An Introduction to IRC RECORDS MANAGEMENT

Welcome to IRC RECORDS MANAGEMENT

1IRC Records Management Group is a part of Rs.250 crore IRC Group which has diversified operations in India and abroad. IRC has interests in:

Logistics Mining Manufacturing Services

3What is Records Management?Records Management is a process of ensuring the proper creation , maintenance, use and disposal of records to achieve efficient, transparent and accountable governance.

Strength of IRC RecordsManagement Systematic synchronization of records Own Godown Own Manpower Own Fleet Flexibility Confidentiality Cost Effective Safety Security Periodic survey all Clients

Benefits of a systematic Records management program: Organizing information for retrieval when needed. Protecting records that are essential to mission-critical business operations. Reducing labour requirements for the creation, organization, retrieval and dissemination of recorded information. Minimizing storage requirements (space, equipment and supplies) for given quality of records. Reducing the time and effort required to reconstruct vital information in the event of disaster, theft, and other loses.

Advantages of IRC Records Management EFFICIENT

ECONOMICAL

SECURE

IRC RECORD MANAGEMENT THAT IS:EFFICIENTProfessional trained by world leader in records management service.

Destruction of records on instruction.

Use of bar coding for easy tracking.

IRC RECORD MANAGEMENT THAT IS:EFFICIENT Quick retrieval through orderly storage.

Leading-edge RSSQL Technology from global giant.

Contemporary equipment and infrastructure.

IRC RECORDS MANAGEMENT THAT IS:ECONOMICAL Expensive real estate freed Manpower requirement reduced Trained professionals handle records leading to savings in time & cost Maintenance cost reduced Cost effective

IRC RECORD MANAGEMENT SOLUTION THAT IS:SECURE Spread over 2 .5 Lakh cubic feet. Scientific protection of records. Key card access.

IRC RECORD MANAGEMENT SOLUTION THAT IS:SECUREConfidentiality and privacy.

Temperature controlled cabinet Unmarked cartons and vehicle

IRC RECORD MANAGEMENT SOLUTION THAT IS:SECURE Central station security monitoring.

Secure loading and unloading.

RECORDS MANAGEMENT

CONVENTIONAL vs SYSTEMATIC STORAGE CHAOTIC STORAGE MODERN & SCIENTIFIC STORAGE

THE FILING PROCESSCodingStoringInspecting5 Steps to FilingPlace files in order to save time when storingAdd an identifying mark to ensure that the file is put in the correct placeName the file using the office classification systemMake sure document is ready to be filedSortingPlace the files in the appropriate location for easy retrieval when neededIndexing

15CustomerFile or Documentation sorting at customer siteIndexing/Inventory & Packing in IRC cartons/bar-codingTransportation to IRC WarehouseScan Location /entry into IRC server with bar-codes for files/location/cartonsPlacement on racks at designated locationSoftcopy of records to customerContinuous customer Act. Update in IRC serverMonthly BillingRetrieval against Specific order of customer after necessary entry in IRC server OPERATION FLOW CHART

IRC offers off site records storage with: State-of-the-art storage facilities on the outskirts of Kolkata owned by us in Howrah-Panchla

WHERE DO WE WANT TO BE?(Goals & Objectives)Goals and objectives should be SMART SpecificMeasurableAchievableRealisticTime-bound

ADDITIONAL SERVICES Viewing Room

Internal record management activities through Oneil RSSQL software (Barcode enabled)

Dedicated Web Portal for all Clientele (For tracking current status of records)

ADDITIONAL SERVICES Fax

High speed scanner

Customized services as per specialized business requirements

E- mail & Telephonic support

RECORDS DESTRUCTION SERVICES1. GENERAL

2. INTERNAL

3. CONFIDENTIAL

4. SECRET

5. TOP SECRET

6. MAXIMUM

SOME OF OUR VALUED CUSTOMERS

SOME OF OUR VALUED CUSTOMERS

SOME OF OUR VALUED CUSTOMERS

IRC Records ManagementIRC House1 Sunyat Sen Street, Kolkata 700012Telephone: 22365110Email:ircltdrm@gmail.comwww.irclgroup.com