€¦ · Web viewAccessing Course Instructor Tools (Roster Management) Add or remove a participant from a course Manage the wait list View the status of a roster and export the file

Guilford County Schools

Professional Development

Training Workbook

Agenda

District URL: gcsnc.truenorthlogic.com

Training Username: training.requesterX (the X is a number that will be provided by the trainer)

Training Password: testing123

Agenda Item Topics

Introductions Review agenda, learning outcomes and training structure

Portal Review Tab Navigation, Channels, Messages, Calendar and Help

Create instructor-led course Select course details and settings

Add Course Sections Add sections for a course

Manage Instructors/Course Times Add the instructor(s) and class time(s) for a course

Submit a Course for Review Submit a course for review

Approve or Deny a Course Course approval workflow

Accessing Course Instructor Tools(Roster Management)

Add or remove a participant from a course Manage the wait list View the status of a roster and export the file Communicate with learners through email and group

messages

Attendance and Sign-In Sheets Print sign in sheets and take attendance

Manage Credits Manage credits for course completions

Update Roster Status Update roster status

Send Survey Reminders Send survey reminders

Search for PD Courses Search for PD courses

Register or Withdraw from a Course Register for or withdraw from a PD course

View Course Transcript View my course transcript

Course Survey Locate where to access your course surveys

Closing Class evaluation https://conta.cc/2JBLT2Z

www.performancematters.comPage 2 of 10

PD Course Creation Planner


Which specific group(s) of people is this class designed for?

What course details do I need to get started?

Which settings do I need to configure?

What are the dates and times for each class?How many sections will I offer?

How many classes will be in each section?

Course Creation Step-by-StepStep 1: Access Course Requestor Tools Step 2: Configure Course Details

On the PD HOME screen:1. Select the Propose a Course tab2. Click on the downward-facing arrow on the

right side of the screen and select +New Instructor Led Course

On the Create Instructor Led Course screen:

1. Enter a unique/descriptive course title2. Complete required details within 60 minutes3. Select Create Instructor Led Course button to complete

this section4. Record the Course Number for future reference

Step 3: Configure Course Settings Step 4: Add Course Sections

On the Manage Instructor Led Course screen:

1. Choose Set Locations to set locations (*)2. Select Set Required or Set Recommended to

set appropriate demographics, if applicable.3. Choose Set Restricted to set restricted

demographics, if applicable.4. Select Manage Course Tags to align the course

to a particular subject5. Select Align Rubrics to align your course to the

appropriate rubric6. Choose GO to align to specific elements in the

rubric

On the Manage Instructor Led Course screen:

1. Click on the New Section button2. Complete all required fields3. Click the Create button to create the new section

Step 5: Add Instructors/Class Times Step 6: Submit a Course for Review

On the Manage Section screen:

1. Choose the Instructors button to add instructors to your course

2. Click the Class Times button to add class times

On the Section Times Detail screen:

1. Select the Add a New Class time button to configure class times for your course2. Select Save & Exit

3. Select Done to complete the Course Proposal process

On the Manage Course/Course Details screen:

1. Click the Submit for Review button to submit your course for review/approval

2. Note the two Course Submission Confirmations you receive.


Sample Course Creation ExerciseUse the information provided below to create a Sample PD course.

Propose a Course TAB > PROPOSE COURSE dropdown > New Instructor Led Course

Enter Course Details:

Add Course Details:o Course Title: Sample PD Course LASTNAMEo Record the Course Number: ______________________

Configure Settings

Set Location(s): required field Required Demographics: optional selection Recommended Demographics: optional selection Restricted Demographics: optional selection Competencies: optional selection

Create a New Section

Select New Section to begin Section Title: Sample PD Course LASTNAME – Section 1 Location: your choice Attendance: your choice Maximum Number of Participants: 10 Allow Waitlist: yes Max waitlist size: 5 Default Start/End Date: Your choice Default Start/End Time: Your choice

Add an Instructor

Choose Instructors to begin Search for your training username i.e. training.requesterX (first name “training”, last name “requesterX”) Click Add User, then Done to continue

Add Class Times

Choose Class Times to begin Select Add New Day Enter the date and start/end time (or use default times) Click Save & Exit to continue Select Done to finish editing your section

Submit Your Course for Review

Select the Submit for Review button to submit Click OK when the pop-up appears


Course ApprovalStep-by-Step

Step 1: Find submitted courses Step 2: Select Course

On the PD HOME page

1. Select the Administration tab

2. Select COURSE APPROVAL ADMINISTRATION

3. Select SUBMITTED COURSES

In the Course Approval/Review Course screens:

1. Select ACTIONS, then REVIEW next to the course you are reviewing

Step 3: Review Course Step 4: Review Sections

From the Review Course screen:

1. Select REVIEW COURSE

2. Review Course Details (dates, times, credit/clock hours, etc.)

3. Select APPROVED or DENIED (enter comments if Denied) and SAVE

***** (Note green check mark next to Course)

From the Review Sections screen:

1. Select REVIEW next to Section

2. Review the Section details (dates, class times, etc.)

3. Select APPROVED or DENIED at the top of the page

4. Select SAVE

***** (Note green check mark – top left)

5. Select DONE

Step 5: Approve/Deny the Course Step 6: Review Course Status

From the Review Course screen:

1. Select APPROVE COURSE or DENY COURSE

From the Course Approval System screen:

1. Select the appropriate tab to review APPROVED/ DENIED status of Course.


Course Creation/Approval Q&APartner with your neighbor beside you to answer each question below - WITHOUT checking your notes, if possible!!

Questions

What are the first 2 steps one takes to create a course?

Where does one go to review the details for a course that has been submitted, in order to approve or deny it?

Which fields are required when creating a new course? Name as many as you can!

How long does one have to fill in the course details before the course creation page expires?

Which setting is REQUIRED in order for anyone to be able to view the course in the catalog?

What are some of the issues that could cause a course to be denied?


Course (Roster) Management

Select the Courses I’m Teaching Tab:

1. Locate Course2. Click dropdown on left3. Choose Roster


Add Learners Manage the Waitlist

Email Communication Messages

Print Sign-in Sheets and Nametags Take Attendance

Completing the Course

Notes:

Seek and FindThe following items represent the most common tasks PD instructors and class participants will do in the platform. Locate each item on the list below.

1. How do I access the Instructor tools?

2. How do I view participants enrolled in my course?

3. How do I add or remove participants from my course?

4. As the Course Instructor, what options are available to me to communicate with course participants?

5. As the Course Instructor, what actions must I take at the end of the course?

6. How do I search for PD courses in the Course Catalog?

7. How do I register for a PD course?

8. How do I withdraw from a PD course?


Area Criteria No Yes

CONTENT

Does your professional learning course/session…

state the expectations of the learners?indicate what your participants will know and be able to do as a results of their participation?identify what materials, resources, and/or technology that will be utilized during the session? provide research based strategies for reducing racial disparities and advancing racial equity in student outcomes?

RELEVANCY


clearly support the priorities and/or goals of Strategic Plan 2022?clearly identify/cite the current research that was used in its development?build on data that reflects student achievement, teacher evaluations and PD evaluations?(for school based sessions only) clearly support the priorities and/or goals of your school improvement plan?

ALIGNMENT


align itself to the curriculum?align itself to the appropriate evaluation standards?align itself to the Strategic Plan 2022 goals and/or priorities? align itself to the Standards for Professional Learning? (These standards have been met if you checked the shaded Yes areas.)

ON-GOING


provide strategies for short and/or long term application of content?include opportunities for participants to meet across longer time frames for expanded learning?scaffold sessions to build on prior knowledge?differentiate structures over time to include opportunities for participants to apply learning and visit classrooms for embedded work?provide ongoing feedback to participants?provide job-embedded coaching?provide support in the form of online resources?

ACCOUNTABILITY


provide opportunities for feedback to facilitators?provide time for implementation, analysis and reflection of new practices, concepts and/or curriculum?state what successful / mastery implementation of new learning looks like?

PERSONALIZEDDoes your professional learning course/session…

include strategies that support discourse and sharing among participants?support the needs of all participants?

Rubric for Measuring Quality Professional Development*

*Professional learning must meet the minimum expectations identified in the shaded “yes” boxes for approval.


Documents

€¦ · Web viewAccessing Course Instructor Tools (Roster Management) Add or remove a participant from a course Manage the wait list View the status of a roster and export the file