Wayzata Public Schoolsfiles.ctctcdn.com/0512e4b8201/bc584cef-6640-4844-8774-5... · 2015-10-30 · Goals for Today Excellence. For each and every student. At the October 5, 2015 special

Wayzata Public Schools

October 26, 2015 School Board Work Session

Excellence. For each and every student.

Goals for Today


At the October 5, 2015 special work session, the school board asked the superintendent to do the following for the October 26 work session: •  Respond to some of the questions that arose at the work session and/

or in other venues.

•  Consider refinements to the existing scenarios and/or consider other scenarios in response to the community, staff, and school board feedback received.

•  This information is not intended to communicate a recommendation

even though some refinements to existing scenarios are included.

Original Scenarios


1.  Status Quo 2. Research Aligned 3. Hybrid Scenario 4. Two Tier – Secondary First 5. Two Tier – Elementary First

“Status Quo” Scenario


1.  Tier 1: High School 7:30 – 2:20 6:50

Greenwood, Oakwood 7:45 – 2:25 6:40 2.  Tier 2:

East MS, Central MS, West MS 8:20 – 3:10 6:50

3.  Tier 3: Birchview, Gleason Lake, 9:10 – 3:50 6:40 Kimberly Lane, Meadow Ridge, Plymouth Creek, Sunset Hill

“Research-Aligned” Scenario


1.  Tier 1: Gleason Lake, Greenwood, 7:30 – 2:10 6:40 Kimberly Lane, Meadow Ridge, Oakwood, Plymouth Creek

2. Tier 2: High School 8:20 – 3:10 6:50 Birchview, Sunset Hill 8:20 – 3:00 6:40

3. Tier 3: East MS, Central MS, West MS 9:10 – 4:00 6:50

“Hybrid” Scenario


1.  Tier 1: High School 7:55 – 2:45 6:50

East MS, West MS 7:35 – 2:25 6:50

2. Tier 2: Central MS 8:20 – 3:10 6:50

3. Tier 3: Birchview, Gleason Lake, Greenwood 9:10 – 3:50 6:40 Kimberly Lane, Meadow Ridge, Oakwood, Plymouth Creek, Sunset Hill

Original Two Tier “Secondary First” Scenario


Tier 1: Start End Duration High School 7:45 2:35 6:50 Middle Schools 7:45 2:35 6:50 Tier 2 Start End Duration Elementary 9:10 3:50 6:40 •  Cost neutral •  Some high school students would need to be on bus up to one hour each way •  Some middle school students would need to be on bus up to 55 minutes each way •  Some concern about securing enough bus drivers (Need 105 rather than 80)

Original Two Tier “Elementary First” Scenario


Tier 1: Start End Duration Elementary 7:40 2:20 6:40 Tier 2 Start End Duration High School 8:35 3:25 6:50 Middle Schools 8:35 3:25 6:50 •  Cost neutral •  Some high school students would need to be on bus up to one hour each way •  Some middle school students would need to be on bus up to 55 minutes each way •  Some concern about securing enough bus drivers (Need 105 rather than 80)

Responses to Questions


At the October 5 Special Work Session, a number of questions were posed to the administration from school board members. The information included in the following slides is in response to questions.

Early & Late Elementary Schools


Stacey Lackner, Director of Research and Evaluation Comparison and Analysis of Academic Achievement (Revised) Interpretation of Results: 1.  There were observed differences in the effect size of the late start time across

years in both subjects. In some years, the difference favored the late start and in other years the difference favored the early start.

2.  The effect sizes ranged from -0.47 to 0.15 in Reading and -0.37 to 0.21 in Mathematics. (Effect sizes less than 0.4 are considered small in terms of educational impact --- Hattie, Visible Learning, 2009). The only effect size that was not small was the effect of late start time on Reading MCA scores in 2010. In this case there was a negative effect of late start time (-0.47).

3.  For all six years and in both subjects, the effect sizes were small, which indicates that there was little to no effect of school start time on elementary student achievement.



Stacey Lackner, Director of Research and Evaluation Comparison and Analysis of Academic Achievement (Revised) Limitations: 1.  Because there are five late start and only two early start schools,

there are almost 2-3 times as many students in the late start schools than the early start schools in the analysis. Thus, within-building differences will have less of an effect for late start schools than for early start schools.

2.  MCA tests are only given in grades 3-5. Therefore, the achievement of students in grades K-2 is not included in this analysis, which accounts for approximately half of the population in each building.



Stacey Lackner, Director of Research and Evaluation Comparison and Analysis of Academic Achievement (Revised) Limitations (continued): 3.  This was a retrospective study that used archival data. Thus,

results should be interpreted with caution. It is not clear that the effects observed in this analysis can be attributed to start times.

High School & Middle School Sports/Activities


The challenges and possible solutions, etc. included for high school and middle school sports/activities are mostly written from the context of both of these levels dismissing later in the day and considerations to accommodate for any such a change.

High School Sports/Activities


Challenge:

Middle School and High School games start as early as 4 PM. At the high school,

depending on the sport, this could affect 9th grade, Sophomore, JV and Varsity teams.

Possible Solution:

MS athletes may have to be dismissed at 3 PM to catch a bus. MS students could miss

one hour of class at the end of the school. This could occur an average of once per

week. HS Athletes may have to be dismissed at 2:20 PM to catch a bus. HS students

could miss 50 minutes of class at the end of the school day. This could occur an

average of once per week.



Challenge:

MS and HS coaches may need to be provided a substitute teacher to cover their classes

when they are dismissed early to ride the bus with their athletes.

Solution:

Best: MS Principals consider giving MS coaches last hour prep when appropriate. HS

Athletic Director will work with HS Administration to schedule coaches for 4th block prep.

Other: Consider increasing athletic/activities budget to cover additional use of substitute

teachers at the middle and high school level.



Challenge: Practices will start later at the middle and high school. At District facilities, practices may be pushed later for youth associations, City of Plymouth, etc.

Solution: Community Education would need to notify all facility users of a later start time. Facility agreements may have to be renegotiated with users/groups to accommodate later practice

times. Questions: CMS Dome- May need to renegotiate start time to 6 PM?

City of Plymouth – May need to renegotiate joint powers use agreements?



Challenge: Practices will start later at the middle and high school. At Non-District facilities, practice times will be reduced and/or facilities may not be available.

•  Plymouth Ice Center – practice time is limited to a 6 PM end time.

•  Lifetime Fitness Pool – practice time is limited to a 6 PM end time.

•  CMS Bubble – practice time is limited to a 5 PM end time.

•  Wayzata Country Club – free use of course but have limited range, putting green and course use. Practice time will be shortened because members golfing /late afternoon early evening.

•  Orono Gun Club – practice time is limited to a 5 PM end time. Cannot extend time.

•  Elm Creek Softball/Soccer Fields – practice time is limited to a 6 PM end time.



Challenge (continued from Previous Slide): Practices will start later at the middle and high school. At Non-District facilities, practice times will be reduced and/or facilities may not be available.

Solution: A. Plymouth Ice Center Best: Ice time will need to be extended to 6:30 PM. *This would reduce youth ice time

Other: Move practice and games to CMS Ice Arena for one gender; alternate genders every other year




•  B. Lifetime Fitness Pool Best: Contract may need to be renegotiated so pool time can be extended to 7 PM and consider providing the Lifetime Fitness Swim Club more flexible use of WPS swimming pool from 5:30 PM to 7 PM.

•  C. CMS Bubble Best: Bubble time may need to be extended to 6 PM. Contract with youth associations will need to be renegotiated. Other: Increase athletic/activities budget with lease levy dollars to cover rental cost of dome time.




•  D. Wayzata Country Club Other: Increase athletic/activities budget with lease levy dollars to cover rental cost for golf course use. *Difficult to find golf courses that are not already used by a high school for after school use.

•  E. Orono Gun Club May need to reduce number of participants by 1/3 (from 45 to 30) to get everyone practice time.

•  F. Elm Creek Softball/Soccer Fields Best: Contract may need to be renegotiated so field use can be extended to 7 PM.

•  Questions: How does it affect back to school nights, conferences, etc?



Question: Will the additional facilities being constructed at the high

school help alleviate the practice and game schedules at WHS?

Although it is difficult to predict the impact until the new facilities

are functional, it is possible that the facilities will help the district

improve the timeframes within which practices and perhaps contests

can be scheduled.



Challenge: Some teachers/advisors will have family obligations (pick up children from daycare, be home when children get home from school, etc.) making it difficult for them to keep advising a club or activity after school.

•  Solution: Allow clubs that meet infrequently to meet before school starts.

•  Question: Will this pose an issue with the WEA contract?

Middle School Sports/Activities


Chace Anderson has met with three activities advisors from each of the middle schools.

•  Michael Brindise West Middle School •  Chad Bartels Central Middle School •  Marc DeVoe East Middle School



Thoughts/Questions from the three Middle School Activities Directors:

•  With a 4:00 dismissal, how will this impact the community sports

offerings?

•  Will some kids choose not to participate because activities are later?

•  Some middle school coaches may choose to not coach due to later

dismissal time.

•  Some of the elementary teachers may now be available to coach at the

middle school level.



Thoughts from the three Middle School Activities Directors: •  Missing last hour classes will need to be managed.

•  Challenge with differences in dismissal times of other schools:

Eden Prairie (2:13) Robbinsdale (2:55)

St. Louis Park (2:30) Wayzata (3:10)

Bloomington (2:37) Minnetonka (3:55)

Edina (2:38)



Thoughts from the three Middle School Activities Directors: •  Best to keep the middle schools on the same schedule because of game

schedules with other Wayzata school teams, participants in high school programs, and wrestling is combined with all three schools.

•  Game workers for keeping book, running the clock, supervision during events, etc. may be more challenging given the later time.

•  Activity bus important; need to keep the afternoon bus and could there ever be one in the morning?

•  Challenge exists with Intramural Activities and how to encourage and maintain participation.



Thoughts from the three Middle School Activities Directors: •  Current Schedule for Practices with Current Dismissal Time

3:20 – 4:30 Practice Activity Bus Departure 4:40

•  Projected Schedule for Practices with a 4:00 Dismissal Time

4:15 – 5:20 Practice Activity Bus Departure 5:30

•  Activity Bus runs Monday through Thursday (No Activity Bus on Friday)



1.  Modified Scheduling to Minimize Impact of Leaving Early for Contests

•  Advisory at the End of the Day •  Rotation of Core Classes in Afternoon

2.  Consider Some Morning Practice/Club Meeting Times

3.  Ensure Continuance of Activity Bus for Participants

Working in Tandem with the Community


1.  Could some of our youth athletic associations conduct practices in the afternoon if there is an earlier dismissal for more of our elementary schools?

2.  Can organizations/associations like the “Y” fill some of the void and need for after school activities if there is an earlier dismissal for more of our elementary schools?

3.  Will there be an Implementation Team/Process to determine enrichment/other opportunities that may exist if there is an earlier dismissal for more of our elementary schools?

Transportation Topics


Student Pick-Up Times Original Research Aligned Scenario


Below are the numbers for those who would be picked up before 7:00 for the Research Aligned Scenario. These numbers are as if we just picked up current routes and moved the times. This is a snap shot of what we have today in terms of length of ride. This number can be reduced a bit by fine tuning and rerouting the buses with the goal of meeting a time mark.

•  Students on before 6:50am 20 0.3% •  Students on before 7:00am 941 26.5%

These numbers include Kimberly Lane, Gleason Lake, Plymouth Creek, Greenwood, Oakwood. Because Meadow Ridge was formed by these schools it would include Meadow Ridge also.

Student Pick up Times Current Reality for Greenwood/Oakwood


What is the timeframe of pickup for our current Greenwood and Oakwood start times?

Here is a minute by minute break down of current pickup times for Oakwood and Greenwood. A total of 0.75 % of students (11) get picked up before 7:00 am.

150 get picked up between 7:00-7:04 242 get picked up between 7:15-7:19



Total riders 1469 First Drop at Greenwood = 7:25 am

First Drop at Oakwood = 7:30 am

Student Drop Off Times Miscellaneous Questions/Information


Drop Time for High School Students

The drop time for the high school in each scenario is based on 2 things.

•  How long it takes to get in and out of the high school in the AM due to student and

parent traffic.

•  How much time is needed to get to the next tier of schools. There may be

differences between the various scenarios, but the changes would be based on the

items listed above.

Miscellaneous Transportation Questions/Information


Why so many near-empty high school buses?

•  Regarding why so many high school buses seem to be empty. Some buses are near

capacity in the densely populated areas of the school district. Many of the high

school buses are “near empty” because of the goal to keep the routes to about 45

minutes. With relatively low ridership numbers for the high school, not many

students are picked up. In some districts, the high school and middle school

students can be assigned to the same buses but in Wayzata this would be very

difficult due to the location of the schools.



1.  Each year we get about 200-300 requests to change bus stop locations and we evaluate the changes based on location, lighting, safety, traffic and so on.

2.  What happens to school schedules in the event of Universal Four Year Old programming being implemented and we need a 9th elementary school?

3.  Could we add WiFi to our buses so students can make use of their commute time to work on homework?

4.  Did we explore having high school and elementary school students riding together?

5.  Could we make use of the Metro Transit System to help us streamline our transportation system and achieve operational excellence? Does the Metro Link have routes that go by neighborhoods? Do they have capacity for 1500 students at a similar time?



How many buses would be needed to have all elementary schools start at 7:45 or 7:50

while leaving everything else on the “Research-Aligned Scenario?”

Three Tier System: Six Start at 7:40/7:45 and Two Start at 8:30/8:35

Could be done Cost-Neutral

Two Tier System: Approximately 9 Buses at a Total Cost of $450,000

All elementary schools would start at 7:45

Cost Equal to about Seven Teachers Added Challenge of Hiring More Bus Drivers

What are Some Other School Districts Doing with School

Start Times?


What are Some Other School Districts Doing with Start Times?


Plano (Texas) Public Schools •  44 Elementary Schools start at 7:45 am •  Change from 8:30 was made 15-20 years ago

•  Kary Cooper, Assistant Superintendent for District Services •  Susan Dentzler, Executive Director for Elementary Campus Services •  Robin Garcia, Director of Campus Support Services

Rockwall (Texas) Public Schools Superintendent: •  Jeff Bailey, Former Superintendent of Plano Public Schools



Lexington (Kentucky) Public Schools •  Elementary Schools 7:45 (32-33) 8:30 (2 or 3) •  High Schools 8:25 •  Middle Schools 9:05

•  Julie Hawkins, Director of Elementary Education (1 of 3)



St. Michael-Albertville (MN) Public Schools •  All 3 Elementary Schools start at 7:45 am •  Change to a 7:45 start time occurred in 1992



St. Cloud (MN) Public Schools Start Dismissal

•  Discovery Elementary 7:30 2:15 •  Madison Elementary 7:30 2:15 •  Talahi Elementary 7:30 2:15 •  Oak Hill Elementary 7:35 2:20 •  Clearview Elementary 7:35 2:20 •  Westwood Elementary 8:10 2:55 •  Lincoln Elementary 8:20 3:05



Buffalo (MN) Public Schools •  6 Elementary Schools: 8:50 start time in 2015-16 •  Contemplating a change to: 7:45 start time for 2016-17

•  High School and Middle Schools: 7:45 to 2:20 in 2015-16 •  Contemplating a change to: 8:30 to 3:05 for 2016-17

Neighboring School Districts


What are other school districts doing to make two tier scenarios

work or find start times that seem to be working well?

•  Edina is about 13 square miles with about 44 buses

•  Wayzata is about 43 square miles with about 80 buses

•  Minnetonka is about 31 square miles with about 60 buses



What are other school districts doing to make two tier scenarios work or find

start times that seem to be working well?

1.  Wayzata is somewhat unique from a traffic flow pattern, takes a long

time to drive across the district as North-South roads are a challenge.

2.  Wayzata-Single large high school with a larger “full school district route.”

3.  Two of Wayzata’s middle schools transport students twice as far as one of

the middle schools in Minnetonka. The district’s third middle school

transports students from 50% further away than the other Minnetonka

middle school.



Minnetonka Middle Schools (9:15-3:55 School Day)

Challenges:

1.  After-School activities and missing some of the last hour class.

2.  Some staff would prefer an earlier start for middle schools.

3.  Early morning supervision of students.



Minnetonka Middle Schools (9:15-3:55 School Day)

Positives:

1.  Kids alert throughout their day and ready for learning.

2.  Minimal number of students late to first hour.

3.  Students supervised longer into the afternoon results in fewer

community behavior issues.

4.  Some extra-curricular activities can be done between 8:20 and 9:00.

Home Base Staff and Cost


1.  Recruitment/Hiring/Retention of Home Base Staff

•  Human Resources Staff and Community Education Staff have met and are working on strategies for securing more staff

•  Targeted Recruitment-Existing Staff/Community Colleges, Etc. •  High School Student Curricular/Employment to assist with the after-

school Home Base program

2.  Costs of Home Base Program •  Exploring Payment Structure for PM Home Base

Scenario Refinements


•  Included below are some refined versions of the original Two-Tier scenarios, the original “Hybrid Scenario” and the original “Research-Aligned” scenario.

Two Tier Revised “Secondary First” Scenario


Tier 1: Start End Duration High School 8:05 2:55 6:50 Middle Schools 8:00 2:50 6:50 Tier 2 Start End Duration Elementary 9:20 4:00 6:40 Notes: Any reductions in WHS Duration, could result in later start

All Non-Public Schools will transfer and can do so on either Tier 1 or 2 Bus rides of about 45 minutes or less and minimal pickup before 7:00 Cost: Approximately $450,000 Additional Annual Operating Expense

Two Tier Revised “Elementary First” Scenario


Tier 1: Start End Duration Elementary 7:45 2:25 6:40 Tier 2 Start End Duration High School 8:50 3:40 6:50 Middle Schools 8:50 3:40 6:50 Notes: Any reductions in WHS Duration, could result in later start

All Non-Public Schools will transfer and can do so on either Tier 1 or 2 Rides of 45 Minutes or Less/Minimal Pickup Prior to 7:00 am Cost: Approximately $450,000 Additional Annual Operating Expense

“Hybrid” Scenario Revised All Times are 30 Minutes Later from Original Hybrid Version


1.  Tier 1: High School 8:25 – 3:15 6:50

East MS, West MS 8:05 – 2:55 6:50

2. Tier 2: Central MS 8:50 – 3:40 6:50

3. Tier 3: Birchview, Gleason Lake, Greenwood 9:40 – 4:20 6:40 Kimberly Lane, Meadow Ridge, Oakwood, Plymouth Creek, Sunset Hill

Revised-A “Research-Aligned” Scenario


1.  Tier 1: Start End Duration Gleason Lake, Greenwood, Kimberly Lane, 7:40 2:20 6:40 Meadow Ridge, Oakwood, Plymouth Creek

2. Tier 2: Start End Duration

High School 8:20 3:10 6:50 Birchview, Sunset Hill 8:30 3:10 6:40


East MS, Central MS, West MS 9:10 4:00 6:50

Revised-B “Research-Aligned” Scenario


1.  Tier 1: Start End Duration Gleason Lake, Greenwood, Kimberly Lane, 7:45 2:15 6:30 Meadow Ridge, Oakwood, Plymouth Creek


High School 8:20 3:10 6:50 Birchview, Sunset Hill 8:35 3:05 6:30


East MS, Central MS, West MS 9:10 4:00 6:50

Closing Thoughts


Concerns Expressed: •  Elementary students starting at 7:30 and ending at 2:10. •  Elementary students won’t learn as well in the early

morning times. •  Too dangerous, cold, dark for elementary students to

wait at bus stop in the early morning hours. •  Too little family time with early start elementary

schools. •  Home base access and affordability.

Closing Thoughts


Areas of General Agreement: •  High school students starting later is well-supported; some

concern about activities/contests/practice scheduling. •  Middle school students starting later seems generally

supported; perhaps with the exception of after-school activities and scheduling challenges and some staff concern about a 4:00 dismissal time.

•  Elementary schools starting at about 8:15-8:30 seems to be supported.

•  Elementary schools starting on the early schedule well-supported by most parents and staff at Greenwood and Oakwood; prefer current 7:45 rather than 7:30.

Things to Do and/or Consider


1.  Work on further refinements based on school board feedback from today and any other new inputs, data or information .

2.  Engage with City of Plymouth regarding athletic facility usage.

3.  Connect with youth sports associations and clubs regarding their inputs/thoughts about practice/facility/contest scheduling.

4.  Further refinements and consideration about Home Base and other Before/After school supervision and activities.

5.  Timeline for Decision-Making.

Getting to a “Go Point”


“Ultimately, every decision comes down to a ‘go point,’ that decisive moment when the essential information has been gathered, the pros and cons are weighed, and the time has come to get off the fence.”

The Go Point: When it is Time to Decide p. 19, Michael Useem, 2006

Questions/Comments

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Wayzata Public Schoolsfiles.ctctcdn.com/0512e4b8201/bc584cef-6640-4844-8774-5... · 2015-10-30 · Goals for Today Excellence. For each and every student. At the October 5, 2015 special