Visa and Residence Troubleshooter AY 2020/21...right to a 90-day visa free stay. Click on “Visaliste (Englisch)” to see if you need to obtain a visa before entering Austria and

Visa and Residence Troubleshooter AY 2020/21

Version: 05/18/2020

Visa and Residence Troubleshooter

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Contents 0. Preface – Visa and Residence Permit Application during COVID-19 ........................... 3

1. First Time Applicant .......................................................................................................................... 4

a. Third Country Nationals: 90-day Visa Free Entry .............................................................. 4

b. Third Country Nationals: Visa Required ................................................................................ 6

c. Applicants with Refugee Status from Other EU Member States ............................. 10

d. EU/EEA Nationals ........................................................................................................................ 12

2. Extension of the Residence Permit “Student” ..................................................................... 14

3. Explanation of Document Requirements .............................................................................. 16

a. Legalization of Documents ..................................................................................................... 16

b. Certified Translation ................................................................................................................... 17

c. Biometric Passport Photo ........................................................................................................ 17

d. Proof of Adequate Accommodation ................................................................................... 18

e. Health Insurance Covering all Risks .................................................................................... 18

f. Proof of Sufficient Financial Means ..................................................................................... 19

g. Residence Registration Slip (Meldezettel) ......................................................................... 19

i. How to Obtain Documents Issued by CEU ....................................................................... 20

4. Frequently Asked Questions ...................................................................................................... 20

5. Helpful Links ..................................................................................................................................... 21

6. Annex .................................................................................................................................................. 23

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This handbook serves as a troubleshooting document and guide for the Austrian residence permit application procedure for CEU students who are:

• First-time applicants for a residence permit in Austria. • EU/EEA citizens registering their residence in Austria. • Displaced persons with refugee status in another European country. • Students who need to renew their residence permit.

Disclaimer: Visa and residence permit applications can only be processed by the local Austrian immigration authorities. CEU is not allowed to apply for a Visa or Residence permit on behalf of students, nor are we legally entitled to make inquiries with relevant authorities on the student's behalf.

Procedures are subject to change. Please check the CEU admissions pages and the homepages of the Austrian Ministry of the Interior and the Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), as well as the Vienna Immigration Office MA35 for regular updates!

0. Preface – Visa and Residence Permit Application during COVID-19

Please check the CEU COVID-19 information sites regularly for updates regarding visa and residence permit applications on both admissions pages for undergraduate and graduate students.

Due to the current COVID-19 shutdowns in Austria and the world, there may be delays in booking appointments at embassies and consulates. Please keep checking your local Austrian Representation office for updates on working hours and changes to procedures. You can find your nearest Austrian Representation office by clicking here and choosing your country of residence from the dropdown menu.

Students from countries with 90-day visa free entry to Austria may apply for their residence permit in person in Vienna. Due to the current COVID-19 pandemic, the only way you can apply is in person at Vienna Immigration Office MA35, as many embassies remain closed. When applying in person, please ensure that all necessary documents and supplemental documents are included in your application to avoid delays. To find out if you are from a country with the right to 90-day visa free entry to Austria, please check the “Visaliste (English)” link on the website of the Ministry of the Interior to determine if you qualify for 90-day visa free entry.

https://www.ceu.edu/applyhttps://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspxhttps://www.bmeia.gv.at/en/https://www.wien.gv.at/english/e-government/documents/residence/limited-leave/student.htmlhttps://www.ceu.edu/covid-19https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspx


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1. First Time Applicant

a. Third Country Nationals: 90-day Visa Free Entry

Please check the website of the Austrian Ministry of the Interior to find out if you have the right to a 90-day visa free stay. Click on “Visaliste (Englisch)” to see if you need to obtain a visa before entering Austria and the Schengen Area.

If you qualify for 90-day visa free entry to Austria, it is still advisable to apply for the Residence Permit “Student” in your country of residence, as soon as you have collected all of the required documents for the application.

You also have the option of applying in person upon arrival to Austria. If you choose to apply in person upon arrival to Austria and shortly before the start of the semester, it is extremely important to have all required documents, copies, Apostilles/Legalization certificates and translations ready for a complete application. It is equally important to apply as soon as you arrive. An incomplete application can cause significant delays in the application process and may result in you exceeding your 90-day visa free stay, upon which you will need to leave the Schengen Area for 6 months.

Please note that Austrian Representations abroad are only authorized to accept but do not process applications for Residence Permits. After having checked whether the submitted documentation is complete, the original documentation is forwarded to the competent authority in Vienna (MA 35), where it is processed and finalized. The Austrian authority takes on average 90 days to process an application. Delays can occur depending on the

https://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspx


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documentation submitted, complexity of the case, and season of the year, or an incomplete application. Austrian authorities recommend CEU students apply in June.

Checklist – Documents Required for Residence Permit “Student” Please see Section 3 of this document for further information on document specifics. Make copies of all your documents. Additionally, it is generally advisable to make an extra copy of all your documents to keep for yourself while the application is in progress.

Completed Application Form The Application Form (available only in German) must be filled out online. The application can be filled out in English. Once you have completed the application, a PDF document will be created. You must print out the PDF, sign it, and submit it in person at your nearest Austrian Representation office.

Birth Certificate or equivalent document o ! Apostille/Legalization required

If applicable o ! Apostille/Legalization required o Marriage Certificate o Civil Partnership Certificate o Divorce Certificate o Certificate of dissolution of a civil partnership o Adoption Certificate o Documents proving family relationships

Police Clearance Certificate (Certificate of Good Conduct) from your country of residence

o ! Apostille/Legalization required o You can request this document at your local police station or relevant authority.

Biometric Passport Photo not older than 6 months Valid Passport and equivalent travel document, valid for at least another year at the

time of application Proof of adequate accommodation, including the monthly rent/fee Health insurance covering all risks Proof of enough means of subsistence Confirmation of admission for visa and residence permit purposes from CEU

(Zulassungsbescheid) Fee of EUR 120

https://www.wien.gv.at/formularserver/user/formular.aspx?pid=7742f8d44a8943f795b2d04bb835ae14&pn=B018ba0c7bc434b57be40f532638d8846


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Application Instructions Please apply in person. If you are applying at the MA 35 office in Vienna, you can only make an appointment by phone. If you are applying at an Austrian representation office in your country of residence, please check their website for appointment reservation procedures. You can find contact information below:

• Austrian Representation in your country of residence • Vienna City Office for Immigration, 1.2 Erstantragszentrum

1200 Vienna, Dresdner Straße 93, Block C Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm Due to high demand, we advise you arrive one hour before the office opens! Email: [email protected] Phone: +43 1 4000 35371 Fax: +43 1 4000 9935360

Where to Collect the Residence Permit “Student” • Vienna City Office for Immigration, 1.2 Erstantragszentrum


b. Third Country Nationals: Visa Required

Please check the website of the Austrian Ministry of the Interior to find out if you need a visa to enter Austria and the Schengen Area.1 Click on “Visaliste (Englisch) to see if you need to obtain a visa before entering Austria.

If you need a visa to enter the Schengen Area, you must apply for the Residence Permit “Student” at the Austrian Representation in your country of residence. You will then be notified about the approval of your residence permit via mail sent to the home address stated in your application form.

1 The Schengen Area comprises of 26 European states. Having abolished all passport and border controls, the area functions as a single jurisdiction with a common visa policy. Member states of the Schengen area are: Austria, Belgium, Czech Republic, Denmark, Estinia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxemburg, Malta, Netherlands, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland.

https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2015081813394790&STELLE=Ymailto:[email protected]:[email protected]://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2015081813394790&STELLE=Ymailto:[email protected]:[email protected]://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspx


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Once your residence permit has been granted, you must apply for a Visa D in your country of residence. This visa will allow you to enter Austria and collect the Residence Permit in person from Vienna Immigration Office MA35.

We urge you to apply for the Residence Permit “Student” as soon as you have collected all required documents for the application, translations, apostilles/legalizations, and photocopies. You must apply in person.

Please note that Austrian Representations abroad are only authorized to accept but do not process the applications for Residence Permits. After having checked whether the submitted documentation is complete, the original documentation is forwarded to the competent authority in Vienna (MA 35), where it is processed and finalized. The Austrian authority takes on average 90 days to process an application. Processing times can vary depending on the documentation submitted, complexity of the case, and season of the year. If your application is missing any key documents, know that it may result in significant delays. Austrian authorities recommend CEU students apply in June.

A Visa D entitles you to enter and stay in Austria. It can be granted for a duration of 91 days and up to 6 months. Holders of a Visa D also enjoy freedom of movement to other Schengen Area countries for up to 90 days within a time period of 180 days if they fulfil the general entry conditions.


Completed Application Form The Application Form (available only in German) must be filled out online. The application can be filled out in English. Once you have completed the application, a PDF document will be created. You must print out the PDF, sign it and submit it in person at your nearest Austrian Representation office.





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Police Clearance Certificate (Certificate of Good Conduct) from your country of residence

o ! Apostille/Legalization required. o You can request this document at your local police station or relevant authority.


time of application Proof of adequate accommodation, including the monthly rent/fee Health insurance covering all risks Proof of enough means of subsistence Confirmation of admission for visa and residence permit purposes from CEU


Application Instructions You must apply in person. Please set up an appointment by contacting the Austrian Representation in your country of residence.

Where to Collect the Residence Permit “Student” Vienna City Office for Immigration, 1.2 Erstantragszentrum


https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2015081813394790&STELLE=Ymailto:[email protected]:[email protected]


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Checklist – Documents Required for Visa D Please see Section 3 of this document for further information on document specific. Always check the website of the Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs) or consult with the Austrian Representation in your country of residence for any changes unbeknownst to us before submitting your application.

You must enclose photocopies of the following documents with the personally signed application form. Additionally, you will need to show the following original documents:

Visa Application Form Biometric passport photo not older than 6 months Passport

at least 2 free pages, not older than 10 years, valid for at least three months beyond the duration of the applied for visa

Recording of biometric data in the form of fingerprints Copy of the passport data sheet

the page on which the photograph is located Proof of the means of transport to Austria

reservation OR booking; presentation of a paid ticket is not required Travel, health and accident insurance (minimum coverage EUR 30,000, including

repatriation for medical reasons) valid for the Schengen Area. Confirmation of admission for visa and residence permit purposes from CEU

(Zulassungsbescheid)* Proof of sufficient financial means to cover living costs If applicable:

o Copies of a previous Schengen visa Fee of EUR 150

Where to apply for the Visa D? Austrian Representation in your country of residence

https://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-austria/entrance-and-residence/visa/https://www.bmeia.gv.at/fileadmin/user_upload/Zentrale/Reise_Aufenthalt/Einreise_und_Aufenthalt/Form_D_1_-_Antragsformular_nationales_Visum.doc


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c. Applicants with Refugee Status from Other EU Member States

If you have Refugee Status in an EU Member State2 other than Austria, you must apply for a Residence Permit “Student” to obtain residence status in Austria. You can apply with your refugee residence status or certificate, even if you do not have all the required documentation listed below. If you do not have one or more of the required documents listed, you will need to make a substantiated claim to explain why you are missing the documents. Please make sure to get a police report from your country of residence and as many of the listed required documents as it is possible for you to obtain.


Completed Application Form The Application Form (available only in German) must be filled out online. The application can be filled out in English. Once you have completed the application, a PDF document will be created. You must print out the PDF, sign it and submit it in person at your nearest Austrian Representation office.



Police Clearance Certificate (Certificate of Good Conduct) from your country of residence You can request this document at your local police station or relevant authority.


time of application Proof of adequate accommodation, including the monthly rent/fee Health insurance covering all risks

2 Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the UK.



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Proof of enough means of subsistence Confirmation of admission for visa and residence permit purposes from CEU


Application Instructions You can apply in person in Vienna. If applying in Vienna, please make an appointment at the MA 35 office by phone. You can also apply at the embassy in your country of residence. You can find contact information below:

• Austrian Representation in your country of residence • Vienna City Office for Immigration, 1.2 Erstantragszentrum


Where to Collect the Residence Permit “Student” • Vienna City Office for Immigration, 1.2 Erstantragszentrum


https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2015081813394790&STELLE=Ymailto:[email protected]:[email protected]://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2015081813394790&STELLE=Ymailto:[email protected]:[email protected]


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d. EU/EEA Nationals

EU Countries: (Austria), Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden.

EEA Countries: Iceland, Liechtenstein, Norway

Switzerland is neither an EU nor EEA member, but is part of the ESM, therefore Swiss nationals have the same rights to live and work in the EU.

The United Kingdom left the European Union on January 31, 2020. Until the end of the so-called “transition period” on December 31, 2020, the UK remains subject to EU law. Therefore, the same immigration rules apply to UK nationals as to EU/EEA citizens until December 31, 2020. Prospective students who are UK nationals must obtain a Registration Certificate. The Certificate remains valid for the entire duration of their studies and as long as they continue to reside in Austria.

If you are a UK citizen and have further questions regarding residence in Austria, please contact the British Embassy Vienna.

Citizens of EU and EEA countries as well as Switzerland and the UK need to obtain an “Anmeldebescheinigung” (Registration Certificate) to reside in Austria. The application for the Registration Certificate can only be filed once you have settled in Austria within the first four months of your arrival. The document states that you are in Austria to pursue studies at a university.

The Registration Certificate does not need to be renewed but must be cancelled before leaving the country for good.

You must apply in person for the Registration Certificate at your principal residence. In the case of CEU students, this is Vienna’s Immigration Office MA35, Division EEA (See section: Where to Apply for an Extension of the Residence Permit “Student”, further down in this document for the locations of immigration offices that are designated to districts in Vienna). All documents must be submitted in original along with a copy. You must apply in person.

https://www.gov.uk/world/organisations/british-embassy-viennahttps://www.wien.gv.at/amtshelfer/dokumente/aufenthalt/ewr/bescheinigungen/studierender.html


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Checklist – Documents Required for the Registration Certificate Please see Section 3 of this document for further information on document specifics. Make copies of all your documents. Additionally, it is generally advisable to make an extra copy of all your documents to keep for yourself while the application is in progress.

Application Form (Antrag) Certificate of Enrollment (Inskriptionsbestätigung) Notice of admission to CEU (Zulassungsbescheid) Residence Registration Slip (Meldezettel) Valid Passport Proof of enough means of subsistence Proof of health insurance Fee: at least EUR 15

Additional charges may apply, depending on the country of origin of your documents. If applicable: marriage certificate Certified Translation of all documents that are not in German or English. Copies of all documents and translations

Where to apply? Due to high demand, it is advisable to arrive approximately an hour before the office opens.

• Vienna City Office for Immigration MA 35, Division 5.0 EEA 1120 Wien, Arndtstraße 67, Stiege 1, 1. Stock Opening Hours: Mon, Tue, Thu, Fri 08:00am-12:00am, and Thu 03:30pm-05:30pm Waiting times can be very long. We advise you to arrive an hour before opening hours to ensure faster processing. Phone: +43 1 4000-35021. Email: [email protected]

https://www.bmi.gv.at/302/Formulare/20180901/01_Anmeldebescheinigung_Lichbtildausweis_Aufenthaltskarte_Formular.pdfhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814153715&Hlayout=personen&AUSSEN=Ymailto:[email protected]


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2. Extension of the Residence Permit “Student”

The Residence Permit “Student” is granted for one year. If you already possess an Austrian Residence Permit “Student” and you need to renew it, please follow the instructions below and always check the website of Vienna Immigration Office MA35 for updates or changes unbeknown to us. Applications for renewal must be submitted one month before it expires at your local MA35 office.

Checklist: Documents Required for Extension of the Residence Permit

Please see Section 3 of this document for further information on document specifics.

Make copies of all your documents. Additionally, it is generally advisable to make an extra copy of all your documents to keep for yourself while the application is in progress.

Proof of academic success from CEU/Transcript showing grades and credit hours obtained. (Studienerfolgsnachweis)

Certificate of Enrollment (Studienbestätigung) Extract from the files of an officially recognized credit reference agency. Example:

Kreditschutzverband – KSV 1870 Information GmBH Only if applicable:

o ! Apostille/Legalization required o Birth certificate o Marriage certificate o Civil partnership certificate o Divorce certificate o Certificate of dissolution of a civil partnership o Police Clearance Certificate (Certificate of Good Conduct) from your country

of residence o Declaration of Liability (Haftungserklärung)

Where to Apply for an Extension of the Residence Permit “Student” At the local representation of Vienna Immigration Office MA35 responsible for your residence district:

MA 35 outpost 4.1 for Districts: 1, 4, 5, 6, 7, 8 & 9 1080 Wien, Friedrich-Schmidt-Platz 3, Ground Floor T: (+43 1) 4000 DW 01035 Fax: (+43 1) 4000 99 01030

Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm

https://www.wien.gv.at/english/e-government/documents/residence/limited-leave/student.htmlhttps://www.ksv.at/https://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814121646&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814121646&STELLE=Ymailto:[email protected]


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MA 35 outpost 4.2 for Districts: 2, 21 & 22 1020 Wien, Meiereistraße 7, Sektor E, 1. Floor, Room 109 T: (+43 1) 4000 DW 02035 Fax: (+43 1) 4000 99 02030 Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm MA 35 outpost 4.3 for Districts: 3, 11 & 20 1200 Wien, Winarskystraße 12, Ground Floor T: (+43 1) 4000 DW 20713 Fax: (+43 1) 4000 99 20700 Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm

MA 35 outpost 4.4. for Districts 12, 13, 15 and 23 1130 Wien, Hietzinger Kai 1, Stiege 1, 1. Floor T: (+43 1) 4000 DW 13035 Fax: (+43 1) 4000 99 13030 Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm MA 35 outpost 4.5 for Districts 10 & 14 1130 Wien, Hietzinger Kai 1, Stiege 1, 1. Floor T: (+43 1) 4000 DW 13708 Fax: (+43 1) 4000 99 13700 Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm MA 35 outpost 4.6 for Districts: 16, 17, 18 & 19 1160 Wien, Richard Wagner Platz 19, 1. Floor T: (+43 1) 4000 DW 16035 Fax: (+43 1) 4000 99 16030 Email: [email protected] Opening Hours: Mon, Tue, Thu, Fri 08:00am-noon, Thu also 03:30pm-05:30pm

https://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814074034&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814074034&STELLE=Ymailto:[email protected]://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2008071009202990&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2008071009202990&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814101027&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814101027&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814145232&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814180505&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2006060814180505&STELLE=Y


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3. Explanation of Document Requirements

a. Legalization of Documents Before you have your foreign documents translated, they must be legalized. This is a formal act which confirms the genuineness of a signature and the capacity in which the person signing the document has acted, and, as required, the genuineness of a seal or stamp as well. This act eventually also confirms the identity of the issuer of the official document. Please note that the original document must bear this legalization. Austrian authorities do not accept legalized copies of documents.

We advise you to enquire with the relevant authorities of the country (including the Ministry of Foreign Affairs) where your documents were issued, whether and in what form documents must be legalized and translated.

There are three types of document legalization:

• Exemption from legalization, if the issuing country is an EU Member State or Austria has concluded a bilateral agreement with the issuing country (note that documents still need to be translated);

o EU Member States: Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the UK.

o Countries with a bilateral agreement: Bosnia and Herzegovina, Macedonia, Montenegro, Norway, and Serbia.

• Legalization by Apostille, if the issuing country is a member of the Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents;

o You can check if the country issuing your document is a signatory state here. o Always check your country’s details in case there is an objection from Austria

preventing the convention from entering into force. o Apostilles are stamps or labels that must be affixed to the document in a

uniform way by local authorities. Apostilles are usually done at the office of the Ministry of Foreign Affairs.

• Full Diplomatic Legalization, in all other cases. o Please enquire with your Ministry of Foreign Affairs regarding the legalization

process. o The national legalization procedure of the issuing country must be followed,

whereby the final legalization is carried out by the local Ministry of Foreign Affairs. The procedure varies from country to country, but the last authority always must be the Ministry of Foreign Affairs in the country.

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o The document must then be ('overlegalized') legalized by the Austrian Representation in the country that has issued the document. In some countries (e.g. Pakistan), an additional document review

procedure will be carried out by trusted lawyers of the Austrian representative authority, which can take up to several months, depending on the individual case.

o Please note: The original document must bear the legalization by the Ministry of Foreign Affairs of the respective country and by the Austrian diplomatic representation (embassy, consulate, honorary consulate) in the respective country.

• Suspension of Legalization Requirements: The Austrian Ministry of Foreign Affairs has suspended the legalization of documents issued by these countries.

o This means that original documents should first be passed through the internal legalization procedure within these countries and the last authority should be the Ministry of Foreign Affairs. The Vienna State Government will then determine if the documents are genuine, substantially accurate and correct.

b. Certified Translation A distinction must be made between translation and legalization of documents. Documents in languages other than German and English are often only accepted by the Austrian authorities if they have been translated by a sworn and court-certified interpreter (translator).

We advise you to enquire at the relevant Austrian Representation in the country where your documents were issued whether and in what form documents must be translated. You can also enquire at your local Austrian authority for translation recommendations.

Please submit your documents for translation only AFTER you have had them legalized by Apostille or Full Diplomatic Legalization.

c. Biometric Passport Photo According to Vienna Office for Immigration MA35 biometric passport photos submitted with the application for a Residence Permit must meet the following specifications:

• Color photo • No more than six months old • Upright • Size: 45 millimeters x 35 millimeters • Light and uniform background color.

https://www.bmeia.gv.at/en/travel-stay/documents-and-authentications-apostille/authentication/https://www.wien.gv.at/english/administration/civilstatus/immigration/glossary.html#b07


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• The photo may show only the person in question, the head should fill about two thirds of the picture, distance between the eyes no less than 8 millimeters, full front view of the face.

d. Proof of Adequate Accommodation Proof of adequate accommodation can be provided by submitting a lease or rental agreement. This document must include the monthly rent or running costs, as well as the address of the accommodation.

Here is how to obtain proof of accommodation for all BA and MA students eligible for housing in the dorms. Please see our website for further housing information and fees: https://www.ceu.edu/info-prospective-students/accommodation

• BA Students: You will receive an email from [email protected] with a provisional accommodation confirmation that you can use as your proof of accommodation in Vienna. The document you receive is solely for the purpose of applying for the residence permit and visa. You will not need to pay a deposit to obtain the document, but you will have to pay the deposit at a later time to finalize your room reservation. CEU will inform you when to start booking your room. Instructions for room reservation will be included in the email from OEAD.

• MA Students with Housing Provided by CEU: You will receive an email from [email protected] or [email protected] depending on the dorm you are staying at, with a provisional accommodation confirmation that you can use as your proof of accommodation in Vienna. The document you receive is solely for the purpose of applying for the residence permit and visa.

• MA Students Paying for Their Own Accommodation: Please ask your host, landlord, or dorm for a copy of the rental contract showing the monthly rental fee.

• PhD Students: Please ask your host, landlord, or dorm for a copy of the rental contract showing the monthly rental fee.

e. Health Insurance Covering all Risks An original letter from your insurance company confirming coverage in Austria is recommended.

CEU is working with FeelSafe, a private insurance company, and will cover insurance costs for all students in the Academic Year 2020/21. You must register for the insurance by following the instructions provided in the “CEU FeelSafe Health Insurance Guide.” Please see the leaflet in the Annex at the bottom of this document. Important: Please do not start registering before June 8, 2020.

https://www.ceu.edu/info-prospective-students/accommodationmailto:[email protected]:[email protected]:[email protected]


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f. Proof of Sufficient Financial Means Students need to prove that they can afford life in Austria. Students must prove the following funds for a year in advance. The funds must be in a savings or bank account in the applicant’s name and the account needs to be accessible from Austria. The amount of annual financial means available is related to the costs of accommodation. If the cost of accommodation exceeds EUR 299.95 per month, students must provide proof of additional funds to cover the price of the accommodation.

Category EUR/Month EUR/Year

Students under 24 years of age 533.85 6,406.20

Students over 24 years of age 966.65 11,599.80

Married Couples 1,472.00 17,664

Per Child 149.15 1,789.80

Proof can be provided by submitting the following documents:

• Financial aid confirmation from CEU. • Scholarship confirmation from another source of funding. • A bank statement from the last six months. • Confirmation of regular payments made to the bank account. • Certificate of employment with salary information and pay slips from the last six

months • Students who are financially supported by their parent or a legal guardian will need

to include the certificate of employment with salary information and pay slips (at least 6 months of pay slips and bank statements) of their parent or legal guardian.

• If the stay in Austria is sponsored by someone residing in Austria, a Statement of Financial Liability/declaration of guarantee (Haftungserklärung) is required. You will need to fill out the Haftungserklärung Form. Please see further information on the government website if this applies to you.

Please ensure that the bank account is in your name and accessible within Austria. Remember: If your rent exceeds EUR 299.95 a month, you will need to provide the sufficient proof of financial means to cover the amount of your rental costs.

g. Residence Registration Slip (Meldezettel) You must register your residence in Vienna with the local authorities within the first three days of arrival. If you switch your flat during your stay, you must register at your new flat and de-register from your old one.

https://oead.at/fileadmin/Dokumente/oead.at/KIM/Nach_Oesterreich/Einreise_und_Aufenthalt/Haftungserklaerung____2_Abs_1_Z_15_NAG.pdfhttps://www.wien.gv.at/english/administration/civilstatus/immigration/glossary.html#h01


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To register your residence, you must visit one of the 19 Residence Registration Service Centres (Meldeservice) (German) or the Central Residence Registration Service (Meldeservice - Zentrale Meldeauskunft der MA 62) (German) in person.

Required Documents for Registering your Residence

Completed residence registration form ! This form must be signed by you AND your landlord

Valid travel document

i. How to Obtain Documents Issued by CEU

Confirmation of Acceptance for Residence Permit Application: Sent to you via email by the Admissions Office in the first two weeks of June, and for some graduate programs, in July (depending on the accreditation schedule). For further questions, please email: [email protected]

Certificate of Enrollment: Can be requested after arrival to the campus and successful matriculation. For questions, please email the Student Records Office, at [email protected].

Proof of Academic Success/Transcripts: Request this from the Student Records office, at [email protected].

You can write to [email protected] if you have questions about obtaining the aforementioned documents.

4. Frequently Asked Questions

Q: You state that I need a (Austrian national) Visa D to travel to Austria to collect my residence permit. Can I also apply for a (Schengen) Visa C if there is no Austrian Embassy in my country of residence? A: Yes, a visa that will allow you to travel into Austria to pick up your residence permit will work. Q: Can I apply for a visa, travel to Austria, and apply for the residence permit in Austria if I qualify for 90-day visa free entry? A: You do not need to apply for a visa if you qualify for 90-day visa-free entry into Austria. If you do require a visa for entry, you need to apply for a residence permit first at your local Austrian Embassy.

https://www.wien.gv.at/verwaltung/meldeservice/stellen.htmlhttps://www.wien.gv.at/verwaltung/meldeservice/stellen.htmlhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2004030413402525&STELLE=Yhttps://www.wien.gv.at/advuew/internet/AdvPrSrv.asp?Layout=stelle&Type=K&stellecd=2004030413402525&STELLE=Yhttps://www.help.gv.at/Portal.Node/hlpd/public/resources/documents/meldez.pdfhttps://www.ceu.edu/administration/accreditationmailto:[email protected]://mail.google.com/mail/?view=cm&fs=1&tf=1&[email protected]://mail.google.com/mail/?view=cm&fs=1&tf=1&[email protected]:[email protected]


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It may be possible to submit an application in Austria after entry with a visa that has been lawfully acquired for purposes other than the domestic application, provided that the domestic application was not the (hidden) reason for the visa application. For all COVID-19-related questions, please check the designated CEU pages

5. Helpful Links

Austrian Government, Registration Certificate EU/EEA citizens: https://www.oesterreich.gv.at/themen/leben_in_oesterreich/aufenthalt/4/2/Seite.120810.html

Austrian Government, Visa Info: https://www.help.gv.at/Portal.Node/hlpd/public/content/355/Seite.1209011.html

Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), Austrian Representations worldwide: https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/

Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), Document Authentication: https://www.bmeia.gv.at/en/travel-stay/documents-and-authentications-apostille/

Austrian Ministry of Foreign Affairs (Ministry for European and International Affairs), Entrance and Residence in Austria: https://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-austria/entrance-and-residence/

Austrian Ministry of the Interior, list of visa countries: https://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspx

CEU Student Transition Visa Info: https://www.ceu.edu/sites/default/files/attachment/basic_page/141/importantinformationregardingtransition.pdf

European Commission, Migration and Home Affairs, Schengen Visa: https://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/apply_for_a_visa_en

OeAD, Registration Certificate EU/EEA citizens: https://oead.at/de/nach-oesterreich/einreise-und-aufenthalt/anmeldebescheinigung-studentin/

OeAD, Residence Permit – Student: https://oead.at/en/to-austria/entry-and-residence/residence-permit-student-no-mobility-programme/

https://www.ceu.edu/covid-19https://www.oesterreich.gv.at/themen/leben_in_oesterreich/aufenthalt/4/2/Seite.120810.htmlhttps://www.help.gv.at/Portal.Node/hlpd/public/content/355/Seite.1209011.htmlhttps://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.bmeia.gv.at/en/embassies-consulates/search-for-austrian-representations/https://www.bmeia.gv.at/en/travel-stay/documents-and-authentications-apostille/https://www.bmeia.gv.at/en/travel-stay/documents-and-authentications-apostille/https://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-austria/entrance-and-residence/https://www.bmeia.gv.at/en/travel-stay/entry-and-residence-in-austria/entrance-and-residence/https://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspxhttps://www.bmi.gv.at/202/Fremdenpolizei_und_Grenzkontrolle/Visumpflichtige_Laender/start.aspxhttps://www.ceu.edu/sites/default/files/attachment/basic_page/141/importantinformationregardingtransition.pdfhttps://www.ceu.edu/sites/default/files/attachment/basic_page/141/importantinformationregardingtransition.pdfhttps://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/apply_for_a_visa_enhttps://ec.europa.eu/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/apply_for_a_visa_enhttps://oead.at/de/nach-oesterreich/einreise-und-aufenthalt/anmeldebescheinigung-studentin/https://oead.at/de/nach-oesterreich/einreise-und-aufenthalt/anmeldebescheinigung-studentin/https://oead.at/en/to-austria/entry-and-residence/residence-permit-student-no-mobility-programme/https://oead.at/en/to-austria/entry-and-residence/residence-permit-student-no-mobility-programme/


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Vienna Immigration Office MA35, Limited Leave to Remain for Students: https://www.wien.gv.at/english/e-government/documents/residence/limited-leave/student.html

Vienna Immigration Office MA35, Registration Certificate EU/EEA citizens: https://www.wien.gv.at/amtshelfer/dokumente/aufenthalt/ewr/bescheinigungen/studierender.html

Vienna Immigration Office MA35, Registration Certificate EU/EEA citizens: https://www.wien.gv.at/english/administration/civilstatus/pdf/confirmation-of-registration.pdf

https://www.wien.gv.at/english/e-government/documents/residence/limited-leave/student.htmlhttps://www.wien.gv.at/english/e-government/documents/residence/limited-leave/student.htmlhttps://www.wien.gv.at/amtshelfer/dokumente/aufenthalt/ewr/bescheinigungen/studierender.htmlhttps://www.wien.gv.at/amtshelfer/dokumente/aufenthalt/ewr/bescheinigungen/studierender.htmlhttps://www.wien.gv.at/english/administration/civilstatus/pdf/confirmation-of-registration.pdfhttps://www.wien.gv.at/english/administration/civilstatus/pdf/confirmation-of-registration.pdf


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6. Annex

Translated residence permit application form. The following translation is for guidance purposes only and not for use. You must apply using the German-language application provided by the authorities.

CEU FeelSafe Health Insurance Guide.

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* Completion of these fields is mandatory.□ Please tick as appropriate.KF-M35006L - 052018

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Translation from German

Photo

Received on:

□ Personally

□ Family member

□

Personal signature of the document holder

Please sign inside the marked field

Municipality of the City of Vienna

Municipal Department No. 35

Immigration and Citizenship

Dresdnerstrasse 93

1200 Vienna

Phone: +43 1 4000 3535

Fax: +43 1 4000 99 35010

E-Mail: [email protected]

www.einwanderung.wien.at

Residence Permit - Application

The application is filed for * □ myself □ a person for whom I am the guardian

□ my minor child

Type * □ Initial application □ Application for renewal/Change of purpose

□ Application for renewal □ Change of purpose

□ Posted/seconded worker/employee □ Student

□ Family with special cases of dependent employment□ Self-employed person

□ Special cases of dependent employment (e.g. au pair)□ Family with a university student

□ Family with a mobile intra-corporate transferee□ Worker in a social non-profit organisation□ University student

□ Family with an intra-corporate transferee □ Intra-corporate transferee (ICT)

□ Mobile intra-corporate transferee (mobile ICT)

Applicant

Family name/surname *

First name(s) *

Academic degree

Academic degree (behind the name)

Former family name/surname

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Date of birth *

Place of birth *

Country of birth *

Sex * □ female □ male

Citizenship(s) *

Marital status *

□ single □ married □ divorced □ widowed

□ living in a partnership □ registered partnership □ dissolved registered partnership □ surviving partner of a registered partnership

First name(s) of mother *

First name(s) of father *

Passport information

Number *

Issuing authority *

Issued on *

Date of expiry *

Current place of residence

Street *

House number from to Staircase Floor Door No.

Postal code City/Town *

Planned place of residence

Street


Postal code City/Town Vienna

Contact (at least one entry) *

Phone 1

Phone 2

Fax

Email

Health insurance covering all risks for the duration of your stay in Austria

Valid from *

Valid until *

Issuing institution *

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Previous criminal convictions/criminal record

Details of spouse or registered partner

Family name/surname

First name(s)

Academic degree


Date of birth

Sex □ female □ male

Citizenship(s)

First name(s) of mother

First name(s) of father

Residence permit for Austria

Type of residence permit

Date of expiry

Issuing authority

Details of children

Family name

First name(s)

Date of birth


Family name

First name(s)

Date of birth


Family name

First name(s)

Date of birth


Family name

First name(s)

Date of birth

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Last residence permit in Austria

Type

Date of expiry

Issuing authority

Residence permit of another EU Member State (completion is mandatory for mobile intra-corporate transferees)

Type

Date of expiry

Issuing authority

Legal representative

Family name/surname

First name(s)

Academic degree


Date of birth


Address of legal representative

Street


Postal code City/Town

Country

Cover of cost of living in Austria

Available funds *

Person in Austria responsible for support

Family name/surname

First name(s)

Academic degree

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Date of birth


Citizenship(s)

Address

Street

House number from to Staircase Floor Door

Postal code City/Town

Details of Austrian family member(s)

Family name/surname *

First name(s) *

Academic degree


Date of birth *

Sex * □ female □ male

Marital status *

□ single □ married □ divorced □ widowed

□ living in a partnership

□ registered partnership

□ dissolved registered partnership

□ surviving partner of a registered partnership

Concluding statement

(1) I acknowledge that the residence permit must be collected by the applicant personally

(exception: legal representative).

(2) I acknowledge that I must advise my new service address without delay in the case that my

service address changes in the course of the proceedings. I further acknowledge that the

proceedings may be discontinued if personal service of a summons or procedural regulation

repeatedly fails.

(3) I acknowledge that applications for renewal must be filed before expiry of a residence permit

but not earlier than three months before expiry. Applications which are filed after expiry of a

residence permit shall be deemed initial applications (initial applications must generally be

filed from abroad and the decision must be awaited abroad).

Please note: Applications which are filed after expiry of the residence permit shall only be

deemed applications for renewal if

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1. I am able to show by means of prima facie evidence concurrently with the application that an

unforeseeable or inevitable event prevented me from filing the application for renewal on

time and that I am not at fault or that there was only a minor oversight on my part and

2. the application is filed not later than two weeks after the impediment was removed

(Section 71 (5) of the Austrian General Administrative Procedure Act [Allgemeines

Verwaltungsverfahrensgesetz/AVG]).

(4) I acknowledge that I will be committing an administrative offence and can be punished by a

fine of between EUR 50 to 250 or, if the fine cannot be collected, by a prison sentence of up to

one week, if I

· fail to notify the authority of a change of the purpose of my stay without necessary delay

during the validity period of my residence permit or if I take actions that are not covered by

the purpose;

· fail to deliver to the authority any invalid, irrelevant or expired document.

· fail to fulfil the duty to register defined in Section 19 (11) and Section 27 (4) of the

Austrian Establishment and Residence Act [Niederlassungs- und Aufenthaltsgesetz/NAG]

on time.

(5) I acknowledge that conclusion of bringing about of marriages or partnerships for the

purpose of obtaining a residence permit, conclusion of and bringing about adoptions for

the purpose of obtaining a residence permit and/or obtaining of a residence permit

surreptitiously constitute punishable offences.

(6) I acknowledge that upon a well-founded application of third-country nationals residing in

Austria the curing of a defect may be permitted

1. in the case of an unaccompanied minor to safeguard the child's best interests

2. for maintenance of private and/or family life in accordance with Article 8 of the European

Convention on Human Rights

3. in the case that the necessary documents or evidence are not produced if the alien was

provably not able to or could not be expected to obtain the same.

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Information for self-employed persons in accordance with Section 60 (2) NAG

If a residence permit as defined in Article 1 NAG has been granted, Municipal Department No. 35

shall send

· the permit and

· a copy each of the contract and of

· the ascertainment of the regional branch of Public Employment Service Austria

[Arbeitsmarktservice] to the tax authority in charge of enforcement of the Austrian Foreign

Labour Act [Ausländerbeschäftigungsgesetz] in the local jurisdiction of which the employer has

its registered office (provisions of the Austrian Tax Administration Organisation Act

[Abgabenverwaltungsorganisationsgesetz/AVOG], BGBl. [Federal Law Gazette] No. 18/1975).

If the employer has no registered office in Austria, these documents must be transmitted to the tax

authority in charge of the third-country national's place of residence (provisions of the AVOG). The

authority must provably inform the third-country national of such transmission at the time of

application.

Notifications

Data protection

For information on data protection and your rights as a data subject, such as, e.g., the right to access,

rectification or erasure, please see: www.wien.gv.at/kontakte/ma35/ds-info/index.html.

_____________________________ ________________________________

Place, date Signature or signature of the

legal representative

Simple.Easy.Awesome

www.feelsafe.at

Health Insurance Guide

Registration

Confirmation

Cancellation

Extend your insurance after CEU

Register online at:

https://www.feelsafe.at/ceu/Password: 20CEU20Click on the blue box „Register“

3

The university will cancel your insurance automatically at the end of your studies/work in Austria.

If you want to extend your insurance after CEU, you can do so for up to 6 months. Scroll down and click on the dropdown menu under https://www.feelsafe.at/ceu/and follow the instructions. You will need to provide your personal bank account information.

You are health insured through the University

You will receive an e-mail with your digital private insurance card (Please also check your SPAM folder).

Contains your personal insurance number to beused for medical services

Save it on your digital device to access it quicklywhen needed (e.g. photo on your phone or saved as a note).

1 day

Register now to activate your Health Insurance!IMPORTANT

1

2

3

registration box

screenshot

registration box

screenshot

LARA Network: Direct billing network

How to use

Refund

24-hour English-speaking call center

Within the LARA Network all the doctors, pharmacies and laboratories speak English and will charge the insurance com-pany directly when you use their services. Hence, there is no need for you to pay neither the medical service nor the medi-cation. You can still visit any doctor of your choice (both public and private), however you will have to prepay and get a refund.

Use the digital map to find the closest doctor to your location. We recommend you search within all of Vienna instead of your district, as often there will be a doctor that is closer to you but is in a different district.

1. Visit https://larapartnernetzwerk.at/2. Type in Vienna (Wien) for location.3. Search by type of doctor you need.

Distance to CEU

Hospital names

If you use medical services outside the network, please ask the receipt with the diagnosis from the doctor. Then simply upload it online under the “Request Refund” button. Enter your own bank account infor-mation to get the refund. Refunds can be made to any international bank account but we highly recommend to have an Austrian or other European bank accountfor ease and speed of processing.

You can call the UNIQA 24-hour insurance call-center assistance. They can assist you in English with any insurance or Lara Network specific questions.

+43 506 77 670

Distance to CEU

Insurance product coverage

Family member order process

Valid all over Europe except Switzerland

Order

Cancellation

Family members can also order the insurance online, after you have completed your registration. As they will pay themselves, there is a separate order box for family members next to the registration one, which requires them to fill out a European Bank Account for the purchase. The confirmation process is the same as described on the first page.

The insurance plan can be cancelled at the end of each month. To cancel please contact us through the “Cancel Insurance” button in the header under “My FeelSafe” on our website. Family members need to inform us about the cancelation 15 days before the end of the month they want to cancel.

Visa Residence Troubleshooter AY 202021 FINAL Proofread version0. Preface – Visa and Residence Permit Application during COVID-191. First Time Applicanta. Third Country Nationals: 90-day Visa Free Entryb. Third Country Nationals: Visa Requiredc. Applicants with Refugee Status from Other EU Member Statesd. EU/EEA Nationals

2. Extension of the Residence Permit “Student”3. Explanation of Document Requirementsa. Legalization of Documentsb. Certified Translationc. Biometric Passport Photod. Proof of Adequate Accommodatione. Health Insurance Covering all Risksf. Proof of Sufficient Financial Meansg. Residence Registration Slip (Meldezettel)i. How to Obtain Documents Issued by CEU

4. Frequently Asked Questions5. Helpful Links6. Annex

CEU01EN-Antrag WatermarkInsurance registration guide