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VIVA Resource Sharing 2010. Originally presented at 12th Annual VIVA ILL Forum Sweet Briar College July 16, 2010 Updated for VIVA Steering Committee, September 16, 2010 Ralph Alberico, James Madison University Former Chair, VIVA Resource Sharing Committee. Resource Sharing 2010 Survey. - PowerPoint PPT Presentation
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VIVA Resource Sharing 2010
Originally presented at12th Annual VIVA ILL Forum
Sweet Briar CollegeJuly 16, 2010
Updated for VIVA Steering Committee, September 16, 2010
Ralph Alberico, James Madison UniversityFormer Chair, VIVA Resource Sharing Committee
Resource Sharing 2010 Survey
• Survey done in Spring 2010 semester• VIVA Interlibrary loan practitioners and directors
surveyed; survey sent to each OCLC ILL location • Looked at ILL infrastructure & practice & resource
sharing strategic direction• Goal was to supplement data on ILL transactions – get a
snapshot of resource sharing in 2010• Approximately 55 VIVA ILL practitioners and 33 directors
responded• Thanks to everyone who responded!
What does the VIVA ILL community look like?
• 63% of ILL staff have duties outside of ILL• ILL departments often provide services beyond borrowing and
lending to other libraries• Of ~55 respondents, 14 libraries have more than one OCLC
location; one library has 6 OCLC locations• The largest number of ILL staff at any reporting library is 9,
with an additional 3 for document delivery• Several libraries have no full-time ILL staff• The average staff size is 1.89• Most ILL departments have access to and rely upon student
labor
Other services provided by ILL staff
• In VIVA schools, ILL staff often perform other tasks in addition to working with ILL
Examples of expanded services include:• Scanning of items for e-delivery• Campus document delivery for faculty & staff• Campus document delivery for students• Intercampus lending (within a single school)• Delivery to distance learners
Resource Sharing Infrastructure
• Similar ILL technologies are in place at most VIVA libraries
• For each system, there are variations among VIVA member libraries
• A significant number of libraries do not have basic tools to support e-resource sharing
• OCLC remains as the dominant provider of ILL infrastructure & technology services
Most VIVA Libraries use Odyssey.
35.64%
20.36%
Yes 63.6%
No 36.4%N=55
Not everyone uses the same version of Odyssey.
29.4%
70.6%
If yes, which type of Odyssey does your institution use?
Standalone ILLiad
N=34
Most VIVA libraries still use Ariel.
67.3%
32.7%
Does/do your Interlibrary Loan/Document Delivery location(s) use Ariel?
YesNo
N=55
Not everyone uses the same version of Ariel.
2.x 3.x (below 3.4) 3.4 4.0 4.1 Other (please specify)
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
0%5%
32.5%
0%
55%
10%
If yes, which version or versions of Ariel does your institution use? (Select all that apply)
N=40
Ariel Version
Ariel was useful in its time… but many are planning to move on.
43.6%
30.8%
25.6%
What are your long term plans for Ariel?
Continue using it until the hardware dies.
Continue using it indefinitely, replacing hardware and updat -ing software as necessary.
We have plans to phase out Ariel.
N=39
Exactly half of respondents use ILLiad
50.0%50.0%
Does/do your Interlibrary Loan/Document Delivery locations(s) use ILLiad?
YesNo
N=54
Most ILLiad users host the software locally.
53.8%30.8%
15.4%
If yes, where is your instance of ILLiad hosted?
Hosted locallyHosted by OCLCOther (please spec-ify)
N=26Note: “Other” usually indicates hosted by Atlas Systems
Different versions of ILLiad are used.
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
6.x,
67.9%
50%
10.7%
If yes, which version or versions of ILLiad does your in-stitution use? (Select all that apply)
ILLiad version
7.X
8.0
Other
0%
N=28
Equipment Available in VIVA ILL Units.
• 73% have a flatbed scanner• 7% have an overhead scanner• 51% have a standalone printer• 49% have a standalone FAX• 27% have an all-in-one printer/fax/scanner• A few also have microform scanning
equipment and networked copiers
Other Technological Capabilities
• Almost half of respondents cannot supply color scans
• PDF is the most frequently used file type• Some libraries fulfill requests by sending email
attachments• Most respondents rely on campus IT shops for
IT support
Borrowing Practices
• The majority of respondents send non-returnables to their patrons electronically
• ILLiad is the most common method for delivering electronic copies, followed by Ariel and FAX
• Re-use and re-cycling of packaging materials is the norm; ILL is going green
• ILLiad is the most popular way of printing labels• Requests for renewals of borrowed items are
infrequent
Lending Practices: Non-Returnables
5.6%
51.9%
35.2%
7.4%
For lending non-returnables, which is your institution's most frequent practice?
Copy from material, send hard-copy
Copy from material, scan copy, send electronically
Scan directly from material, send electronically
Other (please specify)
N=54
Lending Practices: Preferred Delivery Service
1.9%
68.5%
25.9%
3.7%
What is your preferred delivery service for lending returnables to VIVA libraries?
FedExUPSUSPSOther (please specify)
N
N=54
Lending Practices: Which formats do you lend?
DVD/Video
CD/Audio recordings
Theses/Dissertations
Other (please specify)
Microform
Government Documents
Items from Special Collections/Archives
72.5%
60.8%
43.1%
43.1%
39.2%
39.2%
17.6%
Lending Policies
• 55% of ILL departments allow VIVA libraries to renew returnable items
• 91% do not limit the number of items that may be borrowed by VIVA students and faculty
• VIVA libraries are generally liberal about lending video and audio formats via ILL, less so, for other formats
• 7 VIVA libraries provide direct loans to any adult in Virginia, 23 provide direct loans based on membership or community borrower cards; only 1 respondent does not provide direct loans to non-affiliated patrons
Directors Survey• Mediated ILL is a high resource sharing priority for VIVA directors,
coming only after licensing of e-content by VIVA• 24 VIVA libraries participate in reciprocal resource sharing
agreements in addition to VIVA• 34.5% of respondents indicated that their libraries use document
delivery services in addition to ILL• 30% of responding libraries have formal procedures for buying
instead of borrowing• 59% maintain print-only serials holdings information in OCLC; 28%
maintain print and electronic holdings• 21% use WorldCat Local to support resource sharing; 60% promote
WorldCat.org for access to their collections
Technology-Based Resource Sharing
Link Resolution Services
ERM Services
Repository Services
Resource Discovery Services
Strategic Priorities, Part 1
Strategic Priorities, Part 2
Strategic Priorities, Part 3
Directors’ Topic Preferences
Questions?