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Setting up Microsoft Teams for Course Instruction (Web app version)

Log in to Teams 1. Open your web browser (Firefox, Chrome, Safari, etc.) 2. Log in to GoWMU at gowmu.wmich.edu 3. Click the W-Exchange icon at the top-right of the screen 4. Click the Teams icon from the list of apps

Create a Team for your course 5. Click the Teams icon in the left navigation bar 6. Click Join or create team on the right side of the screen

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7. Click Create team button

8. Click Class option (recommended) when prompted to select a team type. Learn more about other types of teams if you are interested.

9. Enter a Name for the team and a description (optional), then click Next

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Add Students to the Team At this this point you may choose one of three options for adding students to your course Team depending on factors such as class size.

Option 1 – Add students manually After completing step 9, you will be prompted to search for students and add them to your course Team manually. If you have a small class list this option may be feasible. If you have a large class, Option 2 may be more feasible for you.

10. Click in ‘Search for students’ text box and type a student name or email address. NOTE: you cannot use the course email distribution list to add your entire class list. All names must be added individually.

11. Click the student’s name that appears in the search results to add them to the list.

12. Continue searching for additional students and click their name to add them to your Team list.

13. Click the Add button when finished. Note: you may add additional students at any time

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14. Click Close. Note: you may add additional students at any time

Option 2 – Send your students a Team code If you have a large class list, sending your students a Team code will allow them to join the team directly, on their own without requiring you to add them in manually yourself. Please note, this opens the Team for anyone with the code to join. You will, however, be able to remove students who join who are not in your class list.

15. From within your newly created Team, click the ellipsis (…) menu to the right of your Team name 16. Click Manage team

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17. Click Settings menu 18. Click Team code sub-menu 19. Click Generate button

20. Click the copy button to copy your Team code so that you may paste in to an email or other message.

21. Email or send the Team code to your students in a method that is convenient for you and include the following instructions.

• One you log in to Teams, Click the Teams button on the left side of the app • Click ‘Join or create a team’ • Click ‘Join a team with a code’ the second tile • Enter the Team code in the text box • Click Join.

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Instructional Functions Posts Posts is the default view/screen that all Team members will see when they log in. This is where you and your students may engage in asynchronous dialogue, share and collaborate on online Microsoft Office documents as well as other files, and utilize additional apps such as Forms.

22. Start a new conversation at the bottom of the Posts screen. 23. Reply to another conversation by clicking the Reply button

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24. Click the Attach button to add files from your computer, from the Teams file space or your OneDrive

Files The Files section of Teams provides you a single location to upload course materials and for students to share content. The Class Materials folder automatically created for you and is read-only for students. This is an appropriate location to place document such as your syllabus and other that you do not wish students to modify.

25. Click the ‘+ New’ menu to create additional folders or Microsoft Office documents

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26. Click the ‘Upload’ menu to add a file or entire folder from your computer.

27. You may also drag-and-drop files from your computer into the files window

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Scheduled Video Meetings 28. Click ‘Calendar’ icon from the left panel 29. Click the ‘+ New meeting’ button on the right of the screen

30. Add a title 31. Do not add required attendees (you will be inviting the entire Team in a later step) 32. Set the date and time as desired, using the options for recurring scheduling as needed.

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33. Add the channel for the Team which you are scheduling the video meeting for (see example below)

34. Do not add a location unless you will have simultaneous face-to-face instruction 35. Add description/details (optional) 36. Click Send button

NOTE: A notice of the meeting will appear in the Teams posts and all students in the Team will receive an email notification with a link to join the meeting when it starts.

(Team Name)

(Channel Name)

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Starting a scheduled video meeting

37. Go to the Team Posts and click the post containing the meeting information

38. Click the Join button at the top right of the screen

39. Check your camera and microphone device settings using the on-screen options. Encourage your students to do the same as they join the meeting.

40. Click ‘Join now’ when you are ready

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How Students Join the meeting When the first person joins the meeting, a Join button will appear in Posts

Students may also click the Join Microsoft Teams Meeting link that they received in their email.

NOTE: Students do not have to RSVP to the meeting to join.

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Sharing your screen and presentation 41. Click the ‘Share’ button 42. Choose Screenshare (recommended)

43. You will be provided additional options to share your screen(s), application windows, or browser tabs 44. Select Your Entire Screen OR Application Window if you would like to share a document such as a PowerPoint 45. Select a screen or application (we are showing a PowerPoint application in this example) 46. Click Share

47. You will be sharing the screen or application window until you click Stop sharing the pop-up box

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Whiteboard 48. Click Share button 49. Click Whiteboard

50. The whiteboard is a virtual space where you and your students may draw using colored pens and an eraser found on the right side of the screen

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Chat The Meeting chat window provides a space to hold conversations during the video meeting. This will allow your students to mute their camera and microphone and ask questions without disrupting the class or causing unnecessary background noise.

51. Click the Chat button to show the Meeting Chat window .Click the button again to hide meeting chat

NOTE: Meeting chats will be recorded in the Team Posts for future reference and continual asynchronies dialogue after the video meeting.

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Participants The People window will show the participants of the meeting. This is useful tool for recording attendance.

• Currently in this meeting – Those who are in attendance • Suggestions – Those who are members of the Team, but not currently joined in the video meeting

52. Click the Participants button to show the people window. Click it again to hide the People Window

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