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CONFIDENTIAL 1
VMworld 2017Content All Hands
September 5, 2017
Agenda
• VMworld 2017 Europe – Background Information
• Your Role as a Speaker
• Speaker Services
• What to Expect in Your Breakout Session or Group Discussion Room (A/V, Demos & Staff)
• Urgent and Outstanding Items
• Resources
• Questions
CONFIDENTIAL 2
VMworld 2017 Europe General Information
4CONFIDENTIAL
Day One (90-min session)
Pat Gelsinger and Sanjay PoonenIntegrated 90-min Session
Day Two (90-min session)
• Welcome comments from Sanjay, Recap on Day 1
• Executive Q&A and discussion of announcement (with
Pivotal)
• Transition to Day 2 Demo
• Ray O’Farrell emcees
• Set-up videos by chapter to intro story
• Single narrative, with series of demos showcasing
strategic value and breadth of VMW portfolio
Day 2 Opening + Demo
VMworld 2017 General Session Agenda/Flow
Customer/Partner InterviewsIndustry Perspective
(Video)
• Tech Innovation Impact on Verticals
• Key Drivers of Innovation:
• Mobile/Endpoint Mgmt
• Private Cloud
• Public Cloud
• Networking
• Security
• “Head & Heart” Story
• Close
* Not Confirmed
Showcase Keynotes (à la “mini” General Sessions)
• New 60-90 minute sessions
• 4 session topics aligned to Customer Strategic IT priorities
• BU leaders who used to get 12-15 mins in Gen Session can expand content and reach an “opted in” audience
• Sessions run simultaneous to breakout sessions (similar topic options limited during same hour)
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Showcase Keynote Topics
Integrate
Public Clouds
Empower
Digital
Workspace
Transform
Networking &
Security
Modernize
Data Centers
CONFIDENTIAL
Breakout Session Plan
Modernize the
Data Center
Integrate Public
Clouds
Empower the
Digital
Workspace
Transform
Security
Application
Transformation
Emerging
Technologies &
Trends
Leading Digital
Transformation
Plan, Build,
Operate a Cloud
Infrastructure
Platform
Leverage Hybrid
Clouds
Application and
Desktop
Virtualization
Secure
Application
Infrastructure
Virtualizing
ApplicationsInternet of Things
NEW in 2017:
targeting senior-
level IT leaders
Server
Virtualization
Manage Multiple
Clouds
Unify Endpoint
Management
Secure Identity
and EndpointsDevOps
Future Trends
(w/NFV)
Cloud
Management
Simplify
Application and
Access
Management
Evolve
Governance,
Risk and
Compliance
Cloud-Native
Apps
Networking and
Security
HCI and Storage
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More Than 300 Unique Sessions in Europe – Across 7 Tracks
CONFIDENTIAL
VMworld Europe Agenda at a Glance*
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Sunday, September 10th
15:45 – 19:30 Airport Shuttles
16:00 – 20:00 Registration
Monday, September 11th
07:00 – 19:30 Registration
08:00 – 18:00 VMvillage
08:30 – 19:30 Partner Exchange
09:00 – 18:00Certification Exam
Center
09:00 – 18:30 Airport Shuttles
08:00 – 18:00 Hands-on Labs
Tuesday, September 12th
07:30 – 19:30 Registration
09:00 – 10:30 General Session
08:00 – 17:30 VMvillage
10:30 – 18:00 Certification Exam Center
10:30 – 18:30 Hands-on Labs
11:00 – 18:00 Breakout Sessions
12:00 – 14:00 Lunch
15:30 – 17:00 Showcase Keynote
17:30 – 19:30Welcome Reception in Solutions
Exchange
Wednesday, September 13th
08:00 – 18:00 Registration
09:00 – 10:30 General Session
08:00 – 17:00 VMvillage
10:30 – 18:00 Hands-on Labs
11:00 – 18:00 Breakout Sessions
10:30 – 18:30 Certification Exam Center
10:30 – 19:00 Solutions Exchange
11:00 – 12:00 Showcase Keynote
12:00 – 14:00 Lunch
12:30 – 13:30 Showcase Keynote
14:00 – 15:30 Showcase Keynote
17:00 – 19:00Hall Crawl in
Solutions Exchange
19:00 – 22:00 Customer Appreciation Party
Thursday, September14th
08:00 – 16:00 Registration
08:00 – 16:00 VMvillage
09:00 – 16:00Certification Exam
Center
09:00 – 16:00 Hands-on Labs
09:00 – 16:00 Breakout Sessions
10:30 – 14:30 Solutions Exchange
12:00 – 14:00 Lunch
12:00 – 18:00 Airport Shuttles
*Subject to Change
VMworld Europe Campus Overview
8
Fira Barcelona Gran Via
CONFIDENTIAL 9
Hall 8.0
Upper Level, Hall 8.1, CC8 &
CC8 Annex
Upper Level, CC4 & CC5
Lower Level,Halls 4.0, 6.0, 7.0 and CC7
Transportation in Barcelona
Transportation from the airport to the convention center has been arranged for Sunday and
Monday with return transfers on Thursday.
From airport to Fira Barcelona Gran Via:
• Sunday (every 30 minutes): 15:30 – 19:30
• Monday (every 30 minutes): 09:00 – 19:00
From Fira Barcelona Gran Via to airport:
• Thursday (continuous service): 12:00 – 18:00
*shuttle hours of operation are subject to change
Shuttle Pick-up and Drop-off Locations
• Airport: T1 and T2 (look for staff with placards)
• Fira Barcelona Gran Via: Right hand side of Hall 6 entrance
There is now a metro stop ("Fira") close to the North Entrance of the convention center so there is
no need for a shuttle from the metro stop.
10-ride metro cards can be picked up at the information booth in Hall 6.0
10CONFIDENTIAL
VMworld 2017 Mobile App
www.vmworld.com/en/europe/mobile-app.html
Features
Best way to access up-to-date event information. Phone and tablet-friendly
• QR code for express badge check-in.
• Favorite your sessions, sponsors, exhibitors and speakers
• 3D interactive, searchable map
• Community offers, streams and direct social channels
• Network with other attendees
• Daily highlights and important notifications
• Surveys for attendees registered
11CONFIDENTIAL
Your Role as a Speaker
Your Role as a Speaker
• Delayed by Travel? Inform the VMworld Content Team, marked “URGENT”: [email protected]
• Rehearse your session flow/timing to allow for 10-minutes of Q & A
• If you are a moderator, confer with you panelists on flow and transition timing
• Review the Speaker Know-Before-You-Go email
• Promote your session on Social Media
– #vmworld #sessionID
CONFIDENTIAL 13
Before You Arrive
Your Role as a Speaker
• Pick-up badge at Registration - Fira Gran Via, Hall 6.0
• Check in at Speaker Services (at least 24 hours before session) Fira Gran Via, Hall 8.0, Room 43
• Reconfirm that your final version of session has been submitted
• Make any presentation edits with creative services support team
• Verify any video or demo integration
• Let us know if you do not want your session recording posted. Recordings/replays (with slides) will be posted in Schedule Builder and Mobile App.
• Handouts of any kind (including food and drinks) are NOT allowed in your sessions.
– All session room staff are aware of this policy and will notify the content team if there are any infractions.
CONFIDENTIAL 14
When You Arrive
Your Role as a Speaker
• Conference attire is business casual
• Arrive at session room at least 15 minutes prior to start
• Connect with production staff (A/V tech) to get mic’d up
– There is a dedicated A/V in each room plus a room manager to support the presenter – should any assistance be required
• Use the presentation loaded onto the in-room laptop
– Confirm the correct presentation is on the in-room laptop
• If doing a demonstration, confirm all your connections are properly working
• Questions? There will be some event staff checking in on each room
CONFIDENTIAL 15
Before Your Present
As a Speaker
• Ask people for feedback and to complete the session survey in the mobile app
• Return mic to production staff
• Return slide clicker to where you found it (at podium or production staff)
• For one-on-one questions after your session, lead people out of the room. There’s likely a session following yours.
• Please ensure you pick up personal belongings
• Survey results available in the SRC
CONFIDENTIAL 16
End of your session
Speakers ServicesFira Gran Via, Hall 8.0, Room 43
Speaker Services
Your place at VMworld to:
• Prepare before your present
• Meet with graphics team to review final PPT
• Reconfirm time and location of your session(s); also on SRC or in Mobile App
• Confirm special A/V requests were noted (e.g., demos, extra mics, etc.)
• Enjoy beverages, light snacks, and dedicated WiFi
PLEASE NOTE: Your Presentation Patent Review/Speaker Release Form must be in place before you can present
CONFIDENTIAL
Speaker Services Hours
CONFIDENTIAL 19
Fira Gran Via, Hall 8.0, Room 43
Sunday: 16:00 – 20:00
Monday: 07:30 – 19:00
Tuesday: 07:30 – 18:00
Wednesday: 08:00 – 18:00
Thursday: 08:00 – 16:00
What To Expect In Your Session Room
Inside a Standard Breakout Session Room
• Spotlights, breakout sessions, panels and quick talks will have this room set
• Dedicated/roving A/V tech: Get you mic'd up and handle pre-arranged demos
• Podium with final PPT loaded on presentation laptop
• Projector(s) and screens (16:9 aspect ratio/1920x1080 resolution)
• Audio output to speakers
• Wireless clicker/slide advancer
• Wireless lapel lavalier microphones for each speaker
• Dedicated Q&A mics in the audience
• Walk-in music / Slide loop
• For sessions with demonstrations
– Hardline Internet connection
– Switcher with demo cubes, HDMI and VGA (Used to connect your demo laptop to the projector/screens)
CONFIDENTIAL 21
FOR PANELS:
Appropriate number of
stools will be onstage
based what you indicated
in the SRC
Inside a Standard Breakout Session Room (Cont.)
• There’s a clock in each room. The room manager is instructed to raise a card at 15, 10 and 1 minutes to keep the speaker on track.
• Running demos on your own laptop? Bring your own:
– Dongles to adapt to HDMI or VGA.
– If you're unable to do this, please email Clare Hampson ASAP at: ([email protected])
– We’ll try, but cannot guarantee support for all requests.
• Embedding a .mp4 or QuickTime video file into your PPT deck
CONFIDENTIAL 22
NOTE: If you have demo or video in your presentation, please arrive 25-30 min. prior to the
start of your session to connect demo laptop and test demo, test videos, and get mic’d up. If
you require WiFi in your demo and have not indicated this in SRC, please notify
[email protected] immediately. If you have a demo but did not add demo
details to SRC or have an urgent question, please notify
[email protected] immediately.
Inside a Standard Group Discussion Room
• 50 seats set in semi-circles facing into the middle of the space
• (1) 80” monitor for display of slides
• (1) Presentation Laptop
• (1) Whiteboard (4x6) with markers and eraser
• (1) Podium
• Utilizing the polling tool? If your questions were submitted you have an option to use the mobile polling feature of the VMworld 2017 mobile app.
– Poll attendees with a show of hands, using the white board to write out the list of topics.
• Questions on Group Discussions? Please contact Vanessa Stella ([email protected])
CONFIDENTIAL 23
Urgent and Outstanding Items
Changes and Revisions to Already Submitted Presentations
• All submitted sessions have gone through final formatting and will be uploaded to your session room presentation lap-top.
– Only small, critical changes will be allowed and must be brought to the Speaker Services Room at least 24 hours prior to your session. (If travel schedule does not permit a 24 hour check-in, please check in ASAP).
– No net new slide decks, please
• Any last minute changes on site coordinated with speaker services
• Repeat Sessions: You may be contacted onsite to schedule a repeat as necessary.
CONFIDENTIAL 25
Resources
• Speaker Support: [email protected]
• Speaker Resource Center:
– Europe Portal
• Mobile App: www.vmworld.com/en/europe/mobile-app.html
• Lead Producer/AV Questions not covered in this presentation: [email protected]
• General event registration/Pass Questions: [email protected]
CONFIDENTIAL 26
Email communication sent week of 5 September. Online info can be
found at http://www.vmworld.com/en/europe/know-before-you-go.html
Resources
27CONFIDENTIAL
Know Before
You Go
Event FAQhttps://www.vmworld.com/en/europe/faqs.html
html
Questions?We look forward to seeing you at VMworld 2017!
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