Visualizing Interactions Between Standards for Electronic Records;

And Choosing Indiana’s ERMS Standard

August 2014Presented by Tibaut Houzanme, Electronic Records Specialist.Indiana Commission on Public Recordsthouzanme@icpr.in.gov

Background

My Internship at ICPR (2012)

Electronic Records Policy

Subset on ERMS Requirements

Requirements to impact 100+ State and

3500+ government Agencies

Email Policy Research

Realizations:1. No front runner

standard 2. Individual review

daunting 3. Mgmt: “Why MOREQ

and not DOD?” 4. How to recommend

and justify a standard 5. How to do it more

quickly6. How to share results?

Process 1 : Questions

How do we know if a

standard is

Complete or well

documented?

Influentialor

Authoritative?Relevant

orCurrent?

How do we know if a standard is

Process 2 : Domain and Method

Completeness

• Better documented resources seem of better quality

Authority

• Authoritative and/or more cited documents appear more respected/influential

Citation Analysis +

Network visualization

• Network Visualization story?

• What will we learn?

Process 3: Collecting and preparing the data

Prep

•1 week: collection of references in standards

•2 project members

Start

•2 columns in Excel: 1 for source and 1 for target

•Citations led to discovery of other documents

End

•Harmonized some titles (e.g. MOREQ 2001)

•Excel converted to csv for network creation

Issues: - Standards

versions- country

versions- blind trust in

use/citation- shortening

names

Process 4: Choosing an Output FormatThough Gephi and other applications were used initially, we decided for

Google Fusion Table this time for the following reasons:

Distributed data collection and cleansing

Visualization can be more easily shared

Visualization can be embedded into web applications

Collective work might be easier improved and curated

Result 1: Visualizing the network – top 196

Result 2: Visualizing the network – top 100

Result 3: Visualizing the network - top 50

Result 4: Visualizing the network - top 5

Result 5: Visualizing the network - top 2

Analysis and decision

ICA-Req

Novelty/currency

completeness

Authority/Influence

Choice:

ICA-Req plus

- qualitative content analysis and comparison

- ICA seems to have covered MOREQ 2008

- DOD 5015.02-STD has helped add some content

- ICPR-Specific needs added to standard

Perspectives

You can do it yourselfCollaborate

to

Analyze policies

Analyze metadata standards

Contribute and use this network

http://goo.gl/cbuz0i

Communally curate data collection &

visualization

Add/view year, location and other

attributes

OR

Access this Viz online at http://goo.gl/cbuz0iTo view the network, select

1. “Help” and “Back to Classic Look”2. “Labs” and “Network Graph” and 3. Chose any settings for color, weight, zoom,

and voila!

Q&A-----

Contact:Tibaut Houzanme, thouzanme@icpr.in.gov