PREPARED FOR

PRESENTED BY

VTLB - 4x4 LIGHT ARMOURED VEHICLE (TACTICAL)

RFP DWI17001

Participants to Bidders Conference

21 June 2017 – NSPA, Luxembourg

Douglas Wiles

NSPA Senior Procurement Officer

1

Bidders Conference Agenda

• 14:30 – 15:00: Welcome

• 15:00 – 16:00: Procurement Briefing

(Mr. Douglas WILES - NSPA)

• 16:00 – 16:30: Break

• 16:30 – 17:30: Questions & Answers

• 17:30: Close

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Bidders Conference Objectives

• Allow potential bidders to better understand the requirement.

• Provide an opportunity for potential bidders to better assess

the challenges and risks of the project.

• Opportunity for NSPA to gain valuable information from the

potential bidders.

• Note and compile all questions and comments from potential

bidders in order to make available and publish all answers to

obtain better proposals.

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Procurement Briefing

Procurement Briefing - Overview

• NSPA Procurement Process

• Governance

• Solicitation Process and Instructions

• Contractual Framework

• Contract – Terms & Conditions

• Evaluation Process

• Questions and Answers

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NSPA Procurement Process

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Governance

• Strict Governance is applied to all our Procurements

• Applicable: NR-4200 NSPO Procurement Regulations and NSPA

Procurement Operating Instructions 4200-01 approved by 28 NATO

Member Nations

• These documents are available on NSPA’s website:

http://www.nspa.nato.int/en/organization/procurement/rules.htm

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Solicitation Process and Instructions

The Request for Proposal dated 24th April 2017 consists of the following parts:

• 1. Cover Page

• 2. Bidder Instructions

• 3. List of Items – Pricing Template

Mandatory Deliverables: These are marked in Green on the List of Items and form the

core requirement. The requirements can be cross referred to the Statement of Work.

Optional Deliverables: These are marked in Yellow on the List of Items and will be

exercised on a case-by-case basis at the time of Purchase Order issuance and are not

part of the core requirement. The requirements can also be cross referred to the

Statement of Work where they are marked as desirable requirements 121 to 128.

• 4. Terms and Conditions

• 5. Statement of Work

• 6. Security Aspects Letter and Security Requirement Check List

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Solicitation Process and Instructions

Your proposal must be prepared after careful consideration of all information provided in the

Request for Proposal dated 24th April 2017.

• (Unpriced) Technical Proposal

• (Priced) Commercial Proposal

The bidder shall submit a clear statement that he is compliant with the Terms and Conditions of

the draft Contract.

The bidder shall submit a clear statement that he is compliant with the Terms and Conditions

of the bidder instructions, including that he can meet the delivery and acceptance of all 167 vehicles

by 31st December 2020.

• Pricing Template

It is mandatory that the bidders offer a pricing schedule, which is valid until 21December 2017, by

completing the List of Items.

Bidder to ensure that ALL requirements are addressed!

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Solicitation Process and Instructions

• Bidder Instructions (Para 15) explains that potential bidders can submit using the methods below:

1. Mail to: NATO SUPPORT AND PROCUREMENT AGENCY (NSPA)

Procurement Division, Attn.: PP-A

RFP Collective n°: DWI17001

L-8302 CAPELLEN (Luxembourg)

2. Using the secure bid application via the NSPA e-bid system.

3. E-mail to the following address: procurement@nspa.nato.int

• Please make reference to the RFP Collective Number (DWI17001).

• The Monday following the bid closing date of this RFP, NSPA will post on its portal, at the

following link: http://www.nspa.nato.int/en/organization/procurement/procurement.htm, the names

of the companies who have submitted an offer within the bidding period of this RFP.

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Contractual Framework

• An Outline Agreement concept has been adopted, which is a framework with

firm fixed pricing and terms and conditions, but is executed through call-off

Purchase Orders. These Purchase Orders constitute the financial commitment.

• Each Tranche (defined by ordering year) will be ordered at the beginning of that

year and the actual ordering therefore shall be by individual call-off

Purchase Orders.

• NSPA reserves the right to amend initial ordering activity at the time of

Contract award by amending the requirement, including the number of

vehicles, to match funding availability.

• There is therefore no guaranteed workload beyond that of the 2017

requirement.

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Contract - Terms & Conditions

• The Terms & Conditions utilize NSPA standardized contracting.

• The contract duration shall be five (5) years and commence on the effective date.

• No guaranteed workload beyond the 2017 requirement.

• The bidder shall complete all deliveries using DDP (Incoterms 2010) and submits his offer

on this basis.

• The List of Items shall form part of the Contract and detail all pricing information.

• Payment will be made on delivery and acceptance of each vehicle to NSPA satisfaction.

• The Project Milestone Plan will be incorporated into the final contract schedule as a

contractually binding document against which Liquidated Damages will be applied.

• Minimum warranty period of at least 3 (three) years.

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Evaluation Process

• The criteria which NSPA will employ in selecting the successful bidder

will be by order of importance:

1. Responsiveness and compliance with the conditions of the RFP

2. Lowest price and discount for early payment

3. Delivery dates

Selection will therefore be based on the lowest technically compliant bid based

on the total price of mandatory deliverable items only.

• It is NSPA’s intention to award a single Contract for all vehicle

configurations.

• Partial bids will not be accepted.

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Questions and Answers

• NSPA will take clarification questions up to 5 days before and

5 days after the date of the Bidder’s Conference.

NOTE: FINAL DATE FOR CLARIFICATIONS IS NOW 30th JUNE

2017 AS BRIEFED AT THE BIDDERS CONFERENCE

You should submit clarification questions to the address below:

douglas.wiles@nspa.nato.int

• All clarification questions should be clearly marked as such in the

subject line of the e-mail.

• You may wish to be aware that the clarification questions and

answers will be distributed to all bidders and uploaded on the

NSPA website.

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