Web BOE 2017-03-21

TradeNet Phase III

Web BOE Declarant User Manual

Prepared by Mauritius Network Services Ltd

Release 1.0

TradeNet Phase III Web BOE Declarant User Manual – Release 1.0

Mauritius Network Services Limited

Table of Contents

1 CHAPTER I –INTRODUCTION .................................................................................................. １１１１

1.1 The Web BOE– Declarant Module .......................................................... １

1.2 The User Guide.............................................................................................. １

1.3 Conventions used in this book ................................................................ １

2 CHAPTER II- GETTING STARTED ......................................................................................... ４４４４

2.1 System Requirements ................................................................................ ４

2.2 User Requirements ...................................................................................... ４

2.3 System Users ................................................................................................. ５

2.4 System Tools ................................................................................................. ５

2.4.1 Command Buttons .............................................................................................. ５

2.4.2 Icons......................................................................................................................... ９

2.4.3 Hyperlinks .......................................................................................................... １０

2.4.4 Datafields ........................................................................................................... １０

2.4.5 Tabs ...................................................................................................................... １２

2.4.6 System screen types ...................................................................................... １３

2.4.6.1 List Type ................................................................................................................... １３

2.4.6.2 Form Types .............................................................................................................. １５

2.4.7 System’s Menu Bar ......................................................................................... １５

2.4.7.1 Menu& Submenus ................................................................................................. １６

2.4.7.2 <Log-out> ............................................................................................................... １９

3 CHAPTER III – ACCESSING THE SYSTEM ................................................................. ２０２０２０２０

3.1 Login Process ............................................................................................. ２０

3.2 Logout Process .......................................................................................... ２１

3.3 Accessing The Customs Declaration Screens ................................ ２２

3.4 Navigating The System .......................................................................... ２３

4 CHAPTER IV – THE DECLARANT MENU SCREENS AND FUNCTIONS .... ２５２５２５２５

4.1 The [BOE (Declarant)] / [Bill of Entry (Post Entry)] .................. ２５



4.1.1 [BOE (Declarant)] – Header 1 .................................................................... ２６

4.1.2 [DEC (Header2)].............................................................................................. ３４

4.1.3 Boe Application Form – Markings and Attachment Section ............ ４８

4.1.3.1 [DEC (Markings & Attached docs)] – Container Grid ............................... ４８

4.1.3.2 [DEC (Markings & Attached docs)] – Attached Documents .................. ５０

4.1.4 [BOE (Declarant)] – Item ............................................................................ ５６

4.1.4.1 [List Items] .............................................................................................................. ５７

4.1.4.2 [Dec (Item details)] ............................................................................................. ５８

4.1.5 [DEC(Summary)] ............................................................................................ ７４

4.1.5.1 [DEC (Summary)] System defined tax grid / user defined tax grid .. ７６

4.1.6 [Create Payment Instruction] ..................................................................... ７８

4.1.6.1 Bank Payment Grid ............................................................................................... ８３

4.1.7 [Customs Response] ...................................................................................... ８５

4.2 The [Duplicate Declaration] / [Duplicate Post Entry] ................ ８６

4.3 The [Declaration Management] / [Post Entry Management] .. ８９

4.4 The [Memo Text] ...................................................................................... ９０

4.4.1 The [View Memo Text] .................................................................................. ９０

4.5 [Print Declaration / Post Entry] .......................................................... ９２

5 CHAPTER V – THE COMMUNICATION MENU’S SCREENS &FUNCTIONS９４９４９４９４

5.1 The [Message & Notifications Retrieval] ......................................... ９４

5.2 The [Send Declaration] / [Send Post Entry] ................................. ９６

5.3 The [Reset send status (BOE)] ........................................................... ９６

5.4 The [Reset send status (Payment)] .................................................. ９７

5.5 The [Import BOE Data] .......................................................................... ９８

6 CHAPTER VI – THE MAINTENANCE MENU’S SCREENS & FUNCTIONS１０３１０３１０３１０３

6.1 The [Importer/Exporter/Consignee] ............................................. １０３

6.1.1 [The Importer/ exporter/ Consignee] – Form View ....................... １０４

6.2 The [Declarant] ..................................................................................... １０７

6.3 [List Of Currency Rates] .................................................................... １０８



6.4 The [Duty Tax Maintenance] ........................................................... １０９

6.4.1 The [Maintenance of Regime] ................................................................ １１０

6.4.1.1 The [Maintenance of Regime] – Form View ............................................ １１０

6.4.2 The [Maintenance of Duty Tax] ............................................................. １１２

6.4.3 The [Maintenance of Duty Tax Base] .................................................. １１２

6.4.3.1 The [Duty Tax Base] ........................................................................................ １１３

6.4.4 The [Maintenance Pointer] ...................................................................... １１４

6.4.5 The [Maintenance of Reference RTX] .................................................. １１４

6.4.6 The [Maintenance of Reference RCC] .................................................. １１５

6.4.7 The [Maintenance of RBC] ....................................................................... １１７

6.4.8 The Maintenance of CPC Code ............................................................... １１７

6.4.8.1 The [CPC Code] ................................................................................................. １１８

6.4.9 The [Maintenance of HS Code] .............................................................. １２０

6.4.9.1 The [HS Code] .................................................................................................... １２１

6.5 Other Code Maintenance ................................................................... １２３

6.5.1 The [Maintenance of Country] ............................................................... １２４

6.5.1.1 The [Country Agreements] ............................................................................ １２４

6.5.2 The [Maintenance of Port] ....................................................................... １２５

6.5.3 The [Maintenance of Cargo Package Type] ....................................... １２６

6.5.4 The [Maintenance of Mode Of Transport] .......................................... １２７

6.5.5 The [Maintenance of Delivery Terms] ................................................. １２７

6.5.6 The [Maintenance of Termsof Payment] ............................................ １２８

6.5.7 The [Maintenance of License] ................................................................. １２８

6.5.8 The [Maintenance of Agreement] ......................................................... １２９

6.5.8.1 The [Maintenance of Attached Document] .............................................. １３０

6.5.9 The [Maintenance of Customs Office Code] ...................................... １３１

6.5.10 The [Maintenance of Transit Shed] ................................................... １３１

6.5.10.1 The [Maintenance of Transit Shed’s Mode of Transport] ................ １３２

6.5.11 The [Maintenance of Type of Bonded Warehouse] ...................... １３３

6.5.11.1 The [Maintenance of Type of Bonded Warehouse’s Regime] ........ １３４



6.5.12 The [Retrieve List of Maintenance of Warehouse] ....................... １３５

6.5.12.1 The [Maintenance of Type of Bonded Warehouse] ............................ １３５

6.5.13 The [Maintenance of Bank] .................................................................. １３６

6.5.13.1 The [Bank] ........................................................................................................ １３７

6.5.14 The [Maintenance of Branch]............................................................... １３７

6.5.15 The [Maintenance of Valuation Method] .......................................... １３８

7 CHAPTER VII – THE REPORT MENU’S SCREENS & FUNCTIONS .......... １３９１３９１３９１３９

7.1.1 The [Audit Log] ............................................................................................ １３９

7.1.2 [Message Retrieval Log] ........................................................................... １４０

7.1.3 The [Message Process Log] ..................................................................... １４２

7.1.4 [Error Log] ..................................................................................................... １４３

7.1.5 [BOE Register] / [boe cancellation register] .................................... １４４

7.1.6 [Boe Cancellation Register] ..................................................................... １４６

7.1.7 [List of BOE] .................................................................................................. １４７

8 APPENDIX A: CODES IN THE LIST OF DATA FIELD VALUES ......................................... 149

9 APPENDIX B: SAMPLE PRINT OUTS ......................................................................................... 154


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CHAPTER I –INTRODUCTION

1.1 THE WEB BOE– DECLARANT MODULE

Declarant module composed of applications and tools that allow Declarants and

Importers to create and submit Bill of Entry (or Post Bill of Entry) applications electronically. This module is also equipped with the following features:

1. Automatic computation of Duty and Tax once the relevant details of a shipment

has been provided

2. Electronic submission of applications to Custom,

3. Retrieval of responses from Customs pertaining to the Bill of Entry application.

4. Payment request/ payment advice generation

1.2 THE USER GUIDE

This document contains the necessary guidelines and processes in using the Mauritius Revenue Authority –Web BOE (Bill Of Entry) Declaration Module.

The first and second sections of this user guide provide information about the system

requirements, user requirements, tools and processes while the third section familiarizes you with the applications available, their individual functions that are

relevant in processing your tasks.

Actual images of the screens are available in this document to provide a clearer overview of the system layout and design. Each image is numbered accordingly for

referencing purposes.

1.3 CONVENTIONS USED IN THIS BOOK

This manual uses certain conventions to distinguish different types of information easily.

COMMAND BUTTONS

Command button names mentioned in this document are enclosed in angle brackets

(<>).

For example: <Login>

DATAFIELDS

Datafields are spaces wherein required information or details are entered. There are

various types of data entry fields in this system. These include normal text fields, date

fields, check boxes, etc.


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Datafields are documented in this manual using a different font type like HS CODE

which refers to the HS code data field available in various screens of the system.

Important details of the images are labeled with numbers. These numbers serves as your reference in tracing further information about the labeled image.

HYPERLINKS

Hyperlinks are texts that connects document (source document) to another document. Hyperlinks are also defined as links from one hypertext files to another location or file,

these are typically activated when you click on the hyperlinked texts.

Hyperlinks are represented in this user guide in an underlined text.

For example:12345678910NextLast(this refers to the page numbers where the

relevant records are available)

ICONS

Icons are small on-screen graphic elements that represent applications, files or tasks. The icons functions are to reinforce information and perform specific task.

Icons are documented in this manual as small graphic symbols.

For example: The play icon displays the complete detail of the record when

clicked and this graphical symbol represents the function or task.

LABELS

Actual images of the system’s main screens are available in this user guide. The Images are labeled accordingly for easier tracking or referencing purposes. Image labels include the chapter number and the topic number where the relevant image

appears, sequence number and the assigned name or description.

For example: FIGURE 1.3.1: DIALOGUE BOX

Where:

1.3 Refers to the topic number where the image is included.

1 Refers to the image sequence number.

DIALOGUE

BOX

This refers to the assigned image name.

Important details of the images are also labeled. A brief information about the labeled

detail is provided whenever necessary.


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Please refer to the example below:

SCREEN DETAILS

LABEL REMARKS

<LOG OUT> When clicked, this allows you to properly quit your current session in the

WEB BOE – Declarant module.

Menu Bar Composed of the primary group of menus in WEB BOE – Declarant module.

Header 1 Fields Refers to the allocated fields where you need to supply all the required

information for your BOE application.

INSTRUCTIONS

All step by step instructions are numbered accordingly.

NAVIGATION

To access most of the screens in the system, the user will need to navigate through the menu panel, select the corresponding menu group and the option or function.

This navigation sequence is articulated in this manual by indicating the menu group,

followed by the menu option, both encompassed within a “curly bracket”.

For example: {Application >>>New Application}

SYSTEM SCREENS

When referring to various User Interface Screens found in “Declaration Modules

Screens”, this documentation uses the convention of enclosing the screen name with “square brackets”.

For example: [Audit Log]

FIGURE 1.3.2: [AUDIT LOG]

FIGURE 1.3.1: DIALOGUE BOX


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CHAPTER II- GETTING STARTED

This chapter provides the necessary requirements in accessing the Mauritius Revenue Authority

- Customs Department, Customs Declaration system.

2.1 SYSTEM REQUIREMENTS

Before using the system you must ensure that your computer system meets the following requirements:

� To access the system, you must ensure that you are

connected to the internet through a broadband service.

� You can browse the system with Mozilla Firefox, Internet

Explorer 11

� Enable Cookies and Javascript in your browser.

� Have a screen resolution of at least 800x600 (1024x768 or higher recommended).

NOTE:

The hardware requirements depend on the web browser that you are using. You need to refer

to your web browser's manual to verify this information.

2.2 USER REQUIREMENTS

The system will only grant access to authorized users. Authorized users must have the following login credentials:

� User ID– this refers to the unique identification code or name assigned to each user.

� Password–this refers to the secret word or string of character that is used by the system to authenticate the User ID entered.

NOTE:

• Both login credentials are assigned by the system administrator.

• You are required to change your password upon your first login.

• Your access rights to the system screens, functions and information depend on your

assigned User role


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.

2.3 SYSTEM USERS

The system is designed for the following group of Users:

ROLE ID ROLE NAME DESCRIPTION

GU General User General users of the module include declarants and

importers who are authorized to submit Bill Of Entry applications.

GA General

Administrator

General Administrator of the account. Usually an administrator appointed by the end user organization to assign various access rights to functions of all the User IDs created for this account.

SA System Administrator

System Administrator of the System. Usually the administration staff in MNS that manages the operation and maintenance of the entire BOE System.

OP HelpDesk / Customer Service

Operator

HelpDesk / Customer Service Operator of the System. Usually the helpdesk / customer service staff in MNS that manages the user account creation, password reset, message retrieval and other operations of the entire BOE System.

DEV Developer Developer of the System. Usually the application development staff in MNS that access the system for troubleshooting, and application maintenance.

2.4 SYSTEM TOOLS

Various user interface tools are available to provide convenient navigation process as well as management of the relevant information. These include graphical user

interface tools such as the command buttons, icons, system menu, hyperlinks, screens and data fields.

2.4.1 COMMAND BUTTONS

Command buttons are user interface elements that provide simple ways to execute actions or commands when clicked. They appear as small rectangular boxes labeled with the task they perform.

Various types of command buttons are available in the system. Some are the standard command buttons which we have used in basic computer applications or

browsing the web.

Below is a list of the standard command buttons available in the system:


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COMMAND

BUTTONS DESCRIPTION

<OK> This button allows you to execute pending actions.

<Cancel> This button, aborts pending task or changes made to the records.

<Clear> This button allows you to clear a selection.

For the Bill of Entry application form fields, clicking this button will delete all the unsaved information provided in the relevant fields.

<Choose> This button allows you to locate and select a file from external storage to be uploaded in the system.

<Exit> This button allows you to close the current active screen.

<Import> This button executes the process of importing files to the system’s database.

<Previous> This buttons allows you to navigate to the previous records or message details.

<Print> This button allows you to download the relevant Bill of Entry records in Portable Document Format (PDF).

When clicked, the [Print option] will appear prompting you to

specify the Bill of Entry section to be printed.

You can choose to print all the Bill of Entry sections by selecting “All”, or you can choose to print a specific section only.

<Save> This button allows you to save the current changes that you made to the record.

For [BOE (Declarant)] and [Bill of Entry (Post Entry)] once you have clicked on this button. The system will prompt you to confirm if you want the record to be Saved as Complete.

SAVE AS COMPLETE ACTIONS:

COMMAN

D

BUTTON

REMARKS

<Ok> The system will validate the following:

1. The first line OF MARKS AND

NUMBER is filled.

2. At least one item is filled.


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COMMAND

BUTTONS DESCRIPTION

3. TOTAL FOB is equal to the sum of all item’s FOB.

4. TOTAL FREIGHT is equal to the sum of all item’s freight.

5. TOTAL INSURANCE is equal to the sum of all item’s insurance.

6. TOTAL OTHER COST is equal to the sum of all item’s Other cost.

7. Effective EXCHANGE RATE for FOB, FREIGHT INSURANCE and OTHER

COST is valid.

If all the above is satisfied, the record will be saved with status code “C” for complete.

If at least one of the above condition is false, the system will prompt you with the

appropriate error message and save the record with the status as “I” for incomplete.

<Cancel

>

The record will be saved as status as “I”

for incomplete.

No validations will be performed.

<Search> This button allows you to retrieve records or information relevant to your application or task.

The list of data retrieved by the system depends on your specified search parameters.

Below are the customized command buttons available in the Bill of Entry

declaration applications and management screens: Press ctrl + click here: “see sample screen layout” to view below command buttons locations in

the [BOE (Declarant)]

COMMAND BUTTONS DESCRIPTION

<Air Manifest> You can click on this button to access the [Air Manifest] where you can retrieve and select the relevant air manifest details to be declared in your Bill of Entry application.

<Customs Reponse> You can click on this button to access the [Customs

Response] where you can see the Customs response details.


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The list of Customs responses types is available in APPENDIX

A, item number 7.

<Dec (Markings &

Attached Docs)>

You can click on this button to access the [DEC (Markings &

Attached Docs.)] where you can declare, manage or view the relevant markings and attached documents of the shipment.

<Items> You can click on this button to access the [List of Items]

where you can add new items or view the list of all the items declared in your Bill of Entry application.

<Electronic PI> You can click on this button to access the [Electronic

Payment Instruction] where you can provide your payment instruction.

You can only access this button after you received any of the following responses from Customs:

Customs

Response

Type

Description

CR02

Document Required and Duty

Payable

CR04

No Document Required and Duty

Payable

<Header 1> You can click on this button to access the [Header 1] where you can view or declare the Declarant’s information for your current Bill of Entry Application.

<Header 2> You can click on this button to access the [Header 2] where you can declare or view your current Bill of Entry application’s specific shipment details such as the place of L/S, transport mode, item details, duty and tax, and other relevant shipping information.

Note that you can only proceed to [Header2] after you have filled up all the mandatory fields in [Header 1].

<Sea Manifest> You can click on this button to access the [Sea Manifest]

where you can retrieve and select the relevant sea manifest details to be declared in your Bill of Entry application.

<Search Container> When selected, system will pop up a search screen for user to select the details from the Customs Online Database.

The CONTAINER NUMBER field will be populated by the system

when the record is selected. Note that user will select one

record at a time for the container selection.

This command button is enabled if MODE OF


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TRANSPORT in [DEC (Header)]is ‘By Sea’ and the BL

NUMBER and REPORT NUMBER in [DEC

(Header2)]is valid.

<Summary> You can click on this button to access the [Dec (Summary)] where you can view the summary details of the declaration.

2.4.2 ICONS

Icons are small graphical symbols used as user interface tools to represent commands, tasks, files or windows. You can execute commands or open the windows

of your source documents by clicking on the relevant icon.

Below is a list of all the icons available in the system:

ICONS DESCRIPTION

This icon represents the logout function. If you want to immediately logout from the system simply click this icon.

This icon activates the popup calendar when clicked.

When the calendar is inactive it appears as a small icon embedded beside the date fields.To browse through previous months, you may click or for succeeding months. To

browse through previous years, you may click or for succeeding years.

This icon executes the process of extracting the relevant list of codes or records from the system’s database.

This icon is available in fields with pre-determined values such as

Regime Code, HS Code, Mode of Transport and other relevant BOE application fields.

FIGURE 2.4.2.1: POPUP CALENDAR


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ICONS DESCRIPTION

This icon executes the defined task.

For example in the [List Item], this icon represents two different

task.

• Clicking this icon to “Show Details”, will display the relevant item’s detail in Read only format (non-editable).

• Clicking this icon to “Duplicate item”, will create a duplicate

copy of the declared item. The duplicate copy will be displayed in editable format to allow necessary changes.

2.4.3 HYPERLINKS

Hyperlinks are active texts, numbers, or fields that when clicked, leads you to the reference application or page. Hyperlinks can be easily distinguished as some appear with underlined and blue colored text such as the page numbers.

Some hyperlinks may not appear in blue text, but the mouse pointer changes when hovered on the hyperlinked text.

2.4.4 DATAFIELDS

The spaces allocated for the required information are called datafields or fields. Some datafields in the system are active. You can enter new information or update the current values if necessary. There are also “read only” data fields which appear as

disabled or grayed out, User will not be able to change or update any information indicated here.

The length of information that you can enter in each field varies depending on the

form or application.

Note that mandatory data fields are marked with asterisk (*).

FIGURE 2.4.2.2: PROCESS ICON


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Various types of datafields are available in the system, these include:

REMARKS

Allows you to enter letters, combination of letters and numbers (alphanumeric) that do not require calculations such as Codes,

Importer/Exporter's name, Address name and other relevant entries.

This field accepts numeric (numbers) values only.

There are two ways to enter the value in this data field.

First, is by manually entering the information using the format DD/MM/YYYY. And the other method is by activating the calendar icon.

In the event that you entered an incorrect value, the system will display an error message (Please refer to FIGURE 2.4.4.1: ERROR MESSAGE – DATE

FIELD).

This data field accepts currency values only. This has been included for currency calculation.

FIGURE 2.4.4.1: ERROR MESSAGE – DATE FIELD


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REMARKS

This data field allows you to select a value from the options available in the list box.

When a dropdown list is inactive it only displays a single value. You can click in the dropdown list field to activate it and view the remaining options in the list. You can drag the scroll bar accordingly to navigate through the list.

You need to click on the relevant option to select. Once an option has been selected, the control will revert to its inactive state.

Some details or information in the system are presented in grid format.

This data field type allows you to select more than one option from the list. To indicate that you selected an option, simply tick (click) on the

relevant checkbox.

Unselected checkbox appears as, while a selected checkbox appears as .

2.4.5 TABS

Tabs are the small labeled flaps that provide quick access to specific details of the

declaration. To activate, simply click the relevant tab.

FIGURE 2.4.4.2: GRID (TABLE)


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2.4.6 SYSTEM SCREEN TYPES

The WEB BOE – Declaration module screen types vary depending on the function/

task required. Refer to the topics below for further information about the screen

types available in the system:

2.4.6.1 LIST TYPE

List screens where you can access the application forms and reports composed of

SEARCH CRITERIA SECTION and SEARCH RESULTS SECTION.

SEARCH CRITERIA SECTION

This section composed of various data fields wherein you can indicate your preferred search criteria to generate a more accurate search result. These criteria serve as the system’s reference in retrieving the required records or documents

The following command buttons: <Search> and <Clear>are always available in

this section. The figure below is a sample of the search criteria section.

FIGURE 2.4.6.1.1: SEARCH CRITERIA

If you want to retrieve the list of all the declarations created in the system, DO NOT SPECIFY

ANY SEARCH CRITERION simply click on <Search>right away.

Note that the data fields in the Search criteria section are case insensitive.

For example:

If you entered “customs” in the IMPORTER data field, the system will retrieve all the

records containing the texts indicated regardless if it is in lower-case or upper-case.

SEARCH RESULTS SECTION

This section displays the results generated by the system. The lists of records are

presented in table (grid) format and organized according to the defined parameters.

You can view the following details in the search results section of the system

screens:


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SEARCH RESULT

DETAIL

REMARKS

Total records found

This information indicates the total number of records that fully or partially matched the defined parameters

List of records found

This list displays the summary of the records that fully or partially matched the defined parameters.

Page Numbers The page numbers are located at the bottom and upper right side of the search results section.

Each page contain Fifty records, you may navigate through the pages by clicking on the relevant numbers to display its contents.

Scroll Bars These are Graphical User Interface tools located at the right (vertical scroll bar) side and at the bottom (horizontal scroll bar) of the page. To view the rest of the document details that you cannot see due to the size limit of your computer’s screen, simply drag the scroll bars accordingly.

FIGURE 2.4.6.1.2: SEARCH RESULT SECTION


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2.4.6.2 FORM TYPES

Screens that are designed as a form composed of various fields allocated for

information that will be supplied by the User, Customs and other relevant sources.

Command buttons and other relevant tools are also provided to execute relevant task

2.4.7 SYSTEM’S MENU BAR

In the Mauritius Revenue Authority – Customs Declarations System, the menu bar is a

horizontal bar fixed at the top of the screen under the system’s name.

FIGURE 2.4.7.1: SYSTEM ’S MENU BAR

FIGURE 2.4.6.2.1: SCREEN LAYOUT - FORMS


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2.4.7.1 MENU& SUBMENUS

Menu refers to the primary group of functions in the WEB BOE – Declarant module.

To select, simply hover your mouse pointer over the relevant menu. This action will also trigger the relevant set of submenu to appear.

Submenu refers to the secondary group of functions that appear when you hover your mouse pointer over a menu. Each function in this group refers to a specific WEB BOE – Declarant module screen where you can process your required task.

Selecting or clicking on a function will trigger the system to display the relevant WEB BOE – Declarant module screen.

2.4.7.1.1 TRADENET HOMEMENU

This menu automatically directs you to the TradeNet home page when clicked.

2.4.7.1.2 DECLARATION MENU

This menu refers to the set of functions that facilitate the creation, submission, monitoring and management of Bill of Entry applications.

LIST OF DECLARATION SUBMENUS / FUNCTIONS

SUBMENU REMARKS

New Declaration This function allows you to generate a new Bill of Entry Application form.

New Post Entry

Declaration

This function allows you to generate a new Bill of Entry (Post Entry) application form.

Duplicate Declaration This function allows you to retrieve and create a duplicate copy of your existing Bill of Entry application.

Duplicate Post Entry

Declaration

This function allows you to retrieve and create a duplicate copy of your existing Bill of Entry (Post Entry) application.

Declaration

Management

This function allows you to retrieve, update, manage, and monitor your existing Bill of Entry applications.

Post Entry Management

This function allows you to retrieve, update, manage, and monitor your existing Bill of Entry (Post Entry) applications.

View Memo Text This function allows you to retrieve and view memo texts from Customs and other senders.

Print Declaration/Post

Entry

This function allows you to retrieve and print the relevant Bill of Entry records.

The system supports individual and batch printing process.


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SUBMENU REMARKS

To process batch printing, simply tick the individual checkbox of the records to be printed and click on <Print>.

2.4.7.1.3 COMMUNICATION

This menu refers to the set of functions for routines in sending and receiving messages relevant

to the Bill of Entry Applications.

LIST OF COMMUNICATION SUBMENU / FUNCTIONS

SUBMENU REMARKS

Receive This Communication function facilitates the retrieval of messages and notifications from Customs and other senders.

Send Declaration This Communication function allows you to search for the relevant Bill of Entry record that you have created, and then select and submit this record to Customs.

Note that the system will only allow you to submit records with “Completed” status.

Send Post Entry This Communication function allows you to search for the relevant Bill of Entry (Post entry) record that you have created, and then select and submit this record to Customs.

Note that the system will only allow you to submit records with “Completed” status.

Send Payment

Instruction

This Communication function displays the list of Payment instructions that you have created, and then allows you to select and submit this instruction to the Bank’s mailbox.

Reset Send Status

(Bill of Entry)

This function allows you to search for the relevant Bill of Entry

record, and then select and reset the record’s “Send Status”.

Note that the system will only allow you to reset records with “Sent” status.

Reset Send Status

(Payment)

This function displays the list of Payment Instructions that you created, and then select and reset the instruction’s “Send

Status”.

Note that the system will only allow you to reset instructions with “Sent” status.

Import BOE Item Data

This function allows you to upload a comma separated values (csv) format file and import it into the BOE database.

The system also supports importing of BOE items between


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SUBMENU REMARKS

records from the BOE database.

Import Error Log

Report

This function generates the error log report of the Import BOE Item Data.

2.4.7.1.4 MAINTENANCE

This menu refers to the set functions that allow you to manage and maintain the relevant Code Master files.

LIST OF MAINTENANCE SUBMENUS/ FUNCTIONS 1

SUBMENU REMARKS

Importer/ Exporter/

Consignee

This function allows you create, manage and maintain the Importer/ Exporter and Consignees details.

Declarant This function allows you to view your User profile/

account.

Currency Rate This function allows you to view exchange rates for each currency.

Duty/ Tax Related Maintenance

This function allows you to view all Duty/ Tax related codes and details.

Other Code Maintenance This function allows you to view other codes and information that are relevant to the Bill of Entry applications and records maintenance processes.

Examples of the codes managed and maintained in this function are:

1. Country of Agreement

2. Port

3. Cargo/ Package Type

4. Mode of Transport

5. Delivery Terms

6. Terms of Payment

7. License

8. Agreement

9. Attached Document


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2.4.7.1.5 REPORT

You can generate reports in PDF, CSV or HTML formats. Each report format has a corresponding command button labeled with the type of format.

LIST OF REPORT SUBMENUS/ FUNCTIONS

SUBMENU REMARKS

Audit Log This function provides you with the facilities to generate the audit log reports in PDF, CSV or HTML format.

Receive Log This function provides you with the facilities to generate the messaging event log reports in PDF, CSV or HTML format.

The sets of messaging event logs generated from this function are as follows:

1. Message Submission Log,

2. Message Retrieval Log and

3. Message Process Log

Process Log This function provides you with the facilities to generate the process log reports in PDF, CSV or HTML format.

Error Log This function provides you with the facilities to review the error logs report in PDF, CSV or HTML format.

Note that the system automatically updates the error log when

any exception is encountered.

BOE Register This function provides you with the facilities to generate the register of Bill of Entries that you have created.

BOE Cancellation

Register

This function provides you with the facilities to generate the register of all the cancelled Bill of Entries.

List of BOE This function provides you with the facilities to generate the list of all the Bill of Entries with the following BOE status:

1. Approved

2. Physical Examination

3. Delivery Allowed

2.4.7.2 <LOG-OUT>

The Logout button and hyperlink allows you to properly terminate your current session.


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CHAPTER III – ACCESSING THE SYSTEM

This chapter provides the necessary instructions in accessing and navigating the

Mauritius Revenue Authority Customs Department – Customs Declaration Module System.

3.1 LOGIN PROCESS

This serves as the security control of the system. It is where individual access to the system is controlled by identification and authentication.

You can only obtain access in the system if the login process is successful.

Below are the necessary steps for the login process:

Step

1:

Enter the Mauritius Revenue Authority – Customs Department Customs Declaration system’s URL (Uniform

Resource Locator) in your web browser’s navigation bar and press “Enter” or “Return” on your keyboard.

URL to access the web-based declaration: https://tradenetmns.mu

Step

2:

From the [TradeNet Portal], supply all the required

credentials in the LOGIN SECTION and then click on <Login>to proceed. Please refer to the labeled detail in the screen below.

FIGURE 3.1.2: [TRADENET PORTAL]

FIGURE 3.1.1: WEB BROWSER 'S ADDRESS BAR


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The [TradeNet Portal] is the system’s primary security control, it facilitates the User

authentication and identification process to ensure that only authorized user can access the

system

USER LOGIN CREDENTIALS AND PROCESS

L O GIN CRE DE NTI AL

REM AR KS

Us er ID Refers to your unique identification code assigned by the System Administrator.

P as swo rd Refers to your login security code.

Note that for security purposes, the system will automatically

lock your User account after three (3) consecutive failed login

attempts.

For assistance regarding this matter, you may contact your

system’s help desk or administrator.

<Lo g in> Clicking on this button will initiate the login identification and authentication process.

Note that by proceeding to login, you are also confirming your

agreement to the Mauritius Network System – Network

Service Agreement.

3.2 LOGOUT PROCESS

Logout is the process of terminating or disconnecting your current session from the

system. To logout from the system, simply click <Logout> located at the extreme

right of the menu bar. (Please refer to Figure 2.4.7.1: System’s Menu bar)

Note that for security purposes the system will automatically log out if left

idle within a specified period. An error message will appear once you try to

access the system (please refer to FIGURE 3.2.1 below).

FIGURE 3.2.1: SESSION TIMED OUT


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SESSION TIMED OUT DETAILS

FIELDS DESCRIPTION

Error Session

Number

This refers to the corresponding unique identification

code of the error logged by the system when the exception encountered.

Message This refers to the specific description of the error.

Error Details This refers to a more comprehensive specifications of the error triggered.

Link to re-log in This link, directs the User to the MNS Login Page when clicked.

3.3 ACCESSING THE CUSTOMS DECLARATION SCREENS

Step

1:

Upon successful login, you will be greeted by the [License

Message].

Click <OK> to proceed and confirm your acceptance on the Terms and Conditions stipulated in the MNS Network Services Agreement.

Note that you may click on “MNS Network Services

Agreement” to display the Terms and Conditions.

Step

2:

The [Mauritius Revenue Authority –Customs Department-

Customs Declaration] will appear where you can access the WEB BOE – Declaration module main menus.

The [Mauritius Revenue Authority – Customs Department Customs

Declaration] homepage is your access point to navigate the relevant Customs Declaration screens. The system’s menu bar is available in this

page where you can select the relevant option to access your required

task (please refer to Topic 2.4.7).

FIGURE: 3.3.1: [LICENSE MESSAGE]


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3.4 NAVIGATING THE SYSTEM

Each option in the primary group of menus (please refer to Topic 2.4.7) represents a

set of functions which displays a specific WEB BOE – Declaration module screen where you can process your required task.

Step

1: To navigate the Declaration module system, you need to hover your mouse pointer over your selected menu.

FIGURE 3.3.2: [MAURITIUS REVENUE AUTHORITY – CUSTOMS DEPARTMENT (CUSTOMS

DECLARATION)]

FIGURE 3.4.1: WEB BOE – DECLARATION MODULE MENU AND SUBMENU


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Step

2:

This will trigger the cascading submenu to be displayed.

Step

3:

Click on the relevant submenu to display the

corresponding Declaration module screen.

Note that there are also system screens which can

be displayed by clicking on the relevant command

buttons or icons. This type of command buttons are

available within another Declaration module

screens

Step

4:

To return to the previous screen, simply click on <Exit>, or simply navigate away from the current screen by

selecting another function that you need to access.

Note that you must save your current task before

navigating away from the current screen when

necessary.


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CHAPTER IV – THE DECLARANT MENU SCREENS AND

FUNCTIONS

This chapter provides the necessary information about the Declaration menu

screens and functions.

4.1 THE [BOE (DECLARANT)] / [BILL OF ENTRY (POST ENTRY)]

These screens allow you to fill up and submit a new Bill of Entry Application Form or a

new Post Entry application. Both screens have the same set of sub-screens and fields.

A Declarant/Importer is required to create a BOE application from the “New

Declarant” submenu if there were no BOE application in paper forms were submitted yet for the shipment. However, if a BOE application in paper form has already been

submitted and processed for the shipment, you need to create an electronic copy of

the BOE application form through the “New Post Entry” menu.

• To access the [BOE (Declarant Page)] where you can create a new BOE application

form, you need to select the following {Declaration >>>New Declaration}.

• To access the [Bill of Entry (Post Entry)] where you can create a new Post Entry application form, you need to select the following: {Declaration >>>New Post

Entry}.

These screens composed of sub-screens which represents each section of the BOE

Application form / Post Entry application form. You can access each sub-screen by clicking on the relevant command button which is labeled according to BOE sections. These command buttons are available at the bottom of the relevant screens and sub-screens.

Note that the system will only allow you to proceed to the subsequent

sections of [BOE (Declarant)] after you have filled up all the mandatory fields

in the current section accordingly.


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4.1.1 [BOE (DECLARANT)] – HEADER 1

The default section of the BOE Application Form that is displayed in the [BOE

(Declarant)] is the Header 1.

NEW DECLARATION: HEADER 1

FI

E

LD

S

REMARKS / REQUIRED

ACTION

VALIDATION ACTIONS

AND

DESCRIPTIONS

R

E

G

IM

E

C

O

DE

Regime Code.

This field is mandatory.

1. Manually key in the regime code or click on the search icon to retrieve the Regime code master table.

2. Then select the relevant code to auto-populate in the field.

• For a valid Regime code, the system will determine if it is an export or import BOE.

• If it is an export BOE, system will disable the IMPORTER

NO and importer’s NID NO .

• If it is an import BOE, system will disable EXPORTER NO

and EXPORTER’S NID

NO .

FIGURE 4.4.1.1: [BOE (DECLARANT)] – HEADER 1


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

O

FF

I

CE

C

O

D

E

Customs [ Clearing]

Office Code

Default value

No entry is required. The system

automatically displays the Office Code.

Usually there is only one record in the Customs Office Master Table

U

S

E

R

R

EF

N

UM

User Reference No

This field is conditional.

You can enter your own reference

code. This field is intended for your internal reference use only (e.g. your in-house computer system’s reference number for the new BOE created).

There is no validation, and the reference number will not be sent to Customs.

D

OC

U

ME

N

T

D

A

T

E

Document Date


You can specify the date by selecting

from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY.

The current date is auto-populated as the default date. You can choose to overwrite the existing date whenever

necessary.

The date supplied by the system is based on the date when you created the BOE.

EF

F

EC

T

I

V

Effective Date


You can specify the date by selecting

from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY.

The current date is auto-populated as the default date. You can choose to overwrite the

existing date whenever necessary.

The system uses this date to determine the effective currency


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

T

E

rate that will be applied to the

declaration.

B

O

E

N

UM

B

ER

Bill of Entry number

The value in this field will be auto-generated after you received the Customs response.

BOE number is generated by the Customs Management System after validating the declaration.

The WEB BOE – Declaration module system will then extract

the BOE number from Customs Response and auto-populate it in the BOE number field of the record.

B

OE

VE

R

SI

O

N

Bill of Entry version

number

The value in this field will be auto-updated after you received the Customs response.

BOE version number is

generated by the Customs Management System after validating the declaration.

The system updates the version number after the post entry made to a declaration has been

validated.

The original BOE’s version number is one and then it increases accordingly.

BO

E

D

A

TE

BOE Declaration Date

The value in this field will be auto-

updated after you received the Customs response.

BOE Declaration date is allocated by Customs Management System

after validation of the declaration.

In case of Post Entry, Customs Management System will use the same declaration date as original BOE.

P

E

D

E

Post Entry Validation

Date

This field is not applicable to BOE. It is used in Post Entry Bill Of Entry only.

Post Entry Validation Date is generated by Customs Management System after validation of the Post Entry.

E

X

P

Exporter Number

This field is mandatory if the specified


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

O

RT

E

R

C

O

D

E

Regime code is for Export.

1. Click on the search icon to retrieve the Exporter code master file.

2. Then select the relevant code.

3. Once you have selected the relevant code, the Exporter details such as its name and address will also be auto-populated in the relevant fields.

EX

P

O

R

T

ED

National Identification No

This field is applicable only when the regime code selected is for export.

If the exporter is an occasional

exporter, NID NO is

mandatory.

If exporter is NOT an occasional exporter, no entry is required for

NID NO.

E

XP

O

R

TE

R

N

A

ME

Exporter’s Name


The system auto-populates the value in this field once you have selected the Exporter Code from the Exporter master file. (refer to exporter code above)

You can also overwrite the information

populated in the field whenever necessary.

Exporter name 1 is mandatory

for both import and export

E

XP

O

RT

E

R

A

DD

Exporter’s Address

This field is mandatory if the selected regime code is for export.

The system auto-populates the value in this field once you have selected the Exporter Code from the Exporter

master file. (refer to exporter code above)

You can also overwrite the information populated in the field whenever


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

R

ES

S

necessary.

IM

P

OR

T

ER

C

O

D

E

Importer Number

This field is mandatory if the specified Regime code is for Import.

1. Click on the search icon to retrieve the Importer code master file.


Once you have selected the relevant code, the Importer details such as its name and address will also be auto-populated in the relevant fields.

I

M

P

OR

T

E

R

NI

D

National Identification

No

This is a conditional field.

This field is applicable only when the regime code selected is for import.

If the importer is an occasional

importer, NID NO is

mandatory.

If importer is NOT an occasional importer, no entry is required for

NID NO.

I

M

P

OR

T

E

R

NA

M

E

Importer’s Name


The system auto-populates the value in this field once you have selected the

IMPORTER CODE from the

Importer master file. (refer to importer code above)

You can also overwrite the information populated in the field whenever necessary.

Maximum characters allowed up to 35


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

I

MP

O

R

T

E

R

A

D

ES

S

Importer’s Address

This field is mandatory if the selected regime code is for import.

The system auto-populates the value in this field once you have selected the Importer Code from the Importer master file. (refer to importer code

above)


Maximum characters allowed up

to 35

C

O

N

S

I

G

E/

AC

T

UN

Consignee Code /

Actual Exporter No.


1. Click on the search icon to retrieve the consignee code/ Actual exporter’s code master file.


Once you have selected the relevant code, the Importer details such as its name and address will also be auto-populated in the relevant fields.

C

O

N

S

IG

N

EE

NI

D

Consignee / Actual

Exporter National

Identification Number

This field is mandatory for occasional consignee/actual exporter only.

You need to key in the Consignee / Actual Exporter National Identification Number

If the consignee/actual exporter is an occasional consignee/actual

exporter, NID

NO is mandatory.

If consignee/actual exporter is NOT an occasional consignee/actual exporter, no

entry is required for NID NO.

CO

Consignee / Actual Exporter Name


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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

N

SI

G

NE

E

N

A

ME



CONSIGNEE CODE/ ACTUAL

EXPORTER’S CODE from the

consignee code/ Actual exporter’s code

master file. (refer to importer code above)


C

O

N

SI

G

NE

E

A

D

DR

E

SS

Consignee / Actual

Exporter’s Address

This field is mandatory if the selected regime code is for import.


CONSIGNEE CODE/ ACTUAL

EXPORTER’S CODE from the

consignee code/ Actual exporter’s code master file. (refer to importer code above)


L

AR

C

OD

E

Declarant/ Representative No. Code

No entry is required.

The system automatically extracts the data from the User’s profile and populate in this field.

The information populated in this field is non –editable.

D

E

C

LA

R

Declarant / Representative National

Identification Number


The system automatically extracts the data from the User’s profile and



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F

I

E

L

DS

REMARKS /

REQUIRED

ACTION

VALIDATION

ACTIONS

AND

DESCRIPTIO

NS

Dpopulate in this field.

DE

C

LA

M

E

Declarant / Representative Name




D

D

DR

E

SS

Declarant / Representative Address





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4.1.2 [DEC (HEADER2)]

This screen composed of the Header 2 section of the Bill of Entry Application Form. To access this page, you need to select the following: {Declaration >>>New

Declaration >>><Header 2>}.

Note that you can only proceed to this screen after you have duly filled up all the

mandatory fields in [BOE (Declarant)] – Header 1.

NEW APPLICATION: HEADER 2

FIELDS REMARKS / REQUIRED ACTION

VALIDATION ACTIONS AND DESCRIPTIONS

TPT MODE Mode of Transport

FIGURE 4.4.2.1: BOE APPLICATION [HEADER 2]


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Click on the search icon to retrieve the Mode of Transport” Master File or you may key in the value directly.

If search icon is clicked, select the relevant code to the information in the relevant fields.

PLACE OF L/S Place of Landing/Shipment


Click on the search icon to retrieve the

“Transit Shed” Master File.

Then select the relevant code to auto-populate the information in the relevant fields.

The selection of this field depends on the value selected in the MODE

OF TRANSPORT field.

The system validates the selected value from the “Transit Shed

Table”.

The fields related to the Place of

Landing/Shipment are displayed or disabled accordingly based on the following system validation:

FIELD EXI

M FLA

G

B/L

FLAG

FIELD

STATUS

BL

NUMBER

(Bi l l of Lading Number)

E Y Mandatory

I Y Mandatory

VOYAGE

NUMBER

E Y Mandatory

I Y Disabled

ETD (Expected

Time of Departure)

E Y Mandatory

I Y Disabled

REPORT

NUMBER

E Y Disabled

I Y Mandatory

REPORT DATE

E Y Disabled

I Y Mandatory

MANIFESTED

FREIGHT

CURRENCY

E Y Disabled

I Y Mandatory

MANIFEST

ED FREIGHT

AMOUNT

E Y Disabled

I Y Mandatory

Note that if the B/L f lag is

“N”, then all the f ields above

are disabled.


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STORAGE

AREA Storage Area


Click on the search icon to retrieve the

Transit Shed” Master File.

Then select the relevant “Storage

Area” to auto-populate the information

in the relevant fields.

For non Freeport Zone, this will be the same as Place of Landing/Shipment. However, system will not do any validation.

Unlike Place of Landing/Shipment, this field is not dependent on the value of the MODE OF TRANSPORT field.

REPORT NO. Report No


(See Place of Landing/Shipment for

details)

You need to key in the Report number.

Report number composed of Six (6) alphanumeric characters only.

Report number can take up to 8

alphanumeric characters only.

REPORT DATE

Report Date


(see Place of Landing /shipment for

details)

You need to specify the date by selecting from the popup calendar, or by simply keying in the information

using the format DD/MM/YYYY.

B/L NO. Bill of Lading Number


(see Place of Landing /shipment for details)

You need to key in the Bill of Lading number. Ensure that it only composed of letters and numbers.

System will validate that the values entered does not include special characters (e.g. “,” , /, @, #, &, %, $).

MANIFESTED

FRT

Manifested Freight Currency



details)

You need to select the currency from the options provided in the dropdown list.


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MANIFESTED

AMT

Manifested Freight Amount



details)

You need to key in the Manifested Freight Amount.

GROSS MASS Gross Weight

This is a mandatory field.

You need to key in the Gross Mass.

The value must be numeric and greater than zero.

System will validate that the GROSS MASS is not less than NET MASS.

Only numeric chars are allowed and up to 3 decimal places.

NET MASS Gross Weight


You need to key in the Net Weight.


System will validate that the Net MASS is

not negative or equal to zero, and not greater than the GROSS MASS

TOTAL PKG Total Package


You need to key in the total number of packages.


System will validate that the value

entered is numeric and greater than zero.

VOLUME Volume


You need to key in the volume.


System will validate that the value

entered is numeric and greater than zero.

CITY OF C/D Country of

Consignment /

Destination.


1. Click on the search icon to retrieve

the Country of consignment / Destination code master file.


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Once you have selected the relevant code, the Country of consignment / Destination details will be auto-populated in the relevant fields.

LICENSE

TYPE License Type

This is a conditional field

1. Click on the search icon to retrieve the License Type code master file.


Once you have selected the relevant code, the License type details will be auto-populated in the relevant fields.

DLY TERMS Delivery Term

This is a mandatory field

1. Click on the search icon to retrieve

the Delivery Terms master file.


Once you have selected the relevant code, the Delivery Terms details will be auto-populated in the relevant fields.

DLY TERMS

PLC

Place of Delivery Term


You need to key in the delivery terms’ delivery place.

TOTAL

INVOICE

Total invoice Currency


For Invoice Currency, you need to select from the Currency dropdown list.

System will validate that the values entered in the TOTAL INVOICE

AMOUNT is not zero or negative.

TOTAL

INVOICE

AMOUNT

Total invoice Currency


For Total Invoice amount, you need to key in the value in the allocated TOTAL INVOICE AMOUNT field.

System will validate that the values entered in the TOTAL INVOICE

AMOUNT is not zero or negative.

TOTAL FOB Total FOB Currency System will validate that the values entered in the TOTAL FOB AMOUNT


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FCY This is a mandatory field.

You need to select from the Currency dropdown list.

is not zero or negative.

TOTAL FOB FCY AMOUNT

Total FOB Amount (in FCY- Foreign Currency)


You need to key in the value in the allocated field.

System will validate that the values entered in the Total fob amount is not zero or negative

RATE Exchange Rate


The value in this field is automatically

generated by the system and it is non-editable.

The value generated in this field is based on the selected values in the following BOE application fields:

1. TOTAL FOB CURRENCY

2. EFFECTIVE DATE filed (in Header 1)

Note that you will be prompted with

an error message if any of the following instance occurs:

1. If there is no record found

2. There is no matching country code in the exchange rate table

3. The system could not find a corresponding rate in the date range

FOB NCY Total FOB in National

Currency.

This field is mandatory

The value in this field is automatically generated by the system and it is non-editable.

FOB NCY AMOUNT

Total FOB Amount in National Currency.

This field is mandatory

The value in this field is automatically generated by the system and it is non-editable.

The system auto-computes the value in this field based on the values in following BOE new declaration fields:

1. RATE 2. TOTAL FOB AMOUNT

Formula:

(TOTAL FOB AMOUNT NCY) =

((TOTAL FOB AMOUNT) X (FOB

FX RATE)) / (CURRENCY


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COEFFICIENT)

Note that an error message will appear if the calculated value

exceeds 9999999999999.

TOTAL FREIGHT

Total Freight Currency and Amount


1. For Freight Currency, you need to click on the search icon to retrieve the Freight currency master file.

2. Select the relevant code to auto-populate its corresponding details in the relevant fields.

The system will validate the values specified in the relevant fields

accordingly.

TOTAL

FREIGHT

AMOUNT

Total Freight Amount

This field is mandatory if the value in the TOTAL FREIGHT AMOUNT is not zero.

For Total Freight amount, you need to key in the value in the allocated TOTAL FREIGHT AMOUNT field.

Ensure that you key in numeric values only.

The system will validate the values specified in the relevant fields accordingly.

If the value specified in the TOTAL

FREIGHT is not 100%, you will be prompted by the system to confirm if you want to use the applicable %.

If you agreed to apply the % specified in the message, the system will update the TOTAL FREIGHT value accordingly.

If you declined to use the applicable %,

the system will not apply any changes at all.

Once the Total Freight currency and amount has been declared, its equivalent amount in national currency will be auto-generated in the relevant field.

Note that an error message will

appear if the calculated value in

TOTAL FREIGHT NCY exceeds

9999999999999

FIGURE 4.4.2.2: FOB % MESSAGE


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OTHER COST Total Other Cost Currency

This field is mandatory if the value in the TOTAL OTHER COST

AMOUNT is not zero.

1. For Total Other Cost Currency, you need to click on the search icon to retrieve the Total Other Cost Currency master file.

2. Select the relevant code to auto-populate its corresponding details in the relevant fields.

The system will validate the values specified in the relevant fields.

OTHER COST Total Other Cost Amount


For Total Other cost amount, you need to key in the value in the allocated OTHER COST AMOUNT field.

Ensure that you key in numeric values only.

The system will validate the values specified in the relevant fields.

If the value specified in TOTAL OTHER COST AMOUNT is zero, the system will clear the value specified in the TOTAL OTHER COST CURRENCY.

Once the value in TOTAL OTHER

COST CURRENCY and TOTAL OTHER COST AMOUNT has been specified, the system will auto-compute the equivalent value of the amount in National Currency internally.

Note that an error message will

appear if the calculated value in

TOTAL OTHER COST AMOUNT in national currency exceeds

9999999999999

INSURANCE CURRENCY

Total insurance currency

This field is mandatory if the value in the TOTAL INSURANCE

AMOUNT is not zero.

You can fill up this field using any of the methods supported by the system below:

A. Manual process:

1. For Total Insurance Currency, you

need to click on the search icon to retrieve the Total Insurance Currency master file.

2. Select the relevant code to auto-

If total insurance amount is zero, the TOTAL INSURANCE AMOUNT

AND CURRENCY should be blank.

A. If you selected Manual Process, the system will retain the information you have provided.

B. For System Generated:

1. If you clicked <Ok>when the system prompted you to confirm

the auto-calculation process, the system will auto-populate the National Currency in the TOTAL

INSURANCE CURRENCY.

2. If you selected <Cancel>, the


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populate its corresponding details in the relevant fields.

B. System Generated:

1. You can leave this field blank.

2 . Before leaving [Header 2], click on <Ok>when the system prompts you to confirm if you want the TOTAL INSURANCE

AMOUNT to be auto-calculated.

value in this field will remain blank.

TOTAL INSURANCE

AMOUNT

Total insurance amount


You can fill up this field using any of the methods supported by the system

below:

A. Manual process:

You need to key in the value in the allocated TOTAL INSURANCE

AMOUNT.

The TOTAL INSURANCE

AMOUNT must be numeric value.

B. System generated:

1. You can leave this field blank.

2. Before leaving [Header 2], click on <Ok>when the system prompts you to confirm if you want the TOTAL INSURANCE

AMOUNT to be auto-calculated.

The system will validate the process and the specified values.

A. For Manual process:

Once you have specified the values

in relevant Total Insurance fields, the system auto-computes the equivalent amount of the total insurance in national currency internally.

B. System generated:

1. If you clicked <Ok>when the system prompted you to confirm the auto-calculation process, the system will proceed to auto-calculate the Total insurance amount (expressed in national currency) and then auto-populate

the result in the allocated field.

Total Insurance Amount

Formula:

(TOTAL INSURANCE

AMOUNT NCY) = (INSURANCE

PERCENTAGE OF

COUNTRY OF CD) X ((TOTAL FOB AMOUNT

NCY) + (TOTAL FREIGHT

AMOUNT NCY) + (TOTAL OTHER COSTS AMOUNT

NCY))

Note that once you have chosen system generated

method, the system will first

check the MODE OF

TRANSPORT Freight Insurance


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Percentage field value in the

Master File.

If the value is not 100%, you

will be prompted to confirm if you want to apply the

specified %, otherwise the

value will remain as you have

specified.

2. If you selected <Cancel>when the system prompted you to confirm the auto-calculation process, the value in this field will be set to zero.

Note that an error message

will appear if the calculated

value of the total insurance in

national currency exceeds 9999999999999

VSL/AIRCRAF

T ID

Vessel / Aircraft Identity


You need to key in the Vessel / Aircraft Identity

There is no validation on this field.

VOYAGE NO. Voyage Number



details)

You need to key in the Place of Landing/ Shipment Destination.

There is no validation on this field.

NATIONALITY Nationality of Vessel/

Aircraft.


1. Click on the search icon to retrieve the Country master file.


Once you have selected the relevant code, the Nationality of Vessel/ Aircraft details will be auto-populated in the relevant fields.

ETD Expected Time of The system validates the value entered.


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Departure



details)

You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY.


details)

PORT OF L/U Port of

Loading/Unloading


1. Click on the search icon to retrieve the Port master file.


Once you have selected the relevant code, the Port of Loading/Unloading details will be auto-populated in the relevant fields.

ENTRY/EXIT

OFFICE

Entry/Exit Office.


A default and non-editable value is auto-populated in this field.

System will default the Entry/Exit Office code to be the Customs (Clearing) Office Code.

WAREHOUSE

CODE

Bonded Warehouse code


1. Click on the search icon to retrieve the Warehouse master file.


Once you have selected the relevant code, the Bonded warehouse details will be auto-populated in the relevant fields.

This field is mandatory if at least one of the BOE Line Item has a CPC which

contain the WAREHOUSE FLAG =

Y

VALUATION

METHOD

Valuation Method

This is a mandatory field

1. Click on the search icon to retrieve the Valuation Method Master File.


Once you have selected the relevant


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code, its corresponding details will be auto-populated in the relevant fields.

PRO-RATE

FLAG

Pro-rate Flag


You need to select the relevant code from the Pro-rate dropdown list.

The Pro-rate flag codes include:

1 ‘G’ - Gross Weight

2 ‘F’ - FOB 3 ‘V’ - Volume

The Pro-rate flag allows the user to specify how the system will prorate the following fields across the respective items in the [DEC (Item Details)].

1 GROSS MASS

2 NET MASS

3 VOLUME

4 TOTAL FREIGHT AMOUNT

5 TOTAL INSURANCE

AMOUNT

6 TOTAL OTHER COSTS

CONTAINER INDICATOR

Container Indicator


You need to select the relevant code from the dropdown list.

The Container indicator codes include:

• ‘G’ - General Cargo

• ‘F’ - FCL (Full Cargo Load) • ‘L’ - LCL (Loose Cargo Load)

This indicator will determine if Container detail is required for this BOE.

If the indicator is ‘F’, Container detail is mandatory. For Indicator ‘G’ or ‘L’, Container detail is conditional.

FINANCIAL

INSTITUTION

Financial Institution


You need to key in the Financial

Institution in the allocated field.

If Term of Payment code is not blank, then Financial Institution is mandatory.

System will not perform any validation

on the entry.

PAYMENT TERMS

Terms of Payment


1. Click on the search icon to retrieve the Terms of Payment master file.


Once you have selected the relevant code, its corresponding details will be auto-populated in the relevant fields.

DEDUCT

FROM

ACCOUNT

Deduct From Account Flag


You can tick on the checkbox to specify if you want that your payment will be

Deduct from account flag values:

= “Yes”

= “No”


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deducted from your bank account.

BANK Bank code


You need to select your Bank code from the dropdown list.

The selected BANK CODE will determine the bank branch available for selection.

Note: Bank, Branch and Account No are

interdependent. If one is filled, all must

be filled.

BRANCH Branch code


1. Click on the search icon to retrieve the Bank Branch master file.


Once you have selected the relevant

code, its corresponding details will be auto-populated in the relevant fields.

Note that the list of branch codes displayed in the Bank Branch master file depends on the specified code in the field BANK.

ACCOUNT NO. Bank Account Number


You need to key in the relevant bank account number in the allocated field.

This field is mandatory if the DEDUCT

FROM ACCOUNT FLAG is “Yes”

System will not perform any validation on the entry.

BANK

GUARANTEE REFERENCE

NO.

Bank Guarantee Reference Number


You need to key in the relevant Bank Guarantee reference number in the allocated field.

Note: BG REFERENCE NO, BG

AMOUNT AND DATE ARE

INTER-DEPENDENT. If one is

filled, all must be filled.


BANK

GUARANTEE

AMOUNT

Bank Guarantee Amount


You need to key in the relevant Bank Guarantee amount in the allocated field.


BANK

GUARANTEE

DATE

Bank Guarantee Reference Date


You can specify the date by selecting from the popup calendar, or by simply keying in the information using the format DD/MM/YYYY.


COMMISSION Commission Flag Commission flag values:


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FLAG This is a conditional field.

You can tick on the checkbox to specify if there is a commission.

= “Yes”

= “No”

COMMISSION

AMOUNT

Commission Amount


You need to key in the commission amount.

Value must be numeric only.


AGENT Commission Agent


You need to key in the commission agent.


REMARKS Remarks from Declarant to Customs.


You can key in any additional information or remarks for Customs.



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4.1.3 BOE APPLICATION FORM – MARKINGS AND ATTACHMENT SECTION

To access this screen, you need to select the following {Declaration >>> New

Declaration >>><Markings And Attachments>}.

Note that you can only proceed to this screen after you have completely

provided all the information required in the mandatory fields of [Header 2].

FIGURE 4.1.3.1: [DEC (MARKINGS & ATTACHED DOCS)]

[Dec (Markings & Attached Docs)] composed of the shipment’s container details and

Attachments.

4.1.3.1 [DEC (MARKINGS & ATTACHED DOCS)] – CONTAINER GRID

The container grid allows you to manage (e.g. create, update, delete) your container

details.

Note that if the value of the Container indicator in Header 2 is “F”, then at

least one container record must be specified.

FIGURE 4.1.3.1.1: CONTAINER GRID


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CONTAINER GRID COMMAND BUTTONS AND RELATED TASK

COMMAND

BUTTON / ICON

REMARKS / REQUIRED TASK

<New> To create a new row of Container Grid record, you need to click on any of the <New> buttons.

Click on the specified icon to delete the corresponding row of container details.

To edit any of the information specified in the fields within the container grid, simply erase what is currently specified and key in the new information.

MARKINGS & ATTACHED DOCUMENTS – CONTAINER GRID DETAILS FIELDS

FIELDS

REMARKS /

REQUIRED

ACTION


CONTAINER

NUMBER

Container Number


Displays the container number.

The system validates if the Container number entered is a duplicate.

If you did not enter a container number, the system will just ignore it during saving.

CONTAINER

STATUS

Container status

This field is auto-

updated.

This field displays the status of the

container from the CUSRES response

received for this container.

Note that the status of the containers may be updated separately by

multiple CUSRES responses

CONTAINER

STATUS DATE

Date status received

This field is auto-updated.

This field displays the date where the status of the container (CUSRES response) was received.


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OTHER [DETAILS IN MARKINGS & ATTACHED DOCS]

See FIGURE 4.1.3.1.1: [DEC (MARKINGS & ATTACHED DOCS)] for reference.

FIELDS

REMARKS /

REQUIRE

D ACTION


NUMBER OF

CONTAINERS

Total Number of

Containers

This field is auto-updated and non-editable.

This field displays the number of containers created in the CONTAINER GRID.

The number updates accordingly at each changes made in the container grid.

You can add up to a maximum of Nine hundred ninety nine (999) containers only. If you have exceeded the specified limit, an error message will prompt you.

MARKS &

NUMBER

Marks and Number

The first line is mandatory.

You need to key in the relevant information in the allocated fields.

The system will not validate the information entered in the allocated fields.

4.1.3.2 [DEC (MARKINGS & ATTACHED DOCS)] – ATTACHED

DOCUMENTS

The BOE attached documents are organized according to the attachment types. Each attachment type is presented in grids which can be displayed by clicking on the

relevant tab. Refer to the topics from 4.1.3.2.1 below for the Attached document grid

details.

4.1.3.2.1 SYSTEM DEFINED ATTACHED DOC GRID

The default ATTACHED DOCUMENT grid displayed is the SYSTEM DEFINED

ATTACHED DOCUMENT. The details specified in each field are auto-generated

and non - editable.


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Note that the attached document details are extracted according to the

REGIME CODE.

(See below sample from a submitted application with system defined attached Doc

entries)

SYSTEM DEFINED ATTACHED DOC GRID DETAILS



DOCUMENT

CODE

Document code


This is the attached document code related

to the Regime Code.

DOCUMENT

DESCRIPTION

Document description


Description of the attached document.

REF NO.

REQUIRED

Reference Number

required


Reference number flag. This field indicates whether a reference number is required for the respective attached documents.

REFERENCE NUMBER

REQUIRED FLAG VALUES

CODE REMARKS

Y Yes, reference number is required.

N No, reference number is not required.

DOUMENT REF

NUMBER

Document Ref Number


Note that the status of this field is

dependent to REF NO. REQUIRED as

follows:

REFERENCE NUMBER FIELD STATUS

REF

NO.

REQUI

RED

REMARKS

Y

DOCUMENT

REF NUMBER is

mandatory.

N DOCUMENT

FIGURE 4.1.3.2.1.1: SYSTEM DEFINED ATTACHED DOC TAB


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REF NUMBER is

optional.

4.1.3.2.2 USER DEFINED ATTACHED DOC GRID

This grid allows you to add new attachments that are relevant to the BOE application whenever required. It also provides the functions to edit and delete existing User

defined attachments.(See below sample for the screenshot of this tab from a

submitted application)

USER DEFINED ATTACHED DOCS GRID - COMMAND BUTTONS AND RELATED TASK

COMMAND BUTTON / ICON


<New> To create a new row of USER DEFINED ATTACHED DOCS , you may click on any of the <New> in the “User defined

attached docs” tab.

(Search icon)

To retrieve the Document Code master list, click on this icon.

To select a code, simply click on the relevant code from the list. The corresponding details of the code will be auto-populated in the relevant fields.

(Delete icon)

To delete a row of record, simply click the corresponding delete icon.

To edit any of the information specified in the fields within the

FIGURE 4.1.3.2.2.1: USER DEFINED ATTACHED DOC GRID


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COMMAND BUTTON /

ICON


USER DEFINED ATTACHED DOCS GRID, simply erase what is currently specified and key in the new information.

USER DEFINED ATTACHED DOCS GRID DETAILS – FIELDS

FIELDS REMARKS / REQUIRED ACTION VALIDATION ACTIONS AND DESCRIPTIONS

DOCUMENT

CODE

Document code


You need to retrieve and select the relevant code form the Document code master list.

This is the attached document code related to the Regime Code.

DOCUMENT

DESCRIPTIO

N


This is an optional field and it is non – editable.

The Document description of the Code that you selected from the master list will be auto-populated in this field.

REF NO.

REQUIRED

Reference Number required


This is a system generated entry.

Reference number flag. This field

indicates whether a reference number is required for the respective attached documents.

REFERENCE NUMBER


CODE REMARKS

Y Reference number is required.



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DOCUMENT

REF

NUMBER

Document Ref Number


You need to key in the relevant document reference number in this field.


dependent to REF NO.

REQUIRED as follows:


REF

NO.

REQUI

RED

REMARKS

Y DOCUMENT REF

NUMBER is mandatory.

N DOCUMENT REF

NUMBER is optional.

4.1.3.2.3 ATTACHMENT GRID

This grid allows you to upload new documents (must be in Portable Document

Format), download, update, or delete existing attachments.

FIGURE 4.1.3.2.3.1: ATTACHMENT GRID 1

ATTACHMENT GRID DETAILS – COMMAND BUTTONS AND RELATED TASK



<New> To create a new row OF ATTACHMENTS, you may click on any of the <New> in the “Attachments” tab.

(Download file icon)

To download a copy of the attached document, simply click on this download icon corresponding to the document.

To delete a row of record, simply click its corresponding delete icon.


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(Delete icon)

Send flag This refers to the send attachment flag which indicates if you want to send a document to customs.

To send the relevant attachment to Customs, simply tick the checkbox corresponding to the document.

SEND ATTACHMEN

T FLAG

VALUES

REMARKS

Yes. The uploaded document will be sent to customs once you have saved the document as complete.

No. The uploaded document will not be sent to Customs.

<Choose File> To upload a document for attachment:

1 Click on the <Choose File> to retrieve the document from the external storage.

2 Select the relevant file to be uploaded.

3 The system will complete the upload process once you have clicked on the exit button or attempted to navigate away from the [DEC (Markings & Attached Docs.)].


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ATTACHMENT GRID DETAILS – FIELDS



FILE Document filename

This field is a mandatory field

Displays the filename of the document that will be uploaded.

System will check that the file for uploading is valid.

Note that the system accepts PDF files

only. The system will prompt you If you

have uploaded a file that is not PDF.

REMARK Attachment remark


You can key in you remarks in the allocated field.

FILE NAME Uploaded document filename

This is a system generated field and it is non - editable.

Once the document is successfully uploaded in the system’s database, its filename will be auto-populated in this field.

STATUS Document upload

status

This is a System generated field.

This field displays the status of the document that was uploaded.

The system auto-updates the value in this field.

4.1.4 [BOE (DECLARANT)] – ITEM

This screen of the BOE application form displays the list of existing items in your

application, add new items either by creating a new item using an empty form or by duplicating an existing item, and delete and edit existing item details.

Note that you can only proceed to this screen after you have duly filled up all

the mandatory fields in Header 1 and Header 2.

You can access this screen by selecting {Declaration >>> New Declaration

>>><Item>}.


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4.1.4.1 [LIST ITEMS]

The [List Items] displays the list of existing items declared in the BOE application form. It also provides you with the relevant functions to add new items using the system supported methods, display existing record details, and delete existing item.

Individual details of the fields displayed in the list of declared items will be provided in topic 4.1.4.2 [Dec (Item details)].

Refer to the table below for the relevant process and tools to complete a task:

LIST ITEMS – RELATED TASKS AND REQUIRED ACTIONS

TASK COMMAND BUTTON/ ICON

REMARKS / REQUIRED ACTION

Show item

details

(Show

details)

Click the “Show details” icon corresponding to the record to display.

Once clicked, the [Dec (Item details)]

will appear with the following details:

• If the status of the BOE application that you selected is still incomplete (not yet saved as complete), the item details in the [Dec (Item details)] will be displayed in editable format.

• If the status of the BOE application that you selected is complete, then the fields in the [Dec (Item

details)] will be displayed as read only (non-

editable).

Add new item

record

<New Item> To add a new item:

1 Simply click on the <New Item>, this will trigger the [Dec (Item details)] to be displayed. See topic 4.1.4.2 [Dec (Item details)] for further information

about the item field details.

2 Provide all the required information in the allocated fields.

3 Click on <Save>.

FIGURE 4.1.4.1.1: [LIST ITEMS]


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Note that this process applies also in creating/

adding new line items in Grids.

Duplicate item

record

(Dupl icat

e item

)

Duplication of record is another method of adding new items in the BOE application.

To create a duplicate item:

1 Click the “Duplicate item” icon corresponding to the record to be copied.

2 Once clicked, the [Dec (Item details)] which composed of the selected item details will appear. The relevant item fields are displayed in editable format to allow necessary updates.

3 Apply all the necessary changes.

4 Once you have updated all the relevant details, click on <Save>.

5 A confirmation message will appear indicating that the record has been saved.

Delete item

record , <Delete> To delete a record at the item list level:

1 Click on the delete icon corresponding to the item to be deleted.

2 Once the item has been successfully deleted, a confirmation will appear.

Note that process applies also in creating/ adding

new line items in Grids.

4.1.4.2 [DEC (ITEM DETAILS)]

This screen allows you to create new item details, view, delete or update details of individual item records. To access this screen you need to select the following:

{Declaration >>> New Declaration >>><Item>}


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[DEC (LIST ITEM)] DETAILS – FIELDS


Item Number.

This field is a system generated and non – editable field

The value in this field starts from 1 and it auto – increments for each new item added in the application.

This is used as a primary key for the Grid Record. This number will not be e-ordered if a row is being deleted.

FIGURE 4.1.4.2.1: [DEC (ITEM DETAILS)]


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Harmonised System Code.


There are two methods of providing the value in this field:

A. Retrieve and select the relevant entry from the HS Code master file.

1 Click on the search icon to retrieve the HS Code master file.

2 Click on the selected code to auto-populate its details in the relevant HS Code fields allocated.

B. Manually key in the relevant HS Code in the allocated field.

For manual entry, the system will validate the HS Code that you entered in the allocated field.

Number of package


You need to key in a numeric value that is greater than zero.

Cargo Package Type


Retrieve and select the relevant entry from the Package Type master file.

1 Click on the search icon to retrieve the Package Type master file.

2 Click on the selected code to auto-populate its details in the allocated Package Type field.

Item Description

The first line of description is mandatory.

System allows maximum of 5 lines for descriptions.

Enter 5 lines of description. The first line cannot be blank.


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Country of Origin/Destination.


Retrieve and select the relevant entry from the Country of Origin/Destination master file.

1. Click on the search icon to retrieve the Country of Origin/Destination master file.

2. Click on the selected code to auto-populate its details in the

allocated the COUNTRY

OF

ORIGIN/DESTINATIO

N field.

For Country of origin/ destination, displays the description of the Country as selected in the COUNTRY OF ORIGIN / DESTINATION field.

Zone (Agreement)


Retrieve and select the relevant entry from the Agreement Code Master File.

1. Click on the search icon to retrieve the Agreement Code master file.

2. Click on the selected code to auto-populate its details in the

allocated the ZONE field.

The valid set of agreement code will be determined by the COUNTRY OF ORIGIN / DESTINATION value, and matched against the Country Agreement table.

For a valid Zone, system will determine if License detail is required:

If License is required

License field enabled

Else

License field disabled

Customs Procedure Code (CPC)


There are two methods of providing the value in this field:

A. Retrieve and select the

relevant entry from the CPC master file.

1 Click on the search icon to retrieve the CPC master file.

2 Click on the selected code to auto-populate its details in the

relevant CPC master fields

allocated.

Manually key in the relevant

When the CPC is selected, the system will perform a validation to determine if the CPC selection is valid.

For a valid CPC code, system will determine if Previous Declaration is required based on the following:

A. ‘I’/’D’ - CPC code needs no previous declaration.

In this case, the following fields and command will be disabled:

1 <Previous Declaration>

2 PREVIOUS

DECLARATIONBOE NUMBER

3 PREVIOUS


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CPCCODE in the allocated field. DECLARATIONITEM

NUMBER

B. ‘O’ - CPC code needs one previous declaration.

In this case, the following will be disabled:


And the following will be enabled:

1 PREVIOUS

DECLARATION BOE

NUMBER FIELD

2 PREVIOUS

DECLARATION ITEM

NUMBER

C. ‘C’ - CPC code needs at least one

previous declaration

In this case, the following will be enabled:

1 PREVIOUS

DECLARATION BOE

NUMBER FIELD

2 PREVIOUS

DECLARATION ITEM

NUMBER

And the following will be disabled:


CPC Time Limit

This is a system generated field and non – editable.

The value in this field is associated with

the CPC code.CPC.

Volume


You need to key in a numeric value in this field.

If the Pro-rate flag in

[DEC (Header2)]is set as ‘V’, the

system will auto-compute the pro-rated values for the following fields(if

applicable) by Volume:

1. GROSS WT

2. NET WT


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3. FREIGHT

4. INSURANCE and

5. OTHER COST

If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not take effect.

Gross Weight (KG)


You can key in the value in this

field.


[DEC (Header2)]is set as ‘G’, the

system will auto-compute the pro-rated values for the following fields (if applicable) by Gross Weight:

1 GROSS WT

2 NET WT

3 FREIGHT

4 INSURANCE and

5 OTHER COST

If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not

take effect.

Net Wt (KG)


You can key in the value in this field.

If this field is not empty, system will auto compute this field base on the

PRO RATE flag set, but you may

overwrite it. Please refer to PRO

RATE FLAG for details.

System will validate that GROSS

WEIGHT cannot be lesser than NET

WEIGHT


[DEC (Header2)]is set as ‘F’, the

system will auto-compute the pro-rated values for the following fields (if


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applicable) by FOB:

1 GROSS WT

2 NET WT

3 FREIGHT

4 INSURANCE and

5 OTHER COST

If any of the above fields to be pro-rated has a value, when the volume field is being filled, then the pro-rate will not take effect.

FOB in National Currency

This is an auto-generated and non – editable field.

System calculates the amount according to the

value in FOB FX

RATE field in

[DEC (Header2)].

(TOTAL FOB AMOUNT NCY) =

((TOTAL FOB AMOUNT) X (FOB

FX RATE)) / (CURRENCY

COEFFIECIENT)

Note that an error will appear if the

calculated value exceeds

9999999999999.

Insurance in National Currency


You can overwrite the value generated by the system.


PRO RATE flag set, but user may

overwrite it. Please refer to PRO RATE FLAG for details.

Refer TO FREIGHT AMOUNT

NCY for note on INSURANCE FCY

calculation

Freight in National Currency


You can key in the value in this field to overwrite the system generated value.

Value can be zero (0).


PRO RATE flag set, but user may

overwrite it. Please refer to PRO RATE

FLAG for details.

Note that an error will appear if the calculated value exceeds

9999999999999.


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Other Costs in National Currency


You can key in the value in this field to overwrite the system generated value.

Value can be zero (0).


PRO RATE FLAG set, but user may

overwrite it. Please refer to PRO RATE

FLAG for details.

Refer to FREIGHT AMOUNT NCY

for note on OTHER COSTS FCY

calculation

Custom Value in National Currency

This is an auto-generated and non – editable field.

System shall auto compute the CV based on the following formula:

1 If REGIME EXIM FLAG = I

(CV NCY) = (FOB AMOUNT

NCY) + (FREIGHT

AMOUNT NCY) + (OTHER

COSTS NCY) +

(INSURANCE NCY)

2 If REGIME EXIM FLAG = “E”

(CV NCY) = (FOB AMOUNT

NCY)

Supplementary Unit 1


You need to key in the value in this field.

This field is enabled and is mandatory if

the HS CODE selected contains a

valid Duty/Tax Base Code 1. Otherwise this field is disabled.

Supplementary Unit 2



This field is enabled and is mandatory if

the HS CODE selected contains a

valid Duty/Tax Base Code 2. Otherwise this field is disabled.

Bank Guarantee Amount


You need to key in the value in

this field.

System will not validate the value entered.

Reserved Value



For an item where the Tax Base code has a pointer containing value ‘8’, system will prompt you to enter a

RESERVED VALUE. Value cannot

be zero.


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Payable Duty Amount

This is a system generated and non – editable field.

This value is calculated by the system, through a tax computation formula.

Amount of Duty Exempted

This is a system generated and non – editable field.

System will automatically calculate

and display the duty amount exempted.

Previous Declaration


You need to key in the BOE number of the previous declaration.

This field is dependent on the value

specified in CPC.

If this field is enabled, it is mandatory to enter a Previous Declaration number (Bill of Entry number).

System will not perform any validation

on the BOE no.

Previous Declaration Item Number


You need to key in the BOE number of the previous declaration.

This field is dependent on the value

specified in CPC.

If this field is enabled, it is mandatory to enter an item number (Item number).

System will not perform any validation on the item number.

Summary of tax details

The values in each field within this grid are conditional.

This grid displays the summarized tax details of all the tax line record(s) in the “Items” Page.

The tax line record(s) are computed

based on rules defined in the system. Please refer to Tax Computation Section for detail.

If the TAX MODIFIABLE FLAG is

“Y”, then you allowed to perform the following task:

1 Create new record,

2 Delete existing record and


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3 Update existing record in this grid.

If the TAX MODIFIABLE FLAG is

“N”, then the tax fields and its contents are not editable.

See topic 4.1.4.2.1 [DEC (Item Details) - Tax grid below for Tax grid details.

Previous Declaration (s)


This grid displays the previous declaration record(s).

See topic 4.1.4.2.2 [DEC (Item Details) – Previous Declaration grid below for Previous Declaration details.

System Defined Annexed Document

The values in each field within this

grid are system generated and non – editable.

This is a grid on the screen which the displays list of system defined annexed document(s).

The annexed document(s) are extracted according to the HS Code Agreement Attached Document Master File. All the required attached documents pertaining to the HS Code, Agreement Code and CPC Substring will be listed.

See topic 4.1.4.2.3 [DEC (Item Details) -

System Defined Annexed Document grid below for Previous Declaration details.

User defined annexed document


You need to enter the values in the relevant fields.

You can add new records, edit or delete existing records.

This is a grid on the screen which displays the list of User defined annexed document(s)

See topic 4.1.4.2.4 [DEC (Item Details) - User Defined Annexed Document grid below for Previous Declaration details.

License


You need to enter the values in

This is a grid on the screen which displays list of license(s).

See topic 4.1.4.2.5 [DEC (Item Details) – License grid below for Previous


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the relevant fields.

You can add new records, edit or delete existing records.

Declaration details.

Total Tax Exempted

The value in this field is system generated and it is non-editable.

System auto-calculates the total sum of

all the values in the TAX

EXEMPTED column of the TAX

GRID.

Total Tax payable

The value in this field is system generated and it is non-editable

System auto-calculates the total sum of

all the values in the TAX PAYABLE

column of the TAX GRID.

Total License Number

The value in this field is system generated and it is non-editable

Displays the total number of licenses in the LICENSE GRID.

The number updates accordingly at each task (e.g. add, delete) being processed.

4.1.4.2.1 [DEC (ITEM DETAILS)] – TAX GRID

FIGURE 4.1.4.2.1.1: TAX GRID

TAX GRID FIELDS



TAX

MODIFIABL

E

Tax Modifiable Flag

System generated field based

on the value

in the CPC.

Base on the value of the CPC field in Items Page, the system extracts the Tax Modifiable Flag from the CPC Master File.

If TAX MODIFIABLE is set

to “Y”, then the user is allowed to perform the following


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functions on the TAX GRID:

1 Insert a new Tax Line

2 Delete an existing Tax Line

3 Edit an existing Tax Line (Tax Payable Amount)

Otherwise, the user is only able to view information on the TAX GRID and no modification is allowed.

DUTY/TAX

CODE

Duty / Tax Code


You need to select the

relevant DUTY / TAX

CODE code from the

dropdown list.

1 If the record is system generated, this field is non – editable.

2 This is a mandatory field, if the record is User created.

For user selected entry, the system will

validate that the DUTY / TAX CODE is

valid in the matching ZONE field within the

corresponding HS Code Agreement Duty / Tax

Master File.

BASE

AMOUNT

Tax Base Amount


1 For system generated

method:

The auto – calculated base amount will be auto – populated in the allocated field.

2 For manual method:

You need to key in the

relevant value in the allocated field.

Note that the value

must be numeric.

1 If the record is system generated, this field is non – editable.


Enter Tax Base Amount. No validation on the amount.

TBC Tax Base Code

1 For system created record, displays the corresponding Tax Base Code defined in the

corresponding RTX Master File.

2 Not required for user created record.

TAX RATE Tax Rate 1 If the record is system generated, this field is non – editable.


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1 For system generated method:

The corresponding Tax Rate defined in the corresponding RTX Master

File will be auto – populated in the allocated field.

2 For manual method:

You need to key in the relevant value in the allocated field.

The value must be expressed in percentage.

Note that if you entered “20”, the

system will interpret it

as “20%”.


A

M

O

U

N

T

E

X

E

M

P

T

E

D

Duty

Exempted

Amount

This is a system generated field and it is

non – editable.

The system auto – calculates the value in this field based on the values specified in the related fields.

A

M

O

U

N

T

P

A

Duty Payable Amount

This is a system

generated field and it is non – editable

The system auto – calculates the value in this

field based on the values specified in the TAX

BASE AMOUNT and TAX RATE fields.


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Y

A

B

L

E

4.1.4.2.2 [DEC (ITEM DETAILS)] – PREVIOUS DECLARATION GRID

SYSTEM DEFINED ANNEXED DOC GRID DETAILS


B

O

E

N

U

M

B

E

R

Previous Declaration Number

(also known as BOE No)


For newly added field, you need to key in the relevant BOE number.

System will not perform any

validation on the entry.

4.1.4.2.3 [DEC (ITEM DETAILS)] – SYSTEM DEFINED ANNEXED DOCUMENT

GRID

The details specified in each field are auto-generated and non – editable.

Note that the annexed document details are extracted according to the

REGIME CODE.

SYSTEM DEFINED ANNEXED DOC GRID DETAILS



DOC

UME

NT

COD

E

Document code




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DOC

UME

NT

DES

CRI

PTI

ON




REF

NO.

REQ

UIR

ED

Reference Number

required



REFERENCE NUMBER


CODE REMARKS

Y Yes, reference number is required.


DOC

UME

NT

REF

NUM

BER

Document Ref Number



dependent to REF NO. REQUIRED as

follows:


REF

NO.

REQUI

RED

REMARKS

Y

DOCUMENT

REF NUMBER

is mandatory.

N

DOCUMENT

REF NUMBER is optional.

4.1.4.2.4 [DEC (ITEM DETAILS)] – USER DEFINED ANNEXED DOCUMENT

FIGURE 4.1.4.2.4.1: [DEC (ITEM DETAILS)] - USER DEFINED


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GRID

SYSTEM DEFINED ANNEXED DOC GRID DETAILS -FIELDS

FIELDS REMARKS / REQUIRED

ACTION VALIDATION ACTIONS AND

DESCRIPTIONS

DOCU

MENT

CODE

Document code



DOCU

MENT

DESC

RIPTI

ON




REF

NO.

REQU

IRED

Reference Number required



REFERENCE NUMBER


CODE REMARKS

Y Yes, reference number is

required.


DOCU

MENT

REF

NUMB

ER

Document Ref Number



dependent to REF NO.

REQUIRED as follows:


REF

NO.

REQUI

RED

REMARKS

Y

DOCUMENT

REF NUMBER is mandatory.

N

DOCUMENT

REF NUMBER is optional.

4.1.4.2.5 [DEC (ITEM DETAILS)] – LICENSE GRID


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LICENSE GRID DETAILS –FIELDS


ACTION VALIDATION ACTIONS AND

DESCRIPTIONS

LI

CE

N

SE

N

U

M

BE

R

License No


Enter a License No. Field cannot be blank. System will not perform any validation on the entry.

Q

U

A

NT

IT

Y

DE

D

U

CT

ED

Quantity to be deducted.


You need to key in a numeric value and it must be greater than zero.

V

AL

UE

DE

D

U

CT

ED

Value of quantity to be deducted.

You need to key in a numeric value and it must be greater than zero.

4.1.5 [DEC(SUMMARY)]

This screen displays the summary of all the tax related information provided in each

item declared in the Bill of Entry application. To access this screen you need to select the following: {Declaration >>> New Declaration >>><Summary>}.


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FIGURE 4.1.5.1: [DEC (SUMMARY)]

[DEC (SUMMARY)] DETAILS –FIELDS



SYS

TEM

DEFI

NED

TAX

GRI

D

Summary of System defined tax

The values in each field

within this grid are system generated and non – editable.

This grid displays the summarized tax details of all the tax line record(s) in the [List Items] screen.

Note that the information displayed is based on the item groups which were

classified by the system according to

the applied Tax Codes.

The system generates a single line of record for each tax code.

USE

R

DEFI

NED

TAX

GRI

D

Summary of User defined tax

This is a conditional table.

You can add new tax records, edit or delete

existing tax records.

A table for user to define any additional tax for the entry.

TOT

AL

TAX

/DU

TY

PAY

ABL

E

Total Duty Payable

Amount

System displays the total sum of all the total tax / duty payable from the TAX GRID

TOT

AL

TAX

/DU

Total Duty Exempted

Amount

System the total sum of all the total tax / duty exempted from the TAX GRID


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TY

EXE

MPT

ED

REC

EIPT

NO.

Receipt Number No entry is required.

Mode of Payment is indicated by CMS. System supported two mode of payment. ‘Cash’ and ‘Deferred Payment’.

This information is extracted from the Customs Response (CUSRES).

REC

EIPT

DAT

E/TI

ME

Receipt date and time

The value in this field is system generated.


Receipt Date/Time is generated by CMS when a payment is made. Information is obtained from CUSRES.

For entry where no duty is payable, then is field will be blank.

MOD

E OF

PAY

MEN

T

Mode of Payment used

by declarant for the payment of duty.



The Mode of Payment as indicated from the

Customs Response. This is extracted from the CUSRES message

4.1.5.1 [DEC (SUMMARY)] SYSTEM DEFINED TAX GRID / USER DEFINED

TAX GRID

The tax grids in the summary screen displays the same set of fields (see table below)

for System defined tax and User defined tax. See table [DEC (SUMMARY)] TAX

GRID DETAILS below.

FIGURE 4.1.5.1: [DEC (SUMMARY)] TAX GRIDS


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[DEC (SUMMARY)] TAX GRID DETAILS – FIELDS



US

ER

DE

FI

NE

D

FL

A

G

User defined indicator.


This field indicates the type of line

record.

1 In the System Defined Tax Grid, the

default value in this field is “S”.

2 In the User Defined Tax Grid, the

default value in this field is “Y”.

D

UT

Y/

TA

X

C

O

DE

Duty / Tax code

1 The value of this field in

the User Defined Tax grid is mandatory if you have entered a tax entry.

You need to select the relevant code from the Duty / Tax Code Master

File.

2 The value of this field in the System Defined Tax grid is system generated and it is non-editable.

System will validate the entry against the Tax Code Table.

Duplication within the tax code table is not allowed.

A

M

O

U

NT

EX

E

M

PT

ED

Total Duty Exempted Amount

The value of this field for both Tax grids is system generated and non-editable.

The system displays the system generated total tax exempted for each tax code.

A

M

O

U

NT

PA

Total Duty Payable Amount

The value of this field for both Tax grids are system generated and non-editable

1 For system summarized record, displays the system generated total tax payable for each tax code.

2 For user created record, this field is calculated using the following formula


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YA

BL

E

(AMOUNT PAYABLE) = (BASE AMOUNT) X (TAX RATE)

4.1.6 [CREATE PAYMENT INSTRUCTION]

This screen provides you with the relevant tools and function to create and process

electronic payment instructions. You can access this screen by selecting {Declaration

>>> Declaration Management >>> [BOE (Declaration)] >>><Electronic

PI>}.

Note that you will only be able to access this screen if the customs response

CR02 or CR04 has been received and the BOE VERSION number is 0.

CREATE PAYMENT INSTRUCTION DETAILS – RELATED TASKS AND REQUIRED ACTIONS



Save

pay

ment

instructio

n

creat

<Save>

To save the payment instruction created, simply click on the <Save>. Once the record has been successfully saved, a confirmation message will be displayed.

FIGURE 4.1.6.1: [CREATE PAYMENT INSTRUCTION]


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ed

Send

payment

<SendPAYADV>

<SendPAIREQ>

To send a payment instruction, click on the relevant button as follows.

1 If you are paying as an Importer, the system generates a payment request form and its corresponding command button which is the <SendPAIREQ>will be activated.

2 If you are paying as a Declarant, the system generates a payment advice form and its corresponding command button <SendPAYADV>will be activated. Paymentadvice is then sent to the respective bank mentioned.

CREATE PAYMENT INSTRUCTION DETAILS – FIELDS


ACTION


T

N

J

O

B

N

U

M

B

E

R

Job Number

The value in this field is system generated and non - editable

B

O

E

N

O

Bill of Entry Number

E

P

I

Electronic Payment Instruction Submitted by

The system provides two (2) options as follows:


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S

U

B

M

I

T

T

E

D

B

Y


You need to select from the options provided if

you are paying as Declarant or Importer.

• Declarant • Importer

If the selection is ‘Declarant’, a

PAYADV message will be generated for the Payment Instruction.

If the selection is “Importer”, a

PAYREQ message will be generated for the Payment Instruction.

P

A

Y

E

R

N

A

M

E

Payer Name

The value in this field is system generated and non-editable.

The system will auto – populate the field according to the value that you specified in EPI

SUBMITTED BY:

1 If the value in EPI SUBMITTED BY

= DECLARANT , then system wi ll extract the relevant deta ils from your User Account information and auto – populate it to the PAYER NAME.

2 If the value in EPI SUBMITTED BY

= IMPORTER , then system wil l extract the relevant Importer deta ils from the Importer master

f i le and auto – populate it to the PAYER NAME

P

I

S

T

A

T

U

S

Payment Instruction status

The value in this field is

system generated and

non – editable.

The payment instruction status are as follows:

• C – Completed

• S – Sent

• A – Approved

• X – Cancelled

P

I

S

E

N

T

D

Payment Instruction status

sent date

The value in this field is system generated and non – editable.

The system auto – populates the value in this field based on the date when the Payment instruction was sent.


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A

T

E

E

P

I

D

E

B

I

T

E

D

F

R

O

M

Electronic payment

instruction debited from


You need to select from the options in the dropdown list.

The following fields are interdependent:

1 EPI SUBMITTED BY

2 PAYER NAME

3 EPI DEBITED FROM

The value in EPI SUBMITTED BY must

be the same as the value in EPI

DEBITED FROM, otherwise the

system will overwrite the current value in EPI SUBMITTED FORM to match

with the value that you selected in EPI

DEBITED FROM.

The value in PAYER NAME will be auto

– updated based on the value selected in

EPI DEBITED FROM AS follows:

1 If the value in EPI DEBITED

FROM = DECLARANT, then

system will extract the relevant details from your User Account information and

auto – populate it to the PAYER

NAME.

2 If the value in EPI DEBITED

FROM = IMPORTER , then system

will extract the relevant Importer details from the Importer master file and auto

– populate it to the PAYER NAME.

I

M

P

O

R

T

E

R

R

E

F

N

Importer’s reference

number

This is an optional field.

You need to key in the relevant information in the allocated field.


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O

B

A

N

K

P

A

Y

M

E

N

T

G

R

I

D

Bank payment grid

See topic 4.1.6.1 Bank payment grid below.

This grid allows you to key in your payment details in the allocated payment detail fields.

See topic 4.1.6.1 Bank payment grid below.

T

O

T

A

L

D

U

T

Y

Total duty in National currency

The value in this field is system generated and non – editable.

Displays the total duty payable amount in national

currency

T

O

T

A

L

A

M

O

U

N

T

Total debit amount in

National currency

The value in this field is

system generated and non – editable.

Displays the total amount to be debited in the Debit Amount column in the Bank Payment Grid.


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4.1.6.1 BANK PAYMENT GRID

[CREATE PAYMENT INSTRUCTION] BANK GRID DETAILS


BA

NK

Bank code


You need to retrieve the Bank code master file and select the relevant code form the list.

This field is mandatory if Payment Instruction is submitted by Declarant (i.e., SUBMITTED BY / DECLARANT / IMPORTER Field is Declarant) else this not required.

BA

NK

BR

AN

CH

Bank branch code


You need to retrieve the Bank

code master file and select the relevant code form the list.

The list of valid branches displayed in the list extracted depends on the BANK code selected earlier.


DE

BI

T

DA

TE

Debit Date


You need to specify the when the payment will be deducted from your account.

You can either enter the date using the format dd/mm/yyyy or select the date from the calendar.

The date must be later than the current date.

DE

BI

T

A/

C

Debit account number


You need to specify the bank account number from which


FIGURE 4.1.6.1.1: BANK PAYMENT GRID


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NU

MB

ER

your payment will be

deducted.

DE

BI

T

AM

OU

NT

(R

S)

Debit Amount in National

Currency


You need to specify the amount to be debited.

The amount must be equivalent to the

TOTAL DUTY amount specified in the

[Summary].

PS

RE

CE

IV

E

DA

TE

PS Receive date

The value in this field is auto – generated and non – editable.

IM

PO

RT

ST

AT

US

Import status

The value in this field is auto – generated and non – editable.


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4.1.7 [CUSTOMS RESPONSE]

This screen allows you to retrieve and view the relevant messages and notifications

from Customs and other sources.

[CUSTOMS RESPONSE] DETAILS - FIELDS



CR TYPE Customs Response Type No entry is required. A classification

of CUSRES from Customs.

DECLARATION DATE Declaration date

BOE NO Bill of Entry number

CUSTOMS

RESPONSE

MESSAGE

DESCRIPTION

Customs Response

Message Description

Displays the short description from the customs response. This usually contains instruction from customs. The message is extracted from CUSRES.

FIGURE 4.1.7.1: [CUSTOMS RESPONSE]


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REMARKS FROM

CUSTOMS

Customs Remarks No entry is required. Remarks from Customs on the BOE.

CUSTOMS

RESPONSE

MESSAGE

DESCRIPTION

Formatted message from customs.

No entry is required. A short description of the CUSRES received. The descriptions are instructions to declarant.

POST ENTRY

ACCEPT/REJECT

REMARKS FROM

CUSTOMS

Post Entry Accept /

Reject Remarks from Customs

REJECTION

MESSAGE(S) FROM

CUSTOMS

Rejection Message from

Custom


Should the entry be rejected by Customs, user will be able to find a list of rejection errors.

NUMBER OF REJECT

MESSAGE

Total No of Rejections The total number of errors if the BOE is rejected by customs

4.2 THE [DUPLICATE DECLARATION] / [DUPLICATE POST ENTRY]

These screens allow you to retrieve and create a duplicate copy of an existing BOE

record / Post Entry record.

To access the [Duplicate Declaration] / [Duplicate Post Entry] where you can

retrieve the original copy of the declaration to duplicate, simply select the following:

1. For Declaration: {Declaration>>> Duplicate Declaration}.

2. For Post Entry: {Declaration>>> Duplicate Post Entry}.

Both are search type screens which composed of the same sets of search criteria and

search result fields. See Figure4.2.1 [Duplicate Declaration] below for reference.

DUPLICATE DECLARATION / POST ENTRY LIST DETAILS


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FIGURE 4.2.1: [DUPLICATE DECLARATION]

Categories Description

This icon allows you to create a duplicate copy of the relevant BOE Declaration / Post Entry.

Note: Only COMPLETE status BOE can be duplicated.

To create a duplicate of a BOE Declaration / Post Entry.

1. Click on the specified icon corresponding to the declaration that you want to duplicate.

2. The duplicate declaration will appear in the relevant screen (e.g.

for BOE declaration it will appear in [BOE (Declaration)], for Post

Entry it will appear in [Bill of Entry (Post Entry)]). See topics from 4.1.1 The [BOE (Declaration)] for the field details.

Note that the system will copy all the information from

the Original Declaration except for the values in the following fields:

FIELD NEW VALUES / DESCRIPTION

DOCUMENT

DATE

will be set to current date

EFFECTIVE

DATE

will be as per user defined

BOE NUMBER will be blank

BOE VERSION will be blank

DECLARATION

DATE

will be blank

PE

VALIDATION

DATE

will be blank

MODE OF will be blank


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PAYMENT

RECEIPT

NUMBER

will be blank

RECEIPT DATE will be blank

CUSTOMS

RESPONSE

All will be cleared

3. Update all the relevant details.

4. Click on <Save>.

READ STATUS This column indicates if the relevant declaration form has been read

or not. Read status marked with asterisk “*” indicates that the

declaration is still unread.

SEND STATUS This column indicates the send status of the declaration.

COMPLETE

STATUS

This column indicates the status of the document in terms of its Completeness. There are Two possible values in this column:

1. C– Indicates that the corresponding declaration is complete in terms of the details provided by the Declarant. A system generated validation process is executed before the system

allows the Declarant to save the document as “Complete”. The validation process is applicable only when the Declarant attempts to save the document as “Complete”.

2. I – Incomplete status indicates that there are still missing required information.

If the Declarant only intends to save the document as “Incomplete”, the system will not generate a validation process.

JOB NO Refers to the Job number of the corresponding declaration.

REGIME CODE Refers to the REGIME CODE of the corresponding declaration.

IMPORTER ID Refers to the IMPORTER ID of the corresponding declaration.

CUSRES TYPE Refers to the CUSTOMSRESPONSE TYPE in the

corresponding declaration.

BOE

NUMBER/VERSION

Refers to the BILL OF ENTRY NUMBER/VERSION of

the corresponding declaration.

EXPORTER NAME Refers to the EXPORTER NAME in the corresponding


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declaration.

VESSEL NAME Refers to the VESSEL NAME in the corresponding declaration.

IMPORTER NAME Refers to the IMPORTER NAME in the corresponding

declaration.

EXPORTER NAME Refers to the EXPORTER NAME in the corresponding

declaration.

IMPORTER

NUMBER

Refers to the IMPORTER NUMBER in the corresponding

declaration.

EXPORTER

NUMBER

Refers to the EXPORTER NUMBER in the corresponding

declaration.

USER REFERENCE Refers to the USER REFERENCE in the corresponding

declaration

4.3 THE [DECLARATION MANAGEMENT] / [POST ENTRY

MANAGEMENT]

These screens allow you to retrieve the list of existing BOE record / Post Entry record. It also allows you to view individual Declaration details and edit details of

Declarations with incomplete status.

To access the [Declaration Management] / [Post Entry Management] where you can retrieve all the all the existing BOE record / Post Entry record, simply select

the following:

1. For Declaration: {Declaration>>>Declaration Management}.

2. For Post Entry: {Declaration>>>Post Entry Management}.

Both are search type screens which composed of the same sets of search criteria and

search result fields. See Figure4.3.1 [Declaration Management] below for reference.


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FIGURE 4.3.1: THE [DECLARATION MANAGEMENT]

To display a specific Declaration details, simply click on corresponding to the

declaration to be displayed. See topics from 4.1.1 to 4.17 for information regarding BOE declaration details.

4.4 THE [MEMO TEXT]

This function allows you to view Memo Text Messages sent by Customs or other Sender.

The [View Memo Text] is a list type screen which allows you to retrieve the relevant

memo text messages through a search process. To access this screen, you need to

select the following: {Declaration>>> View Memo Text}.

FIGURE 4.4.1: [MEMO TEXT] - LIST VIEW

To display details of a specific memo text, simply click on its corresponding (display icon). This will trigger the [View Memo] to appear.

4.4.1 THE [VIEW MEMO TEXT]

[View Memo Text] displays the complete details of the Memo text received form

Customs or other sources.


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FIGURE 4.4.1.1: [VIEW MEMO TEXT]

Note that all the values displayed in the View Memo Text fields are non –

editable

VIEW MEMO TEXT DETAILS – FIELDS

Field Description

JOB NUMBER Displays the Job (Document) Number of the Memo Text

STATUS Displays the status of the Memo Text

DOCUMENT

DATE

Displays the document date

SEND DATE Displays the date where the document was sent

SENDER CODE Displays the sender code

SENDER NAME Displays the sender name

SENDER NAME 2 Displays the sender name 2

SENDER Displays the sender department


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Field Description

DEPARTMENT

SENDER

CONTACT

Displays the sender contact person

SENDER

TELEPHONE

Displays the sender telephone number

RECIPIENT

CODE

Displays the recipient code

RECIPIENT

NAME

Displays the recipient name

RECIPIENT

NAME 2

Displays the recipient name 2

RECIPIENT

DEPARTMENT

Displays the recipient department

RECIPIENT

CONTACT

Displays the recipient contact person

RECIPIENT

TELEPHONE

Displays the recipient telephone number

SUBJECT Displays the subject heading of the Memo Text Message

MESSAGE Displays the message content of the Memo Text

4.5 [PRINT DECLARATION / POST ENTRY]

This screen allows you to retrieve the list of specific declarations to be processed for

individual or batch printing job.

To access this screen, you need to select: {Declaration >>> Print Declaration/

Post Entry].


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FIGURE 4.5.1: [PRINT DECLARATION/POST ENTRY]

To print selected declarations, simply tick the checkbox(es) corresponding to the

relevant declaration(s) and then click on <Print>.

If you want to print all the declarations displayed in the current page of the list, simply tick the “select all checkbox” (located at the header row) and then click on

<Print>.

On click the Print button, a message is displayed prompting user to input which

section you want to print. To print all sections, input N in the textbox provided. To print only section A, input A. Example shown below:


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5 CHAPTER V – THE COMMUNICATION MENU’S SCREENS

&FUNCTIONS

This chapter provides the necessary

information about the Communication menu screens and functions.

Communication menu refers to the function group for routines receiving messages.

5.1 THE [MESSAGE & NOTIFICATIONS RETRIEVAL]

This screen allows you to fetch mails/ messages received from Customs and other sources from your mailbox. Upon completion of the process, the mails/ messages

received will be displayed accordingly.

To access this screen, you need to select the following: {Declarant >>>

Communication >>> Receive}.

The results are organized according to the type and status of the information as follows:

FIGURE 5.1.1: [MESSAGE & NOTIFICATIONS RETRIEVAL]


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1. NUMBER OF NOTIFICATIONS RETRIEVED

FI

EL

D

DESCRIPTION

Mail ID This data field indicates the unique identification code assigned to each mail transmitted using the system. The first few characters in

the mail ID refers to the USER ID of the sender.

Mail Type This refers to the code of the mail type.

Content ID This refers to the system generated identification code of the mail content.

Subject This refers to the subject of the mail message. The values in this data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant).

Error Code This data field indicates the error which resulted to the failed mail transmission.

2. NUMBER OF MESSAGE RECEIVED AND SUCCESSFULLY PROCESSED

F

I

E

L

D

DESCRIPTION

MAIL ID The value in this data field indicates the unique identification codes of the messages received and successfully processed.

CONTENT ID This refers to the system generated identification code of the mail content.

SUBJECT This refers to the subject of the mail message. The values in this

data field indicate if the mail is a Customs Response or Customs Declaration (message comes from the applicant).


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3. NUMBER OF MESSAGES RECEIVED BUT FAILED TO PROCESS

FIELD DESCRIPTION

MAIL ID The value in this data field indicates the unique identification codes of the messages received but failed to process.

CONTENT ID This refers to the system generated identification code of the mail content that failed to process.

SUBJECT This refers to the subject of the mail message that failed to process.

ERROR CODE This refers to the code of the error encountered by the system while transmitting the message.

5.2 THE [SEND DECLARATION] / [SEND POST ENTRY]

This screen allows you to retrieve and submit selected Declarations with status “C”

completed to Customs.

To access the [Send Declaration] / [Send Post Entry] where you can retrieve all the all the existing BOE record / Post Entry record, simply select the following:

1. For Declaration: {Communication >>> Send Declaration}.

2. For Post Entry: {Communication >>> Send Post Entry}.

Note that the system will not allow you to submit Declarations with Status

“I” incomplete to Customs.

To send selected declarations, simply tick the checkbox (es) corresponding to the relevant declaration(s) and then click on <Send>.

If you want to send all the declarations displayed in the current page of the list, simply tick the “select all checkbox” (located at the header row) and then click on

<Send>. Upon successful completion of the process, a confirmation message will appear.

5.3 THE [RESET SEND STATUS (BOE)]


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This screen allows you to reset the status of a specific Declaration for the purpose of resending the application to Customs for approval. The system will only allow you to

reset a Bill of Entry’s status if its current status is “Sent”.

To access this screen, you need to select: {Communication>>> Reset Send

Status (BOE)].

To reset the status of a Bill of Entry application, simply click on the reset icon

corresponding to the Bill of Entry application to be reset. Upon successful completion

of the process, a confirmation message will appear. The Bill of Entry status will appear as Reset.

5.4 THE [RESET SEND STATUS (PAYMENT)]

This screen allows you to reset the status of a specific Payment Instruction/ Payment

Request for the purpose of resubmission. The system will only allow you to reset a Payment Instruction/ Payment Request status if its current status is “Sent”.

To access this screen, you need to select: {Communication >>> Reset Send

Status (BOE)].

FIGURE 5.4.1: [RESET SEND STATUS (PAYMENT 1)]

FIGURE 5.3.1: [RESET STATUS (BOE)]


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To reset the status of specific Payment Instruction/ Payment Request, simply click on the reset icon corresponding to the instruction/ request to be reset. Upon successful

completion of the process, a confirmation message will appear. Payment Instruction/ Payment Request status will appear as Reset.

5.5 THE [IMPORT BOE DATA]

This screen displays the program that will allow you to import BOE details from a pre-defined ASCII formatted file. To access this screen, simply select the following:

{Communication >>> Import BOE Data}

System supported import methods

1. Import BOE Items data between

BOE records.

2. Import BOE Items / Container data from

a CSV file to a BOE record.

Importing BOE Items between BOE records:

1 Select the option DATABASE BOE under the section: “Import BOE Items

Data”.

2 In the allocated JOB NO. fields, you need to indicate the BOE JOB NUMBER

of the source BOE record and the destination BOE record respectively.

3 Click on <Import>to execute the task.

FIGURE 5.5.1: [IMPORT BOE DATA]


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Validation Rules applicable to import BOE Items From a source Bill of Entry

record to that of a target Bill of Entry:

1. The source Bill of Entry should be complete. The target Bill of Entry must be incomplete and have 1 item with the appropriate Agreement Code, and CPC Code

based on the target regime code. For ex-warehousing Bill of Entries, Previous Declaration No. and Previous Item No. must be entered.

2. The Header Level FOB Currency Code for the source Bill of Entry must be same as that of the target Bill of Entry.

3. The source HS Code and the target Agreement Code, based on the target CPC Code, must have at least 1 duty tax line.

4. The source Country of Origin Code will be validated against the target Agreement Code.

Importing BOE Items/ Containers data from CSV File to a BOE record:

1 Select the option CSV FILE under the relevant section: “Import BOE Items

Data” or “Import Containers”.

2 In the allocated JOB NO. field, you need to indicate the BOE JOB NUMBER

of the file to which the data will be imported.

3 Click on <choose file> to locate and upload your source file from your external

storage.

4 Click on <Import>. The system will validate the imported file as follows:

� The system will check for duplicates by verifying the JOB NUMBER. If there are duplicates, the duplicate records will not be imported.

5 The system will display the number of records that was successfully imported and

the number of records that failed. For those records that failed, the system will display the reason code for the failure and the corresponding JOB NUMBER of the

record.

A target Bill of Entry record is initially created with one item with the appropriate Agreement Code, and CPC Code based on the content of the Bill of Entry Item data in the CSV data file.

The Bill of Entry CSV Data file content has the following specific format (See Appendix section):


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HDR1, User Reference No., Importer ID, Exporter ID, FOB Currency Code

ITM1, Item No., HS Code, Item Desc. Line1, Item Desc. Line2, Item Desc. Line3,

Item Desc. Line4, Item Desc. Line5, Country of Origin, Package Type, Package Quantity, Supplementary Quantity 1, FOB Value In Foreign Currency

Layout Definition of the Bill of Entry Item CSV Data File:

Tag Data Field Name Data Field Char. Length

Mandatory

(Y/N)

Remark

HDR

1

User Reference No. 15 Y

Importer ID 8 Y/N Mandatory For Import

BOEs only

Exporter ID 8 Y/N Mandatory For Export

BOEs only

FOB Foreign Currency

Code

3 Y

ITM1 Item No. 3 Y

HS Code 8 Y

HS Description Line 1 35 Y

HS Description Line 2 35 N




Country of Origin 3 Y

Package Code 4 Y

No. of Packages 8 Y


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Supplementary

Quantity 1

11 N

FOB Foreign Currency

Value

15 Y

Validation Rules applicable to Bill of Entry Item data extracted from CSV Data

File

1. The target Bill of Entry should be incomplete and have 1 item with the appropriate

Agreement Code, and CPC Code based on the target regime code.

2. The Importer Code from the CSV data file must be same as that of the target Bill of

Entry. This applies only to import Bill of Entries.

3. The Exporter Code from the CSV data file must be the same as that of the target

Bill of Entry. This applies only to export Bill of Entries.

4. The FOB Currency Code from the CSV data file must be the same as Target Bill of Entry FOB Currency Code from the Header Level.

5. The HS Code from the CSV data file will be validated against the code maintenance HS Code.

6. The Package Type Code from the CSV data file will be validated against the code maintenance Package Type Code.

7. The Package Type Quantity from the CSV data file must be greater or equal to 1.

8. The Country of Origin Code from the CSV data file will be validated against the

target Agreement Code.

9. The Supplementary Quantity 1 from the CSV data file, if required as per the HS

Code, must be greater than Zero.

Upload of BOE Containers Data From CSV Data File

Some Bill of Entries require the input of several Container Nos. Since Container Data is easily available in Excel Sheets, it can be uploaded in a Bill of Entry thereby

avoiding double data entry. The target Bill of Entry record should be created and

saved in the database as a normal Bill of Entry.

Below is the Container CSV File Layout.


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Layout Definition of the Bill of Entry Container CSV Data File:

Data Field

Name

Data Field

Char. Length

Mandatory

(Y/N)

Remark

Container No. 17 Y

Validation Rules applicable to Bill of Entry Container data:

a. Container Nos. must not contain special character(s) or blank space(s).

b. Container Nos. must not exceed 17 characters.

c. The CSV Container Data file must not contain duplicate container Nos.


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6 CHAPTER VI – THE MAINTENANCE MENU’S SCREENS &

FUNCTIONS

This chapter provides the necessary information about the

Maintenance menu screens and functions.

The master list / master tables of pre-defined field values

are maintained and managed in the relevant functions under this menu.

The set of master or configuration tables allow various parameters and settings of the system to be configured and maintained without “hard-coding” into the application.

With the exception of the Importer/Exporter/Consignee Master Table, the other master tables are maintained by MNS operation staff, and at this point in time, GUI

screens are not provided for maintaining these codes, but instead maintained directly through database access.

6.1 THE [IMPORTER/EXPORTER/CONSIGNEE]

The [Importer/ Exporter/ Consignee] allows you to manage and maintain all the Importer/ Exporter/ Consignee’s individual profile at a company level. It is equipped with functions that allow you to add new record, view or update existing ones.

Note that the rights to access this screen and its function have been given to

System Administrators only.

To access this screen you need to select the following:

{Maintenance >>> Importer/Exporter/Consignee}.

The default [IMPORTER/EXPORTER/CONSIGNEE] is a list screen type which allows you to retrieve specific set of profiles only according to the search parameters that you specified.

Retrieving specific Importer/ Exporter/ Consignee’s profile details:

To display the Importer/ Exporter/ Consignee’ profile individually, you need to click on the display icon corresponding to the relevant profile. This will trigger the system to

FIGURE 6.1.1: [THE IMPORTER/ EXPORTER/ CONSIGNEE] – LIST VIEW


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retrieve the profile details and display it in form view.

Updating a specific Importer/ Exporter/ Consignee’s profile details:

1 Select and retrieve the relevant profile.

2 Once the Importer/ Exporter/ Consignee’s profile details appear in form view, simply overwrite the current value in the relevant field.

3 Click on <Save>.

4 Upon successful completion of the task, a confirmation message will appear.

Creating new Importer/ Exporter/ Consignee’s profile:

1 Click on <New>

2 This will trigger [Importer/ exporter/ Consignee] to generate an empty form.

3 Provide all the required details in the allocated fields.

4 Click on <Save>.

5 Upon successful completion of the task, a confirmation message will appear.

6.1.1 [THE IMPORTER/ EXPORTER/ CONSIGNEE] – FORM VIEW

FIGURE 6.1.1.1: [THE IMPORTER/ EXPORTER/ CONSIGNEE] – LIST VIEW

IMPORTER/ EXPORTER/ CONSIGNEE MAINTENANCE DETAILS– FIELDS


CODE Importer/ Exporter/ Consignee’s Account Code


You need to key in the relevant value in this field.

Note that the Account code for each Company / Organization /


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Individual must be unique.

VAT REG VAT Registered indicator


You need to tick the check box to indicate if the Importer/ Exporter/ Consignee is VAT Registered

NID National Identification Number

This is a conditional field. See OCCASIONAL FLAG details provided in

the last row of this table.


NAME Importer/ Exporter/ Consignee’s Name



ADDRESS Importer/ Exporter/ Consignee’s Address



TEL Importer/ Exporter/ Consignee’s Telephone Number



FAX Importer/ Exporter/ Consignee’s Fax Number



TELEX Importer/ Exporter/ Consignee’s Telex Number



TELEGRAM Importer/ Exporter/ Consignee’s Telegram Number



REMARKS Remarks




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BANK Importer/ Exporter/ Consignee’s Bank Code


You need to select the relevant Bank code from the dropdown list.

BRANCH CODE Importer/ Exporter/ Consignee’s Bank’s Branch Code

The value in this field is system – generated and non – editable.

The value in this field is dependent on the selected value in BANK . You

need to retrieve and select the relevant Bank’s branch code from the bank master list.

ACCOUNT NO. Importer/ Exporter/ Consignee’s Bank Account Number



EMAIL Importer/ Exporter/ Consignee’s Email Address



OCCASIONAL

FLAG

Occasional Importer/ Exporter/ Consignee indicator.


You need to tick the check box to indicate if the Importer/ Exporter/ Consignee is an Occasional Importer/ Exporter/ Consignee.

The values in this field can be any of the following:

= “Yes”

= “No”

If the value selected is “No”, then the system will require the Occasional

Importer/ Exporter/ Consignee’s National Identity Number to be specified in the NID field.


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6.2 THE [DECLARANT]

This screen allows you to view and manage your User profile which composed of two types of information, the User provided which you can personally maintain, and the system administrator provided which are

created and maintained by MNS.

To access this screen select: {Maintenance >>> Declarant}

DECLARANT DETAILS– FIELDS


COMPANY ID Your company identification code

Provided by MNS.

DECLARANT

CODE

Your declarant code as registered in the system

DECLARANT

NAME

Your name as a declarant registered in the system

ADDRESS Your address as a declarant registered in the system

NID Your National Identification Number

This is a conditional field. See OCCASIONAL FLAG details.

FIGURE 6.2.1: THE [DECLARANT]


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ACCOUNT NO. Your bank account number



BANK Your bank code


You need to select the relevant code from dropdown list.

BRANCH Your bank branch code

This is a conditional field. If you selected a value in BANK , this field

is mandatory.

You need to retrieve and select the relevant branch code from the Branch code master file.

EMAIL Your email address which will be used to send and receive relevant

correspondences with Customs and other parties.


Key in the relevant email address in the allocated field.

OCCASSIONAL

FLAG

Occasional declarant indicator.


Tick the relevant checkbox to indicate if you are an occasional Declarant only.

The values in this field can be any of the following:

= “Yes”

= “No”

If the value selected is “No”, then the system will require your National Identity Number to be specified in the NID field.

6.3 [LIST OF CURRENCY RATES]

This screen allows you to view the Currency exchange rate master file. Its default

view is list type, it allows you to retrieve a specific currency rate or list of all the currency rates in the database.


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LIST OF CURRENCY RATES DETAILS– FIELDS

FIELDS REMARKS

CURRENCY CODE This refers to the currency code

DATE FROM This refers to the effective start date of the specified exchange rate.

DATE TO This refers to the effective end date of the specified exchange rate.

EXCHANGE RATE This refers to the effective exchange rate within the specified period

in the DATE FROM and DATE TO

6.4 THE [DUTY TAX MAINTENANCE]

This screen serves as the User’s portal to access the Tax related master lists/ master tables screens. To access this

screen, you need to select the following:

{Maintenance >>> Duty/ Tax Related

Maintenance}.

To access a specific tax related master

list, simply click on the name of the relevant master list to select. This will trigger the relevant screen to appear in

list type view. (e.g. to access the regime code master list, simply click on Regime, this will trigger the [Maintenance of

Regime] to appear).

FIGURE 6.3.1: [LIST OF CURRENCY RATES]

FIGURE 6.4.1: THE [DUTY TAX MAINTENANCE]


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6.4.1 THE [MAINTENANCE OF REGIME]

This screen provides you with the relevant tools to view existing regime codes. To

access this screen, you need to select the following: {Maintenance >>> Duty/ Tax

Related Maintenance>>> Regime Code}.

The default screen of the regime code maintenance is a list type which allows you to

retrieve and select the relevant regime code to update.

FIGURE 6.4.1.1: THE [MAINTENANCE OF REGIME] – LIST VIEW

To display all the details of a specific Regime code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to retrieve the

regime code details and display it in form view.

6.4.1.1 THE [MAINTENANCE OF REGIME] – FORM VIEW

This screen allows you to view the complete details of a specific regime code.

REGIME CODE DETAILS – FIELDS

FIELDS REMARKS

REGIME CODE Regime Code

DESCRIPTION Description of the Regime Code

FIGURE 6.4.1.1.1: THE [MAINTENANCE OF REGIME] – LIST VIEW


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FIELDS REMARKS

EXPORT/ IMPORT

FLAG (IE)

Import / Export indicator

where:

1 “I” = Import,

2 “E” for Export

REGIME DUTY TAX

GRID

This table maintains the list of tax codes mapping to the RTX codes for each regime code entry. Refer to topic 6.4.2.1.

Regime Duty Tax Grid for the field details.

ATTACHED

DOCUMENT GRID

This table maintains the list of attached document requirements for each regime code entry.

Refer to topic 6.4.2.2. Attached Document Grid for the field details.

6.4.1.1.1 REGIME DUTY TAX GRID

REGIME DUTY TAX GRID DETAILS – FIELDS

FIELDS REMARKS

ORDER Order of evaluation

DUTY/TAX CODE

RTX REFERENCE

CODE

REGIME CODE

6.4.1.1.2 ATTACHED DOCUMENT GRID

ATTACHED DOCUMENT GRID DETAILS – FIELDS

FIELDS REMARKS

ATTACHED

DOCUMENT CODE

Reference to the Attached Document Code table

DESCRIPTION Attached document description.


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6.4.2 THE [MAINTENANCE OF DUTY TAX]

This screen allows you to view the master list of existing Duty/ Tax codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax

Related Maintenance >>> Duty / Tax Codes}.

The default [Maintenance of Duty Tax] is a list view screen which allows you to search for a specific code or retrieve all of the duty / tax codes from the database.

MAINTENANCE OF DUTY TAX DETAILS – FIELDS

FIELDS REMARKS

DUTY CODE Duty / Tax Code

DESCRIPTION Description for Port

SHORT

DESCRIPTION Short Description for Duty / Tax Code

6.4.3 THE [MAINTENANCE OF DUTY TAX BASE]

This screen allows you to view the master list of existing Duty/ Tax base codes. To


Related Maintenance >>> Duty / Tax Base}.

The default [Maintenance of Duty Tax Base] is a list view screen which allows you

to search for a specific code or retrieve all of the duty / tax base codes from the database.

FIGURE 6.4.2.1: [MAINTENANCE OF DUTY TAX]


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To display all the details of a specific duty tax base code, you need to click on the

display icon

corresponding to the relevant code. This will trigger the system to display the [Duty

Tax Base] where the duty tax base code’s complete details are available.

6.4.3.1 THE [DUTY TAX BASE]

FIGURE 6.4.3.1: [DUTY TAX BASE]

MAINTENANCE OF DUTY TAX BASE DETAILS – FIELDS

FIELDS REMARKS

DUTY CODE Key for the Duty / Tax Code

DESCRIPTION Description for Duty / Tax Code

SHORT

DESCRIPTION

Short Description for Duty / Tax Code

POINTER CODE Reference to the Pointer Code Master table

COEFFICIENT Specifies the coefficient to be multiplied for the tax

rate

FIGURE 6.4.3.1: [MAINTENANCE OF DUTY TAX BASE]


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FIELDS REMARKS

RBC CODE Reference to the RBC Code Master table

6.4.4 THE [MAINTENANCE POINTER]

This screen allows you to view the master list of existing Pointer codes. To access this

screen, you need to select the following: {Maintenance >>> Duty/ Tax Related

Maintenance >>> Pointer}.

The default [Maintenance of Pointer] is a list view screen which allows you to search for a specific code or retrieve all of the pointer codes from the database.

MAINTENANCE OF POINTER CODE DETAILS – FIELDS

FIELDS REMARKS

POINTER CODE Pointer Code

DESCRIPTION Description for Pointer Code

6.4.5 THE [MAINTENANCE OF REFERENCE RTX]

This screen allows you to view the master list of existing Reference RTX codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax

Related Maintenance >>>Reference - RTX}.

The default [Maintenance of Reference RTX] is a list view screen which allows you

to search for a specific code or retrieve all of the Reference RTX codes from the database.

FIGURE 6.4.4.1: THE [MAINTENANCE POINTER]

FIGURE 6.4.5.1: THE [MAINTENANCE OF REFERENCE RTX]


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THE MAINTENANCE OF REFERENCE RTX DETAILS – FIELDS

FIELDS REMARKS

RTX CODE Key for the RTX Code

DESCRIPTION Description for RTX Code

DUTY/TAX

BASE CODE

References to the Duty/Tax Base Code

RTX RATE Specifies the RTX Rate

6.4.6 THE [MAINTENANCE OF REFERENCE RCC]

This screen allows you to view the master list of existing Reference RCC codes. To


Related Maintenance >>>Reference - RCC}.

The default [Maintenance of Reference RCC] is a list view screen which allows you to search for a specific code or retrieve all of the Reference RCC codes from the database.

THE MAINTENANCE OF REFERENCE RCC DETAILS – FIELDS

FIELDS REMARKS

RCC CODE RCC Code

DESCRIPTION Description for RCC Code

FORMULA Specifies formula of RCC

6.4.6.1: [THE MAINTENANCE OF REFERENCE RCC]


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6.4.7 THE [MAINTENANCE OF RBC]

This screen allows you to view the master list of existing Reference RBC codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax

Related Maintenance >>>Reference - RBC}.

The default [Maintenance of Reference RBC] is a list view screen which allows you to search for a specific code or retrieve all of the Reference RBC codes from the

database.

THE MAINTENANCE OF REFERENCE RBC DETAILS – FIELDS

FIELDS REMARKS

RBC CODE

DESCRIPTION Description for RCC Code

FORMULA Specifies formula of RCC

6.4.8 THE MAINTENANCE OF CPC CODE

This screen allows you to view the master list of existing Reference CPC codes. To


Related Maintenance >>> Reference - CPC}.

The default [Maintenance of Reference CPC] is a list view screen which allows you

to search for a specific code or retrieve all of the Reference CPC codes from the database.

FIGURE 6.4.7.1: THE [MAINTENANCE OF RBC]

FIGURE 6.4.8.1: THE [MAINTENANCE OF CPC CODE]


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To display all the details of a specific CPC code, you need to click on the display icon

corresponding to the relevant code. This will trigger the system to display the [CPC

Code] where the CPC code’s complete details are available.

6.4.8.1 THE [CPC CODE]

THE MAINTENANCE OF REFERENCE CPC DETAILS – FIELDS

FIELDS REMARKS

CPC CODE Primary Key for the CPC

REGIME CODE Regime Code for this CPC record.

CPC DESCRIPTION Description for CPC

CORRESPONDING

CPC WITHOUT

RELIEF

Reference to the CPC Code Master File

CHECK BL FLAG Y indicates Check BL Flag

CHECK WAREHOUSE

FLAG

Y indicates Check Warehouse Flag

STATE FLAG Contains I, O, C or D

FIGURE 6.4.8.1.1: [CPC CODE]


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FIELDS REMARKS

CONCESSION CODE Contains the concession code

TIME LIMIT OF CPC

IN MONTHS

Specifies the number of months where this CPC is applicable

TAX MODIFIABLE

FLAG

Y indicates Tax Rate is modifiable by user

ROUTING FLAG Contains A, S or T

CPC CODE Reference to the CPC Code table

DUTY TAX CODE Reference to the Duty / Tax Code table

6.4.8.1.1 INAPPLICABLE DUTY TAX GRID

INAPPLICABLE DUTY TAX GRID DETAILS – FIELDS

FIELDS REMARKS

CPC CODE Reference to the CPC Code table

DUTY TAX CODE Reference to the Duty / Tax Code table

6.4.8.1.2 REFERENCES GRID

REFERENCES GRID DETAILS – FIELDS

FIELDS REMARKS

ORDER Specifies the order of RCC for evaluation

RCC CODE

DESCRIPTION RCC Code Description


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6.4.8.1.3 ATTACHED DOCS GRID

ATTACHED DOCS DETAILS – FIELDS

FIELDS REMARKS

ATTACHED

DOCUMENT CODE

Reference to the Attached Document Code table

DESCRIPTION Attached Document Description

6.4.9 THE [MAINTENANCE OF HS CODE]

This screen allows you to retrieve list of existing HS codes. To access this screen, you need to select the following: {Maintenance >>> Duty/ Tax Related Maintenance

>>> HS CODE}.

The default [Maintenance of HS CODE] is a list view screen which allows you to search for a specific code or retrieve all of the HS codes from the database.

To display all the details of a specific HS code, you need to click on the display icon corresponding to the relevant code. This will trigger the system to display the

[HSCode] where the HS code’s complete details are available.

FIGURE 6.4.9.1: THE [MAINTENANCE OF HS CODE]


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6.4.9.1 THE [HS CODE]

This screen allows you to view the HS Code details.

THE HS CODE DETAILS – FIELDS

FIELDS REMARKS

HS CODE

DESCRIPTION Description for the HS Code

DUTY / TAX BASE CODE 1

(If this field is not NULL, then the SUPLEMENTARY UNIT 1 field in the Item Page of the BOE screen is mandatory)

DUTY / TAX BASE

CODE 2

(If this field is not NULL, then the SUPLEMENTARY UNIT 2 field in the Item Page of the BOE screen is mandatory)

6.4.9.1.1 HS CODE AGREEMENT GRID

This grid maintains the list of agreement

for each HS Code entry. This grid allows you to

update any of the existing information whenever necessary.

FIGURE 6.4.9.1.1: THE [HS CODE]

FIGURE 6.4.9.1.1: HS CODE AGREEMENT GRID


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FIGURE 6.4.9.1.2.1: HS CODE AGREEMENT - DUTY TAX GRID

THE HS CODEAGREEMENT GRID DETAILS – FIELDS

FIELDS REMARKS

AGREEMENT CODE

CPC SUBSTRING Holds the CPC Substring to verify the validity of the CPC for this

HS Code, Agreement Code entry

PERMIT FLAG If ‘Y’, indicates that Permit is required.

6.4.9.1.2 HS CODE AGREEMENT AND DUTY / TAX GRID

This grid maintains the list of Duty /Tax codes

for each agreement corresponding to the HS Code entry.

THE HS CODE AGREEMENT AND DUTY / TAX GRID DETAILS – FIELDS

FIELDS REMARKS

ORDER Specifies the order of processing of the Duty / Tax Code

DUTY TAX CODE

DESCRIPTION Description of the Duty Tax

RTX CODE

6.4.9.1.3 HS CODE AGREEMENT AND ATTACHED DOCS GRID

This grid maintains the list of Attached

Document codes for each agreement corresponding to

the HS Code entry.

FIGURE 6.4.9.1.3.2: ATTACHED DOCUMENT GRID


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THE HS CODE AGREEMENT AND ATTACHED DOCUMENT GRID DETAILS – FIELDS

FIELDS REMARKS

HS CODE Reference to the HS Code table

AGREEMENT CODE Reference to the Agreement Code table

CPC SUBSTRING Holds the CPC Substring to verify the validity of the CPC for this HS Code, Agreement Code entry

6.5 OTHER CODE MAINTENANCE

This screen serves as the User’s portal

to access the non – tax related codes maintenance master lists / master tables screens.

To access this screen, you need to

select the following: {Maintenance

>>> Other Code Maintenance}.

To access a specific non - tax related

master list, simply click on the name of the relevant master list to select. This will trigger its corresponding screen to

appear in list type view.

FIGURE 6.5.1: [OTHER CODE MAINTENANCE]


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6.5.1 THE [MAINTENANCE OF COUNTRY]

This screen allows you to retrieve list of existing country codes. To access this you

need to select the following:

{Maintenance >>>Other Code Maintenance>>> Country and Agreement}.

The default [Maintenance of Country] is a list view screen which allows you to

search for a specific code or retrieve all of the Country codes from the database.

To display all the details of a specific country code, you need to click on the display icon corresponding to the code. This will trigger the system to display the [Country

Agreements] where complete details of the individual Country code details and its

related agreements are available.

6.5.1.1 THE [COUNTRY AGREEMENTS]

THE MAINTENANCE OF COUNTRY CODE DETAILS – FIELDS

FIGURE 6.5.1: THE [MAINTENANCE OF COUNTRY]

FIGURE 6.5.1.1.1: [COUNTRY AGREEMENTS]


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FIELDS REMARKS

COUNTRY CODE

DESCRIPTION Description for Country

CURRENCY CODE Reference to the Currency table

INSURANCE

PERCENTAGE

Specifies the percentage for generating the gross amount for the insurance

AGREEMENT GRID This table maintains the list of agreement for each country entry.

6.5.1.1.1 MAINTENANCE OF COUNTRY AGREEMENT GRID

THE MAINTENANCE OF COUNTRY AGREEMENT GRID DETAILS – FIELDS

FIELDS REMARKS

AGREEM

ENT

CODE

DESCRI

PTION

Description of the Agreement.

6.5.2 THE [MAINTENANCE OF PORT]

This screen allows you to view the master list of existing port codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>> Port}.

The default [Maintenance of Port code] is a list view screen which allows you to

search for a specific code or retrieve all of the port codes from the database.

FIGURE 6.8.1: [MAINTENANCE OF PORT]


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THE MAINTENANCE OF PORT CODES DETAILS – FIELDS

FIELDS REMARKS

PORT CODE

DESCRIPTION Description for Port

SHORT

DESCRIPTION

Short Description for Port

6.5.3 THE [MAINTENANCE OF CARGO PACKAGE TYPE]

This screen allows you to view the master list of existing cargo package type codes.

To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Cargo/Package Type}.

The default [Maintenance of Cargo/Package Type] is a list view screen which allows you to search for a specific code or retrieve the complete list of cargo/package type codes from the database.

THE MAINTENANCE OF CARGO/PACKAGE TYPE CODES DETAILS – FIELDS

FIELDS REMARKS

PACKAGE TYPE

CODE

Primary Key for the Package Type

DESCRIPTION Description for Package Type

SHORT

DESCRIPTION

Short Description for Package Type

FIGURE 6.8.1: [MAINTENANCE OF CARGO PACKAGE TYPE]


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6.5.4 THE [MAINTENANCE OF MODE OF TRANSPORT]

This screen allows you to view the master list of existing mode of transport codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Mode Of Transport}.

The default [Maintenance of Mode of Transport] is a list view screen which allows

you to search for a specific code or retrieve the complete list of mode of transport type codes from the database.

THE MAINTENANCE OF MODE OF TRANSPORT CODES DETAILS – FIELDS

FIELDS REMARKS

MODE OF

TRANSPORTCODE

Primary Key for the mode of transport

DESCRIPTION Description for mode of transport

SHORT DESCRIPTION Short Description for mode of transport

6.5.5 THE [MAINTENANCE OF DELIVERY TERMS]

This screen allows you to view the master list of existing mode of delivery terms codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Delivery Terms}.

The default [Maintenance of Delivery Terms] is a list view screen which allows you

to search for a specific code or retrieve the complete list of delivery terms codes from the database.

FIGURE 6.6.1: THE [MAINTENANCE OF DELIVERY TERMS]

FIGURE 6.5.4.1: THE [MAINTENANCE OF TRANSPORT MODE]


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THE MAINTENANCE OF DELIVERY TERMS CODES DETAILS – FIELDS

FIELDS REMARKS

DELIVERY

TERMSCODE

Primary Key for the delivery terms

DESCRIPTION Description for delivery terms

SHORT

DESCRIPTION

Short Description for delivery terms

6.5.6 THE [MAINTENANCE OF TERMSOF PAYMENT]

This screen allows you to view the master list of existing terms of payment codes. To

access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Terms Of Payment}.

The default [Maintenance of Terms Of Payment] is a list view screen which allows

you to search for a specific code or retrieve the complete list of terms of payment

codes from the database.

THE MAINTENANCE OF TERMS OF PAYMENT CODES DETAILS – FIELDS

FIELDS REMARKS

TERMS OF PAYMENT

CODE

Primary Key for terms of payment

DESCRIPTION Description for terms of payment

SHORT DESCRIPTION Short Description for terms of payment

6.5.7 THE [MAINTENANCE OF LICENSE]

FIGURE 6.5.6.1: THE [MAINTENANCE OF TERMS OF PAYMENT CODE]


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This screen allows you to view the master list of existing license codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>License}.

The default [Maintenance of License] is a list view screen which allows you to

search for a specific code or retrieve the complete list of License codes from the database.

THE MAINTENANCE OF TERMS OF LICENSE CODES DETAILS – FIELDS

FIELDS REMARKS

LICENSE CODE

DESCRIPTION Description for License

SHORT

DESCRIPTION

Short Description for License

6.5.8 THE [MAINTENANCE OF AGREEMENT]

This screen allows you to view the master list of existing Agreement codes. To


{Maintenance >>> Other Code Maintenance >>>Agreement}.

The default [Maintenance of Agreement] is a list view screen which allows you to search for a specific code or retrieve the complete list of Agreement codes from the

database.

FIGURE 6.5.7.1: THE [MAINTENANCE OF LICENSE]

FIGURE 6.5.8.2: THE [MAINTENANCE OF AGREEMENT]


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To display all the details of a specific Agreement code, you need to click on the display icon corresponding to the code. This will trigger the system to display the

[MAINTENANCE OF ATTACHED DOCUMENT] where complete details of the individual Agreement code and the attachments associated to it are available.

6.5.8.1 THE [MAINTENANCE OF ATTACHED DOCUMENT]

This screen allows you to view complete details of the Agreement and the associated attached documents to it.

THE MAINTENANCE OF AGREEMENT’S ATTACHED DOCUMENTS CODES DETAILS – FIELDS

FIELDS REMARKS

AGREEMENT CODE Primary Key for Agreement

DESCRIPTION Description for Agreement

SHORT DESCRIPTION Short Description for Agreement

AGREEMENT’S ATTACHED

DOCUMENT GRID

This master table maintains the list of Attached Documents associated to an

Agreement.

6.5.8.1.1 AGREEMENT ’S ATTACHED DOCUMENT GRID

THE MAINTENANCE OF AGREEMENT’S ATTACHED DOCUMENTS GRIDDETAILS –

FIELDS

FIELDS REMARKS

AGREEMENT CODE Reference to the Agreement table

FIGURE 6.5.8.1.1: [MAINTENANCE OF AGREEMENT ATTACHED DOCUMENT] – FORM VIEW


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FIELDS REMARKS

ATTACHED

DOCUMENT CODE

Reference to the Attached Document Code table.

6.5.9 THE [MAINTENANCE OF CUSTOMS OFFICE CODE]

This screen allows you to view the master list of existing Customs Office codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Customs Office}.

The default [Maintenance of Customs Office] is a list view screen which allows

you to search for a specific code or retrieve the complete list of customs office codes from the database.

THE MAINTENANCE OF CUSTOMS OFFICE CODES DETAILS – FIELDS

FIELDS REMARKS

CUSTOMS OFFICE

CODE

Primary Key for the Customs Office Code

CUSTOMS OFFICE

INDICATOR

Always ‘P’

DESCRIPTION Description of Customs Office

ADDRESS LINE 1 First address field

ADDRESS LINE 2 Second address field

MAILBOX ID Mailbox ID to send all customs messages to

6.5.10 THE [MAINTENANCE OF TRANSIT SHED]

FIGURE 6.5.9.1: THE [MAINTENANCE OF CUSTOMS OFFICE]


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This screen allows you to view the master list of existing Transit Shed codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Transit Shed}.

The default [Maintenance of Transit Shed] is a list view screen which allows you to

search for a specific code or retrieve the complete list of Transit Shed codes from the database.

To display all the details of a specific transit shed code, you need to click on the display icon corresponding to the code. This will trigger the system to display the

[Maintenance of Transit Shed] where complete details of the individual transit shed code are available.

6.5.10.1 THE [MAINTENANCE OF TRANSIT SHED’S MODE OF TRANSPORT]

This screen maintains the individual Transit Shed code details.

THE MAINTENANCE OF TRANSIT SHEDCODES DETAILS – FIELDS

FIGURE 6.5.10.1: THE MAINTENANCE OF TRANSIT SHED]

FIGURE 6.5.10.1: THE [MAINTENANCE OF TRANSIT SHED’S MODE OF TRANSPORT


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FIELDS REMARKS

TRANSIT SHED CODE Primary Key for the Transit Shed

DESCRIPTION Description for Transit Shed

ADDRESS 1 Address Line 1 of Transit Shed

ADDRESS 2 Address Line 2 of Transit Shed

CHECK B/L FLAG If Y indicate need to check B/L

MODE OF

TRANSPORT GRID

This grid maintains the list of mode of transport for each transit shed entry.

6.5.10.1.1 MODE OF TRANSPORT GRID

This grid maintains the list of mode of transport for each transit shed entry.

THE MODE OF TRANSPORT GRID DETAILS – FIELDS

FIELDS REMARKS

MODE OF

TRANSPORT CODE

Reference to the Transit Shed table

DESCRIPTION Description of the mode of transport for each transit shed entry

6.5.11 THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE]

This screen allows you to view the master list of existing type of bonded warehouse

codes. To access this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Type Of Bonded

Warehouse}.

The default [Maintenance of Type Of Bonded Warehouse] is a list view screen

which allows you to search for a specific code or retrieve the complete list of type of bonded warehouse codes from the database.

FIGURE6.5.11.1: THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE]


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To display all the details of a specific existing type of bonded warehouse code, you need to click on the display icon corresponding to the code. This will trigger the

system to display the [Maintenance of Type of Bonded Warehouse’s Regime] where complete details of the individual type of bonded warehouse code are available.

6.5.11.1 THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE ’S

REGIME]

This screen maintains the individual bonded warehouse code details

THE TYPE OF BONDED WAREHOUSE’S REGIME CODE DETAILS – FIELDS

FIELDS REMARKS

CODE Type of bonded warehouse code

DESCRIPTION Description of the type of bonded warehouse’s

Regime.

SHORT

DESCRIPTION

Short description of the type of bonded warehouse’s Regime.

REGIME GRID This grid maintains the Regime code associated with the type of bonded warehouse.

6.5.11.1.1 REGIME GRID

THE REGIME CODE DETAILS – FIELDS

FIGURE 6.5.11.1.1 THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE REGIME


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FIELDS REMARKS

REGIME CODE Reference to the type of bonded warehouse table.

DESCRIPTION Description of the regime code associated to the type of bonded warehouse

6.5.12 THE [RETRIEVE LIST OF MAINTENANCE OF WAREHOUSE]

This screen allows you to view the master list of existing warehouse codes. To access

this screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Warehouse}.

The default [Maintenance of Type Of Warehouse] is a list view screen which allows you to search for a specific code or retrieve the complete list of warehouse

codes from the database.

To display all the details of a specific existing warehouse code, you need to click on

the display icon corresponding to the code This will trigger the system to display the

[Maintenance of Type of Bonded Warehouse] where complete details of the individual warehouse code are available.

6.5.12.1 THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE]

This screen maintains the individual Warehouse details.

FIGURE 6.5.12.1: THE [RETRIEVE LIST OF MAINTENANCE OF WAREHOUSE]

FIGURE 6.5.12.1.1: THE [MAINTENANCE OF TYPE OF BONDED WAREHOUSE]


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MAINTENANCE OF TYPE OF BONDED WAREHOUSE CODE DETAILS – FIELDS

DESCRIPTION REMARKS

WAREHOUSE CODE Primary Key for the Warehouse

DESCRIPTION Description for Warehouse

ADDRESS LINE 1 First Address field

ADDRESS LINE 2 Second Address field

TYPE OF

WAREHOUSE

The warehouse type code, foreign Key reference to the Warehouse Type table

CUSTOMS OFFICE

CODE

The customs office code, foreign Key reference

to the Customs Office table

AUTHORIZATION

NUMBER

The warehouse authorization number

AUTHORIZATION

DATE

The date of authorization

6.5.13 THE [MAINTENANCE OF BANK]

This screen allows you to view the master list of existing Bank codes. To access this

screen, you need to select the following:

{Maintenance >>> Other Code Maintenance >>>Bank}.

The default [Maintenance Of Bank] is a list view screen which allows you to search

for a specific code or retrieve the complete list of Bank codes from the database.

To display all the details of a specific existing bank code, you need to click on the display icon corresponding to the code. This will trigger the system to display the

FIGURE 6.5.13.1: THE [MAINTENANCE OF BANK]


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[Bank] where complete details of the individual Bank codes are available.

6.5.13.1 THE [BANK]

This screen maintains the individual bank details.

MAINTENANCE OF BANK CODE DETAILS – FIELDS

DESCRIPTION REMARKS

BANK CODE

BANK NAME Bank Name

ADDRESS LINE 1 First Address field

ADDRESS LINE 2 Second Address field

REMARK LINE 1 First Remark Field

REMARK LINE 2 Second Remark Field

ACTIVE STATUS Status to indicate if bank is active

BANK MAILBOX

ID

The bank’s messaging system mailbox ID

6.5.14 THE [MAINTENANCE OF BRANCH]

This screen allows you to view the master list of existing bank branch codes. To


{Maintenance >>> Other Code Maintenance >>> Branch}.

FIGURE 6.5.13.1.1: THE [BANK]


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The default [Maintenance of Branch] is a list view screen which allows you to search for a specific code or retrieve the complete list of the branch codes from the

database.

DESCRIPTION REMARKS

BRANCH CODE

BANK CODE Reference to the Bank Master File

DESCRIPTION Description of the branch code.

ADDRESS

LINE

Bank branch address

6.5.15 THE [MAINTENANCE OF VALUATION METHOD]

This screen allows you to view the master list of existing valuation method codes. To


{Maintenance >>> Other Code Maintenance >>> Valuation Method}.

The default [Maintenance of Valuation Method] is a list view screen which allows

you to search for a specific code or retrieve the complete list of the Valuation Method codes from the database.

FIGURE 6.5.14.1: THE [MAINTENANCE OF BRANCH]

FIGURE 6.5.15.1: THE [MAINTENANCE OF VALUATION METHOD]


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7 CHAPTER VII – THE REPORT MENU’S SCREENS & FUNCTIONS

This chapter provides the necessary

information about the Report menu screens and functions.

The screens and functions in this group

allow you view, generate, and print reports

in PDF and CSV.

The screens are list type which provides you with the facilities to generate reports

according to your preferences or requirements.

7.1.1 THE [AUDIT LOG]

You can access the audit log by selecting {Reports >>>Audit Log}. This screen

displays the audit log report generated within the specified period.

You can retrieve specific set of records by indicating your search criteria in the data fields allocated.

AUDIT LOG SEARCH CRITERIA SECTION

FIELDS REMARKS

TIME STAMP

FROM/ TO

You can define the date range that you want the system to generate the audit log. The values specified in these search criteria will be matched against the time stamps in the audit records.

USER ID If you want to generate the audit log of a specific

user, simply enter the relevant USER ID in this

data field. The value specified in this search criterion will be matched against the USER ID indicated in the

FIGURE 7.1.1: THE [AUDIT LOG]


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audit records.

AUDIT EVENT The system will only generate the list of audit records based on the audit event that you selected from the

list of options in the AUDIT EVENT dropdown list.

Or, you may retrieve all the records by clicking on the relevant command button

(<CSV>, <PDF>, <Preview>) straight away without indicating any search criteria.

AUDIT LOG SEARCH RESULT SECTION

FIELDS REMARKS

EVENT This column refers to the audit event.

The values available are:

1. CREATE

2. UPDATE

3. DELETE

4. VIEW

5. SENT

USER ID This column refers to the User ID who processed the relevant event which was detected by the system. The system

automatically detects and records all events for audit purposes.

TIME

STAMP

All the audit records generated on and between the dates

specified in the TIME STAMP FROM/ TO will be

displayed as search results.

DETAIL1 This column displays the relevant action and the application’s document number that the user accessed during the audit.

7.1.2 [MESSAGE RETRIEVAL LOG]

This screen allows you to verify the list of messages retrieved from your mailbox. You can access this by selecting {Report ��Audit Log}.


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FIELDS REMARKS

DATE FROM/

TO

You may define the date range in these search criteria

data field to generate only the list of required messages.

SEARCH RESULT SECTION

FIELDS REMARKS

TYPE This column refers to the type of message such as:

1. C

2. R

Note that for every successful application sent to MIC, a

corresponding response from the approving officer

should also reflect on the log.

DATE This column refers to the date when the message was retrieved.

ORIGINATO

R

This column refers to the USER ID of the message sender.

CONTENT ID This column refers to the system generated identification code of the message part.

MESSAGE ID This refers to the system generated identification code of the message as a whole.

SUBJECT This refers to a brief summary of the message’s contents. In

FIGURE 7.1.2.1: [MESSAGE RETRIEVAL LOG]


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FIELDS REMARKS

this system, the possible values are: CUSDEC and

CUSRES.

MAIL TYPE This column displays the mail type.

STATUS This column displays the mail transmission status codes.

Note that the system generated error codes appear for

unsuccessful mail transmissions. Each code generated represents a specific error which is defined in the

system.

7.1.3 THE [MESSAGE PROCESS LOG]

This screen allows you to generate a report of the message transmission details. You

can access this screen by selecting {Report ��Process Log}.


FIELDS REMARKS

DATE FROM/

TO

You can define the date range of report to be generated by indicating the relevant dates in these search criteria data fields.

SEARCH RESULTS SECTION

FIELDS REMARKS

DATE This column displays the timestamps when the relevant processes occurred. The relevant message process dates appear in the search results indicating the date

and time.

Format: DD/MM/YYYY

HH:MIN:SEC

FIGURE 7.1.3.1: [MESSAGE PROCESS LOG]


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USER This column displays the USER ID of the authorized person who executed the relevant message

transmission.

CONTENT ID This refers to the unique identifier generated for the specific message part.

MESSAGE ID This column displays the unique identifier generated for

each message.

JOB NUMBER This refers to the system generated identification code of the relevant Bill of Entry Application forms that has been transmitted.

NOTE:

Only the JOB NUMBERS of messages that were

successfully transmitted appear in this column.

MESSAGE TYPE This column indicates the message status as of the time stamped.

MAIL TYPE This column displays the mail type.

STATUS This column displays the mail transmission status codes.

NOTE:

System generated error codes appear for unsuccessful mail transmissions. Each code generated represents a

specific error which is defined in the system.

7.1.4 [ERROR LOG]

For audit and monitoring purposes, you can generate a report of all the errors logged

by the system by selecting {Reports �� Error Log}.


FIGURE 7.1.4.1: [ERROR LOG]


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FIELDS REMARKS

DATE

FROM/

TO

You can define the date range of report to be generated. Simply enter the start and end date in the relevant search criteria data fields.

USER

ID

If you want to retrieve the error log of a specific user, simply enter the relevant User ID in this search criteria data field.

SEARCH RESULTS

FIELDS REMARKS

USER ID This column displays the identification codes of the users who encountered the error.

TIME

STAMP

This column displays the specific dates and times when the relevant errors occurred.

SUMMARY This column displays a brief description of the error.

PAGE ID This column displays the specific application in the system wherein the error occurred.

IP This column displays the relevant Internet Protocol address

of the user’s computer wherein the error occurred.

7.1.5 [BOE REGISTER] / [BOE CANCELLATION REGISTER]

This screen allows you to generate a report of the BOE Register for a specific period or for a specific Importer or Exporter. You can access these screens by selecting

{Report >>> BOE Register} for [BOE Register], and {Report >>> BOE

Cancellation Register} for [BOE Cancellation Register].

Please refer to the page below for a screenshots of the BOE Register. BOE

Cancellation register is

Note that for further information regarding the BOE Register field details,

please refer to the topics in Chapter 5.


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FIGURE 7.5.1.1: THE [BOE REGISTER]


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7.1.6 [BOE CANCELLATION REGISTER]

This screen allows you to generate a report of the BOE Cancellation Register for a specific period or for a specific Importer or Exporter. You can access this screen by

selecting {Report >>> BOE Cancellation Register}.

BOE CANCELLATION REGISTER – SEARCH CRITERIA SECTION DETAILS

FIELDS REMARKS

DATE

FROM/

TO

You can define the date range of report to be generated.

Simply enter the start and end date in the relevant search criteria data fields.

BOE CANCELLATION REGISTER – SEARCH RESULT SECTION DETAIL

DISPLAY LABEL DESCRIPTION

JOB NO Displays the Job Number

DOCUMENT

DATE

Displays the Document Date

TPT MODE Displays the mode of transport

REGIME Displays the Regime Code of the BOE

PE DATE If this is a BOE PE, displays the PE Date

DECLARATION

NUMBER

Displays the declaration number

DECLARATION

DATE

Displays the declaration date

REPORT

NUMBER

Displays the report number

AWB OR B/L NO Displays the airway bill or bill of lading number

IE FLAG Either I for Import or E for Export Regime


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IMPORTER Displays the name of the importer

EXPORTER Displays the name of the exporter

CONSIGNEE Displays the name of the consignee

DECLARANT Displays the name of the declarant

7.1.7 [LIST OF BOE]

This screen allows you to generate a report of the List of BOEs to monitor their status within a specific period. You can access this screen by selecting {Report >>> List

BOE}.

LIST OF BOE – SEARCH CRITERIA SECTION DETAIL

FIELDS REMARKS

TIME

STAMP

FROM/

TO

You can define the time stamps of the records to be retrieved. Simply enter the start and end date in the relevant search criteria data fields.

BOE

STATUS

Select from the relevant options in the dropdown list.

BOE

TYPE

Specify if you want to retrieve all, or just the import or export records only.

7.1.7.1: [LIST OF BOE]


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LIST OF BOE – – SEARCH RESULT SECTION DETAILS


BOE TYPE This column displays the relevant BOE types.

BOE STATUS This column displays the status of the Bill of Entries generated based on the specified search criteria.

BOE NO. This column displays the BOE reference numbers of the

relevant documents.

VER NO. This column displays the version number of the BOE.

DEC. DATE This column displays the approval dates of the BOE generated.

IMP/ EXP CODE This column displays the importer/ exporter codes indicated in the relevant BOE.

NAME This column displays the exporter’s name.

ADDRESS This column displays the corresponding addresses of the

exporters indicated in the NAMECOLUMN.

JOB NO. This column displays the job numbers of the Bill of Entries

generated as search results.

REGIME This column displays the respective regime codes of each Bill of Entry in the list of search results.

GROSS WEIGHT This column displays the respective total gross weight of the

items declared in each Bill of Entry in the list of search results.

NET WEIGHT This column displays the respective total net weight of the items declared in each Bill of Entry in the list of search results.

INV AMOUNT This column displays the respective total invoice amount of the items declared in each Bill of Entry in the list of search results.

CURR This column displays the respective invoice currency of each Bill of Entry in the list of search results.


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8 APPENDIX A: CODES IN THE LIST OF DATA FIELD

VALUES

1. APPROVAL STATUS

CODE DESCRIPTION

A Approved

C Created

D Delivered

E Examination required

P Replaced by Physical Examination

R Reject

S Sent

U Unknown or Other status not specified

X Cancelled

2. AUDIT EVENT

CODE DESCRIPTION

CREATE Selecting this option from the AUDIT EVENT

dropdown list indicates that you are prompting the

system to retrieve all the audit records with CREATE event.

UPDATE Selecting this option from the AUDIT EVENT

dropdown list indicates that you are prompting the system to retrieve all the audit records with UPDATE

event.

DELETE Selecting this option from the AUDIT EVENT

dropdown list indicates that you are prompting the system to retrieve all the audit records with DELETE event

VIEW Selecting this option from the AUDIT EVENT

dropdown list indicates that you are prompting the

system to retrieve all the audit records with VIEW



event.

SENT Selecting this option from the AUDIT EVENT

dropdown list indicates that you are prompting the system to retrieve all the audit records with SENT event



3. BOE TYPE

CODE DESCRIPTION

ALL THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL

OF ENTRIES (IMPORT AND EXPORT) AVAILABLE IN THE SYSTEM BASED ON THE SPECIFIED TIMESTAMPS AND BOE STATUS.

IMPORT THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL

OF ENTRIES OF THE IMPORT SHIPMENTS BASED ON THE SPECIFIED TIMESTAMPS AND BOE STATUS.

EXPORT THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE BILL

OF ENTRIES OF THE EXPORT SHIPMENTS BASED ON THE SPECIFIED TIMESTAMPS AND BOE STATUS.

4. BOE STATUS

CODE DESCRIPTION

APPROVED THIS BOE STATUS INDICATES THAT THE BILL OF

ENTRY HAS ALREADY BEEN APPROVED BY THE RELEVANT MRA-CUSTOMS OFFICE.

THE SYSTEM WILL RETRIEVE THE LIST OF ALL THE

APPROVED BILL OF ENTRIES BASED ON THE SPECIFIED TIMESTAMPS AND BOE TYPES.

PHYSICAL

EXAMINATI

ON

THIS BOE STATUS INDICATES THAT THE MRA-CUSTOMS OFFICE REQUIRES ADDITIONAL SUPPORTING DOCUMENTS OR PHYSICAL INSPECTION IN ORDER TO

APPROVE THE BILL OF ENTRY.

DELIVERY

ALLOWED

THIS BOE STATUS INDICATES THAT THE MRA-

CUSTOMS OFFICE APPROVED THE DELIVERY OF GOODS TO THE CONSIGNEE.

5. COMMISSION FLAG

CODE DESCRIPTION

Y YES

N NO



6. CONTAINER INDICATOR

CODE DESCRIPTION

F Full Cargo Load

G General Cargo

L Loose Cargo Load

7. CUSTOMS RESPONSE TYPES

CODE DESCRIPTION

CR01 Rejected

CR02 Document Required and Duty Payable

CR03 Document Required

CR04 No Document Required and Duty Payable

CR05 Declaration Under Process at Customs

CR06 Physical Examination Required

CR07 Delivery / Shipment Allowed

CR08 Entry Cancelled

CR09 Shipment Cancelled

CR11 Entry Replaced by Post Entry

CR01 Rejected

CR02 Document Required and Duty Payable

8. DOCUMENT STATUS

CODE DESCRIPTION

C Completed

I Incomplete

Unknown



9. REQUIRED DOCUMENT

CODE DESCRIPTION

Y Yes, MRA-customs requires additional document to support the application.

N No, MRA-Customs do not require additional documents.

10. SUBJECT

CODE DESCRIPTION

CUSTDEC This value indicates that the mail contains information about the

Customs declaration. This code indicates that the message was sent by the applicant.

CUSTRES This value indicates that the mail contains responses from Mauritius Customs.



9 APPENDIX B: SAMPLE PRINT OUTS

B.1. AUDIT LOG



B.2. RECEIVE LOG



B.3. Sample CSV Data File For Bill of Entry Item

Data

HDR1,20MI105735/SG,20018679,,EUR,

ITM1,001,19051000,CRISPBREAD,,,,,GB,NKPK,1,,122,

ITM1,002,19059090,BAKERIES,,,,,BE,NKPK,1,,72,

ITM1,003,19059090,BAKERIES,,,,,FR,NKPK,1,,674,

ITM1,004,19053200,WAFERS,,,,,NL,NKPK,1,,298,

ITM1,005,19059090,BAKERIES,,,,,ES,NKPK,1,,47,

ITM1,006,19059090,BAKERIES,,,,,NL,NKPK,1,,403,

ITM1,007,20081900,NUTS,,,,,FR,NKPK,1,,386,

ITM1,008,19041000,POP CORN,,,,,FR,NKPK,1,,791,

ITM1,009,19053100,BISCUITS,,,,,FR,NKPK,1,,6012,

ITM1,010,19053100,BISCUITS,,,,,DE,NKPK,1,,779,

ITM1,011,19053100,BISCUITS,,,,,CH,NKPK,1,,651,

ITM1,012,19059090,BAKERIES,,,,,DE,NKPK,1,,36,

ITM1,013,19053100,BISCUITS,,,,,BE,NKPK,1,,435,

B.4. Sample CSV Data File For Bill of Entry

Container Data

CMAU0013980,

CMAU1486972,

DVRU1626455,

ECMU1397266,



ECMU1413515,

ECMU1936898,

TGHU0220492,

TGHU2461138,