.
Date
'74
