MEMOTO: All Team MembersFROM: Audrey Wieber, HR Director

CC:Barry Skutt, CEO; Rosalind Johnston, HHSD; John Swimmer, CLO, and Tim Goergen, Health & Safety Officer

DATE: March 11, 2020RE: Coronavirus and the Workplace

As you may be aware, there are now two reported confirmed cases of the Coronavirus in the southeastern part of Michigan by the State of Michigan’s Health Department. There are other cases that are being tested both in Kent and Ottawa counties. Our Health & Human Services Team is constantly monitoring the CDC’s (Communicable Disease Center) website and our local and State Health Departments to keep us abreast of any changes. Our Department of Public Works (DPW) has increased cleaning using approved disinfection methods and materials to lessen the chance of the spread of the virus. In addition, there is a committee of members of the leadership team that has met to discuss this and is putting a plan in place on how to address workplace concerns and exposure control to the virus. Team Members need to work together towards the prevention of the virus by following the CDC guidelines at work, home or out in public:

Know the symptoms: fever, cough, shortness of breath Wash your hands often with soap and water for at least 20 seconds

especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. Notify DPW of any needed refilling of soap dispenser or other supplies.

If soap and water are not readily available, use a hand sanitizer that contains at least 60% alcohol. Cover all surfaces of your hands and rub them together until they feel dry. The sanitizer used in our facilities meets that requirement. Notify DPW of any needed refilling of sanitizer or other supplies.

Avoid touching your eyes, nose, and mouth with unwashed hands. Avoid close contact with people who are sick. (Recommend 6 feet for

social distancing.) Continue standard infection control precautions:

MEMOo Clean AND disinfect frequently touched surfaces daily. This includes

tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, and sinks.

o Cover your mouth and nose with a tissue when you cough or sneeze or use the inside of your elbow.

o Throw used tissues in the trash.o Immediately wash your hands with soap and water for at least 20

seconds. If soap and water are not readily available, clean your hands with a hand sanitizer that contains at least 60% alcohol.

If you are NOT sick: You do not need to wear a facemask unless you are caring for someone who is sick (and they are not able to wear a facemask).

If you are sick: o Stay home: People who are mildly ill with COVID-19 are able to

isolate at home during their illness. You should restrict activities outside your home, except for getting medical care.

o Wear a facemask when you are around other people (e.g., sharing a room or vehicle) and before you enter a healthcare provider’s office.

o Notify your healthcare provider by phone of your symptoms before visiting your healthcare provider. This includes NHBP Health Centers.

o Avoid public areas: Do not go to work, school, or public areas.o Stay away from others: As much as possible, you should stay in

a specific room and away from other people in your home. Also, you should use a separate bathroom, if available.

o Limit contact with pets & animals: You should restrict contact with pets and other animals while you are sick with COVID-19, just like you would around other people. Although there have not been reports of pets or other animals becoming sick with COVID-19, it is still recommended that people sick with COVID-19 limit contact with animals until more information is known about the virus.

In addition, we are also looking at various options if there is a known exposure or confirmation of illness of the coronavirus. Some of these options include:

Known Exposure: Voluntary self-quarantine or mandated quarantine for 14 days while monitoring symptoms. Please consider:

o Have you travelled internationally; or domestically where there is a known exposure to an individual who has been confirmed with the Coronavirus such as a conference?

MEMO Is the team member’s position conducive to teleworking during the 14

days of quarantine? If symptoms are present, mandated quarantine. Stay home. Work with

your supervisor, department head and HR department to coordinate leave time to recover. This can all be done by phone and email.

As the Plan for exposure control continues to develop to meet the ever changing needs of the prevention of the virus, we will continue to update you with information. We encourage you to ask questions of us so we can address these concerns to all.