Wait List Training2014-2015

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Welcome!• The purpose of this online tutorial is to provide information on

wait list management.• If you have any questions after you complete the tutorial, please contact

your Student Placement Specialist.

Stacey Barber, Specialist, 980-343-0448 (Central LC, West LC)Stacy R. Brown, Specialist, 980-343-3872 (East LC, EC

Department) Evelyn R. Dixon, Specialist, 980-343-5658 (North LC, South LC)Elaina C. Fox, Specialist, 980-343-1004 (Project L.I.F.T.,

Northeast LC)

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Terminology ClarificationLottery Wait Pools After First Lottery Through Second Lottery:

• A “first lottery wait pool” is established internally for School Options programs when there are more applicants than seats available; it is not visible to staff.

• First lottery wait pool students are considered before second lottery

applicants for seats that become available in the second lottery.

• Priorities are maintained for first lottery wait pool students in the second lottery. Students are admitted based on priority to capacity

by grade.

• First lottery wait pool students not admitted through the second lottery will remain in the wait pool until it converts to a wait list.

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Terminology ClarificationWait List After Second Lottery:

• Second lottery applicants will be considered by priority foravailable seats after first lottery wait pool students.

• First lottery wait pool and second lottery first option applicants‐not assigned will be combined to form a wait list. Students areassigned a random number which determines the order bywhich a student is pulled from the wait list. The random numberremains the same throughout the wait list process.

• No new students will be added to the wait list after the secondlottery.

• Staff may communicate the student’s wait list position number.

• Wait lists are open until the end of the first academic quarter, October 27, 2014.

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Wait List Information• Wait list information is “view only” for schools.

• A student’s wait list status can only be changed by StudentPlacement.

• Students must be admitted from the wait list in the orderpresented.

• There is no sibling guarantee in the wait list. Siblings should not be

automatically admitted to a school from the wait list.

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Wait List Information• Students who have withdrawn, with the exception of Pre K ‐Montessori, or are inactive are ineligible to be selected from the wait list.

• Schools will be able to view their wait list and begin contacting students June 16, 2014.

• Students who did not meet entrance requirements will be denoted as “cancelled” on your list and should not be contacted. These students will appear at the top of the list.

• Wait lists will close at the end of the first academic quarter, October 27, 2014.

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How to Access Your Wait List• The following slides will demonstrate how to access your

wait list.

• Type http://appsint.cms.k12.nc.us/SA into your InternetExplorer (IE) Web browser; you may add this to your“Favorites” for quick access.

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Wait List ScreensType http://appsint.cms.k12.nc.us/SA into your IE Web browser.

Your name will appear here

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Wait List Screens

Click here to see all School Options programs

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Wait List ScreensSelect your school

Click “Select” to view all grade levels

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GradeClick “Select” to see all students in each grade

Select grade

Wait List Screens

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Wait List ScreensBelow is an example of a wait list. Schools must contact parents in the order they are presented. Keep a log of who is contacted, including date and time. Contact must be made by mail if you are unable to contact by phone.

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Wait List ScreensClick “Select” for additional student information

Cancelled students are not eligible for wait list selection.

Click “Select” to see individual student information (next slide)

Click for next page

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Wait List ScreensAdditional student information

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Admitting Students from the Wait List1. Beginning June 16, you may contact students in the order presented.

You will see the following Accept/Decline Codes:

Cancelled – Students who are ineligible to be pulled from yourwait list. Cancelled students always appear at the top of

the list. Do not contact these students.

Waiting – Eligible students you can pull in from your wait list in the order presented.

Accepted – Students who have accepted placement from the list.These students will appear below the cancelled students

atthe top of list.

Declined – Students who decline an offered seat from the wait list. These students will appear after the accepted students at the top of the list. 15

Admitting Students from the Wait List(Continued)

2. Confirm acceptance of placement. Parents have the option to decline the placement.

3. Send student’s name, ID and grade level to your Student Placement Specialist. Your specialist will update the wait list.

4. After YET, you will need to contact the student’s current school to ask them to withdraw the student to your school. Once the student has been enrolled in your school, please advise the student placement specialist so the magnet code can be added.

5. Keep a detailed log of all contact with families and provide that information to your Student Placement Specialist when sending names to be declined or accepted from the wait list.

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When Families Call to Inquire…• You may inform parents of their child’s numerical placement on the wait list. Remember, “cancelled” students will be listed first, so start your count from the first “waiting” student on the list.

• The wait list order was determined by a randomly assigned number during the lottery process.

• Students are offered seats based on numerical order.

• Wait lists will be dissolved at the end of the 1st academic quarter, October 27, 2014.

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In Review…

• The student’s wait list status can only be changed by Student Placement. Wait list information is “view only.”

• Siblings should not be automatically admitted to a school from the wait list.

• Questions concerning a student’s status may be directed to your Student Placement Specialist.

• Wait list will be accessible June 16 and will close on October 27, 2014.

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Student Placement SpecialistsIf you have questions about the content in this presentation, please contact the Student Placement (SP) Specialist for your Learning Community (LC):

Central LCSP Specialist: Stacey Barber, Stacey.barber@cms.k12.nc.us, 980-343-0448

East LCSP Specialist: Stacy R. Brown, Stacyr.brown@cms.k12.nc.us, 980-343-3872

Exceptional Childrens DepartmentSP Specialist: Stacy R. Brown, Stacyr.brown@cms.k12.nc.us, 980-343-3872

North LC SP Specialist: Evelyn Dixon, Evelynr.dixon@cms.k12.nc.us, 980-343 5658‐Northeast LC (Vance HS attendance area & Garinger HS attendance area)SP Specialist: Elaina Fox, Elainac.fox@cms.k12.nc.us , 980-343-1004

Project L.I.F.T. SP Specialist: Elaina Fox, Elainac.fox@cms.k12.nc.us , 980-343-1004

South LCSP Specialist: Evelyn Dixon, Evelynr.dixon@cms.k12.nc.us, 980-343 5658‐West LC (West Meck attendance area & Harding/Phillip O. Berry attendance area)SP Specialist: Stacey Barber, Stacey.barber@cms.k12.nc.us, 980-343-0448

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This concludes the Wait List Training presentation.

A printable version of this PowerPoint presentation is available on the Student Placement intranet department page.

Thank you for your time and attention!

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