NEVADA STATE HIGH SCHOOL RODEOFALL MEETING

9:30 a.m. – Executive Board11:00 a.m. – Full Board

Mizpah Hotel Club Conference RoomTonopah, NV

Saturday, August 5, 2017

MINUTES FOR FULL BOARD

The meeting was called to order at 11:10 a.m.

Roll call was taken and present were:Ron Unger Johnny Raper Lloyd PeughDustin Feyder Cody Jones Steve CavallaroChuck Odgers Steve Beyer Sheryl Vons CooperLacey Steele Monyca Jensen (Zach Rhodes proxy) Payton Feyder Steve Ceresola Mike DeBuskCashlyn English (Craig King proxy) Shawn DixonCheyenne Romans Dale Owen Beth WebbMacy Rockwell Jerry Faircloth Jeff WurtzBroc Feyder (Jeff Rees proxy) (Mike Morrison proxy) (Wylee Mitchell proxy) Kelly Christensen Jimmy JordanChris Christian (Rita Chenney proxy)

Robert Steele Kristal Romans Scott Pastore Troy Christensen Curtis English Buddy Krebs

Absent directors were:Derrick Dixon, Dan Duncan, Todd Godwin and Pete Birrer.

Seating of delegatesSuzann Lemaire for Battle Mt. club (replacing Mindy Goemmer who resigned)Alixi Ceresola for Fernley club (replacing Joey McNight who resigned)Mike Montero for Humboldt club (replacing Fred Stewart who resigned)Eddy Frehner for Las Vegas club (replacing Jerry Faircloth who resigned)Mike Scronce for Moapa club (replacing Ron Taylor who resigned)

Chuck made the motion to accept the new delegates. It was seconded and the motion passed.1

Installation of new clubsThere were no new clubs.

Dustin went over the rules of the meeting. If you are a director or a proxy, you have a vote. If they were there to be educated on how the systems work, they do not have a vote. He asked Kathy how many votes we have.

She said we have 34.

Approval of minutes from state meeting in JuneDustin asked if everyone had time to read the previous minutes and if anyone had any questions. There were no questions. Robert made a motion to accept the minutes. It was seconded and the motion passed.

State By-Laws updating and approvalChuck started by presenting his proposal for the bylaw changes, specifically the board structure. He felt that it needed to be changed because the President is the person that everyone goes to instead of going to their club director and then the regional director. One of the problems he has when we have that type of a structure, it can become a problem if you do not follow the chain of command. He feels we need to change how we do business in the state. He feels that by not having just one individual making decisions, it helps everyone as a whole because the people then go to the regional reps and allow the executive board to make the decision.

He said that in his proposal, it only has seven members as where the current structure has nine. He said you could add 2 at-large members if 9 board members are what they want. He feels it is a much better model to go by. He also said that if they stay with the current structure, then they could not complain about it and need to follow the chain of command. He said we could still stay with the bylaw changes regardless of the structure of the board.

Dustin asked the question of what structure we were on when we lost the President and Vice President.

Chuck said that we had the executive board handling all the issues including the strangles outbreak. We had been functioning that way until April when we got a ruling from the National office that we were not following our bylaws. So, Dustin was appointed as President and Chuck as Vice President to amend that situation.

Robert said he really likes the system of the north, central and south representatives and with the rotating of years. It is good to alternate the reps so you can keep the experience. 2

If you elect to stay with the president and vice president, the board will have someone that has some experience and you may only be electing one new person a year. With the new board, you may be electing a new chair or vice chair that may not have experiencAnother problem he has with going to an executive board, you may have one individual doing dual duty. In the past, one of the problems we have had with a current board is that the President has gotten all the complaints rather than people going to their directors and then to their reps. He said that this year, Dustin started telling people to go to their reps.

Troy asked who is electing the chair. Does it happen every year?

Robert said you might lose a vote by having one person being chair and a rep. He does not want to see anyone doing double duty and he feels the more voices that are here for the kids, the better.

Chuck said that even if you have a representative as a chair, he does not lose his vote. Whereas with the current structure, the President does not have a vote.

Robert said that whatever the board chooses to do, we have to decide today so we are in compliance.

Robert said that he felt that if there is a decision that needs to be made at a rodeo and we do not have enough people that could be a problem. He feels that some decisions need to be made at that rodeo.

Dustin said the rulebook says “a reasonable amount of time” to make a decision. In certain cases, like having to re run an event or person, those decisions have to be made.

Chuck said the proposal has it in place that the executive board could appoint a hose club director to have a majority for decisions.

Suzann said that if you have the current system in place, you would not have to worry about finding someone available.

Robert said that is his point about not having enough people to make decisions at rodeos.

Dustin said that for everyone to think about what they had just heard and the board will decide whether we have a president/vice president or approve the proposal of executive board with a chairman/vice chair.

Steve asked if there is it document in policy somewhere on what the chain of command is.

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Chuck said it is not documented in our current bylaws.

Robert said there is a procedure in place to handle a rodeo complaint where the student would go to their event director, the arena director and so forth.

Chuck said the proposal includes a procedure.

Chuck said that we can keep the current structure and we can adopt a procedure to handle complaints.

A discussion followed about how it would look with our current structure or if we change to the proposed structure.

Mike made the suggestion of voting on the rotating years for the area reps and vote for the president/vice president or executive board. Make it a two part deal.

Dustin said for clarification, you would vote the rotating reps in and then what would happen if someone quit before their term was up.

Robert said the alternate would step in.

Dustin asked for a motion.

Jerry made the motion to stay with the current structure of a President and Vice President. It was seconded.

Mike asked the question of what the motion was. Was the motion for the regional rep or president/vice president?

Dustin clarified that the board would be voting on keeping the current structure of president and vice president.

Suzann asked for clarification on the nine members.

Dustin said we have a president, vice president, national director, jr. high national director, student president, director nominated by the member association hosting the state finals, past president and one director from each region.

A vote was taken with a hand count and the motion carried with a majority vote.

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Committee reportsElection of new officers for 17-18: President, VP, Executive Board:

Nominations for President: Dustin – declined Dale – declined Mike – accepted Troy – declined Johnny – declined

Robert made a motion to close the nominations. Since Mike was the only nominee, he was elected.

Lacey thanked Dustin for his service for the last few years.

Mike made a short speech of thanks and briefly introduced himself.

Nominations for Vice President: Chuck - accepted Dale - accepted Troy –accepted

Robert made a motion to close the nominations. A vote was taken.

Mike told the board that we had too many votes. It was found that Kathy did not count the new directors. There should have been 38 with the new directors and that is what they had.

The votes were counted and Troy was elected. Mike congratulated him.

The student officers talked about having the gun raffle. They told the directors that they thought this was a good way to raise money to go to the National mid-winter meeting. All the money will go towards their trip. Macy explained how their raffle is going to work.

Nominations continued for the Northern, Central and Southern reps.

Nominations for Northern: Chuck

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Robert made a motion to close the nominations. Since Chuck was the only one nominated, he retains his seat. Mike asked if anyone wanted to nominate or the alternate. There were no nominations, so Jimmy retained his seat as the Northern alternate.

Nominations for Central: Steve Monyca

Robert made a motion to close the nominations. A vote was taken and Steve retained his seat as the rep and Monyca will be the alternate.

Nominations for South: Robert Mike

Robert made a motion to close the nominations. A vote was taken and Robert retained his seat as the rep and Mike will be the alternate.

Mike talked about the amending the bylaws and asked Chuck if he would go back to the language to reflect the board’s decision to retain the current board structure.

Chuck talked about the new updated Article I. He said its mandatory language that we have to have with the application for the 5013c and is right out of the IRS code. He asked for a motion to approve the amended Article I and to wave the 30-day notice just for Article I. He was not able to get it to the board in the required 30-day notice period.

Dustin made a motion to wave the 30-day notice. Monyca seconded. Mike asked for any further discussion.

Mike asked who the 30 day notice goes to.

Chuck said the board members.

Mike asked why it does not go to the membership. He feels that the membership should be given notice of by law changes.

Chuck clarified that in the current bylaws; it did not require the 30-day notice to the membership. It was only for the board. He as a director goes back to his membership to let them know.

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He also clarified that he needs approval especially for the Article I.

Mike asked if there was any discussion on the motion for the 30 day notice for all the proposed bylaw amendments.

Beth asked the question that at the last meeting, the board would be able to go back and review the prosed changes. It was clarified that Chuck needs the approval just for Article I amendment and the motion was just for that.

A vote was taken and the motion passed.

Chuck told the board that the bylaw changes are in red. He also told them that the changes need to be completed because when the first set of bylaws was introduced, they failed to make application for the 5013c. He asked for a motion to approve Article I in its entirety.

Mike asked that if the board is going to approve the bylaw changes without changing the language that reflects the current structure.

Chuck asked if they wanted to change whether the president gets to appoint positions or does the board get to elect positions.

Steve felt that we need to revert to the original language where the president gets to appoint positions.

Dustin agreed.

Suzann asked if it was possible to just to a blanket approval to change the language back to what it used to say.

Mike said that with some of the amendments were changed in anticipation for a change to proposed structure. He suggested that certain sections be tabled and voted on later.

Chuck said that was okay as long as the first article and the last article are approved, as those are the pieces he needs to complete the application. He said the last article was already approved at the last meeting that had to do with conflict of interest.

Dustin said he did not remember voting on it.

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Mike said to check the minutes. He also asked the question as to why the lawsuits could only be approved in Clark County.

Chuck said it was because the last chair was an attorney from Clark County.

Dustin read back the minutes that Chuck asked for the board to approve the conflict of interest policy because he needed that piece to be able to complete the 5013c application and that the board could review the rest of the bylaws in the August meeting. He also said there was a motion to accept the policy and it was voted on and passed.

Mike asked if that answered Beth’s questions. She said no because she was told she had a conflict of interest with her son in law being the stock contractor.

Mike said that the policy was voted on and passed which established a process to discuss a conflict of interest.

Dustin wanted to amend his motion to change the language to read it does not have to be someone from Clark County.

There was a second, a vote was taken, and that language will be taken out of Article II. The motion was passed.

Mike asked for a motion on Article III and if there were any additions.

Dustin made the motion to accept Article III. Monyca 2nd and the motion passed.

Mike asked for a motion on Article IV, section 1.

Dustin asked the question why the language was changed for a majority vote for the secretary and only 2/3 vote for the treasurer.

Chuck said he just did not change both paragraphs, but it could be either/or depending on what the board wanted.

Dustin made the motion to not amend c and d in Article IV and to keep the original language. It was seconded and the motion passed.

Mike said there was no motion on section 2.

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Chuck explained that he would go back and change the language to reflect the president and vice president of the board and take out the proposed chair and vice chair.

Dustin had a question about wanting to leave in the proposed language that the secretary does all the qualifying rodeos. He said it is something that we vote on every year, but once it is in the bylaws, it is there and there would be no other option.

Robert said that the point’s keeper is in the same position. His opinion is that we need to change that to one head point’s keeper, have her computer completely updated and the secretary would be the one who audits.

Dustin said we are not talking about the point’s keeper yet, just the language to have the secretary “for all qualifying rodeos”.

The question was asked why it was changed in the first place.

Chuck answered that it was needed at the time.

Kim seconded the motion and added that it would be difficult to find someone to take that on.

A vote was taken and the motion passed.

Mike asked for a motion to approve the rest of Article IV.

Dustin made the motion. It was seconded.

Mike asked if there was any other discussion. A vote was taken and the motion passed.

Mike asked for approval for Article V.

A question was asked how it is handled if a director resigns in the middle of their term and there is no replacement and why are the 20 calendar days in red for section 3.

Chuck answered that a director would be appointed by the board to fill the remainder of the term and a new director chosen by the students of that club would be seated at the next meeting. The 20 calendar days in red for sections 3 was added to look like section 2.

Mike asked if there were any other questions.

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Jerry asked if a director quits, why they need the 20 days. He used his own club as an example. One of his directors quite right before their rodeo and he needed someone to help.

Chuck said they could handle it however their club bylaws read. He said they were talking about a state director. They could elect another director in their club by their student members to take the place of the director that quit.

Mike asked if there were any more questions.

Dustin asked Chuck if he was going to change the language on subsection e under Article V adding the Board of Directors or going back to the original language of Executive Board.

Dustin pointed out on #1 under the Meetings of the State Board of Directors to take out the “Wednesday”. He wants to amend that.

Robert suggested having the meeting between the jr. high and high school state finals so that the directors won’t have to be there early.

Chuck read that they bylaw language to be amended to the night between jr. high and high school finals.

Dustin said to keep in mind that there are many different things going on, but it is inconvenient to have directors there early.

Robert made the motion to amend the language to have the meeting at and in conjunction with the state finals.

Dustin seconded the motion. A vote was taken and the motion passed.

Chuck asked about taking the “February” out of the mid-winter meeting and amending it to say before the first spring rodeo.

Monyca made the motion to accept Chuck’s amendments. It was seconded. A vote was taken. The motion passed.

Mike asked about posting meeting notices to the website as well as to the directors. The amendment language adds that notice will be provided via electronic mail to directors, officers, student officers and members.

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Dustin made the motion to accept the amended language.

Chuck asked if we wanted to include posting notices to the website.

Dustin amended his motion to accept the amended language and add posting notices to the website.

The motion was seconded. A vote was taken and the motion passed.

Chuck will amend the language under subsection f to read president or vice president instead of chair or vice chair.

Mike asked if the board wanted to approve Article V or break a lunch and come back.

Dustin made the motion to approve Article V. It was seconded.

The motion was passed.

Mike asked if the board had a problem tabling the rest of the amendments with the exception of those already passed and to be amended.

Chuck said he would move the conflict of interest policy to the front of the bylaws for the purposes of the 5013c application and numbering and made the motion to do so.

It was seconded and with no further discussion, the motion passed.

Mike talked about the treasurer position that is open, but was not voted on with the rest of the officers. He asked Kim that she said she wanted to step down, but may still be interested.

Kim said she would step down if there were someone interested, but would stay if there were no one interested.

Dustin asked if she is willing to help anyone interested.

She said she would.

Robert said he would like to see her stay on at least until the end of the year to help finish the process of our 5013c application.

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Mike asked Kathy if she had gotten any response from the email she had sent out to see if anyone was interested in the positions that are open.

She said she gave him the emails of the responses of who was interested. There were two, Kelly Christensen, who gave a little bit of a resume and Julianne Ikonen. Kathy also was wondering if Kelly could be the treasurer with Troy being elected vice president.

Dustin said in the past there was a president and a treasurer in the same house. They had asked back then and never got an answer that said it was not okay.

Chuck said that some corporations are against it.

Mike said that since it is not in our bylaws, there might be legal issues.

Chuck said this is not about Troy or Kelly, but that everyone is aware of the situation.

Troy said if there were a problem, he would step back because he feels this is a more important position.

Mike asked if it was a paid position.

Kim said yes and that it paid $5000 a year.

He asked Kim if that would mean she would be here for another year.Kim said she had told Dustin that she would start the position if no one was interested, she would stay and if there were someone, she would help them through the end of this year (the fall).

Mike asked if that would be pro-rated.

Kristal asked if she were interested, would it affect her directorship if she wanted to be considered for treasurer.

Chuck said it could because it would be one less vote.

Robert said that he would still like to see Kim stay and see the paperwork through because if we lose the money we get, it could be a big deal.

Dustin asked Kim if she thought there would be an issue if the board elected Kelly and she helped her.

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Kim said she did not think so, but said she would help with introductions to the state and whatever she needed help with.

Mike asked to be clear on what the “year” meant.

Kim said she could help through the whole rodeo season.

Someone asked was not there someone else that was interested in the position.

Kathy said there was, but that she was not here and she did not list any qualifications. Kelly at least listed some qualifications.

Mike asked if we should look into the legal aspects of the situation.

Troy said that he felt the treasurer position is not an easy one to fill and if he needed to step down, he would.

Dustin said he agreed that it is not an easy position to fill, but to leave things as they are until we looked into the legalities and if needed, would take care of it at our next meeting.

Mike asked for a motion or nominations for the treasurer’s position.

Dustin nominated Kelly Christensen for the treasurer position and to work with Kim throughout the year.

Monyca seconded.

Mike asked for any more discussion.

Someone asked the question on how the pay would work.

Both Kelly and Kim said they could work it out.

Dustin said that one check is written and they work it out.

Mike asked if there were any other nominations.

There was none, so a vote was taken and the motion passed.

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Addition to minutes: Dustin Feyder and Kim Thomas be taken off as signers of the Nevada State High School and Jr. High School Rodeo Association accounts and Mike Montero and Kelly Christensen be put on as signers for the following accounts:

Crisis fund – account #5792939711NSHSRA Savings – account #5792939703NSHSRA Checking – account #979662723NSJHSRA Checking – account #979662715

Prize committee appointments – Student officers, Mike, Dustin and Monyca

Scholarship appointments

Points committee appointments

Queen committee appointments – Connie Odgers and the Rockwell family

Student Advisor appointment

Eligibility committee appointmentsMike asked about the position open on the eligibility committee. Kathy said she had gotten three responses of people who were interested in the homeschool grade person and had given them to Mike.

Mike opened it up for comment. He said that he had not had time to even think about making appointments to these committees and felt he needed at least a week to think about whom he wanted or who might be interested. He said that per our bylaws that those appointments are voted on and approved by this board today. He asked the board what their thoughts were.

Troy said he thinks there may be more people who would be interested in these committees.

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Mike asked about who was interested in the opening on the eligibility committee. Of the three that were interested, only Alixi was at the meeting. Mike asked her if she still wanted to do it and Alixi said she would. She also said that Michelle had talked with her a little on what the job required and said she would be happy to help Alixi in the position.

Mike appointed Alixi to the position.

Chuck made a motion to have Mike consider who he wanted for the other committees and then put out an email with time to respond from the board members.

The motion was 2nd and passed.

Report of other officersState secretary – Kathy said she was looking forward to the new year and told directors

that if their kids wanted to go to the first rodeo, that she would need the membership paperwork at least 2 weeks before Battle Mountain. She is planning to have the forms and schedule up on the website next week.

State Treasurer/report from state finals – Kim passed out her treasurer’s report and went over it. She also went over the paperwork that was given to her before the meeting from Dale on the state finals.

Mike asked Dale if their club had seen this report. Dale said no and that he had just gotten it from their club secretary. Mike said he did not want to go over this until their club had a chance to look at it.

Dustin made the motion to re-address at the mid-winter meeting after the Humboldt club had time to look at it.

There was a second to the motion and the motion passed.

Kim continued going over the rest of her report. She said we did really well at the scholarship auction. She feels though, that not everyone knows about it and what it is for. Need to advertise more. Some kids did not apply because they did not know anything about it.

Lacey said they would work harder on getting the word out and maybe have more donated.

Troy said he knows people out there who would like to help, but we need to get the word out.

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Suzann asked why the motel rooms were taken out of the jr. high side of the financial report. Kim explained that there were a lot more expenses taken out of the high school side and she was trying to make it fair to both of them.

Report of student officers:a. Macy Rockwell-Queen – Macy talked about the queen contest at nationals. She said

it was a phenomenal experience. She said that they stared with 42 girls and one girl was disqualified because she was late. She said that opened her eyes. She said the test that they had was hard and that our state test prepared her very well for it. She reported that she ended up eighth in the standings.

b. Lacey Steele-President – She reported that the student board has been working hard. They brought buckle samples and have saddle quotes for people to look at. They are looking for their input. They want to do a fundraiser by raffling of a side-by-side ranger. They have been looking at a Cushman 4x4 and Cushman is a national sponsor. We can get it for $11,500. The student officers say that they only have to sell 116 tickets at $10 each to pay for the ranger. They want each member to sell 20 tickets each and that they are responsible for them. That means if they do not sell the tickets, they will owe $200. If each kid sells that many, they estimate they would raise $30,000. She talked about selling sponsor spots on the ranger, but is unsure how to go about that. They are raising the money to go farther than 4th place and for average prizes at state finals.

Chuck made the motion for the board to approve the $11,500 to buy the side by side for raffle.

Dustin reported that in the executive committee it was asked of Kim if the state had enough money to pay for this, we would still be okay, and she said yes.

The motion was 2nd and passed.

Chuck then made the motion that the ticket prices be set at $10 a ticket with a minimum of 20 per student member and that they be accountable to sell those tickets.

Suzann asked Lacy how she was going to explain that to the kids.

Lacey said she would not be at the first meeting, but there will be a letter and explanation in their packets. She also said it would tell them what it is being used for.

The motion was 2nd.

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A discussion followed about how each club has their own fundraisers and how it might be difficult to do both.

Dustin made the comment that it is hard for everyone withal their fund raising efforts, but as directors, it is their job to help the student officers help the rest of the kids. The incentive is that more kids would get more prizes and that should make them want to help.

Steve said this is the first time that the kids are actually coming up with an idea on how to raise money for prizes rather than asking for more money.

Mike asked for a vote for the motion. The motion passed.

Lacey said they had been trying to get something as an incentive for anyone who sells the most tickets. The kids would have to turn in their 20 tickets in by Las Vegas, but can still keep selling them after that. They can sell tickets up until and at state finals and the drawing will be held there.

Mike suggested that the board let the kids take care of this rather than giving them all the ideas.

Lacey finished by saying that the clubs can earn money by participating in the raffle. If they choose to do so, the club can sell tickets at their rodeo and they would get half the money.

Lacey also said that they would like to do a saddle raffle again to help pay for their trip to Wyoming. She feels as a student board, they should work hard to get what they want.

Kristal said that if they could get a hunt to raffle off, that the kids might have a good luck for that. She said it helped with the National basket.

Mike asked if people had suggestions how they would get ahold of her.

Lacy said they could call or email her with ideas. She is welcoming everyone is input.

c. Payton Feyder-Vice President – She said that Lacey pretty much covered everything, but felt they had some good ideas on how to raise money. She talked about doing a yearbook.

d. Cashlyn English-Secretary – looking forward to a great year.

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e. Cheyenne Romans-Public Relations – She has been busy keeping everyone informed on face book, etc. and going to work hard at keeping everyone informed.

f. Wylee Mitchell-JHS Representative- was absent

National HS Director’s Report Ron talked about high school Nationals. Nine kids were sent home for various reasons. He said that quite a few Nevada kids came back in the short go. He reported that there were six Nevada kids that got scholarships. He said that Nevada had the winning crisis fund basket again this year with the highest amount ever at $6,000. Nevada gets to pick their spot again.

He went over a new rule that is in effect immediately in tie down. Kathy will forward that to everyone. He also spoke about having a safety plan that every club rodeo will have to follow.

Dustin will be coming up with that and it will be sent to every club and they will have to sign off on it.

National JHS Director’s ReportDustin said he thought they were kidding about last year being bad. He said they did not exaggerate, but the kids did good and they were happy. Had a couple of kids do really well and represented Nevada.

Old Businessa. Dates for 2017-2018 rodeos

Troy asked if they could re-visit the schedule and points. A discussion was held about changing the points.

Curtis suggested having average rodeos with points being award to both days and the average and the members can carry in their best 120 points. Each weekend they would have a possible 30 points per event.

A discussion followed about by having this system, the members can do other things.

After much discussion about how points would look, Mike said we need a motion.

The motion was made for each 2017-18 qualifying jh/hs rodeo, we give points for each day and the average with 30 possible points for the weekend.

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Example: 1st day, 10 points possible + 2nd day, 10 points possible + average of 2 days, 10 points possible for a possible 30 points in each event.

Also, the maximum points being able to take to state will be 120 per event and no limit on the rodeos.

Mike asked for a hand count on the vote. 31 voted for the new point system. Motion carried.

Kathy asked that now that we voted on how we are doing the year points, how we were going to do them for state.

Jerry said per the rulebook, you have two options and read them out.

A discussion was held about which option would be the best.

Dustin made the motion to go with Option 1 and state finals would be based on two head and the way we have gone with for the last 3-4 years.

The motion was 2nd and the vote was taken. The motion passed.

Entry fees were discussed. It was $20 per event per day. Now will it be $40 for the weekend?

Monyca made the motion that it be $40 per event for the weekend whether you are there one day or both days plus the $5 office fee.

A vote was taken and the motion passed.

Troy asked about the fee for cutting or reining.

Dustin said that the association has the latitude to change that one fee if desired.

The rodeo schedule was discussed. Spanish Springs needs to change their date because of the arena that they are using will have the water shut down after October.

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Chuck explained a little about the history of how dates are chosen and that most rodeos keep their dates from year to year unless something comes up and a change needs to be made.

Robert asked if Alamo changed weekends with Spanish Springs, would it change their water problem. He also said that is the same weekend as the ATRA finals.

Troy said that there would be a 3-week span if they just swapped dates.

The question was asked if Spanish Springs would want the 20-22.

Dustin asked Spanish Springs if they wanted to take October 20-22 if Alamo took November 3-5 as long as they get their date back next year. They said yes.

Dustin asked if Boulder was here at the board meeting. Scott said they were and would like the February 10th weekend that they asked for.

The Pahrump club was asked about their weekend. Buddy said they had gotten money from their town to help put the rodeo on if they had that weekend.

The question was asked about the balloon festival and when they would be doing their thing, as they would be right next to the arena. Buddy said they go up at 6:00 am in the morning and come back late at night. He said they should not interfere with the rodeo.

Dustin asked Fernley and Moapa if they would consider switching weekends because of the weather.

Alixi said she would go back and ask her club and Troy said they would if they wanted to trade.

A discussion followed about why the state finals facility cost so much in Winnemucca. Mike asked Dale if he knew why. Dale said in the beginning when they talked about being the host, Winnemucca was supposed to donate more than they did.

Mike asked if they could renegotiate to this coming year.

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Robert said that in the meeting with the Winnemucca Events people that he said they would be donating a lot more and that Fred Stewart got mad at him and said he was not keeping his word.

Dustin asked Mike that he and his club go back to the Winnemucca people and see what they could do.

Suzann asked about why Battle Mt.’s rodeo before was held after the jr. high finals.

Dustin explained that there wasn’t jr. high at the Battle Mt. rodeo that year because they held their finals before then.

Dustin asked if Wells club was here. Jeff Wurtz was sent as their proxy.

Robert said he had talked with Mike and they want a rodeo. He said they move if needed.

A discussion followed about moving state finals and maybe splitting jr. high and high school.

Dustin made the motion to accept the schedule as is with the exception of Spanish Springs and Alamo changing dates and will wait to hear from Fernley and Moapa about switching dates.

It was seconded and the motion passed.

The board also approved the 2017-18 rodeo season schedule which includes 15 qualifing js/hs rodeos.

Student event directorsCheyenne was very disappointed that kids had to be bribed to be student event directors and that the same ones did it all the time. She thought it was pathetic that they had to beg contestants to be a student event director.

Dustin took it a little further by saying there is no accountability when they do not show up.

Robert suggested that each club should take an event and be responsible to have kids be the event directors. In addition, maybe there should be a fine against the club for not having someone be the event director.Suzann asked the question does it have to be a kid from the their own club? 21

It was answered that no, it would just be the clubs responsibility to find someone to be the student event director.

Dale brought it up that it says in the National rulebook it can be anyone who knows the rules. Dale said in defense of what Cheyenne was saying, many times as an arena director, they cannot find any kid to be an event director.

Robert made a motion that the clubs be assigned an event and they will be responsible for both the jr. high and high school events.

The motion was seconded.

A discussion was held about the independent kids being part of the event director and how this will all work.

A vote was taken and the motion passed. The following will be the clubs assignments.

Battle Mt. – Boys and Girls CuttingWhite Pine – Saddle BroncElko – Team RopingSpanish Springs – Barrel RacingAlamo – BarebackLas Vegas – BreakawayBoulder City – Pole BendingPahrump – Bull RidingFernley – Reined Cow HorseMoapa – Goat TyingFallon – Ribbon RopingWashoe – Tie DownDouglas-Carson – Chute Dogging & Steer WrestlingLincoln – ShootingWells – Pole BendingHumboldt – Barrel Racing

New Businessa. Cutting and reining , optional or mandatory

Jerry made the motion to have cutting and reining optional. He withdrew his motion as the board wanted to vote for the separately.

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Payton made the comment that it is hard to rein two goes in one weekend.

Another comment was made about having several events in one weekend.

Dustin said that it would not be good to have other events on other weekends.

A discussion was held about how many clubs will actually do more than the 3 minimum of those events and what day actually to have them.

Another discussion was held on whether clubs could share weekends and facilities for both events.

The kids spoke up on how hard it is on the reining horses to have it mandatory and they want the cutting mandatory and the reining optional.

Monyca made the motion to make reined cow horse optional.

The motion was seconded and it passed.

Dustin made the motion to make cutting mandatory held at the rodeo only.

It was seconded.

A discussion was held about having other weekends and maybe having clubs being able to combine.

A question was raised about fees for cutting. Will the clubs keep the same $40 fee or can it be more? It was decided that would be a club decision.

Robert raised the question that why can’t clubs combine their cuttings together at one of the rodeo weekends.

Dustin amended his motion to make cutting mandatory and that 2 clubs could combine them at one of the rodeos.

The motion was seconded. The vote was taken by hand count. 16 yeses and 9 nos. The motion carried.

b. Set student and club dues. Students: $26 State clubs: $200Dustin made the motion to keep the fees the same. It was seconded and the motion passed.

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c. Set assessments for 17-18 ($5 fee from rodeos that is split into general/scholarship/crisis funds).

Dustin made the motion to remain the same.

The motion was seconded and the motion passed.

d. Point system and rulesAlready addressed.

Good of the AssociationTroy talked about the stalls at rodeos being one of the ways clubs raise money, but it is also the biggest expense for the parents. He suggested that the club kids get more sponsorship and not rely on the stalls and set the amount for each weekend the same.

A discussion followed that most facilities charge the clubs and that is how they pay for it and will not let anyone set up portables.

Mike said that each club should consider it when setting those amounts.

Suzann said that their county said that for those people who camp, it takes someone out of a motel room. This year, their club opted not to charge for camping, but will take that money out of what they raise on their stalls.

Jerry brought up that the state needed to follow the rules on awarding the bonus points at state. This last year, the bonus points were not awarded and it affected the reserve all around cowgirl. He just wanted the whole board to know. It did affect his daughter and the executive board voted to have her share that award with Riata and gave her a duplicate buckle.

Mike also noted that the horse of the year was won by Makenah and was announced incorrectly at state finals.

Jerry said that the directors really need to know the rules.

Both Dustin and Kathy apologized to Jerry and Makenah from all of them.

Dustin brought up that anyone being an arena director should not have decisions made for them by anyone in the office or announcers stand.

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Chuck talked about shooting sports contestants not being able to carry their event points into state. He wants the board to decide whether they will be able to do that this year and that they need to attend three events to be able to carry them into state so we can let those kids know at the beginning of the year. Those points would only be event points, but not count towards the all around.

A discussion followed.

Mike said that the kids would be notified in their packet on being able to carry in shooting points to state finals and that they need to attend 3 shooting events.

Chuck talked about setting the budget for the prizes. He made the motion to set the budget at $70,000.

It was seconded and the motion passed.

Chuck made another motion to set a $1500 queen prize budget.

A question was asked about the prizes from last year.

Catherine said there are prizes left over and people were not happy that Macy got everything this last year. She said she had the prizes ahead of time and there is no way of knowing how many girls will be competing.

Dustin made the motion to adjourn the meeting. It was seconded and passed.

The meeting was adjourned at 6:50 p.m.

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