ecocertcej.cluster020.hosting.ovh.netecocertcej.cluster020.hosting.ovh.net/websites/www... · Web viewCROP PRODUCTION PLAN IMPORTANT: refer to the Canadian Organic Standard CAN/CGSB

ECOCERT CANADA- 510 ST-Onesime, Levis, Qc, CANADA, G6V5Z4Phone: 418-838-6941 – Fax: 418-838-9823

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CROP PRODUCTION PLAN

IMPORTANT: refer to the Canadian Organic Standard CAN/CGSB 32.310, as well as the Permitted Substances Lists CAN-CGSB-32.311, that are available on our website.

Following the completion of this form, you must also provide:□ Your farm map (fields, land location number, surrounding areas/neighbors, buildings, etc.) It can be a, hand

drawn, rural municipality map, etc.

□ The Annex linked to your type of production at the end of this document.

□ Fields History (document available here: FieldsHistory.xls)

□ Any additional document identified on this document (ex: 36 months Affidavit, subcontractor contract, etc.). These additional documents are available on our website, in “Our activities” menu, under “Documents and forms”, or by clicking on the “Ctrl” key and the website links that are identified and underlined in blue in this form.

This document must be signed and sent back to [email protected], by fax at: (418) 838-9823 or by mail to Ecocert Canada, 510 St-Onesime, Levis, QC, G6V 5Z4.

REMINDER: Any new in soil crop producer must register 15 months before the day on which the product is expected to be

marketed and be audited 2 times on two consecutive growing seasons. It is mandatory to provide Ecocert with the labels for all products that will refer to Ecocert Canada before printing. Ecocert must approve all labels.

KEEP A COPY OF YOUR PRODUCTION PLAN SO YOU CAN REFER TO IT AT ALL TIMES,AND COMMUNICATE TO ECOCERT ABOUT ANY CHANGES.

Legal name of company Client Number

Mailing address City Province Postal code

Person in charge Second person in charge

Phone number Cell phone number Fax number

E-Mail Website

Please check boxes of all applicable production activities and complete the requested annex:

Cash crops Greenhouse In containers In soilFruits and vegetables Wild Crops Forage/Hay Shoots/Sprouts/Micro-green Orchards/Groves Other, specify:

You must complete section BASIC INFORMATION, as well as each relevant section on this form.

F029v04 ENLast update : 2017-02-22

OTHER OPERATIONS

mailto:[email protected]

http://ecocertcanada.com/sites/www.ecocertcanada.com/files/F022%20v02%20Fields%20History_1.xls

1. SITES OF OPERATIONS(Please provide a list of all the sites connected to your farm, such as bin yards, home farm, seed cleaning plant, and equipment yards, etc.)

LEGAL STATUS OF COMPANY


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I also plan to carry the following activities:

Selling organic products that come from other farms or businesses: you must fill-out the “Processing Plan”

Processing products grown on my own farm (ex: jam, jelly, herb tea, etc.) to be sold as organic: you must fill-out the “Processing Plan”

Animal production to certify as organic: you must complete the “Animal Production Plan”

The CFIA requires a certificate for each legal entity. A parent company and its branch must be considered as separate legal entities. Farmers must provide a GST receipt, tax receipt or any document that provides evidence of a legal entity.

My application refers to only one legal entity (please send proof of legal registration: Certificate of registration)

My application refers to more than one legal entity; please specify (Name of entity, activities, etc.)

I-BASIC INFORMATION SECTION TO BE COMPLETED BY ALL OPERATORS

Site # Site name Complete address orland location number description Activities carried on this site

Ex.: Home farm 123, Road 3, Hometown, On, A3E 2F7 Growing (bin yard, cleaning, etc.)


2. LIST OF CROP/VEGETABLE PRODUCTS TO CERTIFY- Ecocert Canada must have the detailed list (culture + variety) of the harvested products (you can attach a list already made)Using generic terms such as Vegetable, Fruits, Aromatic and Medicinal plants, Flowers is not sufficient.You can provide us with what you plan to grow; the information will be validating during the inspection.


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Crop Variety/TypeProduction sites

(field #, greenhouses #, land location # or unit #)

TrademarkDef. A trademark is the brand that is being used

for the marketing of your products, it can be the name of your farm

Ex. : Tomatoes Cherry, Italian Field #3, NW 34 16-24-11-W3 Farm Name



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As soon as the service realized by your subcontractor presents a risk for the organic integrity of your product, Ecocert Canada must inspect the subcontractor annually, or the subcontractor has to hold his own certification.For each subcontractor, you must complete and send us back the subcontractor contract available here: SubcontractorContract.docx NO SUBCONTRACTORS

Type of activity(ex.: Storage, screening,

packing, etc.)

Products concerned by this subcontracting service

Name and address of subcontractor, contact

person

Certified organic?

Certified by(Name of

certification body)

Yes No

Yes No

Yes No

Yes No

IMPORTANT Organic producers shall aim at a complete transition towards organic production. During the transition period,

some fields will not be producing organic crops. All organic crops must be visually different from conventional or transition crops.

Not applicable I plan to transition all my production into organic production within years.

**Provide your transition plan or describe your transition plan here:

4.1 The following sites/fields require a buffer zone: N/A

Sites/fields Describe buffer zone (where on the field, hedgerows, roads)

Width Management of crops harvested from the buffer zones


4. RISK MANAGEMENT

3. SUBCONTRACTORS (business or individual engaging in an activity on your behalf, off the farm, such as: sifting, storing, packaging, seed cleaning, grain drying, etc.)

http://ecocertcanada.com/sites/www.ecocertcanada.com/files/F020v01%20SubcontractorContract%20%20EN_0.docx

5. SEEDS AND PLANTING STOCK (see section 5.3 of the Standard)

6. SOIL FERTILITY AND CROP NUTRIENT MANAGEMENT (see section 5.4 of the Standard)All inputs used must be approved by Ecocert Canada before utilization.


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4.2 To complete IF you produce or process non organic products:

Name of product/ crop Field number, land location #/Greenhouse #

Processed on same site as organic

Using same equipment for

both productions

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

4.3 I use the following segregation measures between organic and non-organic crops, from harvest to storage. Note: non-organic crops include parcels/fields in transition and buffer zones. Describe your methods below.

I buy organic seeds/plants: Yes No*

*When buying non-organic seeds: I can submit 2 proofs of non-availability of organic seeds Yes No

(ex: letter from seed companies, seed search affidavit, contact record with dates, seed company catalog, etc.)

I can submit the Non-treated attestation Yes No

I can submit the Non-GMO attestation for high-risk crops Yes No

I use the following methods/ products to maintain or improve soil fertility:


7. CROP PEST, DISEASE AND WEED MANAGEMENT (see section 5.6 of the Standard)All inputs used must be approved by Ecocert Canada before utilization.


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Products used:

Category: manure and compostProduct used Composition (ingredients) Origin

(from your farm, or off-farm *)Quantity

and application period

Measures taken to prevent contamination during land application of manure:

*Originating from off-farm: you must fill-out the Affidavit « Imported manure » available here:ImportedManure.doc

Category: Other fertilizers/amendments (ex. Lime,rock powder, minerals, etc.)Product trademark name Composition (ingredients) Supplier

NOTE: All inputs including inoculants must be verified before they are used. Please provide the correct name of the product, name the company that makes it and the ingredients of the input.

7.1 I use the following practices for disease management:

Crop rotation Using resistant varieties Others:

7.2 I use the following practices for weed management:

Crop rotation/grazing Green manure Pre-seedling Mechanical weeding Others:


http://www.ecocertcanada.com/sites/www.ecocertcanada.com/files/F035v01%20EN%20Compliance%20of%20Manure%20Source.docx


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7.3 I use the following products for crop pest, disease and weed management:

Product(s) used (nom commercial)

To fight against? Where? Frequency of usage

Ex: Cholecalciferol (vitamin D3) Rodents In my greenhouses, on Field X Monthly

8.1 I use my own equipment for seeding: Yes No* N/A

*If No, the cleaning of equipment must be documented.

8.2 I use my own equipment for harvesting: Yes No*

*If No, the cleaning of equipment must be documented.

8.3 I use my own storage areas (bins, silos, warehouses, etc.) to store crops: Yes No*

*If No, cleaning of storage areas must be documented and areas are subject to audit during annual inspection.

8.4 I use application equipment (ex: sprayer) exclusively for inputs approved in organic production: Yes No*

* If No, a deep cleaning of the application equipment before usage must be documented.

8.5 Cleaning methods for equipment and storage areas in contact with organic products (ex: sweeping of bins prior to filling):


8. SEEDING, HARVESTING AND POST-HARVESTING

9. WATER QUALITY Rinsing water for organic products must meet the requirements for potability as per local, provincial or federal.authorities.Water used for irrigation must be away of any contamination risk for your organic products.

10. RECORDS IN PLACE TO KEEP TRACK OF OPERATIONSYou can find a record template on the website, under tools, follow the link: Records


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8.6 I use the following products to clean equipment in contact with organic products:

Product used (trademark name)

On which equipment? Rinsing procedure Cleaning is done at which step in the

process?

I use water for:

Irrigation Rinse of products Cleaning of equipment N/A

Water comes from: Well Date of last analysis: Municipality Other: Specify:

Type of record Currently being used To be implementedBuying/Sales record

Cleaning of equipment record

Complaints record (mandatory for all operators)

Harvest/buffer zone/inventory record

Compost record N/A

Production record (seedling, fertilization, soil management, etc.)

I keep my records for 5 years Yes


http://www.ecocertcanada.com/content/documents-and-forms


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Do you allow ECOCERT CANADA to disclose to potentials buyers the following information: name; contact details and certified products?

YES NO

* * * *

I hereby declare that I am aware of the certification standards which apply to my production and I authorize Ecocert Canada to contact my previous certifier to get additional information if needed.

I accept the effective general terms and conditions corresponding to the requested services and I am aware of their scope.

Date: Signature:

**This document is not valid without a signature. It can be hand or electronically written but cannot be typed**


11. AUTHORIZATION


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II- ANNEXA - ANNEX - CASH CROPS; FRUITS AND VEGETABLES; HAY; ORCHARDS : N/A

PRODUCTION SITES (including fields, parcels, orchards, etc.)**Include all conventional, organic and transitional land. Please use the same field numbers on the same fields consistently every year.

Site identification(field #, …)

**Une ligne par parcelle doit être complete**

Complete address, Land Location Number or

Legal Land Description

CultureEx.: Potatoes, Wheat, etc.

If there are multiple crops in the same field, you can write

‘vegetables’.

Land areaProvide #

of ac or ha

Status of field/parcel/site

(see legend below for C3,C2,C1)

Owner (yes-no)*

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No



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ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

ha acres

Organic C3 C2 C1

Conventional

Yes No

Organic : >36 months without prohibited inputs; C3: Conversion Year 3 → between 24-36 months without prohibited inputs; C2: Conversion Year 2 → between 12-24 months without prohibited inputs; C1: Conversion Year 1→ < 12 months without prohibited inputs; Conventional: fields that have not started the Conversion.*If you are not the owner of a production site, or if you have been the owner for less than 36 months, you must fill-out the Affidavit “36 months Declaration”, available here: Affidavit_36monthsDeclaration.docx


http://ecocertcanada.com/sites/www.ecocertcanada.com/files/F023%20v02%20Affidavit_36%20months%20Declaration%20EN_0.docx


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B- ANNEX: GREENHOUSE PRODUCTION N/A

1-PRODUCTION SITESGreenhous

e#

Complete address orLegal Land Description

Dimension In soil or in containers

Products Seedingor plantation date

Harvest date

Area m2 Sq. Ft.

Soil

Containers

Area m2 Sq. Ft

Soil

Containers

Area m2 Sq. Ft.

Soil

Containers

Area m2 Sq. Ft

Soil

Containers

Area m2 Sq. Ft.

Soil

Containers

Area m2 Sq. Ft

Soil

Containers

Area m2 Sq. Ft.

Soil

Containers

Area m2 Sq. Ft

Soil

Containers

Area m2 Sq. Ft

Soil

Containers



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2. I use hydroponic or aeroponic cultivation (prohibited practices) Yes No

3- Soil managementPotting soil composition (components, mineral fraction in %, organic fraction in %):

4. Methods/processes used in order to:

Increase level of carbon dioxide

Clean and disinfect containers, pots and flats

Stimulate growth or development

Prevent damping-off

Prevent / treat disease and pest

Rejuvenate/recycle soil

5. Greenhouse production in containers

Size of containers(specify if cm or inches)

Quantity of planting soil

Type of organic matter used Quantity of organic matter used

Length:

Height :

cm in

6. Type of pots and flats

Recyclable Reusable

Other:



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C- ANNEX: WILD HARVEST N/A

IMPORTANT - Attach the following documents with this section: Training protocol Resource and environmental management protocol Copies of authorizations and permits if applicable

14.1 Description of harvest sites: please complete this table ** For each harvesting site, you must attach your map including GPS coordinates showing limits of harvesting zones, potential sources of contamination and the buffer zones for each site.

Site identificationComplete address, Land Location number or

Legal Land Description(include GPS coordinates)

Varieties that are being harvested

Owner of the lands

(Yes-No*)

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

*If you are not the owner of the lands, describe the situation:

14.2 Harvest schedule

Name of plant being harvested Starting date of harvesting/picking

Ending date of harvesting/picking # of site Number of pickers



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D- ANNEX: SPROUTS, SHOOTS and MICRO GREENS PRODUCTION N/A

REMINDER: Only certified organic seeds are allowed. Fertilization during production period of seeds is prohibited for sprouts, shoots and micro-greens

cultivated in water.

1. Description of production methods and equipments used:

2. Production Schedule

Product(s) Type of production Cultivated in Seeding Harvest Production site(if multiple sites)

Shoots Sprouts Micro greens

water soil


water soil


water soil


water soil


water soil


water soil


water soil


water soil


water soil


water soil


water soil



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3. Cleaning protocol for production equipment in contact with production of shoots/ sprouts/ micro greens:

Product(s) used in the cleaning of equipment

Cleaning frequency

Rinsing method

4. Products used for cleaning of seeds and harvests

Product(s) used

Cleaning of seeds

Not applicable

Cleaning of harvests

Not applicable

5. Water analysis

Frequency of analysis:

Analysis Specifications:

Microbial contaminants

Chemical contaminants

6. Harvest and storage methods



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E- ANNEX: MUSHROOMS N/A

16.1 Description of installations/harvest sites

16.2 Origin of mycelium

16.3 Cleaning protocol of production equipment in contact with mushroom production

Product(s) used in the equipment cleaning

Cleaning frequency

Rinsing method

16.4 Production schedule

Product Inoculation Date Harvest Date Location (if many sites)

16.5 Harvest and storage methods



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16.6 Disposal/recycling protocol of growth medium

16.7 Disposal method of contaminated mediums

16.8 Description of your substrate and growth media
