VIVA 18TH ANNUAL USERS GROUP MEETING

October 23, 2014

Virginia Library Association

Williamsburg, VA

Cy Dillon, Hampden-Sydney College, VIVA Outreach Committee Chair

Kathy Perry, VIVA Director

Agenda

Welcome: Cy Dillon, Hampden-Sydney College, VIVA Outreach Committee Chair

VIVA Update: Kathy Perry, VIVA Director

Vendor Introductions Keynote Speaker:

John Helmer, Executive DirectorOrbis Cascade Alliance

VIVA Update

VIVA Budget Update

Leveraging Funds to Expand AccessVIVA Revenues, All Sources FY06-FY16

FY06

FY07

FY08

FY09

FY10

FY11

FY12

FY 1

3FY

14

FY15

(est

.)

FY16

(est

.)$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

Private Nonprofit

Drop of $370,159 (5%) from base in

FY15

Drop of $518,222 (7%) from base in

FY16

VIVA Revenues FY14

General Assem-

bly46%

Pub-lic In-sti-tu-

tions38%

Private Non-

profits16%

Delivering Value VIVA Expenditures 2012-14

Collections, 94%

ILL, <3%

Travel & Training, <1%

Central Admin, <3%

VIVA IS COST-EFFECTIVE

Cost avoidance through group purchases

July 1, 1994 to June 30, 2014:

$670,000,000

That’s better than a 5-to-1 payoff for Virginia!

Updates on Committee Work

Steering Committee

Chair: Carrie Cooper, College of William and Mary Proposal for 2014-16 Biennium Revised Organization Plan Search Committee for VIVA Director

Selection announcement ~ April 1, 2015

Outreach Committee

Chair: Cy Dillon, Hampden-Sydney College Revised the VIVA website Planned the VIVA 20th Anniversary

Events New VIVA Brochure Product Announcement for PQ ebrary

books and full text journal content in Physical Sciences

Resource Sharing CommitteeChair: Rosemary Arneson, University of Mary Washington 16th VIVA Community Interlibrary Loan

Forum, July 2014 Revised ILL Guidelines Universal Borrowing Pilot Cooperative

Borrowing Project

Cooperative Borrowing Project

http://www.vivalib.org/borrowing/ Continues to be a voluntary program that

allows patrons at VIVA institutions to borrow materials held at libraries that participate in the program

Participating libraries can select not to lend patrons from non-participating libraries at their discretion

40 VIVA institutions currently participate

2014 Interlibrary Lending Among VIVA Members

Over 2 Million Books and Articles Shared Among VIVA Members Since FY96

Privates , 28%

Public 2-Year, 5%Public 4-Year

& Doctorals, 67%

Collections Committee

Chair: Sharon Gasser, James Madison University First, the bad news:

Commonwealth’s budget woes June 2014 Cancellations required

Collection analysis projects moving forward

Upcoming RFP in Spring 2015

Cancellation Guidelines

Minimize the impact Content over convenience Vendor performance, licensing, and

pricing policies Content (e.g. full text) over indexing Control overall spend on product

Cancellation Review

Used a survey of the Collections Committee to determine each institution or group’s top five products for cancellation and top five products to protect

For any resource in an institution or group’s top five for cancellation, compiled: FY13 cost per use Change in cost per use from FY11 to FY13 Distribution of use in FY13 by type of institution Largest percentage of use by a single institution Vendors with administrative issues Percentage of cost avoidance compared to list price Cancellation/protection survey results

Resources to be Cancelled in FY15 (Subscriptions End 12/31/14)

American Mathematical Society Journals Columbia International Affairs Online

(CIAO) MathSciNet  Springer Earth & Environmental Science

Ebooks 2015 Collection (contract continues)

Elsevier Ebook 2015 Frontlist

Resources to be Considered for Cancellation in FY16

Congressional (new historical content added)

HighWire Journals Journal of Applied Physiology Journal of Biological Chemistry Journal of Cell Biology Molecular Biology of the Cell

Oxford Quick Reference Ulrich’s (seek cost sharing; otherwise

cancel)

Monographic Collection Analysis:Work Completed to Date

Began pilot with Sustainable Collection Services in Fall 2013  

Analyzed the main stacks holdings of 12 VIVA member libraries, a total of almost six million records

Have a Memorandum of Understanding in place for rare and unique materials (unique in Virginia, held by fewer than 10 libraries in the United States)

Monographic Collection Analysis: New Recommendations

Recommendation 1:  Collaborative Retention of Widely-Held Monographs Extend the retention project to widely-held monographs to allow for safe deduplication within the consortium  

Recommendation 2: Establish a Recommended Threshold for VIVA Holdings as New Purchases VIVA member libraries buy print and electronic monographs on an individual basis, but in consultation with each other, to cut down on the number of holdings per title across the participating institutions

Recommendation 3: Collaborative Publisher-Based E-Book Acquisition Focus VIVA-wide collaborative e-book acquisitions on content from particular publishers as identified by the collection analysis as well as the survey of the VIVA Collections Contacts

Video Collection Analysis: Work Completed to Date

Sustainable Collection Services analyzed the video holdings of 7 VIVA member libraries

They determined that there are 4,731 video titles uniquely held within the United States and 9,578 video titles held by only 2-9 libraries in the United States

The Task Force is focusing initially on the VHS titles within those groups

Upcoming VIVA RFP for Nursing and Social Sciences Resources

Will include nursing resources (CINAHL and the Lippincott, Williams & Wilkins journals) and social sciences resources (EconLit, PAIS, and Sociological Abstracts)

RFP to be released December 10, 2014; service to be available by August 1, 2015

Full-Text Articles and Chapters Over 120 Million Downloads Since FY96

fy94-96 fy97-fy98 fy99-fy00 fy01-fy02 fy03-fy04 fy05-fy06 fy07-fy08 fy09-fy10 fy11-fy12 fy13-fy14 -

5,000,000

10,000,000

15,000,000

20,000,000

25,000,000

30,000,000

35,000,000

Dramatic Growth in Past 6 Years

Introduction of E-journals

Introduction of E-Books

Abstracting and Indexing Services

E-book Downloads

2008-09 2009-10 2010-11 2011-12 2012-13 2013-140

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

Private NonprofitPublic 2 YearPublic 4 YearPublic Doctoral

What Do We Want?

http://vimeo.com/91715361#t=0m45s

Thank you to our vendors here today!

ACS: Jason Brown

APA: Neil Lader

BioOne: Maria Josey

EBSCO: Ann Murdock

Gale: Kate Vincent

IEEE: Joe Vaitkus

IOP: Kevin Batt

Mergent: John Carino

OCLC:  Suzanne Butte

OUP:  Jenifer Maloney

ProQuest: Audrey Christle

Springer: Olaitan Fakinlede

Wiley: Erika Schweitzer

Wolters Kluwer: Doug Dieter

John Helmer

Thank You to All of Our VIVA 20th Anniversary Sponsors!

V

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