Online Event Registration a must!

Many associations have installed membership based websites

capable of providing online registration capabilities for

seminars or meetings where there is no accommodation

requirement and that all attendees will be from the

membership.

“Our experience is that for conferences a registration

system needs to be able to not only register all delegates to

the conference but also provide accommodation options to

enable a single registration supported by a single invoice.

This allows delegates to be fully paid on arrival”, says Libby

Madden Schrafft of VMS. “Furthermore the online

registration system needs to be able to cope with various

payment methods and allow for secure re-entry for delegates

to choose workshop options which may have not been

available when registrations were first received. As

conference organisers, the information collected during the

registration process is invaluable and flows into all our

conference planning and forms the basis of the conference

deliver; catering, accommodation, breakout allocation, onsite

registration process, name badges, delegate materials and

exhibitor management.”

“However, the most important component of an online

registration system is to have it fully supported by a staffedhelpline service which can provide delegates with conference

information to walking them through the registration process itself.

Irrespective of whether VMS is required on site or not, if the

registration process provided through RegoDirect is used then there

is a much better chance for a successful outcome to your

conference.”

VMS guarantees a full collection of monies from delegates, checks

hotel accounts and can remit funds to authorized suppliers if and

when required. RegoDirect enables us to do that.