Virginia ESL Supervisors’ Association MeetingRichmond, Virginia

October 1, 2015

English Language Proficiency (ELP) Assessments Updates

andStandards of Learning (SOL) Assessment Reminders

Federal Guideline Regarding ELP Assessment Participation

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Section 1111(b)(7) of the Elementary and Secondary Education Act of 1965 (ESEA) requires that school divisions must annually assess the English language proficiency of all limited English proficient (LEP) students in kindergarten through grade 12.

http://www.doe.virginia.gov/testing/english_language_proficiency_assessments/index.shtml

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English Language Proficiency Assessments Web Page

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Spring 2016 English Language Proficiency (ELP) Assessment Testing Schedule

WIDA ELP Assessments: ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs tests

ELP Assessments for LEP Students with Disabilities that Prevent Participation in WIDA ELP Assessments

WIDA ELP Screening Assessments: WIDA-ACCESS Placement Test (W-APT) and WIDA MODEL

ResourcesContact Information

English Language Proficiency Assessments Web Page (continued)

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• Data Recognition Corporation (DRC) is the new test vendor and manages the WIDA Assessment Management System (AMS).

• Access to the WIDA AMS requires an Email Address (your User Name) and a Password.

Data Recognition Corporation

DRC has created the Web-based training modules that are posted to the ACCESS for ELLs 2.0 Training Course on the WIDA Web site.

Divisions will be notified when training modules are available and when webinars are scheduled.

DRC Customer Service is available by e-mail at WIDA@datarecognitioncorp.com or by telephone at (855) 787-9615.

Data Recognition Corporation (continued)

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• The WIDA Consortium in collaboration with the Center for Applied Linguistics develops the test items for:• ACCESS for ELLs 2.0 (online

and paper);• Kindergarten ACCESS for ELLs;

and• Alternate ACCESS for ELLs.

• Access to the ACCESS for ELLs 2.0 Training Course requires a User Name and Password.

WIDA Consortium

The following Test Preparation Resources are currently available on the WIDA Web site:

ACCESS for ELLs 2.0 Accessibility and Accommodations Guidelines

ACCESS for ELLs 2.0 Accessibility and Accommodations Descriptions

The following resources require a WIDA User Name and Password to access:

Facilitator ToolkitTest Coordinator Checklist for the Online ACCE

SS for ELLs 2.0Test Administrator Checklist for the Paper -Bas

ed

ACCESS for ELLs 2.0

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ACCESS for ELLs 2.0 Test Resources

The following resource requires a WIDA User Name and Password to access (continued):

ACCESS Training Course ACCESS for ELLs 2.0 Form 400 Online Test

Administration Manual (O-TAM)ACCESS for ELLs 2.0 Form 400 Paper Test

Administration Manual (TAM)Kindergarten ACCESS for ELLs Form 303 TAMAlternate ACCESS for ELLs Form 103 TAM

Technology Coordinator Checklist (requires a WIDA AMS User Name and Password)

Online Sample Items for the Public9

ACCESS for ELLs 2.0 Test Resources (continued)

WIDA Assessment Management System (AMS) online modules and resources that are currently available:WIDA Assessment Management System (AMS) Acco

unt Setup WIDA AMS Documents DownloadWIDA AMS Test Materials Ordering WIDA AMS Pre-ID Upload WIDA Assessment Management System (AMS)

User Guide, Parts 1and 2 (Part 3 will be posted at a later date.)

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ACCESS for ELLs 2.0 Test Resources (continued)

WIDA AMS Webinars (require registration and are archived):Test Coordinator Overview Webinar, presented

September 23 and 24, 2015 (archived)Test Administrator Overview Webinar, presented

September 30, 2015 (archived)Technology Coordinator Overview, will be

presented October 7, 2015, at 4 p.m. and October 9, 2015, at 11 a.m.

ACCESS for ELLs 2.0 Q & A, will be presented the first Wednesday of each month at 2 p.m., October 2015 through April 2016.

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ACCESS for ELLs 2.0 Test Resources (continued)

WIDA AMS online modules that will be available October 5, 2015:WIDA AMS Manage Students WIDA AMS Test Session Creation Additional Materials OrderingMaterials ReceiptBooklet Labeling & Student Demographic Page

CompletionHandling Test Materials: Packing and Shipping

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ACCESS for ELLs 2.0 Test Resources (continued)

Additional Resources:INSIGHT Test Engine and Testing Site Manager

downloads will be available October 5, 2015 and will require a WIDA AMS User Name and Password.

The following resources will be available October 5, 2015:Technology User Guide Test Demos videos for students Test Practice videos for students

The following online modules will be available February 12, 2016:Corrections/Data ValidationAccessing Score Reports13

ACCESS for ELLs 2.0 Test Resources (continued)

The ACCESS for ELLs 2.0 test for grades 1-12 will be available in online and paper formats for the 2015-2016 school year.

Divisions have the option to administer either online or paper tests.

All students testing online will require headsets for testing:Headphones are necessary for all domains.Headphones and built in microphones are

required for the Speaking test.

WIDA has posted recommendations for headsets.

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ACCESS for ELLs 2.0 Test

The online test will be self paced; however, each section must be completed within one school day.

INSIGHT, the online test engine, will manage tier placement; therefore, the appropriate tier of the Writing and Speaking test forms for each student will be based on scores from the Listening and Reading tests.

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ACCESS for ELLs 2.0 Test (continued)

Paper test forms are available for:Kindergarten Grade-level 1, Tiers A, B, and CGrade-level 2, Tiers A, B, and CGrade-level 3, Tiers A, B, and CGrade-level cluster 4-5, Tiers A, B, and CGrade-level cluster 6-8, Tiers A, B, and CGrade-level cluster 9-12, Tiers A, B, and C

Tier must be selected for students testing with a paper form.

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ACCESS for ELLs 2.0 Test (continued)

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Paper test forms are available for:Grade-level cluster 1-2Grade-level cluster 3-5Grade-level cluster 6-8Grade-level cluster 9-12

Participation criteria, sample items, and Guidelines for Accommodations are posted to the Alternate ACCESS for ELLs Web page on the WIDA Web site.

NOTE: There is no Alternate ACCESS for ELLs test for Kindergarten.

Alternate ACCESS for ELLs Test

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The Virginia ELP Checklist for LEP Students in Kindergarten with Significant Cognitive Disabilities (Virginia ELP Checklist K)

Because no Alternate ACCESS for ELLs test is available for kindergarten, this assessment is for LEP students in kindergarten whose significant cognitive disabilities prevent participation in the Kindergarten ACCESS for ELLs test.

A Testing Memo will be issued in early November with details for administering this assessment.

Virginia ELP Checklists

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The Virginia English Language Proficiency (ELP) Checklist for Limited English Proficient (LEP) Students in Kindergarten through Grade 12 with Hearing and Visual Impairments (Virginia ELP Checklist K-12)

This assessment is for LEP students in kindergarten through grade 12 whose sensory impairments prevent participation in the ACCESS for ELLs 2.0 test.

A Testing Memo will be issued in early November with details for administering this assessment.

Virginia ELP Checklists (continued)

2015-2016 ELP Assessment Test Administration Schedule

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Superintendent’s Memo #118-15, May 8, 2015

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Available on the Virginia English Language Proficiency Assessments Web page

Currently being updated for 2015-2016 and contains the following:

ELP Assessments Test Administration Schedule

ELP Assessment Test SecurityACCESS for ELLs 2.0 and Alternate ACCESS

for ELLs Test Administration Checklists for Test Examiner, School Test Coordinator, and Division Director of Testing

Virginia ELP Checklists Administration Checklists for Test Examiner, School Test Coordinator, and Division Director of Testing

Resources for the Administration of the English Language Proficiency Assessments, Spring 2016

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Guidelines for Determining Student Participation in the an Annual ELP Assessment

Instructions for Test Examiner TrainingInstructions for Identifying and Submitting

Testing IrregularitiesInstructions for Hand-Coding Front and Back

Covers of ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs Test Booklets

Instructions for Accounting for Students Who Were Not Assessed

Procedures for Transferring Secure Test Materials

Resources for the Administration of the English Language Proficiency Assessments, Spring 2016 (continued)

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ACCESS for ELLs 2.0 and Alternate ACCESS for ELLs Tests

Online ACCESS Training Course at the WIDA Web site:Requires individual User Name and Password;Includes modules for each language domain,

audio and video files, recorded webinars, and quizzes; and

Is recommended to be completed annually.Divisions are encouraged to provide local

training activities on an annual basis.

Test Examiner Training

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Virginia ELP ChecklistsTraining PowerPoint Presentations are located at the

Testing Memo link on the DDOT page in SSWS for:Virginia ELP Checklist K: Testing Memo 1184,

November 4, 2014.Virginia ELP Checklist K-12:Testing Memo 1185,

November 4, 2014; andNote: Testing Memos and Training PowerPoint

Presentations will be updated for the 2015-2016 school year.

Divisions are encouraged to provide local training activities on an annual basis.

Test Examiner Training (continued)

LEP Students’ Participation in the Standards of Learning (SOL) Assessments

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Federal Guideline Regarding SOL Assessment Participation

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Section 1111(b)(3)(C)(i) of the ESEA requires that LEP students participate in state content assessments. Therefore, as with all students enrolled in Virginia public schools, all LEP students participate in the Virginia Assessment Program.

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Section 8 VAC20-131 G of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) requires that “A school-based committee shall convene and make determinations regarding the participation level of LEP students in the Virginia assessment program.”

State Guideline Regarding the LEP Committee

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The LEP committee is responsible for determining the following for each LEP student:SOL assessment participation;Testing accommodations;Exemptions from testing; and

The LEP committee is responsible for completing an LEP Student Assessment Participation Plan for each LEP student.

LEP Committee Responsibilities

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In general, all LEP students are expected to participate in SOL testing for the areas of:

Reading;Mathematics;Science;History/Social Science; andWriting.

SOL Assessment Participation

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Section 1111(3)(C)(ix)(III) of the ESEA stipulates that LEP students shall be “provided reasonable accommodations on assessments administered… to yield accurate data on what such students know and can do in academic content areas, until such students have achieved English language proficiency.”

Federal Guideline Regarding Testing Accommodations

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Direct Linguistic Testing Accommodations Available to LEP Students

Testing Accommodations

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Indirect Linguistic Testing Accommodations Available to LEP Students

Testing Accommodations (continued)

Examiner’s Manuals for SOL Assessments, Appendix B,“Selection of Testing Accommodations for Limited English

Proficient (LEP) Students”and

LEP Students: Guidelines for Participation in the Virginia Assessment Program, Appendix

B

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Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students

Test Implementation Manuals, Appendix Cand

Examiner’s Manuals for SOL Assessments, Appendix B, “Selection of Testing Accommodations for Limited English

Proficient (LEP) Students”

Providing the accommodation will create a test alert.

The request to clear the alert must be submitted to VDOE via the dropbox in SSWS.

The request must include a statement that verifies the student’s eligibility for the accommodation. Refer to Appendix C in the current Non-Writing Test Implementation Manual for details.

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Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students, (continued)

Before clearing the alert, VDOE will verify the student’s ELL Composite Score in the Student Registration Record in Pearson Access™.

If the ELL Composite Score field is blank it must be coded with the composite score from the most recent ELP assessment: the spring 2015 ACCESS for ELLs test or an ELP screening assessment, such as the W-APT or WIDA MODEL, administered during the 2015-2016 school year.

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Read-Aloud or Audio Accommodation on the EOC Reading Retest for LEP Students, (continued)

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Section 8VAC20-131-30 G of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) provides that certain exemptions on SOL assessments are available to LEP students. Exemptions must be determined by the LEP committee, documented in the LEP Student Assessment Participation Plan, and conveyed to the parent(s) or guardian(s). The table on the next slide displays available exemptions on SOL assessments.

Note: Available does not mean required.

Testing Exemptions available to LEP Students

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Content Area Exemption

Reading One time during first year of enrollment in grades 3-8 only

Mathematics None available

Science None available

History/Social Science

One time only in Virginia Studies or Civics & Economics

Writing One time only in grade 8 only

Testing Exemptions available to LEP Students (continued)

Examiner’s Manuals for SOL Assessments, Appendix Band

LEP Students: Guidelines for Participation in the Virginia Assessment Program, page 4

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The LEP Committee is responsible to complete an LEP Student Assessment Participation Plan for each LEP student to document the following:

Participation in content area SOL testing;Assignment and implementation of direct

and indirect testing accommodations for each SOL test; and

Exemptions provided.

LEP Student Assessment Participation Plan

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LEP Students: Guidelines for Participation in the Virginia Assessment Program, Appendix D

Detail of LEP Student Assessment Participation Plan

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Section 8 VAC20-131-280 D1of the Regulations Establishing Standards for Accrediting Public Schools in Virginia (dated March 27, 2015) provides that the scores of LEP students who have been enrolled in Virginia public schools for fewer than 11 semesters will be included in school accreditation ratings only if they earn passing scores.

Standard of Accreditation (SOA) Adjustment-LEP

VDOE Resources

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Limited English Proficient Students: Guidelines for Participation in the Virginia Assessment Program, updated September 4, 2015;

Test Implementation Manuals for SOL Assessments; and

Examiner’s Manuals for SOL Assessments

ELL Fields in Student Assessment Records

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The information on the following 11 slides can be found in the

Fall 2015 WRITING and NON-WRITING Test Administrations

Student Data Upload File Requirements (SDU)

Published August 26, 2015

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ELP Assessment InformationThe following information entered in the SDU

identifies a student as LEP: ELL Test Tier; ELL Composite Score; and ELL Literacy Score.

Refer to pages 7 and 8, and Appendix B in the SDU for details.

ELL Fields in Student Assessment Records (continued)

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ACCESS for ELLs Test Tiers and ScoresELL Test Tier: A, B, or C should be entered in

this field.ELL Composite Score: 10 to 60 (representing

score of 1.0 to 6.0 with the decimal removed) should be entered in this field.

ELL Literacy Score: 10 to 60 (representing score of 1.0 to 6.0 with the decimal removed) should be entered in this field.

ELL Fields in Student Assessment Records (continued)

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Alternate ACCESS for ELLs Test ScoresELL Test Tier: This field should be left blank.ELL Composite Score: 10 to 30 (derived from

conversion chart on next slide) should be entered in this field.

ELL Literacy Score: 10 to 30 (derived from conversion chart on next slide) should be entered in this field.

ELL Fields in Student Assessment Records (continued)

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Alternate ACCESS for ELLs Test Scores Conversion Chart

Alternate ACCESS for ELLs Composite

Proficiency Levels and Literacy Proficiency

Levels

ELL Composite Scores and ELL

Literacy Scores to be entered in

PearsonAccess™

P3 30P2 20P1 10A3 10A2 10A1 10

ELL Fields in Student Assessment Records (continued)

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WIDA ACCESS Placement Test (W-APT) Scores

Student has no ACCESS for ELLs Test Scores.ELL Test Tier: This field should be left blank.ELL Composite Score: 10 to 60 (representing

the Grade-Adjusted Composite Proficiency level of 1.0 to 6.0 with the decimal removed) should be entered in this field.

ELL Literacy Score: This field should be left blank.

Refer to Appendix B on page 12 in the SDU for details.

ELL Fields in Student Assessment Records (continued)

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WIDA MODEL Scores(Measure of Developing English Language)

Student has no ACCESS for ELLs Test Scores.ELL Test Tier: This field should be left blank.ELL Composite Score: 10 to 60 (representing the

Overall Composite Proficiency level of 1.0 to 6.0 with the decimal removed) should be entered in this field.

ELL Literacy Score: This field should be left blank.Refer to Appendix B on page 12 in the SDU for

details.

ELL Fields in Student Assessment Records (continued)

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Virginia ELP Checklist for LEP Students in K-12 with

Hearing and Visual Impairments Proficiency Level

ELL Test Tier: This field should be left blank.ELL Composite Score: 10 to 50 (representing

the checklist proficiency level of 1.0 to 5.0 with the decimal removed) should be entered in this field.

ELL Literacy Score: This field should be left blank.

Refer to Appendix B on page 12 in the SDU for details.

ELL Fields in Student Assessment Records (continued)

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ELL Composite Score of “99”Student has neither a test score from the

ACCESS for ELLs, Alternate ACCESS for ELLs, W-APT, or WIDA MODEL nor a proficiency level from the Virginia ELP Checklist K-12, yet the division considers the student to be LEP.

ELL Test Tier: This field should be left blank.ELL Composite Score: “99” should be

entered in this field (details on next slide).ELL Literacy Score: This field should be left

blank.Refer to Appendix B on page 12 in the SDU

for details.

ELL Fields in Student Assessment Records (continued)

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ELL Composite Score of “99” (continued)The division must have a rationale for

determining the student to be LEP.A body of evidence is not an acceptable

justification for assigning the code of “99” to identify the student as LEP.

Potential justification could include:English language proficiency has been

determined by another ELP assessment; or Student has incomplete ACCESS for ELLs or

Alternate ACCESS for ELLs test scores.

ELL Fields in Student Assessment Records (continued)

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ELL Composite Score of “00”Student has neither a test score from the

ACCESS for ELLs, Alternate ACCESS for ELLs, W-APT, or WIDA MODEL nor a proficiency level from the Virginia ELP Checklist K-12 due to the parent refusal of ELP testing.

ELL Test Tier: This field should be left blank.ELL Composite Score: “00” should be

entered in this field (details on next slide).ELL Literacy Score: This field should be left

blank.These students are not eligible for testing

accommodations or exemptions.Refer to Appendix B on page 12 in the SDU

for details.

ELL Fields in Student Assessment Records (continued)

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Why are these fields collected with assessment records?

To verify LEP statusLEP status is used to determine:

Membership in the Federal LEP Subgroup; and Eligibility for testing accommodations and

certain testing exemptions.

ELL Fields in Student Assessment Records (continued)

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An LEP student who has attained English proficiency is considered “Formerly LEP” (FLEP) if he/she has met all of the following criteria:

Tested on Tier C of the ACCESS for ELLs test; and

Earned an Overall Score (Composite) of 5.0 or higher; and

Earned a Literacy Score of 5.0 or higher; ORWas assessed with the Proficiency Level 5

Virginia ELP Checklist K-12.

Formerly LEP Students

The “Formerly LEP” designation is maintained for two years during which the FLEP student is included in the LEP Subgroup for the Federal Annual Measurement Objectives (FAMOs) for reading/language arts, mathematics, and the federal graduation indicator (FGI).

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Formerly LEP Students (continued)

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Questions?

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Contact Information

Robert Fugate

LEP Assessment Specialist

Virginia Department of Education

Student_Assessment@doe.virginia.gov

(804) 225-2102