Wake Forest Board of CommissionersMeeting Agenda

November 20, 2018 at 7:00 PMAll items listed are for discussion and possible action.

NoticeIn accordance with the requirements of Title II of the Americans with Disabilities Act of 1990 (ADA),the Town of Wake Forest will not discriminate against qualified individuals with disabilities on the basisof disability in its services, programs, or activities. For individuals with impaired hearing, specialequipment is available for use during meetings in the Town Hall board chambers. Anyone who requiresan auxiliary aid or service for effective communication, or a modification of policies or procedures toparticipate in a program, service, or activity of Town of Wake Forest should contact the office of ADACoordinator Mickey Rochelle at 919-435-9455 or mrochelle@wakeforestnc.gov or Town Clerk DeedaHarris at 919-435-9413 or dharris@wakeforestnc.gov as soon as possible, but no later than 48 hoursbefore the scheduled event.

Cable & Online Broadcast of Board of Commissioners MeetingsAll Board of Commissioners meetings are broadcast live on Spectrum Cable Wake Forest TV 10(WFTV 10) beginning at 7 p.m. Meetings are also aired online on the Town of Wake Forest website atwww.wakeforestnc.gov. Archived meeting videos are also provided and available for one year afterthe original air date.

Meeting AgendasThe Board of Commissioners meeting agenda is available to be viewed and downloaded at www.wakeforestnc.gov/board-of-commissioners.aspx by noon on the Thursday prior to the thirdTuesday of each month. Citizens may request copies of the agenda or submit questions concerningagenda items by calling the Town Clerk’s office at 919-435-9413. Citizens may also receive a copy ofeach month’s agenda via email by enrolling in the free E-Notifier subscription service. For moreinformation visit www.wakeforestnc.gov/enotifier.aspx.

Public HearingsWhen an agenda item is denoted as a Public Hearing, persons attending shall be permitted to addressthe Board of Commissioners regarding the item under consideration with those speaking in favor firstand those against speaking second. Proponents and opponents shall each be given five minutes of timeto speak and may choose to allow one speaker to utilize the time. In the event either proponent(s) oropponent(s) have not designated a speaker to represent the view, each speaker will be allowed fiveminutes each to express his/her comments, ideas, concerns, expressions, and desires. No commentswill be allowed on agenda items.

Public CommentAnyone wishing to address the Board of Commissioners concerning an issue or topic that is not apublic hearing item or an agenda item during the time of the Public Comment should contact TownClerk Deeda Harris by 3 p.m. the day of the meeting. Mayor Jones will recognize you during the PublicComment period and give you 3-5 minutes to speak. Thank you for your cooperation. 1

Wake Forest Board of CommissionersNovember 20, 2018 Page 2

Call to Order

Pledge of Allegiance

1. Approval of Agenda

2. Approval of Minutes

2.A. Approval of Minutes for Meeting held October 2, 2018 (Work Session and Joint PublicHearing), October 3, 2018 (Mid-year Update) and October 16, 2018 (Regular Boardof Commissioners Meeting). mins_10-2-18_WS_Agenda-draft.pdfDraft October 2018 JPH Meeting Minutes.pdfmin-10-3-18updates-draft.pdfmins10-16-18_Agenda-draf.pdf

3. Presentations

3.A. Wake Forest Parks, Recreation and Cultural Resources Department - NationalAccreditation (CAPRA) Award Presentation. CAPRA_Award_Presentation-summary.docx

4. Public hearings / Public Comment

4.A. Public Hearing to receive public input on capital needs for inclusion in the five yearCapital Improvements Plan (CIP) update for FY 2019-2024. First CIP Public Hearing FY 2019-2024_summary.pdfCIP Schedule 2019.pdf

4.B. Public Comment: If anyone would like to address the Board of Commissioners on anitem other than a public hearing item during the time of public comment, please sign upwith the Town Clerk prior to the meeting. Each speaker is asked to limit comments to 5minutes. Please provide the clerk with copies of any handouts you have for the Board.Although the Board is interested in hearing your concerns, speakers should not expectBoard action or deliberation on subject matter brought up during the Public Commentsegment. Topics requiring further investigation will be referred to the appropriate TownStaff and may be scheduled for a future agenda. Thank you for your consideration of theBoard of Commissioners, staff and other speakers.

5. Consent Agenda 2

Wake Forest Board of CommissionersNovember 20, 2018 Page 3

(A Consent Agenda is a group of items passed with a single motion and vote. Thesematters are of a generally routine nature. No debate is allowable on any item included onthe Consent Agenda. If a Commissioner or any citizen of Wake Forest or its ETJ wantsseparate consideration of any item, it may be removed from the Consent Agenda byrequest.)

5.A. Approval of a Resolution to approve Contract Amendment #2 for the DowntownImprovements, Phase 3 project. BOC_Summary_Sheet_DowntownImprovementsPh3_ContractAgreement2_11.20.18.docxDowntownStreetscape Phase 3_RESOLUTION_Contract Amendment2.docxDT_Improv_ContractAmendment2_UtilityRelocation11.20.18.pdf

5.B. Approval of Budget Ordinance Amendment # 1 for fiscal year 2018-2019. Budget Ordinance Amendment_summary.pdfBudget Amendment # 1.pdf

5.C. Approval of Contract for the Wake Forest Comprehensive Transportation Plan. BOC_Summary_Sheet_-_Comprehensive Transportation Plan_WSP.docxContract Amendment1 - Comprehensive Transportation Plan_WSP.pdfBOC Resolution - Comprehensive Transportation Plan_WSP.docx

5.D. Approval of the 2019 Meeting Dates of the Board of Commissioners and PlanningBoard. 2019_Meeting_Dates-Summary.docxMeeting_dates_2019_PB_BOC.pdf

5.E. Approval of an Ordinance Amending Chapter 30: Article VI. - Traffic Schedules Sec.30-256. - Schedule X, Stop Intersections of the Code of Ordinances. amending_code_stop_conditions_royal_mill_flaherty_ave-summary.docxOrd_2018-x_amending_code_stops_Royal_Mill_Flahery_Ave.docx

5.F. Approval of an Ordinance Amending the Wake Forest Code of Ordinances Chapter 30:Traffic & Vehicles - School Zones Ord_2018-x_amending_Code_school_zones-sumary.docxOrd_2018-x_amending_Code_school_zones-2.pdf

5.G. Approval of a Resolution of Support of a Policy Regulating School Zones in the Town ofWake Forest. Resolution_supporting_School Zone Policy-summary.docxBOC Resolution - School Zone Policy-2.docx

6. Legislative Items 3

Wake Forest Board of CommissionersNovember 20, 2018 Page 4

6.A. Consideration of Appointment of Voting Delegate for the NCLM Advocacy GoalsConference. Voting_Delegate_Advocacy_Goals_Conf-summary.docxresolution2018-x_voting delegate _NCLM_Advocacy_Goals_conference.doc

6.B. Consideration of Waiver of the NC Code of Ordinances - sec.20.2. PublicConsumption, Possession, etc. of Alcohol. 2019 Friday Night on White. Item_Summary_-_FNOW_request_2019.docxRequest for apprval for waiver of alcohol ordinace 2019 FNOW.pdfResolution for Open Container Waiver FNOW 2019.docxAttachment A - FNOW map.pdfAttachmentB 2019 Friday Night on White Alcohol Ordinance Waiver Request.docx

7. Planning Items

8. Administration and Financial Items

8.A. Consideration of a Proposal from UNC School of Government Development FinanceInitiative for Pre-Development Services. Item_Summary_-UNC DFI proposal for 353 S. White Street.docxResolution2018-x_DFI_Suntrust.docDFI_WakeForest_Downtown_Proposal_18.10.19.pdf

8.B. Consideration of approval of Wake Forest Business and Industry Partnership (WF BIP)Special Revenue Fund. WFBIP Special Revenue Fund Ordinance_summary.pdfOrd_2018- xx_WFBIP_FUND.docx

8.C. Approval of resolution authorizing funding to Wake Forest Business & IndustryPartnership. WF_BIP_funding-summary.docxWFBIP_support_SEBTS.pdfResolution2018-x_WFBOC_Allocation_to_WFBIP_11-20-2018.docx

9. Public Services Items

10. Parks and Recreation Items

11. Public Safety Items

12. Other Business

12.A. Wake Co. Tax Releases 4

Wake Forest Board of CommissionersNovember 20, 2018 Page 5

Wake_Co_Tax_Releases.pdf

12.B. Monthly Report Oct 2018.docx

13. Adjournment

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-721Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTApproval of Minutes for Meeting held October 2, 2018 (Work Session and Joint Public Hearing), October 3, 2018(Mid-year Update) and October 16, 2018 (Regular Board of Commissioners Meeting).

Recommendation:

Item Summary:

ATTACHMENTS mins_10-2-18_WS_Agenda-draft.pdf Draft October 2018 JPH Meeting Minutes.pdf min-10-3-18updates-draft.pdf mins10-16-18_Agenda-draf.pdf

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Wake Forest Board of Commissioners Work Session

Meeting Minutes October 02, 2018 at 5:30 PM

Mayor Jones called the meeting to order at 5:30 p.m. She led everyone in the Pledge of

Allegiance.

Council Members Present Staff Present

Mayor Vivian Jones Kip Padgett, Town Manager

Commissioner M. Greg Harrington Virginia Jones, Human Resources Director

Commissioner Anne Reeve Deeda Harris, Town Clerk

Commissioner Liz Simpers Aileen Staples, Chief Financial Officer

Commissioner Bridget Wall-Lennon Drew Brown, Customer Service Manager

Magda Holloway, Public Works Director

Council Member Absent Mickey Rochelle, Facility Director

Commissioner Brian Pate Ruben Wall, Parks & Recreation Director

Jeff Leonard, Police Chief

Darren Abbacchi, Police Captain

Matt May, Police Captain

Brian Mote, Police Department

1. Presentations

1.1. Employee Recognition

Town Manager Padgett introduced Jericho Holden, Public Works and Eric Northrup,

Telecommunicator, Police Department.

1.2. Clark Nexsen Presentation of the Joyner Band Shell

Ms. Jennifer Heights with Clark Nexen and the artist Mr. Jim Hirschfield provided an

update to the board. After attending the July meeting, she and the artist were charged to

meet with various performing artists and come back with a different rendition. What they

planned to show them was a collaboration of ideas of performers, Recreation Advisory

Board members and the Public Arts Commission.

The main focus was full coverage of the stage. The roof was solid, there were columns

and did not shrink the stage. They felt the material went with the design of the

community center and the park. It was a simple shed roof with a low sloped to the back.

It was painted metal and signage was similar to that on bridges and greenways and felt

appropriate. The underside was a design for the art component. They worked with the

artist to reimage what that would be.

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One comment they took away from the Recreation Advisory Board was the shape of the

front columns. They would do selective demolition to the stage and put back in kind and

replace the existing stone stage.

The artist Mr. Jim Hirschfield created the artwork in the ceiling. It would be an enclosed

feature but offer some light. It would not take away from what was there in the park

currently. He said the shelter was adaptive like the old barns, showing the elements of

nature and celebratory of concerts. It was stunning and captivating. To achieve the

look, they created a laser cut ceiling pattern of a dandelion and firework display. The

lights would change color. The sun light would enhance the visual effect of it. During

concerts, the design would project onto the floor and show revolving images of fireworks

in the sky. Images would show from the cceiling and floor and give a lyrical

performance. Performers could turn off the lights or could use the design for props or

inspiration. The design would project on the dark blue ceiling and give an image of a

dandelion or firework depending on interpretation.

Ms. Heights stated they had submitted the design to the planning department for minor

site review. They received approvals. The Board of Commissioners really liked the

redesign.

ACTION: Commissioner Simpers made a motion to approve the design for the Joyner Park

cover.

Commissioner Harrington seconded the motion, which carried (4,0).

1.3. Capital Area Food Network (CAFN) - Additional Information

Customer Service Supervisor Brown gave the board an update. He shared the IT

Department had delivered two laptops to two agencies – New Bethel Baptist Church and

Glory Tabernacle. The other two laptops, he presented to First Lady Marion Holloway at

the Hope House and Universal Outreach.

The committee decide to hold small group meetings on Thursdays. They would go

through the short-term, low impact tasks and prioritize. He thanked the board for their

support and shared he would keep them update.

2. Discussion of Monthly Financial Report

There were no questions for the Finance Department.

2. Review of Draft Agenda for Upcoming Regular Meeting

The Commissioners reviewed the items on the draft agenda.

3.1. Review of Oct. 16, 2018 Agenda.

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4. Other Business

Mayor Jones said the Wake County Northern Regional Center needed approval to waive

the parking along Holding Ave. to allow for curbside voting.

ACTION: Commissioner Reeve made a motion to approve the design for the Joyner Park

cover.

Commissioner Simpers seconded the motion, which carried (4,0).

5. Commissioner Reports

Commissioner Simpers said she had been asked if the Town of Wake Forest could have a

trophy that Wake Forest High and Heritage High could pass along as a fun rivalry for the

two teams. She said she would mention to the board.

Commissioner Harrington said The Wall That Heals would be in town in two weeks.

There would be an official opening. He hoped everyone would come out to the parade.

He mentioned tickets were now available for the Community Christmas Dinner to be held

on December 3, 2018.

Commissioner Simpers said with all the events happening at Joyner Park, she noticed a

need for organized parking. If there was a group that wanted to volunteer to contact

Parks and Recreation Director Wall.

Commissioner Wall-Lennon said it seemed everyone enjoyed Good Neighbor Day. She

recognized Human Resources Director Jones for doing a wonderful job coordinating.

Commissioner Reeve commented the same. She thought the aquatic center opening was

spectacular.

Mayor Jones said the aquatic opening was a great day. Parks and Recreation Director

Wall and staff deserve a lot of credit for the work to get that finished. She knew it would

be a great thing for the community for a long time to come.

She commented the Dance Festival was a beautiful thing. It was incredible to have an

event of that caliber here in Wake Forest. They had professionals from all over the

world, dancing and providing choreography.

Town Manager Padgett reminded everyone the retreat/update tomorrow would start at 9

a.m. at the Renaissance Centre and that they would be touring different project sites.

6. Adjournment

With nothing further to discuss, Mayor Jones adjourned the meeting at 5:55 p.m.

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Joint Public Hearing Meeting Minutes

October 2, 2018 7:30 PM

Board of Commissioners Present: Mayor Jones, Commissioners Harrington, Pate, Reeve,

Simpers, and Wall-Lennon Board of Commissioners Absent: None Planning Board Members Present: Ed Gary (Chair), Grif Bond, Chuck Moseley, Al Hinton, Joe

Kimray, Colleen Sharpe, Karin Kuropas, Karlene Turrentine and Thorsten Hamp

Planning Board Member Absent: None Town Staff Present: Brendie Vega, Assistant Community Services Director Patrick Reidy, Senior Planner Terry Savary, Planning Technician/Deputy Town Clerk Michelle Michael, Senior Planner (Historic Planner) Kip Padgett, Town Manager Scott Miles, Public Infrastructure Engineer Eric Vernon, Town Attorney 7:30 P.M. – Joint Public Hearing Begins (Planning Board & Board of Commissioners) 1. CASE RZ-18-06, Townes at Gateway Commons Amendment: Request filed by McKee Homes

LLC to amend the previously approved Residential Mixed-Use Conditional District (RMX-CD) to add six townhouse units, and approval of associated Townes at Gateway Commons Subdivision Master Plan.

Senior Planner, Patrick Reidy stated that the applicant is Mika Management Solutions, LLC and the property owner is McKee Homes, LLC. The property is located at 0 Gateway Commons Circle and the total project is 7.61 acres. Mr. Reidy stated the purpose behind the amendment is to add 0.84 acres on to the previously approved rezoning and site plan; which is a total of six additional townhome units for a total of 78 townhomes. Mr. Reidy stated, per the Community Plan, the subject property is in the Town’s Center Zone. The area is distinctly urban in character. Distinguishing features of this area include its walkability, mature street trees, and well-integrated street network. It has the full range of urban infrastructure in place, including water, sewer and stormwater services. New residential development should be at a truly urban density, with the objective of placing a greater number of buying households within walking distance of the downtown commercial district, or nearby neighborhood services. The additional townhouse units provide residential opportunities adjacent to neighborhood services provided within that planning area as 10

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desired in the Community Plan. Mr. Reidy stated with the proposed amendment there would be a little more connectivity for emergency services that could better serve that area. The rezoning request is consistent with the Wake Forest Community Plan and Unified Development Ordinance in that:

1. The proposed development will provide sidewalks on both sides of all applicable streets. 2. The proposed development will minimize sprawl and land consumption, and promote a

walkable community, compact in form. 3. The proposed development will enable walking and biking to other neighborhoods and

shopping and work areas. 4. The proposed residential development continues to provide for funding to help meet the

demand for open space and recreation created by the development by paying Recreation Fees at building permit.

5. The proposed residential development a fully connected honeycomb of streets that will be employed to promote convenient circulation within the neighborhood and provide for multiple, alternative outlets from the area to adjoining neighborhoods and major streets.

Mr. Reidy stated that the same conditions from last time still apply. There are several uses that carry over from the development’s previous approval. The main one is the number of townhomes. The Planning Board asks to find CASE RZ-18-06, Townes at Gateway Commons amendment to be reasonable and consistent with the applicable policies of the Wake Forest Community Plan and recommend approval of the requested Conditional District zoning district amendment. Mr. Gary asked what the intended use and need for the stub located to the south of the proposed extension. Mr. Reidy believed it was being retained for possible rework by the Charter School. Mayor Jones asked about open space requirements. Mr. Reidy replied that the credit still applies to this project. He stated that within the 0.84 acres there is open space; which meets the requirement. Ms. Vega stated on the original plan they used the allowable credit listed in the UDO to receive a reduction. Ms. Vega said the ordinance was changed last month but they were already in the process, so it was not applied. Ms. Vega stated they do have a reduction in park space but have an access in open space. Mr. Kimray said going back to the original plan, that was approved, they shifted some of the buildings that were laid out from what we are seeing currently. Ms. Vega stated that was done during the construction plan process. Mr. Kimray said it appears that a tree protection area at the south end of the project has been eliminated as well. Ms. Vega stated that the applicant can address that. Mr. Bond asked for clarification on the requested action in the staff report regarding the 0.84 parcel to what was previously approved. He said it doesn’t say they want to rezone the 0.84 parcel, which is currently Highway Business. Mr. Reidy stated by incorporating the parcel, RMX-CD would overtake the Highway Business that is there. Michael Kaney, with Mika Management Solutions, LLC addressed some of the questions asked by Board members. Mr. Gary asked if the area under consideration is incumbent upon the sale

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purchase and agreement with the Charter School. Mr. Kaney replied yes. Mr. Moseley said last year he was concerned about the concrete runoff and that the retention pond wasn’t going to be big enough. Mr. Kaney stated that when the project is fully built out it will be fully excavated to accommodate runoff from this development, including the 0.84-acre tract. Commissioner Wall-Lennon asked if the trees that were taken down by the contractor were going to be replaced. Mr. Kaney stated they intend to have the trees replaced. Ms. Kuropas stated when this was presented at an earlier date, the Principal of the Charter School was concerned about the screening. Ms. Kuropas asked if there will be additional screening provided. Mr. Kaney said their goal is to leave as much of the existing vegetation as they can. He said what is shown on the landscape plan is what’s being proposed. Mr. Kaney stated no fence is currently planned. Commissioner Wall-Lennon asked what the Principal’s feedback was. Ms. Kuropas stated the Principal of the Charter School was asking the Board not to approve it so that people would not walk from the townhomes on to school property. Commissioner Wall-Lennon asked what concessions were made. Mr. Kaney stated he was under the impression that her concern was the school kids walking on to the townhome property and was worried about the pond. Ms. Reeve said everybody was concerned about the pond and thought there was some conversation that it would be fenced in. Mr. Kaney said it currently has a fence and when they go back in and expand the pond they’ll fence in the entirety of the pond area. There were no more questions or comments. No one was present to speak in favor or opposition of the proposal. Mayor Jones closed the public hearing at 7:58 pm. 2. CASE RZ-18-12, 417 S. Main Street: Request filed by Mike Perry to Rezone 0.43± Acres

located at 417 S. Main Street from General Residential (GR3) to Residential Mixed-Use Conditional District (RMX CD) being Wake County Tax Pin: 1841-40-1249 and approval of the associated 417 S. Main Street Site Master Plan.

Senior Planner, Patrick Reidy presented the staff report stating that the applicant is FLM Engineering, Inc. The property owner is Johanne Durham. The property is located at 417 S. Main Street and the size of the property is 0.43 acres. The existing zoning is General Residential 3 (GR3). The requested action is to rezone property to Residential Mixed-Use Conditional District (RMX CD). The applicant is repurposing the house for a law office. The subject property is in the Historic Town Core Zone (which is included in the Town Center Zone) per the Growth Strategy Map. Per the Community Plan, the Historic Town Core is defined as including most of the older developed properties in Town and is made up of the traditional downtown commercial area and surrounding neighborhoods. The area is distinctly urban in character. Any development or redevelopment should “respect the modest scale” and focus on pedestrian oriented development.

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Meets principles and policies outlined in staff report and it is specifically consistent in that the rezoning:

1. The proposed development will minimize sprawl and land consumption, and promote a walkable community, compact in form.

2. Streets are as wide as necessary to serve their intended purpose and anticipated traffic volumes.

3. The proposed development will enable walking and biking to other shopping and work areas.

4. The proposed development is limited to only a few uses and maintains the residential character of the neighborhood to the greatest extent possible.

The proposed conditions of the site are:

1. Uses limited to the following: single family detached dwelling units, accessory dwelling units, home occupation, and professional services

2. Limit the maximum density to 3 dwelling units per acre 3. Prohibit Terrace/Light Court or Shopfront/Awning frontage types 4. Establish the minimum setbacks: Principal front setback: 30’ Side setback: 5’ Rear setback:

20’ 5. Establish the minimum accessory building side setback as 5’ and rear setback as 10’ 6. Limit the maximum building height to 2 stories

Signage to be compatible with the Wake Forest Historic District Design Guidelines 8. Exterior building modifications to meet the Secretary of Interior Standards requirements per

Wake Forest Historic District Guidelines. 9. The parcel shall conform to the buffers as shown on the Site Master Plan. 10. The Site Master Plan is a condition of the rezoning and any amendments of the Site Master

Plan will require an amendment to the Conditional District unless the Administrator finds the modification to be minor and in keeping with the spirit and intent of the adopted Site Master Plan.

Mr. Bond asked for clarification of the physical characteristics on page 3 of the staff report that reads:

The site is an existing residence with a shed in the rear yard, all of which are proposed to remain. The use of the building may not be used for residential if the rezoning is approved.

Mr. Reidy stated if approved, it’s under contract to become purchased by Mike Perry and his law firm to house their offices. Mr. Bond asked if a law firm vacates the property can somebody move back in as residential. Mr. Reidy replied yes, based on the proposed conditions it still can be a single family detached dwelling unit, accessory dwelling units, home occupation and professional services. Mr. Reidy stated it can be a home or any type of professional services. Mr. Bond asked if they could have a cottage house in the back. Mr. Reidy replied, if proposed, we would probably find that they’d need to have an amendment to the site plan. Applicant, Jon Frazier with FLM Engineering, Inc. is representing Mr. Perry and his law firm. Mr. Frazier stated that the conditions they’ve proposed are very similar to a case that was approved

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recently at 218 S. Main St. Mr. Frazier stated the intent is to use the home for an office and to limit the impacts and maintain the historic character. Ms. Kuropas asked where the ADA entry would be. Mr. Frazier replied that the main entrance would be in the front and would be most accessible for ADA entry. There were no more questions or comments. No one was present to speak in favor or opposition of the proposal. Mayor Jones closed the public hearing at 8:07 pm. 3. CASE SD-18-06, LEDGE ROCK GREEN: Subdivision Master Plan request filed by R2

Development for 22 single-family dwellings on 12.76 acres located at the terminus of Cardinal Crest Lane and Ledgerock Road, being Wake County Tax PIN 1840-87-0994.

Mayor Jones turned the meeting over to Town Attorney, Mr. Vernon. Mr. Vernon reminded everyone that the meeting is a quasi-judicial evidentiary hearing concerning Case SD-18-06; an application for a subdivision master plan approval submitted by R2 Development for 22 single-family dwellings on 12.76 acres located at Ledgerock Green Subdivision. Mr. Vernon confirmed with members of both Boards that no Board member had any undisclosed ex parte communication or conflict of interest regarding this matter. No Board members had any conflict or undisclosed ex parte communications. Assistant Community Services Director, Brendie Vega and Senior Planner, Patrick Reidy were both sworn in. Mr. Reidy submitted the staff report for Case SD-18-06 for Ledgerock Green Subdivision. He stated the applicant is R2 Development and is requesting approval of a subdivision master plan. Mr. Reidy stated the location of the proposed subdivision is located at Cardinal Crest Lane and Ledgerock Road. He said the request is for 22-single family units to be located on 12.76 acres with a density of 1.72 dwelling units to the acre. The maximum permitted density in the GR5 district is 5 units to the acre. Public services will be provided. Municipal water and sewer will be extended to the lots to support the development during the construction of the roads. Mr. Reidy stated the application is proposing to dedicate open space to the Town of Wake Forest for fee simple ownership to maintain the existing Dunn Creek Greenway. Mr. Reidy stated that a neighborhood meeting was held on September 20, 2018 and the attendance record and meeting notes were included with the agenda. Mr. Reidy stated that there will be 17 lots off Cardinal Crest Lane and 5 lots off Ledgerock Road. He showed the landscape plans illustrating street trees and a 15-foot volunteer buffer that is provided on lots 1-9 and an 8-foot wide buffer on lots 18-22. Staff proposed Findings of Fact for Case SD-18-06 below:

1. Finding 1: The plan is consistent with the adopted plans and policies of the Town, in that the proposed subdivision master plan is consistent with the applicable recommendations of the Wake Forest Pedestrian Plan, and the NC-98/Dr. Calvin Jones Highway Corridor Plan.

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2. Finding 2: The plan complies with all applicable requirements of the Wake Forest Unified Development Ordinance, the proposed subdivision master plan meets the requirements of the Unified Development Ordinance with regard to land use, lot sizes and other subdivision requirements, storm water, erosion control, and buffering.

3. Finding 3: There exists adequate infrastructure (transportation & utilities) to supports the plans as proposed, in that the proposed plan includes the extension of public utilities, and streets to support the development.

4. Finding 4: The application will not be detrimental to the use or development of adjacent properties or other neighborhood uses, in that the proposed development is a permitted land use in the GR5 Zoning District and has been designed to meet the requirements of the Unified Development Ordinance and utilize natural open space areas.

Planning staff recommends approval of the request based on the findings of fact as listed in the staff report. Mr. Moseley asked if the approximate 6.22 acres of open space is in addition to the 12.76 acres proposed or is it part of it. Mr. Reidy replied that it’s part of the 12.76 acres. Ms. Sharpe asked if the subdivision had already been approved for the proposed property. Mr. Reidy replied that he believes it was approved in 2015 and that this proposal replaces the one that was previously approved. The previous submission was with a different developer. Mr. Reidy’s understanding is that the developer couldn’t find a buyer; whereas the current applicant is the developer and the builder. Mr. Bond asked how long the cul-de-sac is. Mr. Reidy replied that he didn’t have the measurements on hand. Andrew Petty with Curry Engineering Group, 205 S. Fuquay Street, Fuquay-Varina, NC 27526 was sworn in. Mr. Petty was in attendance to speak on behalf of R2 Development. He addressed the concern of the previous development, stating that he does not believe that the Board voted on that particular project. Mr. Petty stated the request was recalled because the previous developer was strictly a land development company only and did not have the ability to build houses, nor could the developer find a buyer for the houses; so therefore, that’s why they pulled back out. Mr. Petty also addressed the question asked by Mr. Bond regarding the length of the cul-de-sac. Mr. Petty said it’s approximately 600 feet from the existing intersection to the middle of cul-de-sac. Mr. Hinton asked why there are 2 stub outs on the side of cul-de-sac. Mr. Petty stated that the stub out to the south is the parking for the mailbox kiosk. Mr. Bond asked how the cul-de-sac is typically measured. Mr. Petty replied they usually measure centerline to centerline. Mr. Bond asked Mr. Petty if he was aware that the maximum length in the UDO is 400 feet. Mr. Petty replied yes but stated there is a provision in the ordinance that allows to extend the cul-de-sac length if there are site constraints that allow for that to be extended. Mr. Petty stated in this situation, making the crossing and connecting over to Dunn Creek, would be an environmental impact that is not necessary. Mr. Bond asked where in the ordinance does it state that. Mr. Petty said in the UDO, Chapter 6.5.1 E.

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Mr. Kimray asked if lots 18-22 will have their mail delivered to a mailbox kiosk or will they have postal delivered. Mr. Petty stated there will be two mailbox kiosks and said the post office no longer permits individual mailboxes. Mr. Bond asked staff if they could put Chapter 6.5.1 E up on the screen to discuss. Mr. Bond asked if Chapter 6.5.1 E should be read and asked how to get it in the record. Mr. Vernon stated that it’s sufficient to have the recommendation added to the record and have staff proffer it to the Board. Mr. Reidy stated that staff did analyze it as part of the development and found that based on what Mr. Petty stated it would make no sense to do a stream crossing and felt that it did have constraints that would allow for a longer than normal cul-de-sac. Ms. Turrentine asked if the tree buffers being put in during building will remain there. Mr. Petty replied yes, the tree buffers will stay. Ms. Kuropas asked about the berm being put up against the highway. Mr. Petty stated there is an existing berm up against the highway, not to be installed, and is a berm that will be preserved in place. Mr. Bond said on one of the drawings (page CO-1) it mentions a flood hazard and wanted to know if any of those lots were at risk for flooding. Mr. Petty believes that all the lots are outside of the floodplain. Mr. Bond asked if the entire lot is outside the floodplain, not just the structure. Mr. Petty stated that he believes that’s correct. Ms. Vega stated it is a requirement of the Town’s ordinance that they be outside the floodplain. No one was present to speak in favor or opposition of the proposal. Mayor Jones closed the public hearing at 8:27 pm. _______________________________

Deputy Town Clerk _______________________________

Mayor

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Wake Forest Board of Commissioners

Mid-Year Update Minutes

October 3, 2018 at 9:00 AM

Mayor Jones called the meeting to order at 9:00 a.m.

Council Members Present Staff Present

Mayor Vivian Jones Kip Padgett, Town Manager

Commissioner M. Greg Harrington Candace Davis, Assistant to the Manager

Commissioner Brian Pate Eric Vernon, Town Attorney

Commissioner Anne Reeve Deeda Harris, Town Clerk

Commissioner Liz Simpers Cathi Pope, Executive Assistant

Commissioner Bridget Wall-Lennon Aileen Staples, Chief Financial Officer

Chip Russell, Community Development Director

Bill Crabtree, Communications Director

Magda Holloway, Public Works Director

Virginia Jones, HR Director

Holly Miller, Environmental Engineer

Lisa Hayes, Downtown Development Director

Jeff Leonard, Police Chief

I. Welcome and Overview

Mayor Jones welcomed everyone. She asked everyone to review the Strategic Plan. At

the January Retreat they would focus on it and set goals for the next 18 months to 2

years.

She shared she had been doing reading on change. She asked the question - if people

naturally resist change. She said not necessarily. She continued that most people feared

it. With organizational change, people feared the change would result in a loss for them.

Change was always associated with resistance or negative. It was not the change, but the

perception that he/she would be worse off. She challenged all to think of this when

working on new ideas and projects. Were they about real change or not; not just change

how do things, but your challenge should be what people will lose if the change occurred.

How will the project affect you or help you? Also, what problems may it bring or impact

would it have on the customers or residents? Would it be a negative impact on them?

She suggested sharing ideas to have a positive impact. Engage in candid conversation to

create better programs and be advocates. 17

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She read an article in Governing magazine. There was often and an unrecognized

experience of those in charge and those in public service. Who rides the bus – those with

less educated and money, but who designs and runs the service – well educated and

affluent professionals. Understand that in government it took effort. Instead of seeing

data for operational efficiency, look at it from the customer’s perspective.

In the strategic plan, she wanted the work to address deficiencies in the relationship

between the government and the people and the relationships between ourselves.

She attended a meeting of the Triangle J Council of Government. She was impressed

with their topic emphasis on relationships. You had diversity, inclusion and equity. She

asked:

Can have diversity - which we do, but it was not inclusive

Was everyone included in planning or in giving opinions?

Can have diversity and inclusion but not have equity – is everyone benefitting

Towns were suffering because of too much process and not enough doing. We need to

figure how to do more and process less and work on deficiencies in relationships.

Town Manager Padgett said the board would get update on projects and then take a tour

and visit the following sites: Senior Center, Joyner Park, Holding Aquatic Center, and

Stadium Drive, Pedestrian projects on Wait Ave., Front St. and Royal Mill Dr. He

reviewed the agenda and started with Economic Development Director Cannon.

II. Economic Development Update

Economic Development Director Cannon stated as of April, he had been with the town

2.5 years. He had spent a lot of time on data and building relationships within the

community. He said Wake Forest was growing into a big city, but still had its small-town

charm. His department consisted of him and Senior Project Manager Jennifer Gaston.

The department objectives were to:

Promote the Town as a destination for business and industry

Work to expand tax base

Increase job opportunities

Foster a positive economic impact on the community

In 2016, the Town created the Wake Forest Business and Industry Partnership (WFBIP),

a not-for-profit 501(c)3 organization to faciliate and lead economic development in

collaboration with the Town. With the 501(c)3 status, they could have more flexibility in 18

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the partnerships they could enter into. With the management service agreement,

everything was working together fairly well.

He shared a few things they did. A lot of time was spent on gathering research,

marketing and responding to requests for information (RFI). Companies send for

information when looking to expand for land or to build their labor pool. Sometimes

there was a rush to receive the information. It was good to have in a database of

information. They also received requests from the state, county, partner organization

and staff within the town. He shared they received 70 RFIs in FY 17-18. They also

participated in a lot of meetings and projects. They also receive research inquiries. That

was different from an RFI in that those are specific requests from a broker looking for

marketing and employment data. They received seventy requests.

They worked on strategic marketing. They launched the website. Since launched, there

had been 10,800 unique visitors to the site. He mentioned the site had received

recognition from accredited organizations.

He showed the first video produced for the Economic Development Department. It was a

Telly award bronze winner. The video had recently received two awards from the IEDC

– International Economic Development Council. The Telly Awards competition was for

populations between 30,000 – 200,000. He explained the Telly Awards was an “Emmy

Award” for non-broadcast content. To date, it had nearly 13K views online. Out of five

hundred applicants, the Town of Wake Forest won two awards. They received great

feedback on the use of the BIP and the town logo. He thanked the Communications

Department in all they did to help them (especially Communication Director Crabtree and

Communications Specialist Martinson). The department started from scratch on social

media. To date, there were over 1400 followers on social media (Twitter, LinkedIn,

Facebook and Instagram).

The Economic Development Department conducted business retention visits. As well as

working to bring businesses in, they also wanted to focus on the business already here

and see how they could help and be a resource for them. He shared the recurring

feedback was the need for land for job growth and expansion opportunities. There was

also a need for entrepreneurial resources/incubators.

For the entrepreneur incubator, there were two organizations interested in partnering.

There were two properties under consideration and two banks considering financial

support. They were finalizing how the WF BIP and the Town could play key roles.

He showed a video of how the WF BIP (Business & Industry Partners and the Town of

Wake Forest could play key roles in this area. It was PowerSecure’s Entrepreneurial

Story (featuring Sidney Hinton, CEO). It was part of a marketing campaign being

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developed for “National Entrepreneur” month. http://www.discoverwakeforest.org/ -

https://www.youtube.com/watch?v=Kp_kvMxwtks&feature=youtu.be.

Site acquisition / Technology Park

There was a large well-known track of land located in Wake Forest. The WF BIP was in

on-going negotiations with the owner of a 200-acre parcel in town. The owners were

interested in redeveloping all of it. He was excited and proud to announce after two years

of communication and negotiation, the owners and WF BIP were in agreement to move

forward in a joint development project with the Southeastern Theological Seminary.

They saw themselves as project liaisons. There were two projects planned for downtown

staff were also excited about – Powerhouse Row and Stockbury Manor. He mentioned

light industrial space was lacking in the town. There had been just one vacancy, which

the town had purchased.

He said they were involved with incentives and partnerships. He explain the difference

between economic development incentives and partnerships. Incentives were limited to a

piece of legislation - provided financial incentives based on jobs and investment –

company was given break on taxes due to the jobs/investment they are bringing - only if

there are competing locations for the project. Anything else would be a partnership.

Examples given were PowerHouse Row in supporting the streetscape project and

relocation of WFPD Annex and purchasing SunTrust for redevelopment opportunities.

Commissioner Wall-Lennon asked did the town offer any incentives. He said not to his

knowledge at least since he started to work with the town. Mayor Jones shared they had

given the Wireless Center a grant, which they were paying back. Economic

Development Director Cannon said partnerships were a benefit if it could bring long-term

but not in competition to go somewhere else.

He said key partners with the BIP were:

Planning – land rezoning

Inspections – trying to get projects off the ground

Communications – marketing; they had done wonderful work for the department

WF Downtown – liaisons w/companies downtown

Wireless Resources

R!OT Labs – entrepreneurial and incubators

ElectriCities – creative economic development consulting at no cost for strategy

assistance because the town was a member

Retail Strategies – retail approvers

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He shared in regards to retail most communities would take what they could get.

Retail Strategies helped to pinpoint particular companies you would want to see

and then you could go after them.

Other partnerships included:

Franklin County – They were working to find out how to market the northern

Wake Co area

Wake ED - events and RFIs

DFI – Development Finance Initiative. He explained this was a part of the UNC

School of Government. It was born out of need when mixed-use developments

became popular. It cost a lot for a person to pay for on their own. Investment

was required. The town had no idea if a company would be a good investment

long-term. The DFI evaluated proposals. They were a resource for towns and

developers.

He mentioned the proposals with the seminary property and old SunTrust Building. He

shared the board could help by being proactive. They could protect key land tracts for

future development, gain control of key available land and develop future land-use plan

map.

Commissioner Pate asked about the videos he had shared; were they available to the

public. They discussed how they could make more connections through social media and

other media outlets and the cost.

Commissioner Reeve asked how they could be a liaison for projects and was there

potential for the sport complexes like ones happening across Wake Co. She felt the town

needed some kind of signature sports venue like the sports complexes in Morrisville,

Cary and Apex. She said maybe Wake Forest could have a center for lacrosse, tennis or

some niche to draw people to Wake Forest. There were alot of travel sports that needed a

venue.

Commissioner Wall-Lennon said the town did an excellent job of marketing. She thought

maybe new citizens were missing out. There was a need to get people here more often

and get disposable income dollars. Mayor Jones said the economic development should

include tourism and arts. Cultural arts brought in business. Communications Director

Crabtree shared the various mediums his department used to get information distributed

and also trying to reach out to television. He said that with the turnouts to events, he felt

the word was getting out.

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III. Downtown Development Update

Downtown Development Director Hayes gave an overview of her department. She stated

the Downtown Development Department was an economic development program that

championed the growth, well-being and quality of life within the downtown community.

They worked together well with the other departments and especially with the

Renaissance Centre to provide quality programming.

She stated the Town of Wake Forest was a North Carolina Main Street Program as well

as a National Accredited Main Street Program. Both designations emphasized economic

development in a preservation-based program and both programs required certain

standards to meet to achieve and maintain accreditation.

In addition to the Town of Wake Forest’s Renaissance Plan and Strategic Plan,

Downtown Development also worked with Wake Forest Downtown, Inc. (our Main

Street Partner) to assist in facilitating their plan of work.

The current focus of the department were events, renaissance action items, tasks in the

strategic plan like the Front St. project and to offer quality events and programming and

be a destination location. They also continued relationship building and partnered with

downtown stakeholders, as well as with over 30 community partners.

Staff managed internal operations as well as HR functions for three direct reports and

thirteen indirect reports. They were also responsible for the financials for WF

Downtown, Inc. as well as other tasks. They also participated in quality programming

that brought value to Wake Forest such as the Wall That Heals and the Wake Forest

Purple Heart Dinner.

As far as the economic impact, last year’s events with the Christmas Parade, Friday Night

on White (not counting the attendance at the Renaissance Centre events and

programming) there was an estimate of 112, 000 visitors. In polling the downtown

business owners there were alot of first time visitors. They reported an increase in sale

on event days - not just downtown but around the town and as well as in Franklin Co.

Data showed there was a huge increase in sale in areas outside of downtown suggesting

people grab dinner or also shop before coming downtown. At the economic development

summit, they talked to new businesses and Wake Forest Downtown Inc. polled

participants. Most stated the events were why they came to Wake Forest.

She shared there was a demand for downtown housing. There were currently 250

residential units. There would be 159 more added in the next two years. There were only

7 of the 108 commercial units vacant. Finding space for new businesses would be

dependent on infill development and innovative use of space. Current investment in the

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downtown was close to $64 million, with over $53 million in private investment and

$10.8 million in public funding.

She said PowerHouse Row would be great for downtown. She also appreciated the town

support with that project as well as the purchase of the old SunTrust building. She said

implementation of the objectives in our Renaissance Plan and Strategic Plan would

continue to add to the growth and vitality of the community core. There was a continued

emphasis on connecting our core It was necessary to create a continuous, vibrant

pedestrian environment. They also needed to preserve the historic character of

downtown. Retention and expansion of existing businesses was important as well as

continuing to build on our “Sense of Place” to position Downtown Wake Forest well in

the coming years.

Commissioner Wall-Lennon asked what interest there was in development beyond White

Street (north of CVS). Downtown Development Director Hayes said a boutique hotel

and new office and mixed use development had been mentioned. Roosevelt Ave was in

line with the Renaissance Plan. There was a strong interest in that core (northern edge of

downtown).

IV. Wake Forest Reservoir Discussion

Environmental Engineer Miller gave the board background and an update on the Wake

Forest Reservoir. It was located in the NE corner of NC-98, Traditions Grande Blvd,

Wait Ave, and Jones Dairy Road. It was built in the 1960s to provide drinking water.

The Treatment Plant was built in 1967. In 2005, the town merged with the City of

Raleigh and transferred ownership of the reservoir and pump house to the City of

Raleigh. In 2014, the town built the boat ramp and started design of WF Reservoir

Recreation Improvements Phase 1 and subsequent return of reservoir back to the Town.

The town began discussion on transfer of ownership due to nonuse. In 2016, we began

the property assessment of the dam and the water treatment plant.

She shared the City of Raleigh wanted to sign over the reservoir to the town. She shared

with the assessment the dam was classified as a high hazard structure. A dam was

classified as medium-high hazard for the potential for downstream impacts/loss of life if

the dam breached. NC Dam Safety regulations required all high-hazard dams to pass the

½ PMP which is 20” of rain. These regulations were revised in 2013 after the Coal Ash

Management Act was passed in 2014.

She gave a background of the assessment. The Freese and Nichols Dam Assessment

evaluated the existing conditions of the earthen dam and spillway capacity in relation to

age, composition, and NC Dam Safety regulations. The team at Freese and Nichols

reverse engineered the dam to determine the amount of rainfall and flow that the dam

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could handle during large events. The assessment also looked at watershed development

and runoff volumes to determine worst-case scenarios for present and future conditions

and then modeled through a program called HEC-RAZ.

For Hurricane Florence, the City of Raleigh planned and drew down the reservoir before

the weather event. What was important was education, awareness and training. She said

drainage went as far north as downtown Youngsville. Hwy 98 was a backup as the

elevations were similar. She said there were a couple of options the town could take.

Option 1 - Breach Dam

City of Raleigh proposed this option. This would drain the dam, restore the stream and

connect the creek to have a natural stream. This would reduce the risk and liability of the

town and City of Raleigh but at what cost. It would lose it’s recreational value

Option 2 - Upgrade Dam & Decommission the Water Treatment Plant. There were two

alternatives with this option. They were:

Alternative 1:

– Raise dam height 5 feet to meet NC Dam Safety Regulation

– Decommission WTP (Water Treatment Plant)

– Impact to view shed

– Cost $1.9M

Alternative 2:

– Raise dam height 2 feet to meet NC Dam Safety Regulation

– And add secondary emergency spillway to handle additional capacity

– Decommission WTP

– Cost $1.6M

Community Development Director Russell mentioned there was a 3rd alternative. They

could lower the level of the lake for recreational activities yet maintain yield for having

drinking water. The town could reclaim land at the north end to help with trails. Some

improvements would still be needed.

Environmental Engineer Miller summarized staff recommended accepting from the City

of Raleigh and leave the reservoir for recreational use. If the commissioners decided to

decommission it, then have it as a future park. The town would need a bond to pay for it

and make the upgrades. Staff had looked into grants, but there were none to fund dams.

After discussing the options, the Mayor and board said they were in favor of accepting it

from the City of Raleigh and upgrading to have it as a recreational facility.

V. Public Works Policy Update

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Public Works Director Holloway said this started as the Manual of Specification,

Standards and Design. It was combined in the UDO. In September, it was taken out of

the UDO. Staff were trying to adopt a public works policy to stay current and up-to-date

with regulations. The Public Works Policy Manual would include:

1. Environmental Services Policy

2. Minimum Street Specifications/Pavement Design

3. Snow Plan

4. Street Division Policy

5. Street Tree Policy

6. Traffic Calming Policy

Staff would bring the policy to a work session for review. This would take the place of

the MSSD. It would be in more non-technical language. The MSSD was for

engineering.

They asked about traffic calming and speed tables. Public Works Director Holloway said

this policy would address anything in the right-of-way looking at things like bridge

approaches, pedestrian crosswalks, etc. The policy was not addressing easements; but,

would add an additional policy that would entail those options.

VI. Discussion of Appointed Boards/Commissions

Human Resources Director Jones said staff was looking for a Code of Ethics for the

advisory boards and commission. For federal grants, the town needed to show as part of

the grant support to have a Code of Ethics and Whistle Blower Policy. They have the

advisory boards sign code of ethics as well.

Staff saw a need to have rules and procedures to help when there were citizens serving in

volunteer roles, when they sign up or for those currently serving. They would know they

had a responsibility to remain impartial and not have a specific interest one way or

another on issues. She had provided a draft copy in the packet of information. This

outlined they were working for the community with no financial interest nor personal

interest.

They also had a section for use of social media. Commissioner Wall-Lennon said the

draft was confusing if referring to advisory board or board of commissioners. Human

Resources Director Jones noted to clarify. She also shared most communities were

requiring advisory board members to sign to make sure they understood they had a

responsibility of free speech but ultimately they were acting on the behalf of the

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Town of Wake Forest

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Page 10

commissioners. They also wanted them to understand that when they communicated

through social media, it was creating a social media public record.

Commissioner Simpers said she was in favor of the policy for accountability purposes.

She asked how would the members be trained. How would they be held accountable.

Commissioner Wall-Lennon noted an example with one of her boards she was ex-officio

on. The staff liaison stopped the meeting.

Communications Director Crabtree touched on the social media aspect of the policy. He

reiterated they were not trying to discourage freedom of speech but so the members

would know they were held at a higher standard being on an advisory board. This would

speak to all the boards so it would be made clear they were in a position to create positive

change. If it was a comment or an issue that someone did not like or something that

needed to be addressed, then the person’s comment should be to bring about positive

change.

He gave the example of what brought this to staff’s attention. There was a planning

board member who used their comments to voice their position on the Wake Forest

Community Facebook page. What needed to happen was when they wanted to say

something, it should be said in an open meeting/public hearing. This was the opportunity

to address it. Staff wanted to get the commissioner’s support/comment and then would

speak to the advisory boards.

With social media there needed to be something to refer members to explain the

expectation. The guidelines and policy needed to be clear. Staff had researched and this

was not an uncommon practice. If the commissioners thought it was too detailed and if

suggestions, staff could edit. If people were going to serve the public and volunteer their

time, in doing so she did not think they would have a problem to act in a certain matter.

Having them sign something so they were aware of their roles and expectation was what

staff was asking. They framed it as guidelines so hopefully, they would govern

themselves within those guidelines.

Commissioner Reeve shared an experience with a former advisory board. She was in

favor of giving staff a tool in which to control a situation that otherwise they would have

nothing to fall back on. Commissioner Pate agreed and said there had to be a policy to

enforce it and fall back on.

Town Manager Padgett mentioned the current application process. The Board of

Commissioners were only introduced to the applicants for the Board of Adjustment,

Design Review Board and Planning Board. The other advisory boards and commissions

met with the applicants for their respective boards and submitted a roster of

recommendations. Some of the existing board members were being recommended over

new applicants and asking for a waiver of serving their term limit.

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After discussions, it was decided to return to the process where all applicants would

present to the commissioners for consideration. Hopefully, it would make the appointees

more accountable when appointed to be on a board.

VII. Strategic Plan Update (TBD)

There was not enough time before lunch for this discussion. Town Manager Padgett

said they could discuss the strategic plan at a Work Session if they wanted.

VIII. Lunch

IX. Project Tour

After lunch, the board and staff went by bus to tour the different ongoing projects for an

up close and personal look at the progress and updates. They toured the Senior Center

where Architect Matt Hale and the construction manager explained what was being done

with the center.

Next, they went to the warehouse the board agreed to purchase as the new site for Wake

Forest Power. The Construction Manager at the Joyner Park Community Center gave the

board an update. We then went to the Holding Aquatics Center where Ed Austin

introduced them to the back workings of the Pool House. Assistant to the Town Manager

Davis talked about the Priority Pedestrian and Stadium Drive Projects. Downtown

Development Director showed the work done on Front Street near the railroad underpass

at Roosevelt Ave. All of the Commissioners enjoyed seeing the projects first hand.

X. End

The tour and meeting ended at 3:10 p.m.

27

Wake Forest Board of Commissioners

Meeting Minutes

October 16, 2018 at 7:00 PM

Mayor Jones called the meeting to order at 6:59 p.m. She led everyone in the Pledge of

Allegiance.

Council Members Present Aileen Staples, Chief Financial Officer

Mayor Vivian Jones Brendie Vega, Assistant Community Development

Directo Commissioner M. Greg Harrington Jennifer Currin, Development Services Manager

Commissioner Brian Pate Patrick Reidy, Planner

Commissioner Anne Reeve Magda Holloway, Public Works Director

Commissioner Liz Simpers Virginia Jones, HR Director

Commissioner Bridget Wall-Lennon Scott Miles, Public Infrastructure Engineer

Eric Keravuori, Transportation Engineer

Staff Present Lisa Hayes, Downtown Development Director

Kip Padgett, Town Manager Jeff Leonard, Police Chief

Candace Davis, Assistant to the Manager Darren Abbacchi, Police Captain

Eric Vernon, Town Attorney Matt May, Police Captain

Deeda Harris, Town Clerk Brian Mote, Lieutenant, Public Safety

1. Approval of Agenda

Mayor Jones stated the board needed to add a closed session to the agenda.

ACTION: Commissioner Pate made a motion to approve the agenda adding the closed

session.

Commissioner Reeve seconded the motion, which carried (5,0).

2. Approval of Minutes

2.A. Consideration of Approval of Minutes for Meetings held September 4, 2018

(Work Session and Joint Public Hearing) and September 18, 2018 (Regular Board

of Commissioners Meeting).

ACTION: Commissioner Simpers made a motion to approve the Minutes for Meetings held

September 4, 2018 (Work Session and Joint Public Hearing) and September 18,

2018 (Regular Board of Commissioners Meeting).

Commissioner Pate seconded the motion, which carried (5,0). 28

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October 16, 2018

Page 2

3. Presentations

3.A. Proclamation Recognizing November 24, 2018 at Small Business Saturday in the

Town of Wake Forest.

3.B. Presentation of Annual Reports from the Town’s Advisory Boards.

The following presented highlights for their respective board or commission:

Ellen Turco, Chair, Historic Preservation Commission

Shinica Thomas, Chair, Recreation Advisory Board

Jeske Insinger, Chair, Senior Advisory Board

Historic Preservation Commission

Ellen Turco, Chair, Historic Preservation Commission said they issued fifteen

Certificates of Appropriateness (COA’s) in 2018. Several members of the

commission had received training so they could maintain Certified Local

Government status and therefore be eligibility for competitive grant funds from the

Historic Preservation Fund.

Major projects by the commission:

Underway:

1. 2018 Historic Home Tour

2. Plaque Program

3. CLS Grants

In Progress:

1. Ailey Young House Rehabilitation

2. Updating the Walking Tour Brochures

3. Update design guidelines

Recreation Advisory Board

Shinica Thomas, Chair of the Recreation Advisory Board (RAB) shared

highlights they were most proud of. They hosted five community forums “Picture

80 Acres” to gather community input as to what they were looking for in that

space similar for what was done for the Joyner Park project. They participated in

the Joyner Park ground breaking and looking forward to the community center.

The RAB members served as ambassadors. Each person had taken time to look at

social media media. If there were questions happening regarding Parks and

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Recreation such as Joyner Park, 80 Acres, Spooktacular they tried to respond –

recognizing staff were busy with other tasks.

They hosted the R.I.S.E. and D.R.I.V.E. youth programs and held back-to-school

events. They worked hard to increase male participation. They had received

good feedback on the programs they held. They had doubled participants from

the start of offering programming.

What they were most proud of was that the department had met the 151 standards

to receive national accreditation. Staff had worked three years towards the

project. They were proud to help them achieve that recognition.

Senior Advisory Board

Ms. Jeske Insinger, Chair for the Senior Advisory Board provided the update for

the board. She thanked the commissioners for starting the new project of almost

doubling the size of the Senior Center, as it was a necessity. She shared the center

was vacated as of December 1, 2017 and several attended the groundbreaking

held on June 15, 2018. Administrative offices were moved to the Lodge of Wake

Forest. She thanked The Lodge as well as other partnering agencies around Wake

Forest for allowing senior center programming to continue during the renovations.

Their mission and goals remained the same. As the town grew, so would

participation in the Senior Center. An unanticipated statistic was that by the year

2031, there would be more people 60 and older than youth under the age of 18 in

Wake Co. She gave other statistics noted in her slides.

They felt the decrease in participation, new members and Meals on Wheels served

in house was because of the renovations and temporarily location of

programming. They were sure it would increase as in the past once the center

reopened. That spoke of the value of having the services and activities in one

contained place within the same facility.

She shared 2017-2018 was a year of transition and partner agencies where

wonderful accompanying and agreeing to temporary house many programs. They

year 2018-19 would continue this time of transition, but they were looking

forward to the opening.

4. Public hearings / Public Comment

4.A. Public hearing on a petition requesting contiguous annexation submitted by David

Williams, Sr. for property located at 1047 N. Main St., being Wake County Tax

PIN 1841-78-7056.

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No one attended to speak. Mayor Jones noted this was near the Meadow’s

subdivision.

ACTION: Commissioner Reeve made a motion to approve the petition requesting

contiguous annexation submitted by David Williams, Sr. for property located at

1047 N. Main St., being Wake County Tax PIN 1841-78-7056.

Commissioner Pate seconded the motion, which carried (5,0).

4.B. Public Comment: Mr. Ira Richman had in interest in Item 7.B. He was told public

comment on that item was held during the Joint Public Hearing on October 2, 2018.

5. Consent Agenda

5.A. Approval of a Resolution for an Inter-municipal Agreement to establish

reimbursement of costs to upgrade associated water and sewer line and all

associated valves, boxes and meters with the City of Raleigh, in accordance with

the U-5515 Stadium Drive Complete Streets Project.

5.B. Resolution Recognizing Eric Keravuori on his Retirement.

5.C. Appointment of Randy Bright and Edward G. Bond, Jr. to the Wake Forest

Fireman’s Relief Fund.

5.D. Approval of U-5515 Stadium Drive Complete Streets Project: NCDOT

Supplemental Agreement #5- 50/50 spilt for remaining balance of project.

5.E. Approval of a Resolution authorizing the Town Manager to execute Supplemental

Agreement #1 between the Town and NCDOT for betterment costs for Ligon Mill

Road Bridge Replacement (B-5318).

ACTION: Commissioner Pate made a motion to approve the items listed above on the

consent agenda.

Commissioner Harrington seconded the motion, which carried (5,0).

6. Legislative Items

7. Planning Items

7.A. Consideration of resolution to accept land donation offered by Mill Creek

Associates and Ellerbee Creek Partnership.

Community Development Director Russell explained these lots were recorded as

open space when the Old Mill Stream subdivision was developed. The subdivision

did not have an HOA. The owners asked if town was open to receiving the lots.

Staff began working with the attorneys in December 2017 to do due diligence. It

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was four parcels adjacent to land owners. One of those parcels was a weird

configuration that you could not access and on one side of the road. They

suggested the owners try and maybe sell it to the adjacent owners. Staff were not

recommending the town take that, but the other three parcels.

There was a small family cemetery associated with the Battle-Purnell House in the

offer. Staff recommended the town take that over if the board was ok with it. It

would just need to be cleaned up; there were grave markers. He did say if town

accepted it, they would do further research and make sure there were no cemetery

burials outside the platting and add a fence suitable to the new owners. The

current owners were not related to anyone in the cemetery. Staff wanted to make

sure it was maintained in the current shape and preserved because it was associated

to a nearby historic location. The parcels listed were the ones board was approving

to accept.

ACTION: Commissioner Pate made a motion to approve the resolution to accept land

donation offered by Mill Creek Associates and Ellerbee Creek Partnership.

Commissioner Simpers seconded the motion, which carried (5,0).

7.B. Consideration of Approval of LEGISLATIVE CASE RZ-18-06, Townes at

Gateway Commons Amendment: Request filed by McKee Homes LLC to

amend the previously approved Residential Mixed-Use Conditional District

(RMX-CD) to add six townhouse units, and approval of associated Townes at

Gateway Commons Subdivision Master Plan.

Mayor Jones stated the Planning Board, at their October 2, 2018 meeting, voted 9-

0 to recommend approval of the zoning map amendment (rezoning) request with

the applicant’s proposed conditions. The Planning Board added two recommended

conditions to require fencing around the pond and the replacement of Tree Save

Area #1 from the original subdivision master plan that was accidentally distrubed

during construction.

Commissioner Pate shared he did not attend the meeting, but did watch the video

of the hearing, so he was prepared to vote.

ACTION: Commissioner Pate made a motion to approve LEGISLATIVE CASE RZ-18-06,

Townes at Gateway Commons Amendment: Request filed by McKee Homes LLC

to amend the previously approved Residential Mixed-Use Conditional District

(RMX-CD) to add six townhouse units, and approval of associated Townes at

Gateway Commons Subdivision Master Plan along with the consistency statement

below.

Commissioner Wall-Lennon seconded the motion, which carried (5,0).

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Wake Forest Board of Commissioners

October 16, 2018

Page 6

7.C. Consideration of Approval of LEGISLATIVE CASE RZ-18-12, 417 S. Main

Street: Request filed by Mike Perry to Rezone 0.43± Acres Located at 417 S.

Main Street from General Residential (GR3) to Residential Mixed-Use

Conditional District (RMX CD) being Wake County Tax Pin: 1841-40-1249

and approval of the associated 417 S. Main Street Site Master Plan.

Mayor Jones stated the Planning Board, at their October 2, 2018 meeting, voted 9-

0 to recommend approval of the zoning map amendment (rezoning) request with

the applicant’s proposed conditions.

ACTION: Commissioner Reeve made a motion to LEGISLATIVE CASE RZ-18-12, 417 S.

Main Street: Request filed by Mike Perry to Rezone 0.43± Acres Located at 417

S. Main Street from General Residential (GR3) to Residential Mixed-Use

Conditional District (RMX CD) being Wake County Tax Pin: 1841-40-1249 and

approval of the associated 417 S. Main Street Site Master Plan along with the

consistency statement.

Commissioner Wall-Lennon seconded the motion, which carried (5,0).

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Wake Forest Board of Commissioners

October 16, 2018

Page 7

7.D. Consideration of Approval of QUASI-JUDICIAL CASE SD-18-06, LEDGE

ROCK GREEN: Subdivision Master Plan request filed by R2 Development

for 22 Single-Family Dwellings on 12.76 acres located at the terminus of

Cardinal Crest Lane and Ledgerock Road, being Wake County Tax PIN

1840-87-0994.

Commissioner Pate shared he did not attend the meeting, but did watch the video

of the hearing, so he was prepared to vote. Town Attorney Vernon said it was ok

for him to vote on the quasi-judicial case. Mayor Jones stated the Planning Board,

at their October 2, 2018 meeting, voted 8-1 to recommend approval of the zoning

map amendment (rezoning) request with the applicant’s proposed conditions.

ACTION: Commissioner Pate made a motion to approve LEGISLATIVE CASE RZ-18-11;

One World Way; Consideration of a Zoning Map Amendment (Rezoning)

Request Filed by Moffat Properties, Inc to Rezone 21.75± Acres Located at 0

Burlington Mills Road from Rural Holding District (Rd) to Light Industrial (Li)

being Wake County Tax Pin(S): 1738-79-3931 along with the Conditions,

Findings of Fact and Subdivision Master Plan.

Commissioner Reeve seconded the motion, which carried (5,0).

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Wake Forest Board of Commissioners

October 16, 2018

Page 8

8. Administration and Financial Items

8.A. Consideration of Approval of Special Event/General Liability insurance for the

Christmas Tour of Historic Homes.

Senior Planner Michael said this was the year for the bi-annual home tour co-hosted

by the WF Women’s Club and the Historic Preservation Commission and the town.

Staff was requesting this one-day special-event policy and insurance where the

Town of Wake Forest and the Wake Forest Women’s Club would be named on the

policy. Because the homeowners were giving them access to their property, their

individual homeowner’s insurance did not cover the guests during the tour. This

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Wake Forest Board of Commissioners

October 16, 2018

Page 9

was a general liability for the tour for them. She said the cost was included in the

Historic Preservation Commission budget.

ACTION: Commissioner Pate made a motion to approve a Special Event/General Liability

insurance for the Christmas Tour of Historic Homes.

Commissioner Harrington seconded the motion, which carried (5,0).

9. Public Services Items

10. Parks and Recreation Items

11. Public Safety Items

12. Other Business

12.A. Wake County Tax Releases

12.B. Monthly Report and Project Tracker

12.C. Commissioner Reports

Commissioner Pate participated in a panel with the Wake Forest Leadership group along

with Ms. Carol Pelosi, Bill Fisher and John Rich. He mentioned alot of folks had been

and would be volunteering and working when The Wall That Heals would be in town. He

encouraged those to go out and pay respects. Having the wall here was an awesome

opportunity as it would be the only town in North Carolina to host it. He and the other

elected officials were exciting it was in town and thanked the many volunteers.

Commissioner Reeve said it was great to see the projects in person during the board

update. She attended the Ailey Young House session. She thought it was a great turnout.

She also encouraged all to see the movie, Etched in Stone at Joyner Park if they missed it

at the Renaissance Centre.

Commissioner Wall-Lennon said she attended the State of the County address and enjoyed

working on her first Habitat for Humanity build.

Commissioner Simpers said the Ailey Young session was very interesting.

Commissioner Harrington shared Christmas Tickets were available at $15 each.

Mayor Jones said she had attended Mr. Baker’s Civics classes at Wake Forest High

School. She stated it was always a pleasure to speak with them about local government

and how it related to them and others. She mentioned the Vision Zero committee held

their first meeting.

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Wake Forest Board of Commissioners

October 16, 2018

Page 10

She thanked WF Power, WF Public Works and Public Safety staff for their work during

the storm again. Everyone appreciated the effort in keeping everyone safe the lights on

and the trash picked up. They worked hard and did a great job.

12.D. Closed Session: N.C.G.S 143-318.11(a)(3) Consultation with the Town Attorney

ACTION: Commissioner Pate made a motion go into closed session at 7:58 p.m.

Commissioner Reeve seconded the motion, which carried (5,0).

ACTION: Commissioner Pate made a motion come out of closed session at 8:11 p.m.

Commissioner Harrington seconded the motion, which carried (5,0).

13. Adjournment.

The meeting adjourned at 10:01 p.m.

ACTION: Commissioner Wall-Lennon made a motion come out of closed session at

8:11 p.m.

Commissioner Pate seconded the motion, which carried (5,0).

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-717Submitted by: Ruben Wall Submitting Department: Parks & Recreation Meeting Date: November 20, 2018

SUBJECTWake Forest Parks, Recreation and Cultural Resources Department - National Accreditation (CAPRA) AwardPresentation.

Recommendation:

Item Summary:

ATTACHMENTS CAPRA_Award_Presentation-summary.docx

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Agenda Item: Wake Forest Parks, Recreation and Cultural Resources Department - National Accreditation (CAPRA) Award Presentation

Summary: NRPA and the Commission for Accreditation of Park and Recreation Agencies (CAPRA) presented the distinguished accomplishment during the 2018 NRPA Annual Conference in Indianapolis, Indiana. CAPRA accreditation is the only national accreditation for park and recreation agencies and is a measure of an agency’s overall quality of operation, management and service to the community. This mark of distinction indicates that an agency has met rigorous standards related to the management and administration of lands, facilities, resources, programs, safety and services.

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-729Submitted by: Aileen Staples Submitting Department: Finance Meeting Date: November 20, 2018

SUBJECTPublic Hearing to receive public input on capital needs for inclusion in the five year Capital Improvements Plan (CIP)update for FY 2019-2024.

Recommendation:

Item Summary:

ATTACHMENTS First CIP Public Hearing FY 2019-2024_summary.pdf CIP Schedule 2019.pdf

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Public Hearing to receive public input on capital needs for inclusion in the five year Capital Improvements Plan (CIP) update for FY 2019-2024

Preparations are underway to update the annual Capital Improvements Plan. The hearing is to receive comments for capital needs over the next five years beginning with FY 2019 and ending with FY 2024. This is the first of two public hearings. The second public hearing to receive comments on the proposed update before adoption will occur in February or March 2019. The CIP is the first step in the Town’s annual budgeting process. CIP update schedule attached.

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CAPITAL IMPROVEMENTS PLAN UPDATE SCHEDULE For fiscal years 2019 thru 2024

1) Materials and instructions distributed to Department Directors November 2, 2018 2) Public Hearing on Capital Needs November 20, 2018 3) Completed CIP Requests submitted (via SharePoint) to Senior Budget Analyst December 14, 2018 4) Meetings with Department Directors January-February (As needed) 5) Present CIP Update to Town Board February 5, 2019 6) Public Hearing on CIP Document February 19, 2019 7) Work Session(s) on CIP with Town Board February/March 2019 (TBD) 8) Adoption of Updated CIP February/March 2019

(Board Meeting)

42

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-629Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTPublic Comment: If anyone would like to address the Board of Commissioners on an item other than a public hearingitem during the time of public comment, please sign up with the Town Clerk prior to the meeting. Each speaker is askedto limit comments to 5 minutes. Please provide the clerk with copies of any handouts you have for the Board. Althoughthe Board is interested in hearing your concerns, speakers should not expect Board action or deliberation on subjectmatter brought up during the Public Comment segment. Topics requiring further investigation will be referred to theappropriate Town Staff and may be scheduled for a future agenda. Thank you for your consideration of the Board ofCommissioners, staff and other speakers.

Recommendation:

Item Summary:

ATTACHMENTS

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-716Submitted by: Candace Davis Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTApproval of a Resolution to approve Contract Amendment #2 for the Downtown Improvements, Phase 3 project.

Recommendation:Approval of Resolution for Contract Amendment #2.

Item Summary:

ATTACHMENTS BOC_Summary_Sheet_DowntownImprovementsPh3_ContractAgreement2_11.20.18.docx DowntownStreetscape Phase 3_RESOLUTION_Contract Amendment2.docx DT_Improv_ContractAmendment2_UtilityRelocation11.20.18.pdf

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ITEM TITLE: Resolution to approve Contract Amendment #2 for the Downtown Improvements, Phase 3 project.

ITEM SUMMARY: This contract amendment in the amount of $59,448.46 includes the following task items for Mott MacDonald and VHB to complete:o Distribution Power Relocation Design; o Distribution Power Relocation Design – Railroad Crossing; and o Additional location and survey work along Holding Avenue and Elm Avenue.

ATTACHMENTS: o BOC Summary Sheeto Resolution o Contract Amendment #2

SPECIFIC ACTION REQUESTED: Approval of Resolution for Contract Amendment #2.

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RESOLUTION 2018-XXX

RESOLUTION AUTHORIZING THE TOWN MANAGER TO EXECUTE CONTRACT AMENDMENT #2

FOR DOWNTOWN IMPROVEMENTS, PHASE 3

WHEREAS, the Town of Wake Forest is committed to developing a more vibrant and sustainable Downtown district to further enhance the character, attract tourists, businesses, and residents; and

WHEREAS, in 2004, the Board of Commissioners adopted a Renaissance Plan for the Heart of Wake Forest; and

WHEREAS, the Town completed South White Street, Phase 1: Jones Avenue to Roosevelt Avenue (NC 98 Business) in 2010 and South White Street, Phase 2: Elm Avenue to Spring Avenue in 2012 which enhanced the downtown's physical environment by promoting walkability and creating an inviting atmosphere; and

WHEREAS, in 2016, the Board of Commissioners adopted a plan update, The Renaissance Plan for Downtown Wake Forest which builds upon the original study and recommends projects for implementation, specifically streetscape improvements throughout the Renaissance Area; and

WHEREAS, in 2017, the Board of Commissioners approved a Strategic Plan Update (2017-2022), in which the Downtown Streetscape Improvements are specified in Goal #1 Economic Development; and

WHEREAS, the Downtown Improvements, Phase 3 project begin during January 2018 and the undergrounding of electrical utilities is part of the overall streetscape improvementseffort along South White Street (Section 1) from Elm Street to Holding Avenue as well as East Owen Avenue (Section 2A) from White Street to Brooks Street including the intersection at Brooks Street – East Owen; and

WHEREAS, additional design, survey work, and coordination with the railroad owner is required to support the power relocation for PowerHouse Row (Resolution 2017-67); and

WHEREAS, Mott MacDonald I&E, LLC and subconsultant VHB possess the professional expertise to provide engineering services necessary for this effort, and has submitted a scope of services proposal to prepare distribution power relocation design, location & survey, coordinate with the railroad owner and provide sealed permitted plans; and

NOW, THEREFORE, BE IT RESOLVED by the governing body of the Town of Wake Forest hereby authorizes the Town Manager to execute Contract Amendment #2 in the amount of $59,448.46 with Mott MacDonald I&E, LLC for the Downtown Improvements, Phase 3 project as set for in the attached Exhibit #1-Contract Amendment #2 (includes detailedscope of work and fee).

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This the 20th day of November.Motion by: ____________________

Second by: ____________________

Mayor: ____________________ATTEST:

____________________Town Clerk

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Town of Wake Forest – Task 08 Page 1 of 7

Mott MacDonald I & E, LLC

P.O. Box 700, Fuquay-Varina, NC 27526

SCOPE OF WORK

Task Order #7

Construction Administration

December 1st, 2018 through May 31st, 2019

September 6, 2018

Firm’s Internal Project/Task Order Information: 371450AG TO7 Rev 1

TOWF Project Title/Name: Downtown Improvements Phase III

Electrical

Introduction

This Scope of Work represents tasks to be performed by Mott MacDonald I & E, LLC (MM).

Below is the list of MM’s activities.

This scope of work presents a proposed set of work tasks for providing design plans and

specifications for this Town of Wake Forest project. This is Task Order #07 for MM’s On-Call

Transportation Services contract. The funding for these projects is administered by the Town of

Wake Forest (TOWF).

MM will provide these services in accordance with the terms of the Limited Services Agreement

between Mott MacDonald I & E, LLC, and the Town of Wake Forest executed on July 27, 2016.

Background and Purpose

As part of the Downtown Improvements Phase III project, TOWF will be relocating overhead

distribution electrical lines to underground electrical line. The TOWF plans to use engineering

services by MM for the detailed design of the relocation, including the coordination with CSX

Railroad.

MM will provide the following services under the following tasks:

1. Distribution Power Relocation Design

2. Distribution Power Relocation Design – Railroad Crossing

3. Direct Costs

4. Location and Survey

This task order will cover the time period as stated above. Additional supplements may be

necessary for the continued coordination of these projects. 50

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-726Submitted by: Aileen Staples Submitting Department: Finance Meeting Date: November 20, 2018

SUBJECTApproval of Budget Ordinance Amendment # 1 for fiscal year 2018-2019.

Recommendation:Approve as submitted

Item Summary:

ATTACHMENTS Budget Ordinance Amendment_summary.pdf Budget Amendment # 1.pdf

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Budget Ordinance Amendment # 1 – FY 2018-2019

North Carolina General Statutes 159-15 authorizes the governing board to amend the budget ordinance at any time after the ordinance is adopted. Amendments generally include additional revenues, appropriations from contingency for unforeseen events, transfers to/from capital reserve funds and/or fund balance and periodic modifications to capital projects funds.

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General FundBudget Amendment WorksheetFor the fiscal year ending June 30, 2019

Estimated Revenues: Dept. Budget AdoptedPrior Budget Amendments

Current Budget

AmendmentsAmended

Budget41,860,135$ - 24,500 41,884,635

Total Revenues 41,860,135 - 24,500 41,884,635

Appropriations:Governing Body 410 635,875 635,875 Economic Development 415 388,115 388,115 Administration 420 407,315 407,315 Communications 425 927,250 927,250 Human Resources 430 583,950 583,950 Downtown Development 435 333,395 333,395 Finance 440 1,316,490 1,316,490 Information Technology 445 1,048,085 115,920 1,164,005 Planning 490 1,838,005 159,324 1,997,329 Inspections 480 1,698,445 24,500 1,722,945 Public Facilities 500 1,737,385 1,737,385 Public Safety 510 17,035,755 53,532 17,089,287 Public Works:

PW Administration 530 417,770 417,770 Engineering 540 919,195 919,195 Fleet Maintenance 550 425,300 425,300 Streets 560 2,503,485 160,599 2,664,084 Powell Bill 570 - - Environmental Services 580 3,555,885 3,555,885

Parks & Recreation 620 3,372,845 3,372,845 Transfers 999 5,361,235 5,361,235 Total Appropriations 44,505,780 489,375 24,500 45,019,655

Estimated revenues over total appropriations (2,645,645)$ (489,375)$ -$ (3,135,020)$

Other financing sources (uses):Sale of assets 132,500 132,500 Installment note proceeds 788,500 788,500 Operating transfers from other funds:

Special Revenue Fund - DMSD 55,500 55,500 Special Revenue Fund - Police - Special Revenue Fund - Futures Fund - Cemetery Capital Reserve Fund - Gen Capital Reserve Fund - Recreation Capital Reserve Fund 72,000 72,000

Appropriated Fund Balance 1,597,145 489,375 2,086,520

Total other financing sources 2,645,645 489,375 - 3,135,020

Estimated revenues and other sources over appropriations and other uses -$ -$ -$ -$

NOTE: Prior budget amendment includes encumbrances brought forward from FY 17-18 as authorized by theFY 2018-2019 budget ordinance.

General Fund revenues

Budget Amendment # 1

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Fund Dept Account Project Account Description Amount Fund Dept Account Project/Department Account Description Amount

1 100 000 4353 N/A 4,500 1 100 480 5520 Inspections 6,090

100 000 4355 N/A Subdivision Review 10,000 100 480 5610 Inspections Computer Supplies 8,500

100 000 4357 N/A 10,000 100 480 5740 Inspections 9,910

24,500 24,500 Explanation:

Budget Amendment Request

Zoning Requests

Site Plan Review

Budget Amendment #1

Funds coming from: Funds going to:

Town of Wake Forest

For the fiscal year ending June 30, 2018GENERAL FUND

Insurance and Bonds

Cap Outlay - Equipment

1 - Recognize additional revenues received and allocate to respective Inspections expenditures.

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Fund Dept Account Project Account Description Amount Fund Dept Account Project/Department Account Description Amount

200 000 4600 N/A 10,800 200 480 5800 Inspections 93,540

200 480 5801 Inspections Intallment Purchase - Interest 13,890 200 500 5800 Public Facilities 93,540 200 500 5801 Public Facilities 3,090

107,430 107,430 Explanation:Reclassify principal and interest payments from Public Facilities to Inspections to account for respective portion of debt service for FY 18-19.

Installment Purchase - PrincipalInstallment Purchase - Interest

Investment Earnings Intallment Purchase - Principal

Budget Amendment #1Town of Wake Forest

Budget Amendment RequestFor the fiscal year ending June 30, 2018

DEBT SERVICE FUND

Funds coming from: Funds going to:

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Electric FundBudget Amendment WorksheetFor the fiscal year ending June 30, 2019

Prior CurrentDept./ Budget Budget Budget Amended

Div. Adopted Amendments Amendment BudgetEstimated Revenues:

Sale of Power $19,669,905 $19,669,905Other Revenue 1,695,395 1,695,395

Total revenues 21,365,300 - - 21,365,300

Appropriations:Operations & Maintenance 850 20,819,985 3,500,000 24,319,985Tree Trimming 860 545,315 545,315

Total appropriations 21,365,300 - 3,500,000 24,865,300

Estimated revenues overtotal appropriations - - (3,500,000) (3,500,000)

Other financing sources (uses):Operating transfer to other funds:

Installment Purchase Proceeds - 3,500,000 3,500,000 Tsfer from Cap Reserve - - General Fund - Total other financing uses - - 3,500,000 3,500,000

Estimated revenues and other sources over appropriations and other uses -$ -$ -$ -$

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Fund Dept Account Project Account Description Amount Fund Dept Account Project/Department Account Description Amount

1 360 000 4705 Unicon Drive Installment Purchase Proceeds 3,500,000 360 850 5720 Operations Capital Outlay - Buildings 3,100,000

360 850 5721 Operations 400,000

3,500,000 3,500,000 Explanation:

1

Budget Amendment #1Town of Wake Forest

Budget Amendment RequestFor the fiscal year ending June 30, 2019

ELECTRIC FUND

Funds coming from: Funds going to:

Capital Outlay - Building Imprvmts

Recognize installment purchase proceeds for Unicon Drive building purchase and allocate to respective line items for purchase and upfit.

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-735Submitted by: Suzette Morales Submitting Department: Planning Meeting Date: November 20, 2018

SUBJECTApproval of Contract for the Wake Forest Comprehensive Transportation Plan.

Recommendation:Approve as Submitted

Item Summary:

ATTACHMENTS BOC_Summary_Sheet_-_Comprehensive Transportation Plan_WSP.docx Contract Amendment1 - Comprehensive Transportation Plan_WSP.pdf BOC Resolution - Comprehensive Transportation Plan_WSP.docx

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ITEM TITLE: Approval of a Resolution authorizing the Town Manager to execute the Wake Forest Comprehensive Transportation Plan contract with WSP USA

ITEM SUMMARY: This contract includes professional engineering services necessary to complete the multi-modal comprehensive transportation plan for the Town of Wake Forest.

ATTACHMENTS: Exhibit #1 – Contract Amendment 1 – Comprehensive Transportation Plan

Exhibit #2 – Resolution 2018 - XX

SPECIFIC ACTION REQUESTED: Staff recommends the Board approve the attached Resolution (Exhibit #2)

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CONTRACT AMENDMENT #1 Page 1 of 14 STATE OF NORTH CAROLINA WAKE COUNTY

CONTRACT AMENDMENT #1

This contract amendment is made and entered into this _______ day of ______________, 2018, by and between WSP USA, (hereinafter referred to as Engineer), and the Town of Wake Forest, a North Carolina municipal corporation (hereinafter referred to as Town); WHEREAS, the Town and the Engineer have entered a Master Agreement dated August 25, 2016 for the Engineer to provide Professional Transportation, Planning, Engineering, Construction Engineering Inspection and related Services on an on-call basis for a period of three years as set forth herein (hereafter "Services"). A copy of the executed Master Agreement is by reference made as part of this Amendment #1;

WHEREAS, the parties hereto desire to amend the terms of this agreement to writing; THEREFORE, for and in consideration of the mutual promises to each other, as hereinafter set

forth, the parties hereto do mutually agree to amend the Contract, as follows:

1. The scope of services for Contract Amendment #1 are detailed in the following attachment: Attachment A: Scope of Work (Including Submittals/Deliverables and Fee);

2. The total compensation for this project shall be $138,392.00 for the completion of work identified in Attachment A). The Town shall pay the Consultant for the work as monthly invoices are submitted for work completed. A Contractor’s Sales Tax and Usage Report must accompany each invoice. Payment Terms shall be Net 30 days. This amendment will complete task items listed in Attachment A.

3. The pay request shall contain the following items: a. Project Identification b. Consultant Identification c. Client Information d. Purchase Order Number e. Vendor Number f. Date of Invoice

g. Invoice Number h. Work Completed this invoice i. Request for payment this invoice j. Remaining balance for project k. Percent complete. l. Contractor’s Sales Tax and Usage Report.

Upon receipt of the above the Town will verify the amounts and if all of the forms are correct and the amounts correct.

IN WITNESS WHEREOF, the Town of Wake Forest and the Consultant have caused this contract to be executed under seal by their respective duly authorized agents or officers.

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TOWN OF WAKE FOREST: CONSULTANT: By: _____________________________ By:____________________________ Signature Signature ________________________________ _______________________________ Printed Printed

WITNESS: WITNESS: __________________________________ ________________________________ Signature Signature __________________________________ _________________________________ Printed Printed

"This instrument has been preaudited in the manner required by the Local Government Budget

and Fiscal Control Act.

___________________________________

(Signature of finance officer)."

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1  

 

Wake Forest  2018 Comprehensive Transportation Plan  WSP will build on the work previously performed by Stantec Consulting Services Inc (Stantec) to 

complete the Town of Wake Forest’s (Town) Comprehensive Transportation Plan (CTP).  The following 

scope of services is based largely on the scope of services prepared by Stantec with minor revisions to 

address items of concern expressed by the Town.  A small amount of additional work is necessary to 

bolster the information previously prepared by Stantec, but the following scope largely continues the 

efforts performed to date. 

Task 1. Project Administration 

1.1 Project Schedule – WSP will update the project schedule based on the work previously performed by 

Stantec, with a target completion of July 2019.  This schedule will include tentative dates for the 

Technical Steering Committee, Policy Advisory Committee, Board Briefings, and Public Meeting 

1.2 Invoicing and Progress Reports – WSP will invoice on a monthly basis, each invoice will include a 

written progress report that details work accomplished during the billing period and includes a listing of 

upcoming items and outstanding issues that need addressing 

Task 2. Public Engagement 

2.1  Support Project Website & Social Media – WSP will provide material for the Town to use in 

updating the existing project website 

2.2 Electronic Newsletters – WSP will develop two electronic newsletters (material will be provided in 

MS‐Word format).  The Town will be responsible for preparing and formatting the newsletters for 

distribution 

2.3 Technical Steering Committee Meetings – WSP will develop agendas, presentations, handouts, and 

other materials to support five (5) Technical Steering Committee meetings.  These meetings are 

expected to last for approximately 90 minutes each and will be convened at a location determined by 

the Town.  WSP will provide a meeting summary, in writing, to the Town no later than three (3) business 

days after the meeting.  The Town will be responsible for meeting announcements and refreshments.  

WSP will also meet with the Town’s project manager by phone weekly to update the Town on the status 

of the CTP. 

2.4 Policy Committee Meetings ‐ WSP will develop agendas presentations, handouts, and other 

materials to support two (2) meetings of the Policy Committee.  These meetings are expected to last for 

approximately 60 minutes each and will be convened at a location determined by the Town.  WSP will 

provide a meeting summary, in writing, to the Town no later than three (3) business days after the 

meeting.  The Town will be responsible for meeting announcements and refreshments. 

2.5 Board Briefings – WSP will prepare presentations and handouts for up to four (4) briefings (7‐8 

minutes) at various Town boards.  The Town will be responsible for summarizing these meetings 

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2 

2.6 Public Meetings – WSP will conduct one public meeting and provide a flyer for the meeting in 

advance for distribution by the Town.  WSP will provide a minimum of three (3) staff in attendance for 

the meeting.  The meeting will be held at a location determined by the Town, WSP will prepare boards, 

sign‐in sheets, presentations, interactive materials, and other means of communicating with and 

collecting feedback from the public. 

Task 3. Existing Conditions and Directions 

3.1 Data Collection and Assessment – WSP will review the data collected to date as part of Stantec’s 

efforts.  WSP will update the base mapping and maps contained in the current version of the Existing 

Conditions and Directions report based on comments received from the Town. WSP will also collect AM 

and PM peak hour traffic count data for the 6 hot‐spots identified in the August 15, 2018 Technical 

Committee Meeting 

Rogers Road and Forestville Road / Heritage Lake Drive 

Retail Drive and Durham Road 

South Main Street and NC 98 

South Main Street and Rogers Road 

South Main Street and Dr. Calvin Jones Highway 

South Main Street and South Avenue 

3.2 Report and Policy Assessment – WSP will review the work completed to date by Stantec.  The plans 

summary in the Guiding Documents section of the Existing Conditions and Directions Report provides 

minimal information on the specifics of the plans and how they relate to the current effort.  WSP will 

revisit this work and develop a listing of specific plan elements that pertain the CTP.  WSP will also 

summarize the current funding environment, particularly the NCDOT prioritization process, as it relates 

to projects that are important to the Town. 

3.3 Summary of Public Issues and Reporting – WSP will revise the Existing Conditions and Directions 

Report to include the additional information collected as part of 3.2 

3.4 Multimodal Level‐of‐Service Analysis – WSP will utilize the multimodal level of service as presented 

in the Existing Conditions and Directions Report. 

Task 4. Development of Transportation Plan 

4.1 Development of Draft Recommendations – WSP will create maps for future laneage/cross ‐sections 

for existing and proposed roadways; dynamic cross‐sections for major commercial corridors; greenways 

and updated greenway corridor project sheets; transit routes/frequencies; and implementation 

timeframes, partnerships, and potential revenue sources.  The following sub‐tasks describe, by move the 

content and process for developing recommendations 

4.1.1 Roadway / Auto – WSP will examine the Triangle Regional Travel Demand Model (TRM) loaded 

networks for the base and horizon years.  WSP will work with Town staff to determine if any 

refinements are needed to the socioeconomic data at the TAZ level or roadway network to better reflect 

the desired futures expressed by the public and the Technical Steering Committee to date.  WSP will 

perform analysis of up to two additional scenarios.  WSP will utilize this information, along with 

historical AADT traffic growth, the multimodal level of service and the desires of the Technical Steering 

76

3 

Committee as to the function of the roadway to develop roadway recommendations (cross section 

changes, access management, and new location facilities) and proposed cross sections. 

4.1.2 Hot Spot/Concept Designs – WSP will develop Hot Spot / Concept Designs for the six locations 

identified by the Technical Steering Committee.  These designs will be based on a peak hour traffic 

analysis of the projected future conditions at the intersections, developed by growing the existing traffic 

counts and on input from the Technical Steering Committee on the desires for the hot spots on issues 

such as pedestrian and bicycle accessibility and visual enhancements 

4.1.3 Transit – WSP will analyze the current transit service (Wake Forest Loop and Wake Forest – Raleigh 

Express) within the Town relative to routes, schedules and ridership as well as the recommendations in 

the Wake County Transit Plan, including the option for commuter rail service to Wake Forest.  WSP will 

consider costs for up‐front capital and long‐term operations and maintenance for new routing as well as 

compliments or adjustments to existing transit services.  Current and projected ridership will be used to 

help shape the recommendations.  These recommendations will be closely coordinated with the facility 

recommendations discussed in section 4.1.1 and 4.1.4.  WSP will also consider potential locations for 

commuter rail stops and the associated facilities necessary to serve these stops 

4.1.4 Active Modes Recommendations – Pedestrian and cycling modes will rely heavily on existing 

planning work, updated project information, and public input, as well as staff review to create new 

biking, walking, and greenway mapping.  Performance measures for both existing and future‐year 

conditions will include multi‐modal level of service analysis, ration of sidewalk to roadways, and 

population within one‐quarter‐mile of various facility types.  Recommendations will be closely 

coordinated with the facility recommendations discussed in section 4.1.1 and 4.1.3. 

4.4.5 Policy Recommendations – WSP will closely examine the Town’s existing codes, ordinances, and 

policies to determine if any changes are necessary to support the vision for the Town as expressed by 

the Technical Steering Committee, Policy Committee, and the public.   

4.2 Integration of Feedback – After development of the recommendations, WSP will integrate feedback 

from the public engagement process and town staff into the recommendations.  WSP will host a one‐

day workshop with Town staff to revise and refine the recommendations.  The second draft of the plan 

will include responses to major themes contained in the comments 

4.3 Draft Comprehensive Transportation Plan – WSP will prepare the digital plan for staff review and 

comments, as well as a written document, which is a graphic summary of the primary contents of the 

work completed in the Plan.  Written content will be created in Adobe InDesign software and ESRI Story 

Map will be used to present the information via the Internet.  Comments received from the Town will be 

addressed in a second draft for presentation to municipal boards for recommendation and adoption 

4.4 Final Comprehensive Transportation Plan – WSP will take comments received by the boards, public, 

and staff to create a final Comprehensive Transportation Plan.  All materials, maps, comments, graphics, 

and intermediate technical reports will be delivered to the Town electronically.  WSP will produce ten 

(10) copies of the final report for the Town at the conclusion of the project, as well as a print‐ready 

digital format of the final report in InDesign and PDF formats 

 

77

4 

Compensation 

WSP will be compensated on a lump sum basis in the amount of $138,392.00 

78

3 10 17 24 31 7 14 21 28 4 11 18 25 4 11 18 25 1 8 15 22 29 6 13 20 27 3 10 17 24 1 8 15 22 29 5 12 19 26 2 9 16 23

Project Schedule

 Invoice and Progress Report

Support Website

Electronic Newsletter

Technical Steering Committee Meetings

Policy Committee Meetings

Board Briefings

Public Meetings

Data Collection and Assessment

Report and Policy Assessment

Summary of Public Issues and Reporting

Multimodal Level of Service Analysis

Development of Draft Recommendations

Roadway/ Auto

Hot‐Spot/Concept Designs

Transit

Active Mode Recommendations

Policy Recommendations

Integration of Feedback

Draft Comprehensive Transportation Plan

Final Comprehensive Transportation Plan

Review 

Period

May June July August September

Public Commen

t 

Period

Dec Jan Feb Mar Apr

79

80

81

82

83

84

85

86

RESOLUTION 2108-XX

RESOLUTION AUTHORIZING APROFESSIONAL SERVICES CONTRACT FOR THE WAKE FOREST

COMPREHENSIVE TRANSPORTATION PLAN

WHEREAS, the Town of Wake Forest is committed to developing a complete transportation network that will accommodate present and future residents, businesses and visitors; and

WHEREAS, the Board of Commissioners adopted the 2010 Transportation Plan Update, the 2009 Open Space & Greenway Plan, the 2008 Bicycle Plan and the 2006 Pedestrian Plan; and

WHEREAS, the Comprehensive Transportation Plan will be a multi-modal transportation plan update; and

WHEREAS, in 2017, the Board of Commissioners approved a Strategic Plan Update (2017-2022), in which the Comprehensive Transportation Plan would aid in fulfilling Goal #2 Enhance and Promote a Safe and Connected Community; and

WHEREAS, WSP USA possesses the professional expertise to provide planning and engineering services necessary for the project, and has submitted a scope of services proposal to complete the Wake Forest Comprehensive Transportation Plan; and

WHEREAS, the estimated total cost of the professional services described in the Professional Services Agreement is $138,392.00; and

WHEREAS, funding for said professional services will come from the FY 18-19 fund balance set for said improvements.

NOW, THEREFORE, BE IT RESOLVED by the governing body of the Town of Wake Forest herebyauthorizes the Town Manager to execute the Wake Forest Comprehensive Transportation Plancontract in the amount of $138,392.00 as set forth in the attached Exhibit #1 – Contract Amendment 1 – Comprehensive Transportation Plan.

This the 20th day of November. Motion by: ____________________

Second by: ____________________

Mayor:____________________ATTEST:

____________________Town Clerk

87

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-720Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTApproval of the 2019 Meeting Dates of the Board of Commissioners and Planning Board.

Recommendation:

Item Summary:

ATTACHMENTS 2019_Meeting_Dates-Summary.docx Meeting_dates_2019_PB_BOC.pdf

88

Approval of the 2019 Meeting Dates of the Board of Commissioners and Planning Board Summary

The normal meetings are monthly on the 1st Tuesday (Work Session and Planning Board) and 3rd

Tuesdays (Regular Meeting).

The one exception for 2018 is November. There are municipal elections in November 2019. The practice has been to have the meeting the First Thursday.

89

Date TimeJanuary 3, 2019 - First Thursday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

January 15, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingFebruary 5, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

February 19, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingMarch 5, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

March 19, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingApril 2, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

April 16, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingMay 7, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

May 21, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingJune 4, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

June 18, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingJuly 2, 2019 -First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

July 16, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingAugust 6, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

August 20, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingSeptember 3, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

September 17, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingOctober 1, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

October 15, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingNovember 7, 2019 - First Thursday 5:30 p.m. Board of Commissioners Work Session

(municipal elections 11/5/19) 7:30 p.m. Joint Public Hearings/Planning Board Meeting

November 19, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners MeetingDecember 3, 2019 - First Tuesday 5:30 p.m. Board of Commissioners Work Session

7:30 p.m. Joint Public Hearings/Planning Board Meeting

December 17, 2019 - Third Tuesday 7:00 p.m. Regular Board of Commissioners Meeting

Retreat dates - TBD

Calendar Year 2019 Meeting Schedule (draft)

90

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-730Submitted by: Magda Holloway Submitting Department: Public Works Meeting Date: November 20, 2018

SUBJECTApproval of an Ordinance Amending Chapter 30: Article VI. - Traffic Schedules Sec. 30-256. - Schedule X, StopIntersections of the Code of Ordinances.

Recommendation:Approve as submitted

Item Summary:

ATTACHMENTS amending_code_stop_conditions_royal_mill_flaherty_ave-summary.docx Ord_2018-x_amending_code_stops_Royal_Mill_Flahery_Ave.docx

91

Agenda Item: Consideration of Approval of Amending Chapter 30 Article VI. - Traffic Schedules Sec. 30-256. - Schedule X, Stop Intersections.

Summary: With the completion of the Royal Mill Avenue extension, staff reviewed the ordinance and stops in the area and suggesting the following edits/additions:

1) Remove the 3-way stop condition at Flaherty Ave and Royal Mill making a 2-way stop condition (with stop conditions on Flaherty Ave each way);

2) Note a 3-way stop at Royal Mill Ave and North Franklin St. and

3) Correction of wording: Flaherty Farms Ave, amended to be Flaherty Ave.

Attachment: Draft Ordinance, Map

92

ORDINANCE 2018-x

ORDINANCE AMENDINGTHE WAKE FOREST CODE OF ORDINANCES

CHAPTER 30: ARTICLE VI. - TRAFFIC SCHEDULES

SEC. 30-256. - SCHEDULE X, STOP INTERSECTIONS

WHEREAS, construction of the extension of Royal Mill was completed on November 5, 2018; and

WHEREAS, staff have reviewed the ordinances and recommend the edits/additions:

NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the Town of Wake Forest, North Carolina, that Article VI. - Traffic Schedules. Sec. 30-256. - Schedule X, Stop Intersectionsbe amended as follows:

The following shall be schedule X and may be cited as such:

Royal Mill (with the condition that upon final build out of Royal Mill) —3-way stop.

1) Remove the 3-way stop condition at Flaherty Ave and Royal Mill making a 2-way stop condition (with stop conditions on Flaherty Ave each way).

2) Note a 3-way stop at Royal Mill Ave and North Franklin St.

3) Flaherty Farms Avenue at the junction of North Taylor Street and Flaherty Farms and North Franklin Avenue - 4-way stop.

(Correction of wording: Flaherty Farms Ave, amended to be Flaherty Ave.)

This the 20th day of November 2018.

Moved by:

Seconded:

Mayor:

APPROVED AS TO FORM:

Eric A. Vernon

Town Attorney

Attest:

93

Town Clerk

94

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-743Submitted by: Suzette Morales Submitting Department: Planning Meeting Date: November 20, 2018

SUBJECTApproval of an Ordinance Amending the Wake Forest Code of Ordinances Chapter 30: Traffic & Vehicles - SchoolZones

Recommendation:

Item Summary:

ATTACHMENTS Ord_2018-x_amending_Code_school_zones-sumary.docx Ord_2018-x_amending_Code_school_zones-2.pdf

95

Agenda Item: Ordinance Amending the Wake Forest Code of Ordinances Chapter 30: Traffic and Vehicles; Article VI. - Traffic Schedules; Sec. 30‐262. ‐ Schedule XVI, School Zones.

Summary: In an effort to eliminate Code of Ordinance Amendments each time a school would like to make changes to its school zone; staff has proposed an Ordinance amendment to unify the School Zone language to all schools. An accompanying resolution will give staff the review and approval authority for changes requested within each school zone.

Attachments: Draft Ordinance

96

ORDINANCE 2018-x

ORDINANCE AMENDINGTHE WAKE FOREST CODE OF ORDINANCES

CHAPTER 30: ARTICLE VI. - TRAFFIC SCHEDULES

SEC. 30‐262. ‐ SCHEDULE XVI, SCHOOL ZONES

WHEREAS, staff has reviewed the ordinance and recommends edits/additions.

NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the Town of Wake

Forest, North Carolina, that Article VI. - Traffic Schedules. Sec. 30‐ 262. ‐ Schedule XVI, School Zones

be amended as follows:

Remove from Schedule XVI, School Zones the following language:

(1) Franklin Academy Elementary School: South Franklin Street, beginning 100 feet north of the

junction of South Franklin Street and East Holding Avenue, east and west sides, north 1,050 feet, 20

miles per hour, Monday—Friday 7:15 a.m.—8:15 a.m. and 2:30 p.m. to 3:30 p.m.

(2) Wake Forest-Rolesville Middle School: South Main Street, between Ligon Mill Road and Farm Road,

for a one-hour period beginning one-half hour prior to school opening and a one-hour period beginning

one-half hour prior to school closing—35 miles per hour. East Perry Avenue

(3) Wake Forest Elementary School: South Main Street, from West Sycamore Avenue to South Avenue.

South Wingate Street, from West Sycamore Avenue to Durham Road.

(4) Wake Forest-Rolesville High School: Stadium Drive, from US 1A North Main Street to 100 feet west

of the school.

(5) St. Catherine of Sienna: 520 West Holding Avenue.

(6) Franklin Academy Middle School: Chalk Road from Gracie Girl Way to Heritage Club Avenue.

Between 0.48 mile west of SR 2053 and 0.17 mile west of SR 2053 (Franklin Academy—35 miles per

hour in effect from 30 minutes before to 30 minutes after school begins and ends on school days only).

(7) Franklin Academy High School: Flaherty Avenue from North Franklin Street to Royal Mill Avenue.

(8) Heritage Middle/Elementary School: Heritage Branch Road to Rogers Road.

(9) Heritage High School: Forestville Road from Rogers Road to Song Sparrow Drive

(10) Jones Dairy Elementary: Jones Dairy Road from Hall Farm Lane to Friesan Way.

(11) Endeavor Charter School: One World Way from Burlington Mills Road to Unicon Drive.

(12) Envision Charter School. Traditions Grand Blvd., beginning 200 feet south of southern driveway on

Traditions Grande continuing to the intersection of Oak Grove Church Rd/Royal Mill Avenue.

Additionally on Oak Grove Church Road beginning at the intersection with Traditions Grand Blvd.

continuing east 200 feet east of the east most driveway.

97

Replace Schedule XVI, School Zones with the following:

It shall be unlawful to operate any motor vehicle at a speed in excess of the posted speed limit in a school

zone during the posted hours of enforcement on days when school is in session. Enforcement days and

hours shall be indicated by signs giving notice of the days and hours when the lower limit is effective or

by an electronic flasher operated with a time clock.

This the 20th day of November 2018.

Moved by:

Seconded:

Mayor:

APPROVED AS TO FORM:

Eric A. Vernon

Town Attorney

Attest:

Town Clerk

98

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-744Submitted by: Suzette Morales Submitting Department: Planning Meeting Date: November 20, 2018

SUBJECTApproval of a Resolution of Support of a Policy Regulating School Zones in the Town of Wake Forest.

Recommendation:

Item Summary:

ATTACHMENTS Resolution_supporting_School Zone Policy-summary.docx BOC Resolution - School Zone Policy-2.docx

99

Agenda Item: Resolution of Support of a Policy Regulating School Zones in the Town of Wake Forest.

Summary: At the March 2017 Board Meeting, the board approved a school zone for Envision Academy to be included in the school zone ordinance. At that meeting, the board indicated that the town should no longer pay to erect school zones signs, but the schools should do so and schools should get their plans approved similar to other developers. They all agreed, but there was no formal Resolution indicating this. Staff is requesting the following:

Approval of the school zone signs and traffic control devices via the planning review process

Schools pay for, erect, and maintain school zone signs and traffic control devices

Attachments: Draft Resolution

100

RESOLUTION 2108-XXRESOLUTION AUTHORIZING AN UPDATE TO THE TOWN OF WAKE FOREST

SCHOOL ZONE ORDINANCE

WHEREAS, the Board of Commissioners adopted the 2009 Wake Forest Community Plan which includes Policy B-10 to establish pedestrian and bicycle friendly school zones; and

WHEREAS, a school zone is a designated roadway segment approaching, adjacent to and beyond school buildings or grounds or along which school related actives occur; and

WHEREAS, North Carolina General Statue Section 20-141 and Section 20-141.1 authorizes the Town of Wake Forest, by ordinance, to set school zones by giving notice of the school zone, speed limitand days and hours when the lower limit is effective by means of erect traffic control devices; and

WHEREAS, the Board of Commissioners finds that it is in the best interest for the Town to modify the process for accepting new school zones and updating existing school zones;

WHEREAS, the Town’s Community Development Department receives traffic management plansfor review by staff;

NOW, THEREFORE, BE IT RESOLVED the Board of Commissioners of the Town of Wake Forest, North Carolina hereby authorizes Town’s Community Development staff to review and approve school zone requests and provide notice that all school zone related traffic control devices and supplementary pavement markings will no longer be paid for, erected, nor maintained by the Town of Wake Forest.

This the 20th day of November. Motion by: ____________________

Second by: ____________________

Mayor: ____________________ATTEST:

____________________Town Clerk

101

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-718Submitted by: Deeda Harris Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTConsideration of Appointment of Voting Delegate for the NCLM Advocacy Goals Conference.

Recommendation:

Item Summary:

ATTACHMENTS Voting_Delegate_Advocacy_Goals_Conf-summary.docx resolution2018-x_voting delegate _NCLM_Advocacy_Goals_conference.doc

102

Agenda Item: Appointment of a Voting Delegate for the NC League of Municipality Advocacy Conference – November 29, 2018.

Summary:

This event is where League members discuss and vote on which issues cities and towns collectively prioritize when working with the NC General Assembly and state government policy makers in the 2019-2020 legislative biennium. Mayor Jones and Commissioner Wall-Lennon are registered to attend.

Per NCLM bylaws, each municipality will have one vote at the Advocacy Goals Conference. After you register for the conference, the League will reach out to your municipality and ask you to designate a voting delegate and a backup for the conference. These voting delegates will cast each municipality’s vote at the conference. In addition to voting on the final set of Municipal Advocacy Goals, voting delegates may also be asked to vote yes or no on amendments and other matters throughout the course of the conference.

103

1

RESOLUTION 2018-x

RESOLUTION APPOINTING A VOTING DELEGATE FORTHE NC LEAGUE OF MUNICIPALITIES ANNUAL CONFERENCE FOR

THE TOWN OF WAKE FOREST, NORTH CAROLINA

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of Wake Forest, North Carolina, that ____ is the voting delegate representing the Town of Wake Forest at the NC League of Municipalities Advocacy Goals Conference taking place in Raleigh, NC November 29, 2018.

This the 20th day of August 2018.

Motion by:

Second by:

Mayor: ATTEST:

Town Clerk

104

Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-724Submitted by: Lisa Hayes Submitting Department: Downtown Development Meeting Date: November 20, 2018

SUBJECTConsideration of Waiver of the NC Code of Ordinances - sec.20.2. Public Consumption, Possession, etc. of Alcohol.2019 Friday Night on White.

Recommendation:Approval of Waiver

Item Summary:

ATTACHMENTS Item_Summary_-_FNOW_request_2019.docx Request for apprval for waiver of alcohol ordinace 2019 FNOW.pdf Resolution for Open Container Waiver FNOW 2019.docx Attachment A - FNOW map.pdf AttachmentB 2019 Friday Night on White Alcohol Ordinance Waiver Request.docx

105

FNOW - 2019

Consideration of Waiver of the Code of Ordinances – Sec. 20-2. Public Consumption, Possession, etc., of Alcohol.

Item Summary:

During the six Friday Night on White events (2019 Series – April through September), The Town of Wake Forest, Downtown Development Department, is requesting a waiver of the alcohol ordinance to allow the event sponsor to sell or serve alcohol to customers in an approved, clear container. It would further allow event visitors to carry and consume said beverages within the contained event area.

The Town of Wake Forest’s Special Event Committee has reviewed and approved the event request (with the stipulation that the presenter must meet the Wake Forest Police Department’s requirement for number of on-site officers).

106

107

Authorization to Waive Wake Forest Town Ordinance 20-2. (Public Consumption, Possession, etc. of Alcohol)

WHEREAS, the Town of Wake Forest is dedicated to the enrichment of the town’s civic, social, and economic welfare; creating a better understanding and appreciation for the importance of downtown to the community; and are continuously seeking to develop downtown as a center of government, service, professional, retail, and cultural activity; and

WHEREAS, the Town of Wake Forest will celebrate “Friday Night on White” events from 5 pm - 10 pm during the months of April through September 2019; and

WHEREAS, the “Friday Night on White” events will take place in the Historic Downtown Commercial District, as defined in Attachment A; and

WHEREAS, the Town of Wake Forest’s alcoholic beverage ordinance shall be relaxed to allow the sale of alcohol for public consumption as set forth in Attachment B. The consumption of alcohol will be permitted within the parameters as shown in Attachment A.

NOW, THEREFORE, BE IT RESOLVED THAT the governing body for the Town of Wake Forest hereby authorizes the Town of Wake Forest to celebrate “Friday Night on White” events in the Historic Downtown District from 5 pm - 10 pm during the months of April through September 2019.

BE IT FURTHER RESOLVED THAT the area as shown in Attachment A shall allow for the sale and consumption of beer and wine as described in Attachment B.

Adopted this __________day of ____________, 2019.

________________________________

Vivian Jones, Mayor

This is to verify that I am Town Clerk of the Town of Wake Forest. As such, I keep its official records, including its minutes. In the capacity, my signature below certified this resolution was adopted as stated and will be recorded in the official minutes.

Attest:

_________________________________________

Deeda Harris, Town Clerk

108

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Elm Ave

S Ta

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Fron

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E Roosevelt Ave

Wait Ave

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TOWNHALL

SOUTHEASTERN BAPTISTTHEOLOGICAL SEMINARY

RENAISSANCE CENTREFOR THE ARTS

E Owen Ave

CHAMBER OFCOMMERCE

;

;

;;

;

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Road Closed2-11 pm

Road Closed2-11 pm

Road Closed2-11 pm

5

Food Trucks

Food Trucks

ID Check& Tokens

Beer

Stage

Sponsor Expo

Beer

★

Wine

ID Check& TokensDesignated

Driver Tickets

ID Check& Tokens

ID Check& Tokens

InformationT-Shirt SalesLost & Found

First Aid

Beer

Restrooms

109

ATIACHMENT B

CONDITIONS OF THE SALE AND CONSUMPTION OF ALCOHOL

1. The sale and public consumption of beer and wine is allowed within the designated area as shown

on Attachment A on the dates of the 2019 Series of Friday Night on White Events happening from–

April through September from 5 PM to 9 PM.

2. All alcohol sales must conform to current state and local laws and comply with all applicable codes.

All alcohol must be distributed in clear plastic containers, no greater than 20 fluid ounces in size.

3. It shall be unlawful for any person to drink or attempt to drink any alcoholic beverage from a

can, bottle, or glass or to possess in an open can, bottle, or glass any alcoholic beverage on the

streets, sidewalks, rights-of-way, and parking lots, whether public or private.

4. No alcoholic beverages purchased within the designated area as shown on Attachment A shall be

allowed to leave or be consumed outside of the designated area. No alcoholic beverages

purchased from outside of the designated area shall be allowed within the designated area.

5. Each vendor shall be responsible for checking the identification of patrons and issuing

wristbands before selling alcohol.

6. No establishment shall dispense to any person more than one such alcoholic beverage at a time

for removal from the premises, and no person shall remove at one time more than one such

alcoholic beverage from the licensed premises.

7. The prohibitions and restrictions defined in Sec. 20-2 (Public consumption, possession, etc., of

alcohol) of the Town of Wake Forest Code of Ordinances, shall not apply during the specific time

and dates set out above.

8. Each vendor allowed to sell alcoholic beverages must provide a Certificate of Insurance showing

“liquor l iabil ity” coverage in an amount no less than $3,000,000. For businesses that do not

typically sell alcohol, a commercial general liability policy with host liquor coverage will suffice.

Certificates of Insurance must list the Town of Wake Forest as an additional insured for the Friday

Night on White events. Policies should be endorsed to support the additional insured language.

Certificates and a copy of the additional insured endorsement (CG 20 10or equivalent) must be

provided to the Town of Wake Forest's Safety and Risk Manager no less than 10 days prior to the

event.

9. The Town Manager upon recommendation of the Chief of Police may reinstate the Town of

Wake Forest's alcoholic beverage ordinance to disallow the sale of alcohol for public

consumption, in the occurrence of any violation, which threatens the safety, public health or

welfare of the community. The Town Manager may also reinstate the Town of Wake Forest's

alcoholic beverage ordinance to disallow the sale of alcohol for public consumption for any other

reason the Town Manager deems is in the best interest of the Town. Such action by the Town

Manger shall remain in effect until ratified by the Board of Commissioners at its next scheduled

voting meeting.

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-723Submitted by: Lisa Hayes Submitting Department: Downtown Development Meeting Date: November 20, 2018

SUBJECTConsideration of a Proposal from UNC School of Government Development Finance Initiative for Pre-DevelopmentServices.

Recommendation:Approval of Proposal

Item Summary:

ATTACHMENTS Item_Summary_-UNC DFI proposal for 353 S. White Street.docx Resolution2018-x_DFI_Suntrust.doc DFI_WakeForest_Downtown_Proposal_18.10.19.pdf

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UNC School of Government Development Finance Iniative

Consideration of Approval of Administration and Financial Item

Item Summary:

The Downtown Development Department is requesting approval of a proposal for technical assistance from the UNC School of Government’s Development Finance Iniative (DFI) to provide pre-development services for the former “SunTrust” building site located at 353 S. White St. The scope of services would include market analysis, public input, current condition data, financial feasibility analysis, financial models for developers as well as assistance in identifying potential development partners. The fee for services is $57,500.00

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RESOLUTION 2018-XX

AUTHORIZATION TO ENTER INTO A CONTRACT WITH THE DEVELOPMENT FINANCE (DFI) INITIATIVE FOR PROPERTY LOCATED AT 353 S. WHITE STREET

WHEREAS, the Board of Commissioners (BOC) is committed to a vibrant, successful downtown; and

WHEREAS, the BOC recognizes that strategic public investment is sometimes needed to spur private development; and

WHEREAS, the pre-development services offered by the School of Government has proven successful in other communities and has been endorsed by the Wake Forest Downtown, Inc. Board of Directors.

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of Wake Forest that the Town Manager is authorized to enter into a contract with DFI in an amount not to exceed $57,500 for pre-development services.

Adopted this XX day of XX 2018.

Moved by:

Seconded by:

Mayor:

ATTEST:

Town Clerk

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MEMORANDUM To: Jason Cannon, Economic Development Director, Town of Wake Forest

Lisa Hayes, Downtown Development Director, Town of Wake Fores From: Marcia Perritt, Associate Director, Development Finance Initiative Date: October 19, 2018 Re: Proposal to provide pre-development services to the Town of Wake Forest UNC-Chapel Hill Development Finance Initiative The UNC Chapel Hill School of Government (SOG) established the Development Finance Initiative (DFI) in 2011 to assist North Carolina communities with achieving their community economic development goals. DFI partners with communities in North Carolina to attract private investment for transformative projects by providing specialized finance and real estate development expertise. Request for Technical Assistance

The Town of Wake Forest requested a proposal for technical assistance from DFI in August 2018 to provide pre-development services for a recently acquired Town-owned site, the former SunTrust bank branch building. The building, herein referred to as the “Project Site”, is located at a key intersection in downtown Wake Forest, at the corner of South White Street and Elm Avenue. The Town of Wake Forest would like to explore the redevelopment potential of Project Site into a transformative mixed-use development that could include commercial, office, and/or residential uses.Scope of Services The following Scope of Services outlines the pre-development activities that DFI would conduct to support the Town of Wake Forest in attracting private investment to the Project Site and furthering the Town’s community economic development goals.

1. Tour the Project Site and determine the boundaries of the Project Area, the area surrounding the Project Site;

2. Conduct a community scan: an analysis of demographic and socioeconomic data, as well as a review of current and historic plans, documents, studies, research, development proposals, notes from public input sessions, and other materials relevant to the Project Area;

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3. Collect and analyze relevant data for a Parcel Analysis to understand current conditions (sales trends, code enforcement violations, vacancy, land use, ownership, and underutilization) in the Project Area;

4. Establish guiding public interests for the Project Site in collaboration with the Town and stakeholders;

5. Conduct a market analysis, evaluating redevelopment potential including market feasibility and demand drivers for different uses for the Project Area including retail, residential, and office;

6. Perform site constraints analysis and test fit of potential development programs for the Project Site;

7. Conduct a financial feasibility analysis, preparing a financial model for development program (i.e., development budget, operating cash flows, sources of capital, etc.) for the Project to determine financial feasibility for private partners and scale of public investment, if necessary;

8. Initiate local government entitlement process;

9. Evaluate options for financing and structuring public participation in development or redevelopment, if necessary, including use of development finance tools (tax credits, district designations, etc.);

10. Identify potential development partners, prepare investment summary, carry out due diligence of potential partners, and support Town officials in development partner selection process; and

11. Support Town in negotiation of development services agreements with development partner(s) to maximize the public benefits and minimize public investment.

This Scope of Services does not include services that require a licensed broker or licensed attorney to perform. In addition, the scope does not include tasks associated with site planning expertise from architects or engineers, nor does it include site preparation expenses such as land survey, soil samples, and environmental testing (if such services are required, DFI will advise City to obtain such services from third parties). Deliverables Deliverables include presentations, summaries, and other documentation intended by DFI to be delivered to the Town regarding the Scope of Services. Timeline The timeline for completing Activities 1-9 is estimated to be 9 months, commencing upon execution of a Letter of Agreement. DFI intends to help the Town attract private

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investment into the Project (Activities 10-11) as quickly as possible and in a way that maximizes overall value and serves the public interests. Fee

The flat fee for the above Scope of Services is $57,500. This flat fee accounts for efficiencies resulting from concurrent DFI technical assistance to the Wake Forest Business and Industry Partnership (BIP) for pre-development services for another site just outside of the downtown core. These efficiencies are gained only if DFI is engaged for the two sites at the same time. If the Town were to engage DFI for the downtown site alone (the subject of this proposed scope of services) and the Wake Forest BIP chose not to engage DFI simultaneously, the flat fee to the Town of Wake Forest would be $81,400.

Regardless of which fee is appropriate for this scope of services, the Town fee would cover only part of DFI’s cost of services, with the balance being “at risk,” to be paid by developer(s) who partner with the Town or to whom the Town transfers property. DFI’s pre-development services will not only assist the Town in accomplishing its goals, but will also benefit the ultimate private developers by eliminating predevelopment work, risk and expense. In order to minimize the Town’s costs, we require the ultimate developer to pay for the value of that benefit in the customary way, as a portion of the developer’s fees on the project(s). If the Town is successful in executing a Development Services Agreement with a private partner, DFI will receive a Development Services Fee. This Development Services Fee paid by the private partner would be 1% of total project costs.

This arrangement benefits the Town in several ways. It aligns DFI’s interests with the Town in terms of finding developer(s) for the Project to attract private investment. It also ensures the developer(s) pays for a significant share of the Town’s costs associated with the pre-development work. And it gives the Town ongoing support from DFI throughout negotiations with the developer(s) and during the full life span of development in the Project Site (i.e. DFI has “skin in the game”). The consequences for DFI are clear—DFI will get the bulk of its fee only if there are developer(s) for the Project who successfully execute agreement(s) with the Town.

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-727Submitted by: Aileen Staples Submitting Department: Finance Meeting Date: November 20, 2018

SUBJECTConsideration of approval of Wake Forest Business and Industry Partnership (WF BIP) Special Revenue Fund.

Recommendation:Approve as submitted

Item Summary:

ATTACHMENTS WFBIP Special Revenue Fund Ordinance_summary.pdf Ord_2018- xx_WFBIP_FUND.docx

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Consideration of approval of Wake Forest Business and Industry Partnership (WF BIP) Special Revenue Fund

Special revenue funds are used to account for resources set aside for specific purposes. By establishing this fund, it will enable staff to account for the Wake Forest Business and Industry Partnership’s revenues and expenditures as related to specific economic development initiatives. The proposal received from DFI will be accounted for in this fund along with other expenditures relative to site preparation of the respective property. This establishes a starting budget and will be amended accordingly as activity progresses.

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ORDINANCE 2018-xx

ORDINANCE ESTABLISHINGWAKE FOREST BUSINESS AND INDUSTRY PARTNERSHIP (WF BIP)

SPECIAL REVENUE FUND

NOW, THEREFORE, BE IT ORDAINED by the Board of Commissioners of the Town of Wake Forest, that a special revenue fund be establish to account for expenditures relative to economic development initiatives specific to and under the direction of the Wake Forest Business and Industry Partnership:

Debit CreditExpenditures:

WF BIP:Professional Services $ 150,000Contracted Services 50,000Capital Outlay – Improvements -0-

Total Expenditures $ 200,000

Revenues:Interest on Investments $ -0-Sales Tax Refund -0-Grant Proceeds -0-Installment Purchase Proceeds -0-Transfer from Futures Fund 200,000Transfer from General Fund -0-

$ 200,000This the 20th day of November 2018.

Moved by:

Seconded:

Mayor: Approved as to form:

Eric A. Vernon Town Attorney

ATTEST:

Town Clerk

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-728Submitted by: Aileen Staples Submitting Department: Economic Development Meeting Date: November 20, 2018

SUBJECTApproval of resolution authorizing funding to Wake Forest Business & Industry Partnership.

Recommendation:Approve as submitted

Item Summary:

ATTACHMENTS WF_BIP_funding-summary.docx WFBIP_support_SEBTS.pdf Resolution2018-x_WFBOC_Allocation_to_WFBIP_11-20-2018.docx

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Agenda Item: Approval of resolution authorizing funding to Wake Forest Business & Industry Partnership.

Summary:

The request allocates $142,500 from the Town to the Wake Forest Business & Industry Partnership (WFBIP). This allocation will support two primary objectives related to the recently announced joint development agreement between the WFBIP and Southeastern Baptist Theological Seminary (SEBTS) on property owned by SEBTS: (1) proposal from the Development Finance Initiative (DFI) at the UNC School of Government approved by the WFBIP Board of Directors for pre-development services (to include a market analysis of the site) and (2) resources needed to pursue and undertake measures necessary to attain certification of the site by both the North Carolina Department of Commerce/Economic Development Partnership of NC Site Certification Program and Electricities’ Smart Sites Certification Program.

Attachment: Draft Resolution, Supporting Letter from Southeast Baptist Theological Seminary

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RESOLUTION 2018-XX

RESOLUTION ALLOCATING FUNDING TO THE WAKE FOREST BUSINESS & INDUSTRY PARTNERSHIP

WHEREAS, economic development is one of the four goals adopted by the Town of Wake Forest Board of Commissioners (BOC) for inclusion into the Town’s strategic plan; and

WHEREAS, the Wake Forest Business & Industry Partnership (WFBIP), a not-for-profit, 501c(3) organization, was formed by the BOC in December 2016 to facilitate and advance economic development opportunities within the Wake Forest community; and

WHEREAS, the WFBIP has successfully negotiated a joint development agreement with the Southeastern Baptist Theological Seminary (SEBTS) toward the creation of a mixed-use, Live-Work-Play, technology-focused office/commercial/residential park to be located on property held by SEBTS for the purposes of new job creation and tax base investment in Wake Forest; and

WHEREAS, funding from the Town is required to begin analysis and preparation of the site for certification and eventual private development;

NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Town of Wake Forest hereby allocates the sum of $142,500 to the Wake Forest Business & Industry Partnership to begin pursuit of the successful long-term development of the property.

Adopted this 20th day of November, 2018.

Moved by:

Seconded by:

Mayor:

ATTEST:

Town Clerk

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-736Submitted by: Kip Padgett Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTWake Co. Tax Releases

Recommendation:

Item Summary:

ATTACHMENTS Wake_Co_Tax_Releases.pdf

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Board of Commissioners Agenda Item Report

Agenda Item No.: 2018-737Submitted by: Kip Padgett Submitting Department: Administration Meeting Date: November 20, 2018

SUBJECTMonthly Report

Recommendation:

Item Summary:

ATTACHMENTS Oct 2018.docx

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Department Monthly Reports Page 1

TO: Mayor and Board of Commissioners

FROM: Kip Padgett, Town Manager

DATE: November 15, 2018

ADMINISTRATION:Public Facilities:

Staff completed 303 work orders for the month (1070 FY Total)

Downtown Development: Activities:

Worked on, assisted with and presented various downtown events: The Wall that Heals, Flag Raising, Oktoberfest, planning for holiday events, etc.

Continued focus on ED projects – SunTrust lot, FIG requests, working with several prospects interested in opening businesses

Hosted annual Property Owner’s Lunch with 75 attendees Completed NIMS training Attended NC Main Street Regional meeting Working with WFHS students on a DECA project – will be spaced over 4 months Worked with WFD, Inc. on refresh and launch of their updated website

COMMUNICATIONS:Activities:

Distributed to media and posted online over 40 press releases Distributed to subscribers and posted online approximately 20 email announcements via Constant

Contact Designed and produced visual graphics for Christmas in Wake Forest, Celtic Angels Christmas,

Santa’s Enchanted Workshop & more.

Miscellaneous: Email Subscribers 15,025 Facebook Likes 27,975 Twitter Followers 6,875 2018 App Downloads 23,579 Nextdoor 11,931 Town-to-resident Phone Calls 3

Top 5 Viewed Pages (October 1-31, 2018)1. Home Page 9,5092. The Wall that Heals 4,8333. Community Calendar 2,8014. Christmas Home Tour 2,7195. Jobs 2,652

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Department Monthly Reports Page 2

ENGINEERING:Monthly

Engineering Inspections

Inspection TypeOct-18

Pass Fail Total

Residential, Commercial &

Roadway

Driveway 49 6 55Sidewalk 49 6 55Site Final 0 0 0

Yard Final 64 21 85Curb and Gutter 0 0 0

Citizen concern/Other 0 0 0Roadway Acceptance- Warranty 0 0 0

Utility Adjustment 0 0 0Follow up Inspection 0 0 0

Proofroll 5 1 6Stormwater BMP 0 0 0

Total Residential and Commercial 167 34 201

Erosion & Sediment Control

Erosion Initial 0 0 0Erosion Monthly 42 2 44

Erosion Final 0 0 0Meeting 3 1 4

Stop Work Order 0 0 0NOV 1 0 1

Continuing NOV 0 0 0Civil Fine 0 0 0

Erosion Footing 53 4 57

Total Erosion and Sediment Control 99 7 106

Grand Total Inspections 266 41 307

FINANCE:Miscellaneous/Reports:

E-500E Combined General Rate Sales & Use Tax Return (Utility) for September - October 15 NC Sales and Use Tax Return – October 19 Wake County Prepared Food and Beverage Tax Return – October 19 Quarterly Reports for 9/30/2018 (941/NC-5Q/ESC/Gas Tax -1258/Form 720) – October 29 Historic Preservation Commission (HPC) Treasurer’s Report – October 8 Completed and submitted CAFR for FYE June 30, 2018

o Auditors on site to present November 6 Debt Issuance

o 5031 Unicon Drive purchase ($3.5 million) Closing on property acquisition and financing completed in October Initial meeting with IBI to evaluate space – tentative plan to complete move of WF

Power to new facility by March 2019 Five-year Capital Improvements Plan update underway

o Initial public hearing scheduled for November 20

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Department Monthly Reports Page 3

Accounting/Finance: Total Accounts Payable Disbursement - $3,107,868 Total ePayables Disbursement - $306,030 Total Number of Invoices Paid – 430 Total Amount of Invoices Paid with credit card - $585,704

Customer Service: Electric meters/customers 6,394 Pay-As-You-Go Customers 350 H.O.P.E. Participants 40 eSuite credit card payments 2,983 transactions totaling $743,607.65 eSuite credit card payments (PAYG) 1,035 transactions totaling $ 32,226.95 Debt set off collections $122

Purchasing/Warehouse: Processed 58 purchase orders Prepared 15 informal quotes Setup 10 new vendors Sold two (2) items on GovDeals - $27,625

HUMAN RESOURCES:Promotions

Name Department Position DateJonathan King Streets Construction Worker III 09/03/2018

Vickie Caudle Police Administrative Support 10/08/2018(Fiscal) Specialist

Vacancies Position Department

Marketing & Business Relations Assoc. CommunicationsElectric Groundman ElectricRelief Yard Waste Equipment Operator Environment ServicesYard Waste Equipment Operator Environmental ServicesYard Waste Collections Supervisor Environmental ServicesEquipment Mechanic FleetAssistant Director of Public Works Public WorksParking Enforcement Officer PolicePolice Officer I PolicePolice Recruit PoliceSpecial Events & Off Duty Coordinator PoliceConstruction Worker II Streets

Authorized Positions for FY 2017-18Filled: 244Vacancies: 31 (Includes budgeted positions for 2018-19)Total: 275

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Department Monthly Reports Page 4

INSPECTIONS:

RESIDENTIAL PERMITS: 142 NON-RESIDENTIAL PERMITS: 26

Single Family Dwelling 46

Townhomes 15

Duplexes 00

Multi-Family Dwelling 00

Temporary Sales Off/Trl 00

Accessory Structures 14

Addition/Renovations 14

New Commercial 02(Business names listed on next page)

Fit-Up(s) 05(Business names listed on next page)

Addition/Renovations 02

DEPARTMENTAL PRODUCTIVITY

PENDING BUSINESSES

FIT-UPS

BUSINESS NAME ADDRESSFAMILY FIRST PRIMARY CARE 3150 ROGERS RD 101

WILD BIRDS 13654 CAPITAL BLVD

PRE-OCCUPANCY

BUSINESS NAME ADDRESSLUX O AUTO 150 N WHITE ST B

INSPECTIONS PERFORMED 2248~Building/Trade 2115~Fire (new construction) 0015~Periodic Fire

0118

PLAN REVIEW 0190~Residential 0115~Non-Residential 0041~Fire 0034

CUSTOMER SERVICE~Phone Calls Received

0840

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Department Monthly Reports Page 5

MANAGEMENT INFORMATION SYSTEMS:Miscellaneous:

New World Downtime: None. Completed production environment upgrade to v2018.1 Fiber Infrastructure Project - Final CAD review should be completed in Nov. SharePoint Project – Project team continues to work with departments on uploading content and

configuring department pages. SharePoint site will be used to assist with the CIP process. Senior Center Project – Network hardware and cabling have been ordered for the new facility. O365 cloud environment - Deployed Azure AD P1 and P2 services to all users for identity protection. Joyner CC Project – Met with project team to discuss technology\network requirements for the new

facility. IT staff completed 209 service requests.

PARKS RECREATION & CULTURAL RESOURCES:Athletics Division:

Ed Austin facilitated Youth in Government Advisory Board meeting (October 27th). SP: Goal 2 Objective C.

Holding Park Aquatic Center- AquaTech Pool Management Group has assumed operation/maintenance of the facility.

Youth Basketball registration: 1006 registrants to date. Team placement completed on October 21, coaches meetings were held and practices begin October 29th.

Programs Division: Spooktacular was held on Oct. 25th at the Flaherty Park Community Center, over 1700 people

attended this event “Hip Hop Therapy” program was held on Oct. 18th at Alston Massenburg Free After-school Tutoring continues on Tuesdays; 3:30-4:30 pm for children ages 7-13 (Grades 2-8)

needing assistance in Math, English, Social Studies, and Science.

Park Maintenance: Park Maintenance staff assisting with prepping for the Wall That Heals Athletic fields at HHS have been over seeded Concrete pads were poured for fitness equipment on greenways Repaired Athletic field lights

PLANNING:Planning Board:The Planning Board met on October 2, 2018 for the following:

A. LEGISLATIVE CASE RZ-18-06, Townes at Gateway Commons Amendment: Request filed by McKee HomesLLC to amend the previously approved Residential Mixed-Use Conditional District (RMX-CD) to add six townhouse units, and approval of associated Townes at Gateway Commons Subdivision Master Plan.

B. LEGISLATIVE CASE RZ-18-12, 417 S. Main Street: Request filed by Mike Perry to to Rezone 0.43± Acres Located at 417 S. Main Street from General Residential (GR3) to Residential Mixed-Use Conditional District (RMX CD) being Wake County Tax Pin: 1841-40-1249 and approval of the associated 417 S. Main Street Site Master Plan.

C. QUASI-JUDICIAL CASE SD-18-06, LEDGE ROCK GREEN: Subdivision Master Plan request filed by R2 Development for 22 Single-Family Dwellings on 12.76 acres located at the terminus of Cardinal Crest Lane and Ledgerock Road, being Wake County Tax PIN 1840-87-0994

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Department Monthly Reports Page 6

Board of Adjustment:The Board of Adjustment met on October 25, 2018 for the following:

A. Case BA-18-01: A public hearing on a request filed by Chick-fil-a for a variance from Sections 4.6.2 and 9.3 of the Wake Forest Unified Development Ordinance for the property located at 1010 Forestville Rd., being Wake Co. Tax PIN 1749-69-0548.

Design Review Board:The Design Review Board met on October 11, 2018 for the following:

A. Public Hearing on Case AR-18-18: Consideration of a request filed by Optimal Living, LLC for Major Architectural Design Review for a proposed retail/office building to be located at 1021 Forestville Road, being Wake County TAX PIN: 1749-68-0097.

B. Public Hearing on Case AR-18-19: Consideration of a request filed by HagerSmith Design for Major Architectural Design Review for additions to the Capital PowerSports and Body Shop buildings located at 10920 Star Road, being Wake County TAX PIN: 1739-68-7478

Technical Review Committee:The Technical Review Committee met on October 4, 2018 for the following:

A. SD-17-04, Goldston: Construction drawings submitted by Stewart for 72 single family detached dwelling units on 30 acres, identified by the PINs 1851-28-7593 (Wake County) and 1851-29-8044 (Franklin County).

B. RZ-18-15, Forbes PUD: Legislative rezoning submitted by ColeJenest & Stone for a Planned Unit Development, which proposes up to 400,000 sq. ft. of mixed use non-residential uses and 460 residential units on approximately 77 acres, identified by the Wake County PINs 1830-86-5681 and 1830-85-0298.

The Technical Review Committee met on October 25, 2018 for the following: A. SP-18-03, Autobell at Gateway Commons: Minor site plan submitted by Kimley-Horn proposing a

vehicle service facility (car wash) on 1.45 acres on Lot 5 in Gateway Commons, identified by the PIN 1850-08-1027.

B. SD-16-08, Willows at Traditions Amendment: Subdivision master plan amendment submitted by Stewart, which proposes to add 10 lots on 19.71 acres, identified by the Wake County PIN 1851-13-8150. This is a quasi-judicial case when it is heard by the Board of Commissioners.

C. SP-18-14, Moffat Pipe: Minor site plan submitted by RLE proposing a 2-story, 13,720 square foot building on 21.87 acres located at the intersection of Burlington Mills Rd. and One World Way, identified by the PIN 1738-79-3931.

Addressing:Assigned 64 addresses in New World System software.

Code Enforcement:16 code violations issued

Development Services Plan ReviewsOctober 2018 YTD

Final Plats 4 45Master Plans 4 24Construction Plans 4 26Architectural Plans 6 32Development Permits 100 1067Development Permits (Signs) 4 117Zoning Verification Reports 4 17

HISTORIC PRESERVATION:The Home Tour Committee and Historic Preservation Commission met on October 10, 2018. The home tour will include 9 private homes, four churches, the Community House, Stealey Hall at the Seminary and the

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Department Monthly Reports Page 7

Wake Forest Historical Museum. Tickets went on sale on October 1 and have been doing well. Only 2,000 tickets will be sold and no tickets will be sold on the day of the tour.

The Ailey Young House event was held on October 6th at the Alston Massenburg Center. The event was well attended and has received positive feedback. The next event for the Ailey Young House will be in conjunction with an archaeological grant in the late winter or early spring.

The Historic Preservation Commission met on October 10th for their regular meeting. There was on public hearing for a Certificate of Appropriateness request from Sharyn and Scott Leaver. They requested to replace two windows, one with a door at 228 N. Main Street. The COA was approved.

Transportation Engineer:Bus Loop 3,109 ridersExpress 1,419 riders

POLICE: Calls for service: 4,907 Vehicle crashes: 186

PUBLIC WORKS:Electric: Public Power week prep. Worked to restore power and clean up after Hurricane Michael. Crews removed the overhead lines at the Power House Row Site. And busy installing new residential services in the Retreat and Reynolds Mill phase 3. Worked on collectors, changed out 35 non disconnect meters to disconnect meters.

Tree Trimming: Went to “Tree danger assessment” Training and helped with the cleanup from the storm.

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