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Washington Health Benefit Exchange
HEALTH EQUITY TECHNICAL ADVISORY COMMITTEEFEBRUARY 25, 2014
Agenda
▪ Welcome and Introductions (5 min.)
▪ Exchange and Operations Status Updates (20 min.)
▪ Navigator Update (15 min.)
▪ Tribal Outreach Update (15 min.)
▪ Immigration Webinar Follow Up (10 min.)
▪ Language Access Update (10 min.)
▪ Public Questions and Comments (5 min.)
▪ Next Meeting and Adjourn
Washington Health Benefit Exchange
Status UpdateFebruary 25, 2014
Pam MacEwan, Chief of Staff
Status Updates
▪ Trends and Developments
▪ Enrollment
▪ Call Center
▪ Application issues
▪ Transfer of Data to Carriers
▪ Marketing and Outreach
4
Trends/Developments
▪ Enrollment continues to climb, especially Medicaid
▪ System functionality improved
▪ Dealing with application errors and eligibility and enrollment problems. Triage system includes individual assistance, escalation, data fixes, and creative manual workarounds.
▪ Retroactive coverage implementation underway
▪ EDI file system improvements and transfer of information to carriers.
▪ Preparation for March 31
5
Enrollment Update (as of 2/25/2014)▪ Web and Call Center Data
▪ Unique Visitors – 1,504,077
▪ Accounts Created – 449,935
▪ Call Center Volume – 110,362
▪ Average Wait Times after menu selection – 37 min.
▪ Enrollments Complete
▪ Qualified Health Plans – 101,857
▪ Medicaid Newly Eligible/Coverage Jan 1. – 202,168
▪ Medicaid Previously Eligible but not Enrolled – 102,238
▪ Medicaid redeterminations – 311,670
▪ In-Process Applications
▪ Qualified Health Plans Application (need to pay) – 82,249
6
January Call Center Volumes and Staffing▪ Staffing:
▪ 409 CSRs
▪ Attrition rate of 7.1%
▪ Call Volumes:
▪ Approximately 741,000 calls received during operating hours
▪ 623,000 high volume messages played
▪ 107,000 handled
▪ 11,000 abandoned
▪ Daily totals average over 40,000
▪ Wait times are measured at two queues
▪ Initial wait times average less than 2 minutes
▪ Specialty queue wait times average 40 minutes
▪ Duplicate call rate was 68%
7
Preliminary February Call Volumes
▪ 525 CSRs
▪ Overall volume of calls is holding at 8,000 to 9,000 a day
▪ The majority of calls are being answered
▪ Duplicate call rate is decreasing
▪ A total of 230 additional network circuits were installed to help decrease the number of calls that can’t get through
▪ Triage system is working well
▪ Calls are handled more efficiently
▪ Abandoned call rate is decreasing from 50% to 8%
8
Where We Are - Enrollment DetailsAs of 02/18
9
15,315Applications eSigned
but no Enrollment
391,000eSigned and Enrolled
Total QHP :
99,946
15,315
Total Washington
Apple Health :
291,054*
Note: An additional 297,780 individuals had previous Medicaid coverage and completed their
Washington Apple Health enrollment through HPF
Tracking Application Throughput
10
100 applications
submitted on 2/14
1 Encountered an HPF
technical error
4 Encountered an
ES Eligibility
Determination Error
95 Receive Eligibility
and Can Enroll
When tracking a set of 100 applications submitted on Friday 2/14:
Client Specialist Team: View from the Front Lines
Role/Responsibilities of Client Specialist team:
1. Complicated and emotionally sensitive enrollment and eligibility issues. Improving the customer experience
2. Governors Office and Legislative Staff RequestsOther High Priority Requests
11
Client Specialist Team: Cases Reviewed▪ Shift in Role/Responsibility for Client Specialist Team
▪ Mid November
▪ High Priority Cases
▪ Number of cases resolved:
▪ Internal Staff requests = 2,000 requests
▪ Issues received from call center/IPAs/brokers = 1,500
▪ Governor’s Office = 500
▪ Legislative staff = 250
▪ Partnering state agencies (HCA/OIC) = 300
▪ Leadership/Board = 150
▪ Over 8,000 calls to customers
12
Transfer of Data to Carriers▪ The Healthplanfinder sends daily 834 enrollment files and
monthly 820 payment files to QHPs
▪ Over 30 different errors have been identified in the enrollment and payment files since December
▪ Many of these are the result of upstream defects
▪ Some carriers have also had difficulty processing files
▪ Conducted nearly 40 data and manual fixes to correct the data being set to carriers
▪ Correct system to prevent these issues (2/13 and scheduled 2/23)
13
Communications▪ Lead Organization Meeting
▪ Improved performance
▪ Additional enhancements
▪ Programmatic future
▪ Advertising and Marketing for the Homestretch
▪ Ads start airing last week
▪ Other events, vehicles in play
▪ Readying for the final push
▪ Assessing Effectiveness
▪ Engaged Weekly
▪ Review of outreach and marketing efforts
▪ Analyses to drive future activity
14
System Releases
▪ Summer Release: Focus on auto-renewals for fall open enrollment
▪ Fall Release: Focus on fall open enrollment and user enhancements
▪ User Enhancements prioritized based on what we’ve heard from stakeholders and what we’ve seen in usability testing
▪ Will be discussing approach with Committees
▪ January release: Medicaid shopping
15
Washington Health Benefit Exchange
Health Equity Technical Advisory CommitteeNavigator UpdateFebruary 25, 2014
Certified In-Person Assisters
Certified
IPA Lead Organizations and network partners
1,725
18
Exchange Update Applications/Enrollments
October through January 31, 2013*
Target
12-31-14
Actual
1-31-13
Total Enrollments (all types) 344,000
IPA Assisted Enrollments – 1/31/14 70,000 106,100
Percent of Enrollments Assisted by an
IPA
25% 31%
19
*Preliminary data on Navigator/IPA Program
Lead Organization Enrollments (*preliminary data)
Total Target (12/31/14)
Enrollmentsas of 1-31-14*
Percent of Target Met
Whatcom Alliance for Health Advancement *QHP = 1,880/WA Apple Health = 10,065
11,316 11,950* 106%
Public Health Seattle-King County*QHP = 3,320/WA Apple Health = 20,930
19,180 24,250* 126%
Tacoma-Pierce County Health Department*QHP = 750/WA Apple Health = 6,250
8,050 7,000* 87%
Kitsap Health Department*QHP = 400/WA Apple Health = 1,750
2,520 2,150* 85%
CHOICE*QHP = 1,010/WA Apple Health = 6,090
6,520 7,100* 109%
Cowlitz Family Health Services*QHP = 230/WA Apple Health = 1,820
1,306 2,050* 157%
Clark County Public Health*QHP = 330/WA Apple Health = 1,795
4,596 2,125* 46%
Yakima Neighborhood Services*QHP = 1,025/WA Apple Health = 13,900
3,500 14,925* 426%
Benton-Franklin Community Action Connections
*QHP = 460/WA Apple Health = 5,240
3,036 5,700* 188%
Better Health Together*QHP = 1,950/WA Apple Health = 20,050
10,026 22,000* 219%
20
Implementation Update
▪ System issues and our actions
▪ Troubleshooting Guide
▪ Webinars
▪ Weekly update (new issues, resources, HCA)
▪ Lead Org Meetings
▪ Navigator team troubleshooting cases/urgent cases
▪ System enhancements
▪ Navigator “Admin Role” in Healthplanfinder
Lead Organization Update
▪ Performance/reporting data
▪ Limited availability
▪ System limitations – user/organization types
▪ Issues impacting enrollment targets
▪ User access in October-November
▪ System availability/paper applications
▪ Application errors/stuck applications
▪ Unplanned Medicaid renewals
22
Board Decision
▪ Retain Navigator TAC
▪ Topics for future work – Navigator program outcomes, consumer satisfaction, transition to 2015
▪ Membership turnover
▪ Establish new Outreach TAC
▪ Recruiting for Outreach TAC - Listserve
▪ Broad scope and membership
23
NTAC Accomplishments
▪ Stakeholder Engagement
▪ Guiding principles
▪ Navigator/IPA core competencies
▪ Statewide network structure
▪ Lead Organization responsibilities
▪ Navigator Organization Selection Criteria
▪ Compensation structure
▪ Training
▪ Testing and certification
▪ Data collection
▪ Performance monitoring
24
Upcoming Priorities
▪ Reports
▪ Implement New Outreach TAC
▪ IPA/Navigator Recertification Process
▪ Navigator Program post-2014
▪ Compliance Monitoring
▪ Evaluation of 2013-14 open enrollment
▪ Training for 2014-15 open enrollment/system changes
25
26
Washington Health Benefit Exchange
TRIBAL UPDATE
SHERYL LOWE, TRIBAL LIAISON
PAM COWLEY, OUTREACH MANAGER
Overview
▪ Tribal Consultation Meeting Outcomes
▪ The Value of Sponsorship
▪ American Indian Health Commission Tribal Assister Program
▪ The Data We Know
▪ 2014 Outreach Strategies
TRIBAL CONSULTATION OUTCOMES
▪ Clear and shared understanding of
‘consultation’ meaning
▪ Tribal Advisory Workgroup
engagement with leadership
▪ Annual Tribal Consultation
meetings
▪ Use of Tribal Liaison at Policy Level
▪ Tribal engagement in:
▪ 2014 Strategic Policy Issues
▪ Tribal Input into Legislative Issues
▪ Operational issues that impact
Tribes and AI/AN enrollment
30
THE VALUE OF SPONSORSHIP
“The preservation of our dreams and our people is deeply
rooted in our health”
• Indian people have the worst health
outcomes overall in WA State
• Insurance is a new concept for some
AI/ANs
• Outreach messages different
• Revenue for underfunded Tribal
clinics/health programs
• Healthy people, healthy systems,
healthy communities
The WHBE Premium Sponsorship Program will allow Tribes to enroll hundreds of AI/AN members in QHPs who would not otherwise take advantage of the opportunity
American Indian Health CommissionTribal Assister Program
▪ Tribal Assister Certification Process
▪ Exam Preparation
▪ 85 Certified Assisters – 23 of 29 Tribes, 2 urban Indian health programs
▪ Tribal Get Covered Workgroup
▪ Weekly Webinars
▪ Average Participation: 30 - 40
▪ Application Technical Support
▪ Zen Desk Ticketing/Troubleshooting Applications
▪ Average Participation: 30 – 40
▪ On-going Training▪ In-Person training for Tribal Assisters
▪ Regional Tribal Trainings
31
Preserving
▪ Medicaid Enrollment1
▪ Newly Eligibles: 5,468
▪ Renewals: 6,799
▪ QHP Enrollment (Preliminary)▪ Determined Eligible for QHPs: 2,903
▪ Enrolled in QHPs: 30
32
AI/AN ENROLLMENT: DATA WE KNOW
Our Health
1 Washington Apple Health (Medicaid) Enrollment Update Karol Dixon, Health Care Authority; February 14, 2013
2014 Outreach Strategies
▪ Culturally, spiritually appropriate outreach material
▪ Targeting the urban Indian population
▪ Webinars
▪ Tribal Assister Retreat
▪ Regional Tribal Trainings
▪ Increasing Tribal Sponsorship
33
Washington Health Benefit Exchange
IMMIGRATION WEBINAR FOLLOW UP
JOAN ALTMAN, SENIOR POLICY ANALYST
Webinar Summary
▪ Target audience:
▪ Any type of community partner or assister working with refugees and lawfully present immigrants.
▪ Participation:
▪ HCA staff co-presented
▪ Over 600 registered participants
▪ Content:
▪ Recent updates to the Healthplanfinder, application tips, common error codes and current workarounds.
▪ To receive the link to the recording please send an email to [email protected]
35
Webinar Summary: Main Topics
▪ Immigrant Eligibility under the ACA
▪ Recurring Myths
▪ Lawfully Present Immigrants
▪ System Requirements/Online Application Flow
▪ SSNs
▪ Partnering/Linking
▪ Naming Conventions
▪ Common Error Codes/Challenges
▪ Person ID Matching
▪ Identity Proofing
▪ Other (e.g., SEVIS ID Error)
36
Washington Health Benefit Exchange
LANGUAGE ACCESS PLAN UPDATE
JOAN ALTMAN, SENIOR POLICY ANALYST
Language Access Plan Timeline
▪ December
▪ Create working draft that builds both on HEqTAC recommendations and staff feedback
▪ January
▪ Staff review
▪ Manager review
▪ February
▪ Leadership review
▪ Health Equity TAC review
▪ March
▪ Health Equity TAC discussion
▪ External Stakeholder review