QUIKEVAL

WEB-BASED JOB EVALUATION SYSTEM

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Contact Details

Contact Person: RAUN SMYTHE

Designation: Managing Director

Cell Number: +27 82 821 7636

e-Mail: rauns@emergencegrowth.com

Head Office

Address: Emergence House

328 Main Avenue

Ferndale

2194

Johannesburg

South Africa

Tel Number: +27 11 026 3442

Fax Number: +27 86 766 8598

Directors: RDM Smythe and RPM Smythe

Website: www.emergencegrowth.com

General Enquiries: info@emergencegrowth.com

Confidentiality Copyright and all other intellectual property contained herein rests with Emergence Growth. The

information contained in this document may not be reproduced in either whole or part without prior

written consent of Emergence Growth. The information contained in this document may be only used for

purposes of evaluating the technical proposal contained herein and may not be communicated to any

person for any other purpose without the prior written consent of Emergence Growth.

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TABLE OF CONTENTS

CONTACT DETAILS ......................................................................................................................... 2

1. INTRODUCTION TO JOB EVALUATION........................................................................................ 4

2. THE PATERSON METHOD ........................................................................................................ 4

3. THE QUIKEVAL SYSTEM .......................................................................................................... 5

4. SCREENSHOTS ....................................................................................................................... 6

5. THE QUIKEVAL PROCESS ........................................................................................................ 9

6. PROFILE - EMERGENCE GROWTH SOUTH AFRICA ................................................................... 11

7. CONCLUSION ........................................................................................................................ 12

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1. Introduction to Job Evaluation

Job evaluation is a systematic way of determining the

value/worth of a job in relation to other jobs in an

organisation. Job Evaluation is useful in that it:

Indicates the relative 'size' or 'weight' of a job – ranks

jobs in terms of complexity;

Does not look at the volume of work assigned to a

person but rather the demands, complexity,

responsibility and competencies required;

Evaluates the position and NOT the person in the position i.e. do not look at personal attributes, merits/

performance;

Provides a basis for designing an equitable pay structure (internal & external equity);

Assists with the accurate benchmarking of salaries, pay levels and/or pay structures;

Provides the basis for various related Human Resources processes;

Provides a defensible framework for pay differentiation (Equal Pay for Work of Equal Value Legislation);

Assists with developing a defensible organisational structure; and

Observes grading rules, therefore eliminates potential subjectivity.

2. The Paterson Method

QuikEval uses the Paterson method of job evaluation as a basis. The primary purpose of the Paterson

method is to relate levels of complexity in a way which both management and workers find reasonable,

equitable and fair. Paterson has become the most widely used system of Job Evaluation in Southern Africa

and increasingly across Africa and Europe. The system has been implemented in a number of organisations,

spanning every sector of the working world.

The Paterson method of job evaluation classifies jobs into levels of work based on the following factors:

The vast majority of organisations across Southern Africa, Australasia & increasingly Europe, utilise Paterson

as their primary Job Evaluation methodology. Reasons for this include:

Factor 1

Decision making /

responsibility / judgement

Factor 2

Supervision / coordination of people /

work

Factor 3

Complexity of tasks

Factor 4

Variety of tasks

Factor 5

Degree of precision required

Factor 6

Work pressure / physical

effort

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Easy to understand, communicate and implement;

Accepted by unions as an effective & reliable Job Evaluation system;

Assists with defensible remuneration decision making;

Accommodates broad banding & multi-skilling;

Cross-correlates to other systems of job evaluation;

International system – recognised by the ILO (International Labour Organisation);

Ties in with the requirements of the NQF (National Qualifications Framework);

Non-discriminatory – no regard for race, gender, religion or creed;

Assists with effective organisational design; and

It greatly assists with accurate job matching in salary surveys.

3. The QuikEval System

QuikEval has been developed to ensure that the

aforementioned objectives of Job Evaluation are met in a

way that is accurate, defensible, cost effective &

consistent. The system has been implemented in a number

of countries, and across a range of industries. It is common for Job Evaluation experts, Job Evaluations

Committees and HR Departments to seek a web-based job evaluation system.

The benefits of utilising QuikEval include:

Accurate & defensible job evaluation results are produced;

Consistency in application of job evaluation rules - specialist roles are evaluated as effectively as non-

specialist roles (all roles are evaluated using the same methodology);

Cost effectiveness through reduced evaluation time and technical training;

Reduced dependency on consultants;

The role and not the person is evaluated (mitigates subjectivity);

Reduces subjectivity;

Internationally recognised, and can be effectively used across multiple regions & industries;

Access levels are maintained; and

Version control.

Additional features of the system:

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Utilising feedback from our clients, we have incorporated a number of useful features within QuikEval, all

designed with the aim of making your life easier. Some of the features include:

Ability to upload your company specific pay scale;

Compare individual pay against your current pay scale;

Can be utilised by a Job Evaluation committee;

Supporting documents (profiles & organisation structures) are stored in the system;

Simplified implementation - web-based system;

System training is included as standard (½ a day);

No limitation to the number of users who are able to access the system;

No limitation to the number of Job Evaluations conducted;

Export reports to Microsoft Word, Excel & Adobe PDF;

Add OFO codes through the OFO code generator built into the system;

For each evaluation, email statements selected (audit trail) to others; and

View a complete archive of roles previously evaluated in the system.

4. Screenshots

Landing Page - where your journey to accurate job evaluation results begins

Control Panel - where the evaluation process begins

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Banding – confirmation of band selection

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Sub-banding & sub-grading – selection of appropriate statement sets

Report – view the results, see the grade correlation, view the pay scale range, see supporting documents

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Archive – view the results, see the grade correlation, view the pay scale range, see supporting documents

Please note that the above screenshots are not exhaustive. They are merely to show some of the features

of the system, as well as the way the system works.

5. The QuikEval process

The high-level process flow of the process we follow to implement QuikEval can be summarised as follows:

Discuss & agree timing & logistics

We will discuss the individuals that require access to the system, appropriate dates & times to conduct the

training (including optional Job Evaluation principles training), customisations required (if any), logo’s to be

utilised in the system. For the training session/s, all requirements in terms of venue, equipment,

technology, room layout, flipcharts & logistics will be agreed. It is possible to conduct the training via

videoconference, if required.

Customisation (optional)

Discuss & agree timing & logistics

Complete customisation

(optional)

Allocate usernames &

passwords

Facilitate training

Provide ongoing support

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Emergence Growth will fully scope any customisation required to the system with your organisation.

Following the scoping, we will revert to you with a separate fee proposal on the customisation required.

Allocate usernames & passwords

We will allocate usernames & passwords to all individuals that require access to the system. The list of

individuals will be signed off in the previous phase.

Facilitate training

After confirmation of the timing, logistics, venue and content to be delivered, we will facilitate training on

the system. This may include optional Paterson Job Evaluation principles training.

Provide ongoing support

Emergence Growth will provide unlimited telephonic support on utilisation of the system. This support is

limited to office hours, 08h00 – 17h00, Monday to Friday.

OPTIONAL

Emergence Growth is able to offer ongoing support to your organisation in terms of ongoing job evaluation

requirements. The specific offering in this regard follows:

Additional Job Evaluation training;

Outsourced Job Evaluation; and

Validation of Job Evaluation results.

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6. Profile - Emergence Growth South Africa

Emergence Growth South Africa is a specialist

Human Capital, Reward & Learning solutions

provider. We specialise in enabling greater

performance by assisting organisations to better attract, reward, engage, develop and retain highly talented

people. We base our solutions design on a deep set of research and IP within various areas of expertise.

Strengthened by a network of offices across Africa and

underpinned by appropriate skills, tools, technology and

resources, we offer lasting and pragmatic solutions for your

most complex and pressing HR problems.

We understand the importance of getting the right people in

the right place at the right time – a critical part of our success

is matching the skills of our consultants to the requirements of

each client, for each component of work, in every project. Our

services are summarised as follows:

Emergence Growth South Africa is a level 2 B-BBEE Contributor. CSD Registration Number: MAAA0392839

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We are members of the following associations:

As an independent third party, we are able to present an objective and unbiased standpoint without fear

of pressure for promotion of a particular solution / outcome.

Strategic Partnerships

Our partners include a number of highly regarded global consulting, reward, legal and learning solutions

providers. These partnerships give us unsurpassed reach, capacity and capability in the most remote

countries. Together, we provide access to specialised market intelligence in over 180 countries.

7. Conclusion

We would like to thank you for the opportunity of submitting this proposal. We trust that this proposal will

meet your requirements and look forward to the possibility of working with your organization. Please feel

free to contact us should you have any further queries or would like to see a demonstration of the system.

Yours sincerely,

Raun Smythe

Managing Director