VistA Imaging Capture via Import. 2October 2007 The information in this documentation includes only new and updated functionality of the software after

VistA ImagingCapture via Import

DEPARTMENT OF VETERANS AFFAIRS VA LEARNING UNIVERSITY

NATIONAL TRAINING AND EDUCATION OFFICE OCTOBER 2007

VistA Imaging Capture via Import

2October 2007

The information in this documentation includes only new and updated functionality of the software after the installation of patch MAG*3.0*59.

Users who have questions about the VistA Imaging software may send an e-mail to the VistA Imaging Education Project Managers at:

[email protected]


3October 2007

• To select a specific topic, click the corresponding link:

• Configuration Buttons

• Import Directories

• Importing Images

• Batch Captures

• New Functionality

• To view all information, press ENTER to continue.


4October 2007

Logon by clicking the VistA Imaging Capture icon on your desktop

or by clicking Start Programs VistA Imaging Programs and VistA Imaging Capture.


5October 2007

Or, you can open CPRS

select a patient and click Tools, VistA Imaging Capture.


6October 2007

After entering a valid VistA Access and Verify code, the Image Capture window will be displayed.

This is an example of a “generic” workstation configuration.

It is suggested that Configuration Buttons be created for the workstation, which will ensure accuracy, consistency, and efficiency in the Image import process.


7October 2007

To create a Configuration button for Imported images select Configurations, Configuration Settings, All Settings.

More information about Configuration buttons is available in the VistA Imaging Workstation Configuration document.


8October 2007

Make the appropriate selections in the Workstation Configuration Window for Source, Format, Mode, Association, and Images Saved as. Select the Save Settings As option to give the Configuration button a name.


9October 2007

If the Batch box is checked before changing the Images Saved as: to Study (Group) a confirmation message will be displayed.


10October 2007

It is suggested that the options shown here be selected for Batch Imports.


11October 2007

Import Directory options can be specified for the workstation by clicking Tools and Import Options. If the Source has been set to Import, the Import Directory Options can be selected.

There are options to Remove a directory from the list and to set a Default Directory.


12October 2007

The Add Directory button will allow specific file folders to be added to the list. Click Add for each directory you wish to place in the Import Directory List and click Close when you have finished making your selections. There is also an option to automatically add selected directories to the list if that box is checked.


13October 2007

To begin the Import process select a Configuration button if applicable, or click Source and select Import from the choices. Click Saving and select either Single Image or Study (Group).


14October 2007

Click the Select Patient button and follow the instructions at the top of the Patient Lookup window.


15October 2007

If the Select Progress Note button is clicked before the Select Patient button, the Patient Lookup window will display. A patient must be selected before the process can continue.


16October 2007

There are three ways to attach imported images, such as digital photos, to a Progress Note:

• Select an existing Progress Note

• Create an Addendum

• Create a new Progress Note from within VistA Imaging.


17October 2007

To import and attach an image to an existing note, click the Select Note tab, choose a Progress Note from the list, and click OK.


18October 2007

To make an Addendum, select a note from the list and check the Make Addendum box. The Addendum Status options will be displayed next to the text entry area. The Electronically Filed option requires the MAG NOTE E-FILE security key. The creation of an Addendum should be done in accordance with the local HIMS policy.


19October 2007

To create a Progress Note from within VistA Imaging click the Create New Note tab.


20October 2007

Select the Visit Location by typing in the first few characters of the name of the location as shown here.

Select the note title from the list and select the New Note Status. The option “Electronically Filed” for both New Notes and Addendums should only be used within the local HIMS policies.


21October 2007

After selecting a note, creating an addendum, or creating a new note, the Capture window will be displayed again. There is a new field called Doc/Image Date. This field and the Note Date field can be edited if the dates are not the same.


22October 2007

When selecting the Note Date or Doc/Image Date you can type a date in the field or click the button to display a calendar and select the date. Choosing a time is not required.


23October 2007

Time Saving Tips

To change the month click the name of the month instead of the left and right arrows.

To change the year click the year and use the up and down arrows.


24October 2007

Each of the Index fields need to be filled in as seen in this example.


25October 2007

The ‘Hold Value’ option is used to retain the settings of the Index Fields. To add a ‘Hold Value’, right-click the name of an Index Field and left-click the push-pin, or click the Configurations menu option and Select ‘Hold’ Values. Place a check-mark next to the fields to have a ‘Hold Value’.


26October 2007

This is an example of the Index Fields with ‘Hold Values’.


27October 2007

The Long Description text box can be expanded or collapsed in the Capture window by clicking the blue double arrow.


28October 2007

Directly above the Import Directory List is the file path to the currently selected directory, a blue double arrow icon, and a file folder icon.

The blue double arrow icon will expand or collapse the Import Directory List.

The file folder icon will display the Files to Import window, as seen on the next slide.


29October 2007


30October 2007

After the patient, progress note, and index fields have been populated, images can be selected to import. In this example a single image has been selected in the Import List.


31October 2007

Image manipulation tools are located above the Capture window and can also be accessed by clicking the Image menu option, or by right-clicking the image in the Capture window.


32October 2007

After verifying the quality of the image, click the capture button and a confirmation message will display. If the user clicks OK, the image will be saved to the patients’ record. If the user selects Cancel the capture process will be aborted.


33October 2007

In this example there are entries in the Import List. The Batch check-box has been selected, which displays the Batch Capture List.


34October 2007

Images in the Import List can be selected individually or in multiples. The single and double blue arrows are used to move images between the Batch Capture List and the Import List.


35October 2007

The capture window is shown here after moving three images to the Batch Capture List. If no image is selected in the Batch Capture List, the system will automatically select the first image when saving images to the patients’ record. If a specific image should be saved first, select the image of interest and move it to the top of the Batch Capture List.

The Import List and the Batch Capture List enable “drag-and-drop” to any location in either list. Multiple images can be selected for dragging to a new location.


36October 2007

Click the Capture button and a confirmation message will display.

Click OK on the confirmation message and the Batch Capture Image Description window will appear. Enter descriptive text for each image captured. The progress note title is the default text, as seen here.


37October 2007

After the Batch Capture Image Descriptions have been completed, click the Study Complete button.

The Study Group is Complete window will display. Entry of additional information is optional. Click OK to finish the process.


38October 2007

There are several new icons displayed in the Capture window. Click Options, Icon/Shortcut Key Legend, and select the appropriate tab to view the icons and their meanings.


39October 2007

If Vista Imaging Capture is started from the CPRS Tools option and there is an image displayed in the Capture window, and then a patient change is made in CPRS, VistA Imaging Capture will automatically change patients to match. A warning panel will be displayed that overlays the ‘Image OK’ button as seen here.


40October 2007

In order to comply with Section 508, which is a Federal law that requires Government documents be accessible to individuals with disabilities, the Menu Options now have shortcut key combinations.


41October 2007

For additional information select the Help menu.

The Contents option will redirect the user to an on-line Help program.


42October 2007

Users may also select Use Internet Explorer for help to view the HELP files. Click Contents after selecting the Internet Explorer option.


43October 2007

Additional information resources related to VistA Imaging:

VistA Imaging Training Home Page:

http://vaww.VistAU.Med.VA.Gov/VI

Health Systems Design & Development Imaging System Home Page: http://vaww.va.gov/imaging

Health Information Management Scanning Home Page:

http://vaww.vhaco.va.gov/him/scanning.asp

Documents

VistA Imaging Capture via Import. 2October 2007 The information in this documentation includes only new and updated functionality of the software after