Visitex – Touch Touch-screen based Visitor Management Kiosk © 2010 Scrum System P Ltd. All rights reserved

Visitex – Touch

Touch-screen based Visitor Management Kiosk

© 2010 Scrum System P Ltd. All rights reserved. www.scrum-system.com

Visitor Management – Why ?


Type of individual Knowledge about the individual from a security point of view

Duration within the premise

Security Threats Perception

Employees Background Check Every day till the tenure ends

Nil

Temporary Workers Partial – Contractor details are available

Short Duration from a week to couple of months.

Mild

Visitors Almost Nil Few hours High

Various individuals who enter and exit an office premise …..

Hence it is necessary to monitor the Visitors about whom the security knows nothing and who visits only for few hours …..

Manual Visitor Management

• Usually done by using a paper & pen .

• In case of real crisis it is virtually impossible to dig the data.

• Easy to Manipulate


Computerised Visitor Management

• A computerised visitor management streamlines the entire process.

• Also creates a tech savvy corporate image.

• Reduces the burden on the reception to call & confirm every visit.


Present Visitor Management Solutions

• Unfortunitely many so called visitor management system are a complex programs

• It is a maintenance nightmare due to non-standardized hardware & peripherals.

• Requires training efforts


How Visitex – Touch helps in automating Visitor Management ?


Step # 1 – Intimate the reception about the visitor

The user sends a mail to the KIOSK with details about the visitor . Kiosk entertains emails only from employees …..


Step # 2 Visitor gets an email invite

• The KIOSK receives the mail and sends an Invitation with an appointment number to the visitor , which is also shown as a barcode.


Step # 2 Visitor gets an SMS invite

• If the visitors mobile number is provided then an SMS invite can also be sent to the visitor


Step # 3 Physical ID verification at the gate

• When the person visits , this email is checked against a some proof like Driver License , Voter Card etc. and on confirmation the visitor is requested to proceed towards the KIOSK


Steop # 4 – Approach the Kiosk !


Step # 5 – Show the barcode from email invite to the Kiosk

• The visitor flashes the barcode in front of the barcode reader . The Kiosk automatically takes the photograph and directly prints a badge !


Step # 6 – Kiosk takes Photograph


Kiosk will take six photographs & would ask to select the best photograph.

This ensures that properly frames photograph is selected.

In case all six photographs are not good one can repeat the performance !

Step # 7 – Badge is printed !


Badge is printed with the details of the visitor and a photograph !

Visits without appointment ….

Step # 1 : Ask Name


Step # 2 : Ask Organisation Step # 3 : Ask to meet

Step # 4 : Take Photograph Step # 5 : Badge is printed

While leaving the premise

• Just flashes the badge against the barcode and the check out is recorded !

• By following this process one can ensure that every visitor has left the premise.


Benefits & Advantages

• Enhanced safety by confirming email against physical ID , almost like an Airport entry.

• SMS also carries the name of the visitor which can be confirmed.



• Badge creation time is less than 5 seconds.

• No waiting at the lobby to get in.

• Overall creates a welcome feeling for the visitor.



• Running cost of around 10 paise per badge !

• It is a thermal printer & hence the life of a badge is less , so possibility of reuse is very less.



• Operator Training is not required.

• No operator required – a huge cost saving.



• Various reports can be sent via email at a specific time. Hence the security head will get all the update via email.

• Similarly certain reports can be pulled from the Kiosk so it is possible to get the currently inside visitors in case of emergency.


Thank you !

Any questions ?You can contact me on [9999999999]

or

[email protected]

Visit us at

www.scrum-system.com


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http://www.scrum-system.com/

Documents

Visitex – Touch Touch-screen based Visitor Management Kiosk © 2010 Scrum System P Ltd. All rights reserved