VP of Information Technology

Agenda

Introductions

VP IT Responsibilities

Putting it all Together

Nightly Check Lists

Resources

VP IT Responsibilities

Ensure all company members have and know how to use the technology and software to do their jobs

Create and manage all social media accounts and Facebook company page with Marketing

Develop and implement IT policies

Manage IT stakeholders. Implement an IT steering committee.

Appoint and lead a team of assistants

IT Inventory

Ensure all company members have and know how to use the technology and software to do their jobs

Conduct a needs assessment

Involve the IT steering committee

Inventory IT assets

Conduct a skills assessment

Create a training plan and implement

Social Media

Facebook Company Page (External)

VP Marketing is responsible for CONTENT

VP IT is responsible for “making it work” Creating the account Managing the account (and account access)

Changing passwords, etc. Monitoring the content

Removing inappropriate content/comments Work with President & HR, if necessary

EXAMPLES: Marketing Campaigns, Customer Dialogue (both positive and negative), Company updates

Social Media

Facebook Company Page (Internal)

VP Human Resources helps guide CONTENT Team Members make posts

VP IT (or delegate) monitors the Content Removing inappropriate content/comments Work with President & HR, if necessary

EXAMPLES: Company specific internal communications, (meeting times, locations, etc.), audience appropriate humour, thoughts, ideas, etc.

IT Policies and Security

Create and implement IT policies Acceptable use policy Password reset policy BYOD policy Back up and DRP

Stakeholder management and IT business alignment

Conduct stakeholder meetings (President, VP’s Directors) to assess Business vision for IT. Outcomes should be projects and project plans.

Develop an IT steering committee that meets at least once a month. Discuss IT business alignment and project ideas.

IT drive process optimization, and innovation. Business process management and improvement Production process improvement Revenue generation (new sales and marketing ideas)

Putting it all Together (1) IT Inventory

Conduct a needs assessment Involve the IT steering committee Inventory IT assets Conduct a skills assessment Create a training plan and implement

Social Media Facebook (internal and external) Other social media outlets Marketing Videos

Product marketing/advertising JA Recruiting video

Putting it all Together (2) IT policies

Acceptable use policy Password reset policy BYOD policy Back up and DRP Any additional policies required

Stakeholder management Conduct stakeholder meetings Develop an IT steering committee IT driven process optimization, and innovation.

Nightly Check List

Attend Management Team meeting (provide updates discuss planning and initiatives)

Stakeholder meetings

Moderate content

Projects

The IT Crowd

Information Analyst

Content Moderator

Marketing Video Producer

Recruitment Video Producer

Resources (1)

ADMINISTRATIVE RESOURCES

JA’s Social media policy and procedures

Acceptable Computer Use policy

Mentors

JA Staff

Resources (2)

FREE SOFTWARE RESOURCES

Office Suites OpenOffice http://openoffice.org GoogleDocs http://docs.google.com

Photos, Graphics and Desktop Publishing Paint.NET http://getpaint.net GIMP http://gimp.org Aviary http://www.aviary.com Inkscape http://inkscape.org Scribus http://www.scribus.net

Web spaces/wiki https://sites.google.com/