WWELCOMELCOMEE

Presentation for President’s meeting Presentation for President’s meeting 2012 pertaining to 2012 pertaining to

Dte. of Legal & Membership Dte. of Legal & Membership Team ICSITeam ICSI

Annual membership fee will become Annual membership fee will become due on 1due on 1stst April, 2012 April, 2012

We are thankful to the Regional Offices / Chapters for their pro-active We are thankful to the Regional Offices / Chapters for their pro-active support and whole hearted co-operation during the year 2011 which support and whole hearted co-operation during the year 2011 which enabled us to publish the list of defaulters in time without any complaint. enabled us to publish the list of defaulters in time without any complaint.

Annual Membership / COP fee for the year 2012-13 will become due on 1Annual Membership / COP fee for the year 2012-13 will become due on 1stst April, 2012.April, 2012.

The last date of Annual fee is 30The last date of Annual fee is 30thth June, 2012 unless extended by the June, 2012 unless extended by the Council.Council.

For COP 30For COP 30thth September, 2012 as per amended Regulations. September, 2012 as per amended Regulations.

All Regional Offices / Chapters having the facility are requested to upload All Regional Offices / Chapters having the facility are requested to upload the received fees on the same day (through receipt accounting software) in the received fees on the same day (through receipt accounting software) in the Central Receipt Accounting System (CRAS) and will send a list of the the Central Receipt Accounting System (CRAS) and will send a list of the fees received through e-mail to Membership Section on daily basis. fees received through e-mail to Membership Section on daily basis.

Scanned copy of the forms be sent to membership section if possible. Scanned copy of the forms be sent to membership section if possible.

From Headquarters of the Institute - SMS; e-mails will be sent to the From Headquarters of the Institute - SMS; e-mails will be sent to the members during last week of March and issue letters to members whose members during last week of March and issue letters to members whose email ids are not available, regular announcements in Chartered Secretary email ids are not available, regular announcements in Chartered Secretary Journal, announcement posted on Institute’s websiteJournal, announcement posted on Institute’s website..

Annual Membership FeesAnnual Membership FeesAll the Regional Councils / Chapters may All the Regional Councils / Chapters may kindly continue to ensure:-kindly continue to ensure:-

Publication of announcements regularly about due Publication of announcements regularly about due date of Annual Membership Fee payment in date of Annual Membership Fee payment in Newsletters/ Bulletins on regular basis.Newsletters/ Bulletins on regular basis.

Display on the notice boards of Regional Council/ Display on the notice boards of Regional Council/ Chapters the due date of payment of fee.Chapters the due date of payment of fee.

Members be requested to check the details of Members be requested to check the details of updation of payment of fee on the website of the updation of payment of fee on the website of the Institute and discrepancy if any be brought to the Institute and discrepancy if any be brought to the notice of the Institute. notice of the Institute.

Statistical Information of Defaulter MembersStatistical Information of Defaulter Members

•As on 31st December, 2011, there were about 4202 defaulters over the years whose names stood removed from the Register of members for non-payment of annual membership fee.

As on 31st December, 2011, there were about 4202 defaulters over the years whose names stood removed from the Register of members for non-payment of annual membership fee.

Region

Total No. of members including defaulters

as on 31.12.11

Total current No. of

members as on 31.12.11

No. of defaulters as on 31.12.08 (2008-09)

No. of defaulters as on 31.12.09 (2009-10)

No. of defaulters as on 31.12.10 (2010-11)

No. of defaulters as on 31.12.11 (2011-12)

% of Defaulters of Total Members

hip including defaulter

sEIRC 3013 2520 374 449 399 493 16.36NIRC 9890 8584 1028 1154 1066 1306 13.21SIRC 6489 5424 809 949 928 1065 16.41WIRC 9858 8520 1083 1293 1205 1338 13.57

TOTAL 29250 25048 3294 3845 3598 420214.37

Steps to be taken for Restoration of DefaultersSteps to be taken for Restoration of Defaulters

Regional Councils / Chapters may please make Regional Councils / Chapters may please make special efforts to bring these defaulters members special efforts to bring these defaulters members into the membership fold.into the membership fold.

Observe February/ March months as old Observe February/ March months as old

Defaulters Restoration Months. One officer may Defaulters Restoration Months. One officer may be deputed to contact the members and make a be deputed to contact the members and make a special drivespecial drive by sending e-mails / making calls by sending e-mails / making calls to each and every defaulter member and to each and every defaulter member and motivate them to restore their membership.motivate them to restore their membership.

Updation of addresses / email ids of defaulters of Updation of addresses / email ids of defaulters of their regions with the help of chapters and their regions with the help of chapters and persuade these members to get their persuade these members to get their membership restoredmembership restored

FACILITY FOR MAKING ONLINE APPLICATIONS/REQUESTS ON THE FACILITY FOR MAKING ONLINE APPLICATIONS/REQUESTS ON THE FOLLOWING THROUGH INSTITUTE'S PORTAL FOLLOWING THROUGH INSTITUTE'S PORTAL WWW.ICSI.IN

Admission as an ACS/FCS Admission as an ACS/FCS Issue of Certificate of PracticeIssue of Certificate of Practice Change of Address Change of Address Duplicate I-Card for MembersDuplicate I-Card for Members Request of Issue of Chartered Secretary  Request of Issue of Chartered Secretary   Restoration/Cancellation of MembershipRestoration/Cancellation of Membership Renewal/Restoration/Cancellation of Certificate of PracticeRenewal/Restoration/Cancellation of Certificate of Practice Approval of Proprietorship Concern/Partnership Firm Name of Approval of Proprietorship Concern/Partnership Firm Name of

Company Secretaries in Practice Company Secretaries in Practice Enrolment as Life Member of CSBFEnrolment as Life Member of CSBF Issue of TranscriptsIssue of Transcripts

Steps for using portal Steps for using portal www.icsi.in..

The member has to create/reset password The member has to create/reset password by clicking on reset password link at home by clicking on reset password link at home page.page.

Once logged in, the member can view his Once logged in, the member can view his over all status and also use various online over all status and also use various online services available. services available.

HOW TO LOGIN ON HOW TO LOGIN ON www.icsi.inSTEP 1STEP 1

STEP 2STEP 2

Member has to click on ‘Reset Password’ linkMember has to click on ‘Reset Password’ link

STEP 3STEP 3

Member has to enter his Date of Birth in the required format Member has to enter his Date of Birth in the required format and click on log in buttonand click on log in button

STEP 4STEP 4

After entering the DOB the member can create/reset the passwordAfter entering the DOB the member can create/reset the password

STEP 5STEP 5

After entering the password the personal details of the After entering the password the personal details of the member are displayed as given belowmember are displayed as given below

For example: For applying for issue of COP Member has to For example: For applying for issue of COP Member has to click on the relevant radio button of the link provided click on the relevant radio button of the link provided

‘Request relating to Certificate of Practice’.‘Request relating to Certificate of Practice’.

Member can download the form and upload the filled Member can download the form and upload the filled in form along with the required documents in form along with the required documents

Facility for acceptance of payment online from the Members Facility for acceptance of payment online from the Members through Institute’s portal through Institute’s portal www.icsi.in

Annual Membership fee.Annual Membership fee. Certificate of Practice fee.Certificate of Practice fee. Restoration fee and Entrance Fee.Restoration fee and Entrance Fee. CSBF subscription.  CSBF subscription.  Transcription fee.Transcription fee.

Online change of address by the members on their Online change of address by the members on their own through Institute’s portal own through Institute’s portal www.icsi.in

The members can change their professional/residential address/contact The members can change their professional/residential address/contact details through Institute’s portal details through Institute’s portal www.icsi.in by the steps given below:by the steps given below:

Login to portal Login to portal www.icsi.in Login to self profile by entering the membership number and password.Login to self profile by entering the membership number and password. Once logged in, the member has to click on the Link 'Change of Address'Once logged in, the member has to click on the Link 'Change of Address' A window will be displayed with the buttons 'Professional' and 'Residential'A window will be displayed with the buttons 'Professional' and 'Residential' Click on the relevant Button i.e. Professional or Residential  and change the Click on the relevant Button i.e. Professional or Residential  and change the

 details and  click on 'go' button. details and  click on 'go' button. A screen will be displayed with the options 'Existing details as per records' A screen will be displayed with the options 'Existing details as per records'

and 'Enter change details'.and 'Enter change details'. Change the details as required and press on 'submit' button.Change the details as required and press on 'submit' button. The details will be automatically updated once authenticated by The details will be automatically updated once authenticated by

Membership Section.Membership Section.

ONLINE CHANGE OF ADDRESSONLINE CHANGE OF ADDRESSSTEP 1STEP 1

ONLINE CHANGE OF ADDRESSONLINE CHANGE OF ADDRESSSTEP 2STEP 2

Automation of ACS/ FCS admission letters Automation of ACS/ FCS admission letters

The newly admitted ACS/FCS members can generate their letter of The newly admitted ACS/FCS members can generate their letter of admission confirming their ACS/FCS number and date of admission and admission confirming their ACS/FCS number and date of admission and Issue of Certificate of Practice Letter by creating/ resetting their password at Issue of Certificate of Practice Letter by creating/ resetting their password at Institute’s portal Institute’s portal www.icsi.in by following the steps given below:by following the steps given below:

Login to portal Login to portal www.icsi.in Login to your profile by entering the membership number and password.Login to your profile by entering the membership number and password. Once logged in, the member has to click on the Link 'Letters'Once logged in, the member has to click on the Link 'Letters' A window will be displayed with the dropdown list  'ACS/FCS LetterA window will be displayed with the dropdown list  'ACS/FCS Letter Click on the relevant option i.e.  ‘ACS/FCS Letter’ and press on 'Submit' Click on the relevant option i.e.  ‘ACS/FCS Letter’ and press on 'Submit'

button.button. Letter in PDF format will be displayed (Make sure that pop up blocker is not Letter in PDF format will be displayed (Make sure that pop up blocker is not

on in Internet Explorer Browser)on in Internet Explorer Browser)

Automation of ACS/ FCS Admission LettersAutomation of ACS/ FCS Admission Letters

Activities / processes proposed to be Activities / processes proposed to be

made automated during the year 2012made automated during the year 2012..

Issue of Certificate of Practice – Under testingIssue of Certificate of Practice – Under testing Restoration/Cancellation of MembershipRestoration/Cancellation of Membership Renewal Restoration/Cancellation of Certificate of Renewal Restoration/Cancellation of Certificate of

PracticePractice Cancellation of Certificate of PracticeCancellation of Certificate of Practice Approval of Proprietorship Concern/Partnership FirmApproval of Proprietorship Concern/Partnership Firm Enrolment as Life Member of CSBFEnrolment as Life Member of CSBF

UPDATION OF E-MAIL IDS

E-Mail:

As on 31st December, 2011 email IDs of 4407 out of 25048 members are not available in the data base which comes to 17.59 %. They need to be encouraged to intimate their e-mail IDs to the Institute for inclusion in the data base.

RegionTotal no. of current

members as on 31.12.11

No. of members whose e-mail ids are not available in the

database

% of total current members

EIRC 2520 577 22.90NIRC 8584 1393 16.23SIRC 5424 1079 19.89WIRC 8520 1358 15.94Bangalore 1353 210 15.52Hyderabad 1059 158 14.92Ahmedabad 723 150 20.75Pune 925 82 8.86Gurgaon 875 60 6.86Jaipur 486 82 16.87Noida 463 53 11.45

Member ID Cards:

As on 31st December, 2011, 12428 out of 25048 members have not applied for I Cards which comes to 49.62 %.

Members may be encouraged to get the same issued by making a request through email along with scanned passport size photograph in .jpeg format.

ISSUE OF MEMBER ID CARDS

RegionTotal no. of

members as on 31.12.2011

No. of members Not applied for issue of

Identity Card

% of total current members

EIRC 2520 1265 50.20NIRC 8584 3943 45.93SIRC 5424 2925 53.93WIRC 8520 4295 50.41Bangalore 1353 713 52.70Hyderabad 1059 611 57.70Ahmedabad 723 314 43.43Pune 925 530 57.30Gurgaon 875 403 46.06Jaipur 486 257 52.88Noida 463 224 48.38

MCA Portal :

MCA has been accepting data from the Institute on every Friday and update on their portal on following Monday evening.

The process of updation of data on MCA portal takes 7 to 10 days time. In case of any query, members may be informed accordingly.

UPDATION OF DATA ON MCA PORTAL

Regional Councils / Chapters are requested:Regional Councils / Chapters are requested:

• To create awareness among the members about online To create awareness among the members about online services available/Automation of ACS/FCS admission services available/Automation of ACS/FCS admission through Institute’s portal through Institute’s portal www.icsi.in and encourage them and encourage them to use the same for prompt services from the Institute. to use the same for prompt services from the Institute. • In view of automation of admission of ACS/FCS, the In view of automation of admission of ACS/FCS, the members can generate their letter of admission on their members can generate their letter of admission on their own.own.• Members may be persuaded to change their Members may be persuaded to change their Professional/Residential address on their own.Professional/Residential address on their own.•The Presentation on online services / automation of ACS / The Presentation on online services / automation of ACS / FCS Processes may be made during meeting of Chairmen FCS Processes may be made during meeting of Chairmen of Regional Councils with the Chairmen of Chapters of of Regional Councils with the Chairmen of Chapters of their region.their region.

Company Secretaries Benevolent Fund Company Secretaries Benevolent Fund

The region-wise status of members admitted The region-wise status of members admitted to CSBF as on 31.12.2011 is as under:- to CSBF as on 31.12.2011 is as under:-

Region / Chapter

Members (including Defaulters)

as on

CSBF Members as

on

% of CSBF Membership

of total Membership

Eastern 3013 653 21.67Northern 9890 2832 28.63Southern 6489 2207 34.01Western 9858 2502 25.38Foreign - 55 -TOTAL 29250 8249 28.20

Against the total membership of ICSI of 29250 only 8249 members have so far become members of CSBF i.e. 28.20% only which is not very encouraging.

CSBF BENEFITSCSBF BENEFITS

The Financial assistance and other benefits available to the The Financial assistance and other benefits available to the member as on date:member as on date:

FOR MEMBERS OF THE CSBFFOR MEMBERS OF THE CSBF

1. 1. In the event of deathIn the event of death Up to the age of 60 yearsUp to the age of 60 years:: Upto Rs. 1,00,000 in deserving Upto Rs. 1,00,000 in deserving

cases & Group Life Insurance Policy for a sum of Rs. 2,00,000. cases & Group Life Insurance Policy for a sum of Rs. 2,00,000. Above the age of 60 yearsAbove the age of 60 years:: Upto Rs. 1,00,000 in deserving Upto Rs. 1,00,000 in deserving

cases.cases.

2. 2. Reimbursement of Medical expensesReimbursement of Medical expenses Up to Rs. 40,000 in deserving cases.Up to Rs. 40,000 in deserving cases.

3. 3. Education AllowanceEducation Allowance Up to Rs. 10,000 per child (subject to maximum) of two children inUp to Rs. 10,000 per child (subject to maximum) of two children in

case of the member leaving behind minor childrencase of the member leaving behind minor children..

Revision in financial assistance Revision in financial assistance and subscription for membershipand subscription for membership The Managing Committee of the Company Secretaries The Managing Committee of the Company Secretaries

Benevolent Fund in its 79Benevolent Fund in its 79thth meeting held on 29 meeting held on 29thth September September 2011 has decided to increase the financial assistance from 2011 has decided to increase the financial assistance from Rs. 3.00Rs. 3.00 lakhs to Rs. 5.00 lakhs lakhs to Rs. 5.00 lakhs to the nominee(s) of the to the nominee(s) of the deceased members of the Fund upto the age of 60 years deceased members of the Fund upto the age of 60 years ((w.e.f. 1w.e.f. 1stst April, 2012 April, 2012). ).

   The Committee has also decided to increase the life The Committee has also decided to increase the life

membership subscription for enrolment as a member from membership subscription for enrolment as a member from Rs.Rs. 5,000 to Rs. 7,500 w.e.f. 15,000 to Rs. 7,500 w.e.f. 1stst April, 2012 April, 2012..

For increasing the Corpus of the Fund we have to focus on:-

1. Promoting the membership of the Fund. 2. Strengthening the Corpus of t he Fund.

For the above RCs/Chapters are requested to ensure the following:-

Regular announcements in the newsletter/Bulletins. Display of the information on the notice boards. Announcement/appeal during programmes organized by the Regional Councils/A

Grade chapters/MSOPs. Display of Banners indicating the revision of financial assistance / fees during

programmes/Seminars etc. Observing February and March 2012 as CSBF months and disseminate information

among members regarding revision of Financial Assistantance and subscription of Life Membership w.e.f. 1st April, 2012.

The Faculty of Oral Tuition be requested to donate generously and non CSBF Members of the Institute from amongst them be persuaded to become members of the Fund.

A column in the attendance registers of all programmes / seminars be added indicating whether the participants are members of CSBF or not.

While issuing fitness certificates for ACS Membership, the Students may be persuaded to apply for CSBF Membership.

FORMATION OF CSBF COMMITTEE AT FORMATION OF CSBF COMMITTEE AT EACH RC/A GRADE CHAPTERSEACH RC/A GRADE CHAPTERS

To ensure to take steps for fostering the Membership of the fund as decided by the Managing Committee of CSBF from time to time as discussed.

To send periodical action taken report on the steps taken to HQ.

To think ways and means for promoting the membership of the fund in their Region/Chapter.

Organizing of sports meet or cultural evening or any other event for generating surplus of the fund.

To explore the possibility of transferring some share of surplus of progammes of RCs/Chapters to the fund

ACKNOWLEDGMENTSACKNOWLEDGMENTS Council of the Institute has transferred by way of donation a sum of Council of the Institute has transferred by way of donation a sum of

Rs. 1.37 crores from the ICSI.(Rs. 1,37,17,182/-)Rs. 1.37 crores from the ICSI.(Rs. 1,37,17,182/-)

NIRC transferred a sum of Rs. 4.86 lacs which was 5% of the NIRC transferred a sum of Rs. 4.86 lacs which was 5% of the surplus of NIRC for the year 2010-11 (Rs. 4,86,600).surplus of NIRC for the year 2010-11 (Rs. 4,86,600).

NIRC organised Cultural Evening and collected donations of Rs. NIRC organised Cultural Evening and collected donations of Rs. 1,16,600/ and generated a surplus of Rs. 25,000/- (Total Rs. 1,16,600/ and generated a surplus of Rs. 25,000/- (Total Rs. 1,37,600).1,37,600).

Participants of MSOP of NIRC have also been donating.Participants of MSOP of NIRC have also been donating.

Faculty of NIRC have also donated a sum of Rs. 21,000/- .Faculty of NIRC have also donated a sum of Rs. 21,000/- .

Pune Chapter transferred Rs. 50,000/- to the fund from the surplus Pune Chapter transferred Rs. 50,000/- to the fund from the surplus of their Annual Regional Conference.of their Annual Regional Conference.

Hyderabad Chapter has organised Cultural evening for the third Hyderabad Chapter has organised Cultural evening for the third time and generated a surplus of Rs. 1.02 lacs likely to be time and generated a surplus of Rs. 1.02 lacs likely to be transferred shortly.transferred shortly.

Non members of CSBF from Managing Non members of CSBF from Managing Committees of RC/ChaptersCommittees of RC/Chapters

The total number of non-members of CSBF of newly elected members The total number of non-members of CSBF of newly elected members of Managing Committee of the Chapters are as given below:-of Managing Committee of the Chapters are as given below:-

REGIONTotal Number of Managing

Committee membersNo. of Non members

of CSBF

EIRC 60  28

NIRC 216 84

SIRC 87 34

WIRC 139 55

TOTAL 442 201

The non-members are earnestly requested to become members of CSBF at the earliest so that they can set an example for others to follow. It may be taken up by the Chairmen of the Regional Councils during their meetings with the Chapters’ Chairmen of their region.

Suggestions for amendments to CS Act, 1980 / Suggestions for amendments to CS Act, 1980 / Rules / Regulations / Chapter Guidelines / Election Rules / Regulations / Chapter Guidelines / Election

Reforms Reforms

The Regulations Committee and Election Reforms The Regulations Committee and Election Reforms Committee were constituted by the Council and Committee were constituted by the Council and the suggestions received from the members are the suggestions received from the members are under consideration of the Committee. under consideration of the Committee.

Regional Councils / Chapters are requested to Regional Councils / Chapters are requested to send suggestions for amendments and for send suggestions for amendments and for Election Reforms in the conduct of Council, Election Reforms in the conduct of Council, Regional Councils / Chapter’s Election for Regional Councils / Chapter’s Election for consideration by these Committees at the consideration by these Committees at the earliest. earliest.

THANK YOUTHANK YOU