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Why does it matter? Holds extensive data on over 1,700 affordable rental properties with more than 90,000 units Holds extensive data on over 1,700 affordable rental properties with more than 90,000 units Most paperwork eliminated Most paperwork eliminated Saves hours of staff time for funders, owners, managers Saves hours of staff time for funders, owners, managers Over 95% of all annual reports submitted on time Over 95% of all annual reports submitted on time Data can be uploaded from property mgmt. software Data can be uploaded from property mgmt. software Data successfully annually uploaded to HUD Data successfully annually uploaded to HUD
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Washington StateWeb-Based Annual Reporting SystemA powerful online tool for annual reporting, compliance monitoring and asset management
NCSHA 2015 Annual ConferenceMelissa A. Donahue, Manager
Asset Management & Compliance Division
Property managers & owners can easily meet reporting requirements
Funders have powerful oversight tools
What is WBARS?
WBARS: A coordinated web-based reporting system for affordable-housing properties
Data informs decision makers on issues of policy, funding, etc.
Why does it matter?
• Holds extensive data on over 1,700 affordable rental
properties with more than 90,000 units
• Most paperwork eliminated
• Saves hours of staff time for funders, owners, managers
• Over 95% of all annual reports submitted on time
• Data can be uploaded from property mgmt. software
• Data successfully annually uploaded to HUD
Guiding Objectives for a New System
Reduce paperwork
Improve report accuracy
Meet funders’ contractual needs
Automate calculations
Streamline reporting and auditing efforts
Facilitate information exchange
Create a replicable model for other entities
Groundwork
Primary funders and system owners:• WSHFC• Washington State Department of Commerce
Other participating public funders:• Cities of Seattle, Tacoma, Spokane and Bellingham• King and Snohomish counties
Property Mgmt. software companies which upload to WBARS:o BostonPost (MRI)o Yardio E-siteo RealPage
WBARS Partners
Table 1 – Rent roll with max and actual incomes, rents, subsidies, utilities, set-aside limits, individual demographic data
Tables 2 and 3 – Aggregated demographics (e.g. race, ethnicity, and disability status; HOME report info and other special-needs categories)
Table 4 – Property income, expenses, reserves, and performance indicators
Reports
Public funders conduct joint annual report training sessions
How do users understand WBARS?
for owners & managers
Public funders relay WBARS information via their websites and at regional conferences
• Eliminate paperwork
• Upload from their own property management software systems
• Easily check compliance with any funders in the system
• Track asset management-related performance measures across portfolio
• System supports income/rent requirements of each funder & identifies
overlapping requirements
BeforeSeparate reports required for projects with multiple funders
NowData can be entered all
at once into WBARS
Benefits for Owners/Property Managers
• Improved accuracy & ease of reporting
• Easily retrieve property information (property income, expenses, etc.)
Speeds up compliance monitoring and financial reviews
• Easily compile data to answer public accountability questions
• All funders being shown the same data, can respond collectively
• Contact data for affordable housing providers state-wide
Allows users to update their information themselves
Benefits for Funders
Provide more accurate data & information on WA State housing
Policy influencers State/federal legislators
Stakeholders
Comprehensive statewidehousing needs study
Assessment of the state’s affordable housing portfolio
Benefits for Decision Makers
• August 2015 - WBARS data directly led to Seattle low income residents getting automatically enrolled in utility discount program
oReduce utility bills = reduce housing costso Help City solve under-enrollment in the program
• Estimated 5,000 households enrolled, discounts up to 50%
• Average yearly savings per household: $800
Utility Discount Partnership
Additional Benefits
1. Shared qualifying addresses with Seattle City Light 2. City Light cross-checked addresses for already enrolled individuals3. Auto-enrolled the rest
Utility Discount PartnershipBenefits
City: UDP enrollments jumped from 64% of goal to 82% of goal
WSHFC: 5,000 low income households have reduced housing costs
Win-Win:
Melissa A. Donahue, ManagerAsset Management & Compliance Division
Washington State Housing Finance [email protected]
206-287-4444
Contact